HomeMy WebLinkAboutR-97-0423J-97-404
6/17/97
RESOLUTION N09 7 - 423
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE
MEMBERS OF THE CITY COMMISSION, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S
WRITTEN FINDING OF AN EMERGENCY, AND APPROVING AN
INCREASE IN THE CONTRACT WITH DELTA BUSINESS
SYSTEMS/IKON OFFICE SOLUTIONS, IN AN AMOUNT NOT
TO EXCEED $100,000, FOR A TOTAL ANNUAL AMOUNT OF
$370,628.68, FOR THE LEASE/PURCHASE OF CITYWIDE
COPIER SERVICE, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, GRAPHIC REPRODUCTIONS
DIVISION; ALLOCATING FUNDS THEREFOR FROM THE FY
'96/97 GENERAL FUND, ACCOUNT NO. 921002-610,
SPECIAL PROGRAMS AND ACCOUNTS.
WHEREAS, pursuant to Resolution No. 93-386, adopted June 29, 1996, the City of
Miami entered into a three year contract with Delta Business Systems for the citywide
furnishing of copy machines on a lease/rental basis; and
WHEREAS, said contract expired September 30, 1996; and
WHEREAS, pursuant to Resolution No. 96-680, adopted September 26, 1996, said
contract was extended for an additional one (1) year period and additional funds were
allocated in the amount of $270,628.68; and
WHEREAS, there are past due invoices for fiscal years 1995 and 1996, which,
coupled with unprecedented requirements to replace and lease additional copiers to assure
continuity of service throughout the city offices, make it is necessary to increase said
contract in the amount of $100,000; and
CITY CONIMSSIGN
MEETING OF
JU N 2 6 1997
Resolution No,
97- 423
u�Afih.fiY'it
WHEREAS, based upon the preceding facts, the City Manager has made a written
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finding of an emergency situation and recommends an increase in said contract in the
amount of $100,000;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
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Section.
Section 2. By a 4/5ths affirmative vote of the members of the City Commission,
ratifying, approving, and confirming the City Manager's written finding of an emergency
i and approving an increase in the contract with Delta Business Systems/IKON Office
i
j Solutions, in an amount not to exceed $100,000, for a total annual amount of
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$370,628.68, for the lease/purchase of citywide copier service for the Department of
General Services Administration, Graphic Reproductions Division, with funds therefor
hereby allocated from the FY '96/97 General Fund, Account No. 921002-610 Special
Programs and Accounts.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 26thday of June 1997.
CAROLLO, MAYOR
ATTEST:
4WLT E J. E N
CITY CLERK
-2- 97- 423
PREPARED AND APPROVED BY:
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OLbA)RAMIREZ -SE -
ASTANT CITY A'TOR EY
APPROVED AS TO FORM AND CORRECTNESS:
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97- 423
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TO :
FROM
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City Commission
Edward Mar ue
City Manager
RECOMMENDATION:
DATE : FILE
: ' June 12, 1997
SUBJECT :
Ratifying City Manager's
Action
REFERENCES:
Emergency Increase of
ENCLOSURES the City Wide Copier Contract
It is respectfully recommended that a Resolution ratifying the City Manager's Emergency
Action authorizing the increase of the City -Wide copier contract awarded to Delta Business
Systems/IKON Office Solutions in an amount not to exceed $100,000.00 be approved.
Funding will be from FY '96-97 General Fund, Account No. 921002-610.
BACKGROUND:
The General Services Administration Department is in need of additional funding to cover
the past due invoices for the fiscal years 1995 and 1996 as well as copy overruns for 1997.
In addition, the City has experienced additional costs due to purchase orders being issued
after the initial approval by the Commission for this contract.
9'7- 423
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE : FILE
Edward Marquez June 12, 1997
City Manager SUBJECT
Request for Approval
of Emergency Increase
FROM : REFERENCES for Citywide Copier Contract
Frank K, Rollason, Director
Department of General Services AdministratiorfNCLOSURES :
I am requesting your authorization for emergency action to increase the City-
wide copier contract -awarded to Delta Business Systems/IKON Office Solutions in an
amount not to exceed $100,000.00. Funding has been identified by the Department of
Budget & Analysis from FY '96-97 General Fund, Account No. 921002-610-Special
Programs and Accounts.
This increase is necessary to cover the past due invoices for the fiscal years
1995 and 1996 as well as copy overruns for 1997. In addition, the City has
experienced additional costs due to purchase orders being issued after the initial
approval by the Commission for this contract.
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APPROVAL: o / '' Date:
Dipak P rekh, Director
Pepartment of Budget & Analysis r
Gi
APPROVAL: Date: 13 (4
Edward Marque
City Manager
Attachment
423 3
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