HomeMy WebLinkAboutR-97-0382J-97-320
5/15/97
97- 382
RESOLUTION NO.
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN
EMERGENCY AND APPROVING THE ENGAGEMENT OF
TEMPORARY SECRETARIAL SERVICES FROM ADSTAFF
PERSONNEL SERVICES FOR THE OFFICE OF THE CITY
CLERK FROM FEBRUARY 18TH THROUGH
OCTOBER 27TH, 1996; ALLOCATING FUNDS THEREFOR
FROM ACCOUNT CODE NO. 921102-270, IN AN
AMOUNT NOT TO EXCEED $6,122.00, FOR SAID
SERVICES; AND AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER.
WHEREAS, during Fiscal Year 1996 - 1997, the City Clerk's
Office experienced a staff reduction of three positions; and
WHEREAS, the lengthy process to fill these vacancies would
have precluded the City Clerk from hiring the appropriate
administrative secretarial assistance needed to carry out
municipal administrative responsibilities as Supervisor of
Elections during the unanticipated elections conducted on
July 23rd and September 3rd, 1996; and
WHEREAS, Adstaff Personnel Services provided one experienced
secretary on a temporary basis to perform certain clerical duties
from February 18, 1996 through October 27, 1996; and
I MTY COMMISSION
MEETING OF
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Resolution No.
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WHEREAS, funds for said payment of said temporary services
are available from Account Code No. 921101-270;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
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OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
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Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
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Section 2. By a four -fifths (4/5ths) affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency is hereby ratified, approved and confirmed, and the
engagement of temporary secretarial services from Adstaff
Personnel Services for the Office of the City Clerk from
February 18th through October 27th, 1996 is hereby approved, with
funds therefor hereby allocated, in an amount not to exceed
$6,122.00, from Account Code No. 921102-270 for said services.
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Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said services.
Section 4. This Resolution shall become effective
immediately upon its adoption.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
21
TO : Honorable Mayor and DATE ; April 28, 1997 FILE
Membe s of the City Commission
SUBJECT : Proposed Resolution:
Engagement of Temporary
, Secretarial Services.
FROM : Walter J. FO"" a REFERENCES
City Clerk
ENCLOSURES:
During FY'96, the City Clerk's Office had three vacancies: one Administrative Aide; one
Transcriber; and one Records Systems Specialist. Given the numerous elections conducted
in 1996, it was necessary to hire an administrative secretary, on a temporary basis, in order for
the City Clerk's Office to carry out municipal administrative responsibilities as supervisor of
elections. These services ceased in October, 1996.
The attached proposed resolution, if approved, would ratify, approve and confirm the City
Manager's finding of an emergency approving payment of past due invoices for the engagement
of secretarial services from Adstaff Personnel Services for the Office of the City Clerk during the
above cited fiscal year.
cc: Ed Marquez, City Manager
WJF:kp
Enc. a/s
97- 382 1
ems.
To : Edward Marquez
C' Ma ge
Walter J. oe
FROM : City Clerk
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : June 2 1997
SUBJECT : Adstaff Personnel Services
REFERENCES;
ENCLOSURES:
FILE :
This memorandum is being written in connection with request for a memorandum of justification
for temporary personnel services provided for this office by Adstaff Personnel Services. Please
be advised that the City Clerk's Office has received back from the Procurement Division, three
delinquent invoices to be paid for temporary personnel services provided by Adstaff which
require your approval.
This service was rendered back in October of 1996, to my office for clerical support during the
election period because of the inordinate number of elections. At that particular time, only
having one transcriber and functioning without secretarial support, this office was in dire need of
temporary services, primarily as it related to the following activities: election calendaring,
correspondence pertaining to requests for legal opinions to the State Attorney General/Division
of Elections, correspondence to candidates of record (le: updating elections informational
packets regarding deadlines for reports of contributions and expenditures, termination reports,
disposition of surplus funds, notice of logic and accuracy test, canvassing of absentee ballots,
etc.), correspondence to Dade County Supervisor of Elections and transcription of City
Commission proceedings.
These invoices need to be paid out of account code 921102-270 (Professional Services -Other)
and they need to be paid out of this fiscal year's budget.
In closing, this office requests that if the above cited justification meets with your approval,
please sign in the space below, in order to approve the emergency action.
Approved:
Edvfdrd Marquez
City Manager
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97
Date
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