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Home My WebLink AboutR-97-0450J-97-423 6/29/97 RESOLUTION NO. 97-- 450 j A RESOLUTION ACCEPTING THE BID OF TOTAL AIR SERVICES, INC., FOR THE FURNISHING AND INSTALLATION OF AN AIR CONDITIONING SYSTEM AT THE STEPHEN P. CLARK BUILDING FOR THE DEPARTMENT OF PARKS AND RECREATION, AT A COST OF { $9,520.00, WITH A $2,000.00 CONTINGENCY ALLOWANCE, FOR A TOTAL OF $1 1,520.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO, 589301-860, CAPITAL IMPROVEMENT PROJECT NO. 331310; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received on June 11, 1997 for the furnishing and installation of an air conditioning system for the Department of Parks and Recreation; and WHEREAS, invitations for Bid No. 96-97-064 were mailed to fifty-five (55) potential bidders and eight (8) bids were received; and WHEREAS, the Department of Parks and Recreation has received community input as to the long term improvement needs of the Stephen P. Clark Building through various meetings with neighborhood groups and residents; and WHEREAS, this service is necessary in order to accommodate the elderly adult programs at this facility; and WHEREAS, funds for this service are available from Account Code No. 589301-860, Capital Improvement Project No. 331310; and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the bid received from Total Air Services, Inc., be accepted as the lowest most responsible and responsive bid; CITY COMIISSI MEETING OF JU L 10 1997 Revolution No. 97-- 450 3 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The June 11, 1997 bid submitted by Total Air Services, Inc., for the furnishing and installation of an air conditioning system at the Stephen P. Clark Building, for the Department of Parks and Recreation, at a cost of $9,520.00, with a $2,000.00 contingency allowance, for a total cast of $11,520.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 589301- 860, Capital Improvement Project No. 331310, Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 10th-day of Ju1y1997. YOR ATTEST: V C/ WALTER J. CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM COR CT ESS: r RAFAEL O. DIAZ QUI O,NE I DEPUTY CITY ATTO Y CITY ATTORN 7 W1695:CSK tj 97- 450 TO: Honorable Mayor and Members of the City Commission FROM : d d Marquez City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA CAml INTER -OFFICE MEMORANDUM DATE : M — I 1997 FILE : SUBJECT :Authorizing the Furnishing and Installation of an Air Conditioning System at the Stephen P. Clark REFERENCESullding Bid No. 96-97-064 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Total Air Services, Inc., (Diego Vasallo and Ivanka Romaniuk, owners),' a Female/Dade County vendor, located at 14376 S.W. 139 Court, Bay 10, Miami ,..Florida 33186, for the furnishing and installation of an air conditioning system at the Stephen P. Clark Building, at a cost of $9,520.00, with an allowance for $2,000.00 contingency, for a total cost of $11,520.00 for the Department of Parks and Recreation. Funding is available from Account Code No. 589301-860, Capital Improvement Project No. 331310. BACKGROUND: The Department of Parks and Recreation has received community input as to the long term improvement needs of the Stephen P. Clark Building through various meetings with neighborhood groups and residents. This service is necessary in order to accommodate the elderly adult programs at this facility.. The Departments of Purchasing and Parks 8t Recreation have analyzed bids received pursuant to Bid No. 96-97-064 for the furnishing and installation of an air conditioning system at the Stephen P. Clark Building. Fifty-five (55) invitations for bids were mailed and eight (8) responses were received. The bid from Total Air Services, Inc., was deemed as the lowest most responsible and responsive bid Tv =AirCondidonSys 97-- 450 f'. BID NUMBER: 96-97-064 COMMODITY / SERVICE: Air Conditioning System at Stephen Clark Bldg. DEPARTMENT/CONTACT PERSON: Maria Perez DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Department of Purchasing. The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals rp for to forwarding to Purchasing. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to Purchasing immediately. Emergency procurements are exempt. IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY" FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD. Contact Pamela Burns of the Bid/Contract Section at 416-1905XXXW76XbW should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : DATE: BiDRECOM.DOC 4/30/97 PAGE 1 OF 2 PAGES 0"7- 450 3 , BID "JARD RECOMMENDATION FOR —� BID NUMBER: 96-97-064 COMMODITY/SERVICE: Air Conditioning Services at the Stepnen C-lark building DEPARTMENT / DIVISION: Pars and Recreation TERM OF CONTRACT: Short Term Contract NUMBER OF BIDS DISTRIBUTED: 55 NUMBER OF BIDS RECEIVED: R METHOD OF AWARD: To the lowest most responsible and responsive bidder_ RECOMMENDED VENDOR(S): Total Air Services, Inc. _ STATUS: Dade Co./Female CONTRACT VALUE: $9,520.00 SpaGial R-rol'ision AllowaRGe $2 nnn n0 TOTAL: $14 , 5 20 Do* THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The Stenh n P Clark Reisrent-; on Building at; Grapeland-Park te— is in need of a new air conditioning system TbiG buildingis very Popular for community pv nts and nrngramc ACCOUNT CODE(Sh 589301-860 331310 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: Department Director/ Dip M. Parekh Ju V S. rte Designee Directo �, Chi Pr cure ent officer OTHER FUNDING APPROVALS, IF APPLICAB "TITLE: Gr Sheehan CIP Cootdinator PAGE 2 OF 2 PAGES 4 97- 450 n FIRMS: 1. Jesus Espuela d/b/a Spur Air Conditioning Inc. 13390 S.W. 131 Street, #131 Miami, Fla. 33186 Dade County / Hispanic 2. Temptrol A/C Inc. 4215 S.W. 72 Avenue Miami, Florida 33155 Dade County / Hispanic 3. Total Air Services Inc. 14376 S.W.139 Ct. Bay 10 Miami, Fla. 33186 Dade County / Female 4. City Air Inc. 836 N.W. 70th Street Miami, Florida 33166 Local / Hispanic 5. Weathertrol Maintenance Corp. 7250 N.E. 4th Avenue Miami, Florida 33138 Local / Hispanic 6. Air Management Systems, Inc. 101 N.W. 176 Street Miami, Florida 33169 Dade County / Non -Minority 7. Air-X Service Corp. 7841 N.W. 56th Street Miami, Florida 33166 Dade County / Hispanic 8. Eagle Air Conditioning 13390 S.W. 131 Street Miami, Florida 33186 Dade County / Hispanic Department allows for provision for Special Items at maximum'total of $2,000, if applicable in addition to above pri uoted. APPROVED BY. BID TABULATION BID NO.96-97-064 AIR CONDITIONING SYSTEM AT STEPHEN CLARK BLDG TOTAL PRICE Judy ief rocurE DATE: i�'- Prepared by: Pamela Bums, 611 7 $ 10.640.00 $ 11,328.00 $ 9,620.00 $ 10,890,00 $ 11,980.00 $ 14,178.00 $ 18,330.00 $ 9,865.00 Approved A .'� .i pp B : Y r 4 Department DirectorlDesignee e t icer Date: 97- 450 5 �xr y.. TIME PERIOD 1994 - present CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: AIR CONDITIONING AT THE STEPHEN P. CLARK BUILDING AWARDED TO: Total Air Services, Inc. NUMBER OF BIDS DOLLAR AMOUNTS 93-94-042 PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACTS. DOC $ 19,200.00 97- 450 7 6.5 VENDOR BACKGROUND INFORMATION This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: ' i P r 61L AI AQ 5-1•F leo /C� �, /A;C° COMPANY OFFICERS: President 121F 670 CI S (, W Vice President 1Ljd WA Secretary 1 COMPANY OWNERSHIP: JtI410y6e4 Q . LICENSES: Treasurer �% of ownership .S$ % of ownership % of ownership % of ownership 1. "�Countyp r Municipal Occupational License No. a ch copy with bid) 2. Occupational License Classification /)(o — ben erca /Ve c1 � - o r c& / 3. Occupational License Expiration Date: —'�7 f ,/ i7t 'aftj/C 4. ---?,�ade£ouaty:Certificate of Competency No. (attached copy if requested in Bid or RFP) _r ccm3ty =or Federal I.D. No. 6U — 19 / 5 S,Z ,? EXPERIENCE: 6. - Number of Years your organization has been in business: / 9 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 131 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: 4 97- 450 0 0 . CITY OF MIAMI OFFICE OF THE CITY`-"'�ERK BID SECURITY LIST BID ITEM: REPLACE THE AIR CONDITIONING SYSTEM BID NO.: 96-97-064 DATE BID(S) OPENED: J U N E 11, 1997 TIME 11: 30 BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK JESUS ESPUELA See attached b d TEMPROL A/C, INC. " TOTAL AIR SERVICES, INC. CITY AIR..., INC. " WEATHERTROL MAINTENANCE CORP. AIR MANAGEMENT SYSTEM, INC. " AIR -X SERVICE CORP. EAGLE A/C OF MIAMI, INC. We received on which was sento one copy of the Procurement Dep NO BID TECHNICAL CONST. CORP. NATIONAL GLASS & CONSTRUCTION P.E.C.O. ENTERPRISES, INC. SATURN C & D INC. ROYAL AIR MECH. McQUAY SERVICE PORTA TEMP USA INC. THERMO AIR INC. AIR CONDITIONING PLUS, INC. T received timely as of the above open) ,g date crud +-?,n Ail are hereby rejected as late." Yreceived envelopes on behalf of Person rece' ing bid(s) PURCHASING DEPARTMENT--, on (9 /l 97 (City Department) (Date) SIGNE � P Deputy City Cler id rtm( L4 CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Fl. 33133 for the following: BID NO.96-97-064 To • remove and replace the air conditioning and heating system equipment, including all materials, labor, supervision, and applicable permits, at the Stephen P. Clark Community Building located at 1650 NW 371h Avenue, Miami, Florida, for the Dept. of Parks and Recreation. OPENING DATE: 11:30 A.M. JUNE 11, 1997 BID NO.96-97-070 It is the intent of the City of Miami to establish a contract for furnishing Body Work Repair, Refurbishment and Painting of City Vehicles for the Dept. of Fire -Rescue on an as needed, when needed basis, on a contract basis for one (1) year. OPENING DATE: 11:00 A.M. JUNE 11, 1997 Detailed specifications for these bids are available upon request at the City of Miami, Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416-1904. Edward Marquez CITY OF MIAMI City Manager LOGO AD NO.4341 & 4342 D -`L) ! �1 w < > _ i City of Miami This number must` REQUISITION FOR ADVEqTISEMENT appear In the advertisement 'INSTRUCTIONS: Please tyge Qnd attach & col2v of the A-pi4inamant With w1a reaullition. 1. Department: 2. Division:; Purchaiing. f- r Parks & Rec. '3. Account Code number: 4. Is this a confirmation: i5. Prepared by: 589301-287 33i3(110 ❑ Yes 0 No Gladys Bermudez 6.-Size of advertisement: 7. Starting date: 8. Telephone number., I.eqal 5/27,197 416-J-904 9.. Number r of, times this advejlsement is to be 10. Type of advertisement: 'El - published: (1) ohe Legal Classified El Display 11. Remarks: Air Cc ndktioniug Stej,,heii Clark Bid `No. 06-97-064 12. Publication Date(s) of Advertisement Invoice No. Amount DIAR10 LAS AM?: R:[CAS rTJ > 13. El Approved El D!p.approved f 'Department DW66t6_r/0esi§nee Date Approved for Payment Date Fc—TGs/pc 503 Rev. 12/89 1 OR!Ll!nE_EpTard White and Canary to G.S.A. (Procurement Management) and retain Pink copy, Y