HomeMy WebLinkAboutR-97-0389J-97-356
6/2/97
RESOLUTION NO.97- 389
A RESOLUTION ACCEPTING THE PROPOSAL OF
COLUMBIA/CEDARS MEDICAL CENTER, FOR THE PROVISION
OF DRUG SCREENING SERVICES FOR THE DEPARTMENT OF
HUMAN RESOURCES, ON A CONTRACT BASIS FOR AN
INITIAL TERM OF TWO (2) YEARS WITH TWO (2) OPTIONS
OF ONE (1) YEAR EACH, AT AN ESTIMATED COST OF
$10,425 DURING THE FIRST YEAR OF THE INITIAL PERIOD;
FURTHER, PROVIDING FOR A 3% ANNUAL INCREASE, PER
UNIT/TEST PERFORMED, EFFECTIVE THE FIRST DAY OF THE
FIRST OPTION PERIOD UNTIL THE END OF THE CONTRACT
PERIOD; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF HUMAN RESOURCES GENERAL
OPERATING BUDGET, ACCOUNT CODE 270101-260;
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, OR TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THESE
SERVICES.
WHEREAS, Requests for Proposals were mailed to 42 firms seeking a broad range
of responses from drug screening providers and to afford a competitive process for the
provision of these services; and
WHEREAS, this service will be used by the Department of Human Resources for the
purpose of performing drug screening profiles pursuant to the Omnibus Transpiration
Employee Testing Act of 1991 ; and
WHEREAS, two (2) responses were received on May 8, 1997 to provide said
services; and
CITY COMMISSION
MEETING OF
J U N 0 9 1997
Resolution No.
97- 389
4
WHEREAS, the proposal received from Columbia/Cedars Medical Center, was the
most advantageous to the City; and
WHEREAS, funding is available for the payment of compensation during the first
year of the initial period in the amount of $10,425, from the Department of Human
Resources General Operating Budget, Account Code No. 270101-260;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The proposal of Columbia/Cedars Medical Center, for the provision of
drug screening services for the Department of Human Resources, on a contract basis for
an initial term of two (2) years with two (2) options of one (1) year each, at an estimated
cost of $10,425 during the first year of the initial period, further providing for a 3% annual
increase, per unit/test performed, effective the first day of the first option period until the
end of the contract period, is hereby accepted, with funds therefor hereby allocated from
the Department of Human Resources General Operating Budget, Account Code No.
270101-260.
Section 3. The City Manager is hereby authorized to execute a contract', in a
form acceptable to the City Attorney, or instruct the Chief Procurement Officer to issue a
purchase order for these services.
Section 4. This Resolution shall become effective immediately upon its adoption.
' The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
2-
97- 389
PASSED AND ADOPTED this 9th day of June , 1997.
ATTEST:
WALTER J.PO'EtMT
CITY CLERK
PREPARED AND APPROVED BY:
i
i OLG AMIREZ-SEIJA
ASSI ANT CITY ATTORNE
APPROVED AS TO FORM AND CORRECTNESS:
A.'QVfI)IN J
CITY ATTO
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97- 389
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and DATE : UUN 2 1997 FILE
Members of the City Commission
SUa,ECT : Recommendation for
Resolution and Award of
RFP 96-97-060 - Part III
FROM : Marquez REFERENCES: (Drug Screening Services -
City Manager ENCLOSURES: CDL)
RECOMMENDATION
It is respectfully recommended that the City Commission adopt a resolution awarding
Request for Proposals 96-97-060 - Part III to Columbia/Cedars Medical Center, a non -
minority proposer, to provide drug screening services to the Department of Human
Resources. The proposed contract will be effective for an initial two year period with
the option to extend for two additional one-year periods. Compensation during the first
year of the initial contract period is in the amount of $10,425.
BACKGROUND
In an effort to secure a broad range of providers, invitations to perform drug screening
services for the City of Miami were sent to 42 firms. This effort resulted in responses
from 2 firms, one of which was deemed non -responsive.
The need for laboratory services is outlined in Section 3(f) of Ordinance No. 8526
adopted by the City Commission on January 20, 1976. The specifications for this
mandate are for the Department of Human Resources to establish and maintain medical
services which shall include a medical examination of employees and prospective
employees.
Drug screening services will include random Commercial Drivers License testing
(CDL). The need for such services is mandated by the Omnibus Transportation
Employee Testing Act of 1991.
Funding is available within the fiscal year 1996-97 operating budget of the Department
of Human Resources - Account Code 270101-260.
97-
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE: May 15, 1997 FILE:
Director
Department 044vehasing SUBJECT: IFp #96-97-060 - Part III
(Drug Screening Services)
Approvals
FROM: g Bel y REFERENCES
Director ENCLOSURES:
Department of Human Resources
The Department of Human Resources has verified available funding with the Office of
Budget and Management Analysis that funds are available to cover the cost of the subject
Request For Proposals in the amount of $10,425 Account Code 270101-260.
BUDGETARY REVIEW & APPROVED BY:
Dipakray Parekh
Director
Office of Budget and Management Analysis
91- 389 3
City of Miami Proposal Tabulation
" Drug Screening
Services
Part III - DOT Alcohol and Controlled Subst.%_�es-Testing
Proposers .
Columbia/
Toxicology Testing Service, Inc.
A. Professional Experience and Qualifications
Cedars Medical Center
5426 N. W. 79th Avenue
- Total 30 points
1400 N.W. 12 Avenue
Miami, Florida 33166
Miami, Florida 33136
Dade County / Non -Minority
Local / Non -Minority
1. Drug Screening Experience (15)
15 years or more — 15 points
I1-14+years = 10 points
10
6-10+years = 7 points
5+ years or less = 2 points
2. Drug Screening Experience per DOT Guidelines (15)
T
Yes = 15 points
15
l�
No = 0 points
B. Price - Total 35 points
Low Bidder = 35 points
35
Second Lowest Bidder = 30 points
Third Lowest Bidder = 25 points
�7
Fourth Lowest Bidder = 20 points
l�
Fifth Lowest Bidder = 15 points
Sixth Lowest Bidder = 10 points
Seventh Lowest Bidder = 5 points
Eighth Lowest Bidder
and remaining = 0 points
r—{
E
C. Facility - Total 30 points
a) Equipment (10)
i On site back-up equipment = 10 points
10
■ Back-up equipment at another
facility within City limits = 5 points
■ Back-up equipment at another
facility outside Dade County/
no back-up equipment = 0 points
O
b) Educational Materials (10)
III Yes = 10 points
i No = 0 points
10
c) Facility (10)
■ Reception area for at least 10
individuals = 5 points
5
S
■ Parking for at least 10 individuals = 5 points
5
D. Minority/Women Business
T
1
Certification & Affirmative Action (5 points)
■ Yes = 5 points
■ No = 0 points
0
TOTAL POINTS
90
APPROVED BY:
DATE:
97- 389
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t.lty Or WilaUll, rlUllud
6--` VENDOR BACKGROUND INFOR"�TION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply„ write the word(s) "None", or "Not Applicable", as appropriate. Please print.
I
COMPANY NAME: Cedars Healthcare Group, Ltd. dba/Columbia Cedars Medical Center
COMPANY OFFICERS:
President Steve Sonenreich, CEO Vice President David Schoenborn, CFO
Secretary Treasurer
COMPANY OWNERSHIP:
Health Foundation
Columbia Hospital Corp., Central Miami
Columbia Hospital -Miami, Ltd.
Columbia Hospital Corp., Holdings Inc.
46.33 % of ownership
20.00 % of ownership
16.42 % ofownership
9.93 % of ownership
LICENSES:
1. County or Municipal Occupational License No. 377861-1
(attach copy with bid)
2. ' Occupational License Classification 213-Hospita1/Emergency Room
3. Occupational License Expiration Date: September 1997
4. Metro -Dade County Certificate of Competency No. Not Applicable
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 75- 246-1475
EXPERIENCE:
6. Number of Years your organization has been in business:
Since 1961
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: Since 1985
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: Since 1985
VA
97- 389
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TIME PERIOD
1991
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CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: DRUG SCREENING SERVICES
AWARDED TO:
COLUMBIA / CEDAR'S MEDICAL CENTER
PRIOR SOLICITATION
No. 91-92-009
Columbia /Cedars Medical Center - ownership:
Steve Sonenreich, CEO, President
DOLLAR AMOUNTS
$ 39,522.50
(Previously awarded to Consulab, Inc. and subsequently assigned to Toxicology Testing Services, Inc.)
i
PRIOR CONTRACT AWARD: $39,522.50 (Consulab, Inc. and subsequently assigned to Toxicology Testing Services)
SUMMARY OF CONTRACTS. DOC
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9. 7- 389
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\1 CITY OF MIAMI
REQUEST FOR DRUG SCREENING SERVICES- -
DOT ALCOHOL AND CONTROLLED SUBSTANCES TESTING
(PART III)
Est
Description
QQt rr
Urine Drug Screen (5 drugs)
200
with Chain of Custody,
Medical Review Officer
Evidential Breath Testing
150
GCMS Confirmation with
25
Chain of Custody
Employee Training
50
Supervisor Training
25
Education Material
75
Evaluation & Follow-up
25
Consultation & Testimony
10 hrs.
TOTAL PART III
Other:
EBT - Positive confirmation required
Emergency Room Collections
Off -site testing
Cost of Living Increase, if any,
after 2 years
Columbia/HCA/
Cedars Medical Center
Unit/Extended Cost
$12.50/2,500.00
15.00/2,250.00
25.00/625.00
6.00/300.00
30.00f750.00
Included/0.00
Included/0.00
150.00/1,500.00
$7,925.00
$25.00
3%
Toxicology Testing
Service, Inc.
Unit/Extended Cost
$26.00/5,200.00
10.00/1,500.00
50.00/1,250.00
100.00 per hr./200.00
100.00 per hr./200.00
1.00/75.00
100.00/2,500.00
200.00/2, 000.00
$12,925.00
$15.00 per hour
$40.00 per hour
10%
97- 389 11