HomeMy WebLinkAboutR-97-0424J-97-372
6/26/97 9 7- 424
RESOLUTION N0.
A RESOLUTION ACCEPTING THE BIDS OF
ROYAL RENT -A -CAR, IN THE AMOUNT OF
$306,240.00, AND INTERAMERICAN CAR RENTAL,
INC., IN THE AMOUNT OF $306,240.00, FOR THE
PROVISION OF AUTO RENTAL/LEASE VEHICLES FOR
THE DEPARTMENT OF POLICE, FOR A TOTAL
PROPOSED ANNUAL AMOUNT OF $612,480.00, EACH
ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE
OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE
(1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR
FROM THE LAW ENFORCEMENT TRUST FUND, ACCOUNT
CODE NO. 690002.029032.4.679, SUCH
EXPENDITURE HAVING BEEN VERIFIED BY THE CHIEF
OF POLICE AS COMPLYING WITH FLORIDA STATE
STATUTES, CHAPTER 932.7055, AS AMENDED;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID ACQUISITION, PURSUANT TO BID
NO. 96-97-077R.
WHEREAS, pursuant to public notice, sealed bids were
received June 2, 1997, for the provision of rental vehicles for
the Department of Police; and
WHEREAS, invitations for Bid No. 96-97-077R were mailed to
nineteen (19) potential bidders and four (4) bids were received;
and
WHEREAS, the Department of Police has a need for rental
vehicles that serve as an effective law enforcement tool; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bids received from Royal Rent-A-Car and Interamerican
Car Rental, Inc., each at a proposed amount of $306,240.00, for a
CITY COMUSSION
MEETING OF
J U N 2 6 1997
Resolution No.
,, - J24
proposed annual amount of $612,480.00, be accepted as the lowest
responsive and responsible bids; and
WHEREAS, funds for said service are available from the Law
Enforcement Trust Fund, Account Code No. 690002.029032.4.679;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
i
OF MIAMI, FLORIDA:
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. Section 1• The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The June 2, 1997 bids submitted by Royal
Rent-A-Car, in the amount of $306,240.00, and Interamerican Car
! Rental, Inc., in the amount of $306,240.00 for the provision of
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auto rental/lease vehicles for the Department of Police, at a
total proposed annual amount of $612,480.00, each on a contract
! basis for one (1) year with the option to extend for two (2)
i
additional one (1) year periods, is hereby accepted, with funds
therefor hereby allocated from the Law Enforcement Trust Fund,
Account Code No. 690002.029032.4.679, such expenditure having
been verified by the Chief of Police as complying with Florida
State Statutes, Chapter 932.7055, as amended.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said acquisition, pursuant to Bid No. 96-97-077R.
Section 4. This Resolution shall become effective
immediately upon its adoption.
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- 2 - 97 424
z.
PASSED AND ADOPTED this 26th day of dune 1997.
ROLLO, MAYOR
ATTEST:
i
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WALTER J. , CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
A. 4',QES, III
CITY ATTdS EY
W1640:BSS
I
- 3 - 7- 424
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROIvy: Ed Marquez
City Manager
14
Recommendation:
DATE: June 16, 1997 FILE:
SUBJECT: Proposed Resolution
REFERENCES: Rental Vehicles;
ENCLOSURES: Bid. No. 96-97-077R
It is respectfully recommended that the award of Bid No. 96-97-077R and a Resolution accepting
said bid for the provision of seventy-five (75) to eighty (80) rental vehicles be granted to Royal
Rent-A-Car, a local, Hispanic vendor, located at 1406 NW LeJune Road, Miami, Florida, 33126,
whose owner is Ismael Perera. Funding, in an amount not to exceed $612,480.00, will be from the.
Law Enforcement Trust Fund, Account Code 690002.029032.4.679.
Background
The Miami Police Department has a need for rental vehicles. Some of these cars will be used by
the Special Investigations Section (S.I.S.) which targets vice, narcotics, gambling, subversive
groups; the Crime Suppression Units which target street level violent crimes; the Street Narcotics
Unit (S.N.U.) which targets street level narcotic operations; the Proactive Internal Security Unit
which investigates police corruption and criminal activity and others. Use of unmarked rental
vehicles is an effective law enforcement tool which can be used to reduce the risk factors'to
officers involved in these types of operations and has been highly successful in the past.
On May 16', 1997, invitations for sealed bids were sent to nineteen (19) prospective vendors. Bids
were opened on June 2", 1997, with four (4) responsive vendors. After reviewing the submitted
bids, it has been determined that Royal Rent-A-Car is the low bidder and has met the specifications
established by the Police Department. It has also been determined that the selection of insurance
coverage, option A, is in the best interest *of the City of Miami. Option A limits the City's
accident deductible payment to one hundred dollars ($100.00) per occurrence. The cost for each
vehicle under this option is six hundred thirty eight dollars ($638.00) per month.
97- 424
The Honorable Mayor and Members
of the City Commission
Amount of Bid:
$612,480.00
Cost Estimate/Budgeted Amount:
$612,480.00
Source of Funds:
Law Enforcement Trust Fund
Account Code 690002.029032.4.679
Amount: $612,480.00
Minority Representation:
N/A
Public Hearings/Notices:
N/A
Assessable Proiect:
N/A
Bid No.
96-97-077R
% of Cost Estimate:
100%
57- 424
f
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
Before me this day personally appeared Donald H. Warshaw who being duly sworn,
deposes and says that:
I, Donald H. Warshaw, Chief of Police, City of Miami, do hereby certify that this request
for expenditure from the City of Miami Law Enforcement Trust Fund, to Royal Rent-A-Car, in
an amount not to exceed $612,480.00, for the provision of rental vehicles, complies with the
provisions of Section 932.7055, Florida Statutes,
Chief of Police
City of Miami Police Department
Subscribed and sworn to before me this day of L u nle_ , 1997,
by Donald H. Warshaw, who is personally known to me.
NOTARY PUBLIC
STATE OF FLORIDA
AT LARGE
,'p'RY P& OFFICIA:NOTARy SEAL
_� <i� CECARLE%,CC8
COMMINUMBERrMY CON4 EXP.
`cOr ld9 9
97-- 424 3
BID NUMBER:
COMMODITY / SERVICE:
DEPARTMENT/CONTACT PERSON
96-97-077R
Auto Lease/Rental Services
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno of the Bid/Contract Section at)NkK . or 4,1..6-1907 should you have
any questions.1.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
DATE:
Q�,w6rv",
JU4. C r
ief Procure ent Officer
BIDRECOM.DOC 4/30/97 PAGE 1 OF 2 PAGES
-97- 424 5
BID AWARD RECOMMENDATION FORM _ !
BID NUMBER: 96-97-077R COMMODITY/SERVICE: Auto Lease/R ntal Gnrv;
DEPARTMENT / DIVISION: Police
TERM OF CONTRACT: One (1) year wit n=tinn to pYtenA fnr — - (Z) aAA;-FJo„_3 one (9) year periods.
NUMBER OF BIDS DISTRIBUTED: Nineteen (191 NUMBER OF BIDS RECEIVED: Four (4)
METHOD OF AWARD: Lowest most responsible and ressnnsiuo hidden
RECOMMENDED VENDOR(S):
Royal Rent-A-Car
STATUS:
Hispanic/Local
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
CONTRACT VALUE:
wwarwri-roWiTell
• �11allo
JUSTIFICATION: The use of unmark d rental ve }cies4,s-an-effective
enforcement tool which can be used to reduce the risk
factors to officers involyRd in undercover opera ions
and has been highly sucessful in the past
r
ACCOUNT CODE(S): 690002. 029032.4. 679
DEPARTMENT APPROVAL:
4
APPROVAL:
APPROVAL:
t Director/ ro A0Dipak4
M. Parekh \I r
ter
es! Director Chief Procurement Officer
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
R
PAGE 2 OF 2 PAGES
97- 424
VENDORS
item Description
1 MONTHLY RATE
FOR L-ASEJRENTAL
OF VEHICLES
BID NO. 96-97-077R: AUTO RENTAUL EASING
TABULATION OF BIOS
Interamerican Car Rental, Inc.
1790 NW 42 Avenue
Miami FI. 33126
Local/Non-Minority
PRICE:
Rental Rate
Rental Rate Mileage Excess
Option A
O t_p ion B Allowance Rate
Self Insurance
i S 663.DO /veh
S 649.OD /veh Unlimited No CI
Prepared by Maritza Fresno, 0612/97
Page 1
Royal Rent-A-Car
1406 NV 42 Avenue
Miami. FL 33126
Local/Hispanic
PRICE:
Rental Rate Rental Rate Mileage Excess Mil
Option option B Allowanoe Rate
CommervW Insurance
5 638.00 I veh $ 629.00 /veh Free No Charg
App
ci
�� •'�"T'ti '.(tit
Item Description
i MONTHLY RATE
FOR LEASE/RENTAL
OF VEHICLES
BID NO. 96-97-077R; AUTO RENTAL/LEASING
TABULATION OF BIDS
Enterprise Leasing Co,
300 Biscayne Blvd.
Miami, FL 33131
Local/Non-Minority
PRICE:
Rental Rate Rental Rate Mileage Excess
Option A Option A Allowance Rate
Self insurance
I
$1,200.00 /veh S 1,200.00 /veh Unlimited Nod
i4z Prepared by Maritza Fresno, 06/2197
a;A-
Page 2
Demo Rent-A-Car, Inc.
1470 NW 42 Avenue
Miami, FL 33226
Local/Non-Minority
PRICE -
Rental Rate Rental Rate Mileage Excess
Option A Option B Allowance hate
Commercial Insurance
S 795.00 /veh S 745.00 /veh No Charge No Cl
"CITY OF MIAMI OFFICE OF THE CIT` ,ERK �►, ��,
BID SECURITY LIST a;
BID ITEM: AUTOMOBILE/RENTAL LEASING
n
BID NO.: 96-97-077R --
Ld
DATE BID(S) OPENED: J U N E 2, 1997 TIME 11 : U O a. m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
DEMO RENT A CAR
ee attached bit
INTERAMENRICAN CAR RENTAL
"
ROYAL RENT A CAR
ENTERPRISE„RENT A CAR
'
NO BID
FLORIDA AUTO RENTAL
AVIS RENT A CAR SYSTEM, INC.
FREEDON SPIRIT, INC.
MEMOIR ftl6d
received timely as Of the c�3?n1=� rn,�«• ,
rul
�c��� arld t'? .
'
are hereby re.'acted as Icxte."
Person receiving bid(s) 19,)Aw 47,2 q(1,7
received ( r ) envelopes on behalf of
a:
PURCHASING DEPARTMENT on
(City Department) (Date)
SIGNED:
(eputy City Clerk
K
CITY OF MIAMI r
f�
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at
City Hall, 3500 Pan American Drive, Miami, Ff. 33133 for the following:
BID NO.96-97-077R Furnishing automobile/rental leasing on an as needed contract
basis for one (1) year for the Department of Police.
OPENING DATE: 11:00 A.M. June 2, 1997
Detailed specifications for this bid are available upon request at the City of Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone
No. 416-1904.
Edward Marquez
City Manager
AD NO.4338
CITY OF MIAMI
LOGO
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171
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City of Miami
number must
REOUISITION FOR ADVERTISEMENT
apThis
pear In the
advertisement
INStAUC11ONS: Please tyi2e Ond a a jcgov of the g --mg-t-t-4 Ith Jbjs regWilltion,
1, Department: i
2. Division:
PURCHRSIFIG' EY) POLICE
3.. Account Code number:
4. Is this a confirmation:
5. Prepared by:
❑ Yes El No
6. Size of advertisernent:
7. Starting date:
8. Telephone number.
5/3 6/97
416-1904
9. Number of times this adveAlsement is to be
10. Type of advertiseme6t:
- published: (1) 014E i
Legal, ❑ Classified ❑ Di la
11. Remarks:
AUTO RENTh I ./LBASING
DID
12.
Publication
Datejs) of
Advertisement
Invoice No.
Amount
MIAMI REVIEV4
D-I'AR"O LAS JIU'
>
F�
--4
NJ
CD
13.
0 Approved
11 Disapproved
Department Director/Designee Date
Approved for Payment Date
I JGS/PC 503 Rev. 12/89 Aoutlng: Forward White and Canary to G.S.A. (Pr6curement Manaqement) and retain Pink coov.
,1j101n1PV11VrC T#n116 - U.O.A.; canary - uepartment
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