HomeMy WebLinkAboutR-97-0401J-97-349
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RESOLUTION NO.9 401
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE
MEMBERS OF THE CITY COMMISSION, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING THAT AN EMERGENCY NEED EXISTED, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND
ACCEPTING THE BID OF ADVANTA FINANCIAL
CORPORATION FOR THE LEASE/PURCHASE OF AN ICE
MACHINE FOR THE DEPARTMENT OF SOLID WASTE;
ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF
$7370.84 FROM THE SOLID WASTE DEPARTMENT FY '97
BUDGET, INDEX CODE 421101-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR SAID
MACHINE.
WHEREAS, the City Manager determined an emergency need existed for the
replacement of an ice machine at the Solid Waste Department Building; and
WHEREAS, informal quotes were secured to determine the current price and
availability of said machine; and
WHEREAS, Advanta Financial Corper5tion was the only company capable of
providing an ice machine on site within days;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
CITY ComussXON
MEETING OF
JUN Q 9 1997
Resolution No.
9"7-- 401
W64
Section 2. Ratifying, approving and confirming, by a 4/5ths affirmative vote of
the members of the City Commission, the City Manager's finding that an emergency need
existed, waiving the requirements for competitive sealed bids and accepting the bid of
Advanta Financial Corporation for the lease/purchase of an ice machine for the Department
of Solid Waste, with funds therefor hereby allocated, in the amount of $7,370.84, from
the Solid Waste Department FY '97 Budget, Index Code 421101-840.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for said machine.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 9th day of June , 1997•
ATTEST:
WALTER J�FQtMAN
CITY CLERK
PREPARED AND APPROVED BY:
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dL6 AMIREZ-SEIJ S
ASSI ANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
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CAROLLO, MAYOR
97 401
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: JUN 3 1997 FILE:
of the City Commission
SUBJECT: RATIFYING/APPROVING
PURCHASE OF ICE
MACHINE -SOLID WASTE
FROM: 4�/dMarquez REFERENCES: DEPARTMENT
City Manager
ENCLOSURES:
It is respectfully recommended that the City Commission approve and ratify the
actions of the City Manager in the waiving of the formal bidding process and the
emergency procurement of an ice making machine for the Solid waste Department
from Advanta Financial Corporation in the amount of $7,370.84. Advanta
Financial Corporation provided the machine with a lease -purchase option
agreement, on an emergency basis.
BACKGROUND
In August of 1996, an ice machine, required to provide ice for solid waste workers in
the field every day, was determined to be irreparable by the Division of Property
Maintenance. A final, short-term, repair was made by Airko Mechanical
Maintenance in September, but the unit failed shortly afterwards. The Department
was then required to purchase ice on a daily basis to meet the employee need.
It was therefore determined that it would be more economical to purchase a
machine. Informal quotes were secured to determine the current price and
availability of said machine. Advanta Financial Corporation was the only company
capable of providing an ice machine on site within days through a Lease/Purchase
Option Agreement on an emergency basis at a total cost of $7,370.84.
Funding for this machine is available from the Solid Waste Department's FY 197
budget, New Equipment, Index 421101-840.
9'7- 401
I
s
CITY OF MIAMI, FLORIDA `
INTER -OFFICE MEMORANDUM
TO: Judy Carter
DATE: FILE
Director
e artment of urchasing
SUBJECT: Request for Emergency
Purchase of Ice Machine
Solid Waste Department
FROM: Ron E. i liams
REFERENCES
Director
Department of Solid Waste
ENCLOSURES:
The Department of Solid Waste has verified available funding with the Office of
Budget to cover the cost for the emergency purchase of an ice machine, through the
State of Florida Municipal Equipment Lease -Option Agreement with an approved
purchase order to pay for three (3) months' lease payments. The remaining
contract balance is $5,543.81. The company, Advanta Public Finance, is a non -local,
non -minority vendor located at 11850 S. Election Drive, Drape, UT 84020. Funds
are available from FY'97, Index 421101-840.
BUDGET REVIEW AND APPROVED BY:
Dipak M. Parekh
Office of Budget
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97-,401