HomeMy WebLinkAboutR-97-0426J-97-403
6/17/97
RESOLUTION NO. 9 71 426
A RESOLUTION APPROVING AN INCREASE IN THE
ALLOCATION OF FUNDS FOR THE PROVISION OF BODY
WORK, REFURBISHING AND PAINTING SERVICES FOR CITY
VEHICLES, ON AN AS NEEDED BASIS, FROM A TOTAL
ANNUAL ESTIMATED AMOUNT OF $500,000 TO $700,000,
FOR THE gEPARTMENT OF POLICE, FLEET SERVICE CENTER;
ALLOCATING FUNDS THEREFOR FROM THE FLEET SERVICE
CENTER GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 503001.291301.6.670; AUTHORIZING THE CITY
MANAGER TO DIRECT THE CHIEF PROCUREMENT OFFICER
TO ISSUE PURCHASE ORDERS FOR SAID SERVICES, ON AN
AS NEEDED BASIS, AND IN AN AMOUNT NOT TO EXCEED
$700,000 ANNUALLY.
WHEREAS, Resolution No. 96-736, adopted October 10, 1996, accepted the bids
of Nu -Way Auto Service, Molina Garage, Inc., World Motor Corp., and Crony Body Works,
Inc., for the furnishing of body work, refurbishing and painting services, for the
Department of Police, Fleet Service Center, on an as needed basis for a period of one (1)
year with the option to extend for two (2) additional one (1) year periods; and
WHEREAS, the original bid specifications contemplated the issuance of purchase
orders on an "as needed" basis; and
WHEREAS, the original annual allocation of $500,000 was inadequate to cover the
cost of said body work repairs, refurbishing and painting services; and
CITY COMMISSION
MEETING OF
J U N 2 6 1997
Resolution No.
97- 426
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WHEREAS, the City Manager and the Chief of Police recommend an increase in the
amount of $200,000 to the existing amount of $500,000, for a total annual amount not to
exceed $700,000; and;
WHEREAS, funds for the increase are available from the Fleet Service Center,
General Operating Budget, Account Code No. 503001.291301.6.670;
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1 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
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MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase in the allocation for the provision of body work,
refurbishing and painting services for city vehicles, for the
Department of Police, Fleet Service Center, on an as needed basis, from a total annual
estimated amount of $500,000 to $700,000, is hereby approved, with funds therefor
hereby allocated from the Fleet Service Center General Operating Budget, Account Code
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No. 503001.291301.6.670.
Section 3. The City Manager is hereby authorized to direct the Chief
Procurement Officer to issue purchase orders for said services on an as needed basis, and
in an amount not to exceed $700,000 annually.
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Section 4. This Resolution shall become effective immediately upon its adoption.
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97- 426
PASSED AND ADOPTED this 26th day of June 1997.
?'111E CAROLLO, MAYOR
AT ES
WALTE J EMAN
CITY CLERK
PREPARED AND APPROVED BY:
OLG ► AMIREZ-SEIJ
ASS TANT CITY AT ORN Y
APPROVED AS TO FORM AND CORRECTNESS:
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97- 426
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 14
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i TO: The Honorable Mayor and Members DATE: JUN 18 1997 FILE
of the City Commission
SUBJECT! Proposed Resolution
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FROM . UeZ REFERENCES: Body Work, Refurbishment
City Manager and Painting
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended' that a Resolution approving an increase in the allocation for the
provision of Body Work, Refurbishment and Painting Services for City vehicles, on an as needed
basis, from a total annual estimated amount of $500,000.00 to $700,000.00, be approved. Funding
is to be provided from the Fleet Service Center General Operating Budget, Account Code
503001.291301.6.670.
BACKGROUND:
The Fleet Service Center is tasked with maintaining the City's fleet of light vehicles. As such, it is
necessary to have the ability to out -source vehicles when they require body work, refurbishment or
painting. The City qualified several vendors under Bid No. 95-96-136 and also reserved the right
to add additional qualified vendors throughout the term of the contract.
The Fleet Service Center's budget was under -funded when the Police Department took over its
operation. The increase is necessary for them to properly maintain the fleet. The increase is also
necessary as the Fleet Service Center does not have the personnel or a facility to perform these
services. In addition, the size of the City's fleet has increased as the Fleet Service Center is also
now responsible for the Fire Department's light vehicle fleet as a result of the City's
reorganization.
The Fleet Service Center out -sources approximately ten (10) vehicles per week, for paint and body
work, at an average cost of $1,350.00 per vehicle.
9'7- 426 1
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TO: Judy S. Carter
Chief Procurement Officer
Vonal H. Warshaw
FROM: Chief of Police
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: MAY 01 1997 FILE: LEG 7-2
SUBJECT: Body Work, Refurbishment
and Painting
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the Office of Budget and Management
Analysis, to increase the amount approved from $500,000.00 to $700,000.00, for the procurement
of body work, refurbishment and painting service for City vehicles. Funding is to be provided
from the Fleet Service Center General Operating Budget, Account Code 503001.291301.6.670.
BUDGETARY REVIEW & APPROVED BY:
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Dipak Parekh
Director
Office of Budget and
Management Analysis
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Grant Sheehan, CIP Manager
Public Works Department
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
9 '7 - 426
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AMENDMENT TO CONTRACT
UNDER
BID NO. 95-96-136
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ITEM: Body Work Repairs Refurbishing and Painting
DEPARTMENT: Police Department, Fleet Service Center
TYPE: Increase to contract under Resolution No. 96-735
RECOMMENDATION: It is recommended that the Resolution for furnishing
of Body Work Repairs Refurbishing and Painting
Services of City vehicles be amended to increase the
contract with Nu -Way Auto Service, Molina
Garage, Inc., World Motor Corp., and Crony
Body Works at a total estimated annual cost of
$ 700,000.00, pursuant to Bid No. 95-96-136;
funding allocation from the Fleet Service Center
General Operating Budget Account Code No.
503001.291301.6.670
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Director 16
Purcha i //
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Date
AmendReso736
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