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Home My WebLink AboutR-97-03950 J-97-364 6/9/97 RESOLUTION NO. 9 7" 395 I 1 A RESOLUTION EXTENDING THE TERM OF THE CONTRACTS BETWEEN THE CITY AND WARREN FENCE COMPANY, INC., GOMEZ & SON FENCE COMPANY, AND AZTEC ROOFING COMPANY FOR THE FURNISHING OF FENCING SERVICES FOR VARIOUS CITY DEPARTMENTS, FOR AN ADDITIONAL TERM OF ONE YEAR; ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF $55,500, FROM THE FY '96/97 OPERATING BUDGETS OF THE USING DEPARTMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO EXTEND SAID CONTRACTS. WHEREAS, Resolution No. 96-131, adopted February 29, 1996, accepted the bids of Warren Fence Company, Inc., Gomez & Son Fence Company, and Aztec Roofing Company for the furnishing of fencing services for various City departments on an as needed basis for the term of one (1) year with the option to extend the term thereof for an additional one (1) year period for various City Departments; and WHEREAS, there is a need for additional fencing services and it is necessary to extend the term of the contracts for an additional one (1) year period and increase the compensation thereunder by $55,000; WHEREAS, funds for said service are available from the FY '96-97 Operating Budgets of the various using City Departments CITY COM MYSSION MEETING OF JU N 0 9 1997 Resolution No, 97- 395 " I. '3� f w e. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The terms of the contracts between the City and Warren Fence Company, Inc., Gomez & Son Fence Company, and Aztec Roofing Company for the furnishing of fencing services for various City departments are hereby extended for an additional one (1) year period, with funds therefor hereby allocated, in the amount of $55,500, from the FY '96/97 operating budgets of the using departments. Section 3. The City Manager is hereby authorized' to execute the necessary documents, in a form acceptable to the City Attorney, to extend said contracts. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of June, 1997. JOE CAROLLO/MAYOR ATTEST: la&o MOOLTER J. F N CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: W1632:CSK ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 97- 395 Honorable Mayor and Members TO ` of the City Commission FRo Ala;t 41-d arquez City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 34 JUN 2 DATE : FILE Increase Total Contract Amount SUEUECT : for Fencing Services Bid No. 95-96-021 REFERENCES : ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution amending Section 2 of Resolution No. 96-131, adopted February 29, 1996, which resolution accepted bids of Warren Fence Company, Inc., (Betty Gean Warren, owner), a Black/Dade County Vendor, located at 2530 N.W. 111`h Street, Miami, Florida 33167; Gomez & Son Fence Company, (Caridad & Heriberto Gomez, owners), a Hispanic/Dade County Vendor, located at 420 N.W. 1201h Avenue, Miami, Florida 33182; and Aztec Roofing Company, (Nora Porobic, owner), a Female/Dade County Vendor, located at 12950 S.W. 189`h Street, Miami, Florida 33177 for the furnishing of Fencing Services for various City Departments, thereby increasing the total annual amount from $20,000.00 to $75,500.00. BACKGROUND: The user Departments have seen an increase in the need for fencing services and therefore request an additional $55,500.00 be added to the existing amount of $20,000.00 for a new total annual amount of $75,500.00. Funds for this service are available from the FY `96-97 Operating Budgets of the various City Departments using said service. MEMOINCR21.doc 97- 395 1 CITY OF MIM, L F.WHIDA INTER -OF FICEA�iDUM Ron E.-Williams ; ' 13 pl$ 2' 0F February 12,1997 TO: Asst. City Manager DATE: FILE EXTENSION OF CONTRACT SUEUECT: Bid No. 95-96.021 FROM: Judy S. C er , REFERENCES: Furnish & Installation Chief Proc nt Officer of Fence Citywide ENCLOSURES: Please be advised the current contract for Furnish and Installation of Fence Citywide will expire on April 15, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, please fill out the information requested below: YES NO ' ACCOUNT CODE NO.(S): BUDGETED AMOUNT _;g %• D 4 O /�,, BUDGET DEPARTMENT'S APPROVAL-:/// This memorandum must be returned to this office no later than February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediat!gy o contact Gladys Bermudez of the Bid/Contract Section at (305) 416-1904. "-'71 rQ �. co CC: Bid File `` -� Fred Hobsoncn T^ I �V r� 97- 395 3 . A . • t T7 S. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM C.A. Gimenez, Director February 12, 1997 To : Fire -Rescue Department DATE: FILE EXTENSION OF CONTRACT SUBJECT: Bid No. 95-96.021 FROM: Judy S. CarkerZ REFERENCES: Furnish & Installation Chief ProcuLXme4 officer of Fence Citywide ENCLOSURES: Please be advised the current contract for Furnish and Installation of Fence CitVwide will expire on April 15, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, Please fill out the information requested below: YES X NO ACCOUNT CODE NO.(s): 0 010 0 0.28 06 01. 6.67 0 BUDGETED AMOUNT $10 , 0 0 0 . BUDGET DEPARTMENT'S APPROVAL: This memorandum must be returned to this office no later than February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 416-1904. CC: Bid File Chief M. Kemp FEB �- 39e CITY OF MIAM1, FLORIDA ` INTER -OFFICE MEMORANDUM TO: Waldemar E. Lee, Director Department of Public Works FROM: ju y S. Carter 1 Chi f Prog6rer ent officer DATE: February 12, 1997 FILE: SUBJECT: EXTENSION OF CONTRACT Bid No. 95-96-021 REFERENCES: Furnish & Installation ENCLOSURES: of Fence Citywide Please be advi d the current contract for Furnish and Installation of Fence CitVwIde will exp a on April 15, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, please fill out the information requested below: YES ✓ NO ACCOUNT CODE NO.(s): y04 �• 6 BUDGETED AMOUNT_ BUDGET DEPARTMENT'S APPROVAL: This memorandum must be returned to this office no later elan February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 416-1904. CC: Bid File Alex Martinez/Property Maint. 97- 395 Pi CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Donald H. Warshaw DATE: February 12, 1997 FILE: Chief of Police SUBJECT: EXTENSION OF CONTRACT Bid No. 95-96-021 FROM: ,Judy S. Carter REFERENCES: Furnish & Installation Chief Procurem O Icer ENCLOSURES: of Fence Citywide Please be advised the current contract for Furnish and Installation of Fence Citywide will expire on April 15, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, please fill out the information requested below: YES +� NO ACCOUNT CODE NO.(s): 00i000, Vc dl, J~; bqI? BUDGETED AMOUNT BUDGET DEPARTMENT'S APPROVAL: This memorandum must be returned to this office no later Than February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 416-1904. CC: Bid File Ron Hazzard r•�.�;zr; !," ; s 97- 395 9 CITY OF MIAMI, FLOPJDA INTER -OFFICE MEMORANDUM C.hrfsbna Abrams, EX%. Director TO Department of public Facilities FROM : .Judy Chief Officer DA-E : February 12,1997 FILE: SUBJECT: EXTENSION OF CONTRACT Bid No_ s5-96-021 REFERENCES: Furnish & Installation of Fence Citywide ENCLMAES: Please be advised the current contract for Furnish and Installation of Fence 9M9de will expire on Aprof 15,1997. The aforementioned contact is subject to a one (1) year renewal with the approval of the City Manager for an annual amount Of S20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, Please fill out the information requested below: '(ES NO if % ACCOUNT CODE NO.(S): 4� BUDGETED AMOUNT BUDGET DEPARTMENTS APPROVAL This memorandum must be returned 1997 with budget approval. no later than February 28, Upon receipt of department approval, the procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s)_ Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of .the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system_ ;7- ,f;z 47 t won, please immediately (305)1416-1904_ 1.34� '``' E`rl C�z..... -�`�-- Z/Z 3D'dd 6I6ZZGE51(sE=QI 213SM3� LIOIyN3lSIdOD IWHIYI=D(O?33 Zb' ZL L6-9Z-?1t�H WE FROM : CITY OF MIAMI, FLORIDA ` INTER -OFFICE MEMORANDUM Eduardo Rodriguez, Director Asset Management Judy S. Chief F cer DATE: February 12,1997 FiLE SUBJECT: EXTENSION OF CONTRACT Bid No. 95.96-021 REFERENCES: Furnish & Installation ENCLOSURES: of Fence Cltywide Please be advised the current contract for Furnish and installation of Fence Citywide will expire 19n April 15, 1997. The aforementioned contract is subJect to a one m year renew I with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. if yes, please fill out the Information requested below: tj YES \ NO ACCOUNT CODE NO.(s): '9.q113S --6 70 BUDGETED AMOUNT coo BUDGET DEPARTMENT'S APPROVAL: <' This memorandum must be returned to this office no later.6an February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension; please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 416.1904. CC: Bid File Emma Sardina 97` 395 13 v CITY OF MIAMI, FLORIDA i'e I INTER -OFFICE MEMORANDUM Albert Ruder, Director February 12, 1997 TO: Department of Parks & Rec. DATE : FILE: EXTENSION OF CONTRACT SUBJECT: Bid No. 95.96-021 Judy S. C er Furnish & installation FROM: Chief P cure ent Officer REFERENCES: of Fence Citywide ENCLOSURES: Please be ad�ised the current contract for Furnish and Installation of Fence Citywide will xpire on April 15, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $20,000.00 (see attached). Please check below your request to extend or to not extend this contract. If yes, please fill out the information requested below: YES X NO ACCOUNT CODE NO.(S): 589301-860 (See Project Nos. Below) BUDGETED AMOUNT $45,000.00 BUDGET DEPARTMENT'S APPROVA' ��::. This memorandum must be returned to this office no later than February 28, 1997 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 416-1904. Project Nos. Amount Budgeted CC: Bid File V 3314035��3v} ti�5o $5,000.00 "':, Charles Hudson �'c331385 Soct3I 53 $12,000.00��o�2 P'� 3313575j 81�10l 6 ( So $5,000.00 6o_72, V,h331386,5953oj 6(-Sb $6,000.00 BGo"'Z VX 3-313615 %93-'•-GUSO $10,000.00 9"';L- ✓' JK 3313915901 501• 6 (65o $3,000.00 (,b7Z `"�c 331356 $4, 000. 00 Gol2- Total $45,000.00 97- 395 15 x; t AMENDMENT TO CONTRACT UNDER BID NO. 95-96-021 ITEM: Fencing Services DEPARTMENT: Various City Departments TYPE: Contract RECOMMENDATION: It is recommended that an increase to the total annual amount of the contract to Warren Fence Company, Inc., Gomez & Son Fence Company, and Aztec hoofing Company from $20,000.00 to $75,000.00, be approved.. t Direct g '5 Date Amenaeso131 17 9 7- 395 j,� Y li n CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: FENCING SERVICES AWARDED TO: Warren Fence Co., Inc.; Gomez & Son Fence Co.; Aztec Roofing Co. TIME PERIOD From: 1992 to Present (increase award amount) NUMBER OF BIDS DOLLAR AMOUNTS None NO PRIOR CITYWIDE CONTRACT SUMMARY OF CONTRACTS. DOC 97- 395 19