HomeMy WebLinkAboutR-97-0425.s
J-97-402
6/16/97
RESOLUTION NO. 9 7- 425
A RESOLUTION APPROVING AN INCREASE IN THE
ALLOCATION OF FUNDS FOR THE PROVISION OF ORIGINAL
EQUIPMENT MANUFACTURERS (OEM) PARTS AND REPAIR
SERVICES FOR CITY VEHICLES AND MOTORCYCLES, ON AN
AS NEEDED BASIS, FROM A TOTAL ANNUAL ESTIMATED
AMOUNT OF $120,000 TO $450,000, FOR THE
DEPARTMENT OF POLICE, FLEET SERVICE CENTER;
ALLOCATING FUNDS THEREFOR FROM THE FLEET SERVICE
CENTER GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 503001.291301.6.670; AUTHORIZING THE CITY
MANAGER TO DIRECT THE CHIEF PROCUREMENT OFFICER
TO ISSUE PURCHASE ORDERS FOR SAID PARTS AND
REPAIR SERVICES, ON AN AS NEEDED BASIS, AND IN AN
AMOUNT NOT TO EXCEED $450,000, ANNUALLY.
WHEREAS, Resolution No. 96-735, adopted October 10, 1996, accepted the bids
of Sun Chevrolet, Inc., Angel Buick, Inc., and Grand Prize Motors, Inc., for the provision of
EOM parts and repair services for the Department of Police, Fleet Service Center, on an as
needed basis, for a period of one (1) year with the option to extend for two (2) additional
one (1) year periods; and
WHEREAS, the original bid specifications contemplated the issuance of purchase
orders on an "as needed" basis; and
WHEREAS, the original annual allocation of $120,000 was inadequate to cover the
cost of said parts and repair services; and
WHEREAS, the City Manager and the Chief of Police recommend an increase in the
amount of $330,000 to the existing amount of $120,000, for a total annual amount not to
exceed $450,000; and
CITY COMMISSION
MEETING OF
J U N 2 6 1997
Resolution No.
97- 425
v..
r
WHEREAS, funds for the increase are available from the Fleet Service Center
General Operating Budget, Account Code No. 503001.291301.6.670;
i
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
i MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
i
Section.
Section 2. An increase in the allocation of funds for the provision of original
equipment manufacturers (OEM) parts and repair services for city vehicles and
motorcycles, for the Department of Police, Fleet Service Center, on an as needed basis,
from a total annual estimated amount of $120,000 to $450,000, is hereby approved, with
funds therefor hereby allocated from the Fleet Service Center General Operating Budget,
Account Code No. 503001.291301.6.670.
Section 3. The City Manager is hereby authorized to direct the Chief
Procurement Officer to issue purchase orders for said parts and repair services on an as
needed basis, and in an amount not to exceed $450,000 annually.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 26thday of June 1997.
73E—CAMOLLO, MAYOR
ATTE :
WALT EMAN
CITY CLERK
2-
9'7- 42.5
PREPARED AND APPROVED BY:
OLG AMIREZ-SEIJ
ASSI ANT CITY ATNORY
APPROVED AS TO FORM AND CORRECTNESS:
Qyil N qN , 1II
CITY ATTOWEY
W1672:CSK:ORS
3-
97- 425
CITY OF MIAMI, FLORIDA `
INTER -OFFICE MEMORANDUM 13
TO: The Honorable Mayor and Members
of the City Commission
FROM ar Marquez
ity Manager
�i
0
RECOMMENDATION:
DATE: JUN 18 1997 FILE:
SUBJECT: Proposed Resolution
REFERENCES: Original Equipment
ENCLOSURES: Manufacturer Paris
and Repair Service
It is respectfully recommended that a Resolution approving an increase in the allocation for the
acquisition of Original Equipment Manufacturer ("OEM") Parts and Repair Services for City
vehicles and motorcycles, on an as needed basis, from an annual estimated amount of $120,000.00
to $450,000.00, be approved. Funding is to be provided from the Fleet Service Center General
Operating Budget, Account Code 503001.291301.6.670.
BACKGROUND:
The Fleet Service Center is tasked with maintaining the City's fleet of light vehicles. As such, it is
necessary to have the ability to purchase replacement parts for these vehicles or to utilize service
facilities for jobs that cannot be handled within their shop. The City qualified the three (3) listed
vendors (Bid No. 95-96-105) and also reserves the right to add additional qualified vendors
throughout the term of the contract.
The Fleet Service Center's budget was under -funded when the Police Department took over its
operation. The increase is necessary for them to properly maintain the fleet. The increase is also
necessary in order to perform major mechanical repairs on an increasingly older fleet. The Fleet
Service Center has had an increase in older vehicles being down for major repairs and this has
caused them to out -source more repair work in order to minimize down -time. For the same reason,
there has been a need for more parts for those repairs which are performed in-house by the Fleet
Service Center.
The Fleet Service Center out -sources approximately eight (8) vehicles per week, for repairs, at an
average cost of $1,000.00 per vehicle. The repairs are primarily for transmissions and major
engine work. They also use about $25,000.00 per year of OEM parts for in-house repairs.
97- 425
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE: APR 3 a 1997 FILE: LEG 7-2
Chief rocurement Officer
SUBJECT: Original Equipment
Manufacturer Parts
Donal . Warshaw and Repair Service
FROM: Chief of Police REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the Department of Management and
Budget, to increase the amount approved from $120,000.00 to $450,000.00, for the acquisition of
Original Equipment Manufacturer ("OEM") Parts and Repair Service for City vehicles and
motorcycles. Funding is to be provided from the Fleet Service Center General Operating Budget,
Account Code 503001.291301.6.670.
BUDGETARY REVIEW & APPROVED BY:
�A
i Dipak Pare kli /4 9 '7
Director
Office of Budget and
Management Analysis
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Grant Sheehan, CIP Manager
Public Works Department
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
97- 425
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AMENDMENT TO CONTRACT
TINDER
BID NO. 95-96-105
ITEM: Furnishing of Parts & Repairs
DEPARTMENT: Police Department, Fleet Service
center
TYPE: Increase to contract under Resolution No.
96-735
RECOMMENDATION: It is recommended that the Resolution for
furnishing of Original Equipment
Manufacturers (OEM) Parts & Repair
Services for City vehicles and motorcyles
be amended to increase the contract with
Sun Chevrolet, Inc., Angel Buick
Oldsmobile, Inc., and Grand Prize Motor,
Inc., at a total estimated annual cost of
$450,000.00, pursuant to Bid No. 95-96-
105; funding allocation from the Fleet
Service Center General Operating Budget,
Account Code No.. 503001.291301.6.670.
AmendReso735
�7- 425 S
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