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HomeMy WebLinkAboutR-97-0322J-97-273 4/25/97 RESOLUTION NO. 9 7- 322 A RESOLUTION, WITH ATTACHMENT, APPROVING THE PURCHASE OF AUTOMOTIVE PARTS AND ACCESSORIES FROM EIGHTEEN (18) VENDORS AS LISTED ON EXHIBIT A ATTACHED HERETO AND MADE A PART THEREOF, UNDER EXISTING DADE COUNTY CONTRACT NO. 1070-3/02-OTR- CW FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION, FIRE -RESCUE AND POLICE, FOR A PERIOD OF ONE (1) YEAR, WITH THE OPTION TO RENEW ON A YEAR-TO-YEAR BASIS UNTIL FEBRUARY 28, 2002, FOR A TOTAL PROPOSED ANNUAL AMOUNT OF $524,000.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NOS. 509000.420901.6.702 ($25,000.00), 001000.280601.6.702 ($49,000.00), AND 503001.291301.6.702 ($450,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE DIRECTOR OF PURCHASING TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS, AND THEREAFTER TO EXTEND THIS CONTRACT ON A YEAR-TO-YEAR BASIS UNTIL FEBRUARY 28, 2002, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, it is necessary for the Departments of General Services Administration, Fire Rescue and Police to secure a contract for automotive parts and accessories under existing Dade County Contract No. 1070-3/02 OTR-CW for a one (1) year period with the option to renew on a year-to-year basis until February 28, 2002, subject to availability of funds; and WHEREAS, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of automotive parts and accessories; and ATTACHMENT (5) CONTAINED -. . CITY C014MSSION MEETING OF MAY 0 7 1997 Resolution No. 9'7- 322 WHEREAS, this acquisition will provide a more cost effective manner of refurbishing city vehicles and expedite servicing of same; and WHEREAS, funds for said acquisition are available from Account Code Numbers 509000.420901.6.702 ($25,000.00), 001000.280601.6.702 ($49,000.00), and 503001.291301.6.702 ($450,000.00); and WHEREAS, the City Manager, the Director of the Department of General Services Administration, the Chief of Police, and the Chief of Fire -Rescue recommend the purchase of automotive parts and accessories from eighteen (18) vendors as listed on Exhibit A attached hereto and made a part thereof, under existing Dade County contract for a total proposed annual amount of $524,000.00, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The purchase of automotive parts and accessories from eighteen (18) vendors, as listed on Exhibit A attached hereto and made a part thereof, under existing Dade County Contract No. 1070-3/02-OTR-CW for the Departments of General Services Administration, Fire Rescue and Police for a period of one (1) year, with the option to renew on a year-to-year basis until February 28, 2002, for a total proposed annua► amount of $524,000.00, is hereby approved, with funds therefor hereby allocated from Account Code Numbers 509000.420901.6.702 ($25,000), 001000.280601.6.702 ($49,000) and 503001.291301.6.702 ($ 500,000). Section 3. The City Manager is hereby authorized to instruct the Director of Purchasing to issue purchase orders for said acquisition and thereafter to renew this Page 2 97-- 322 contract on a year-to-year basis until February 28, 2002, at the same price, terms and conditions, subject to availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of May 1997. R LO, MAYOR ATTE WALTER J. FO_E10AN CITY CLERK PREPARED AND APPROVED BY: L '(7 ��R FAEL 0. DIAZ EPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: W 1582:CSK Page 3 97-- 322 EXHIBIT A DADE COUNTY BID NO. 1070-3/02-OTR-CW AUTOMOTIVE PARTS AND ACCESSORIES MINORITY AND LOCATIION SUMMARY OF DADE COUNTY VENDORS (1) APS, INC, Non-Minority/Dade County Vendor, located at 6966 S. W. 4th St., Miami, Ff. 33144. (2) PAPCO AUTO PARTS SOUTH, INC., Non-Minority/Dade County Vendor, located at 80 West Mowry Drive, Homestead, FI. 33030. (3) AUTOMOTIVE PARTS & MACHINE, INC., Non -Minority /Dade County Vendor, located at 13517 S. W. 136th St., Miami, Ff. 33186. (4) SUNSHINE AUTOMOTIVE PARTS DIST., INC., Non-Minority/Dade County Vendor, located at 1125 N. W. 71st St., Miami, Ff. 33150 i (5) TROPICAL INTERNATIONAL, Female/Dade County Vendor, located at 3510 N. W. 60th St., Miami, Ff. 33142. (6) MARC INDUSTRIES, Non-Minority/Dade County Vendor, located at 7220 N. W. 43rd St., Miami, Ff. 33166. (7) GENUINE PARTS CO., DBA / NAPA AUTO PARTS, Non-Minority/Dade County Vendor, located at 9250 N.W. 58th St., Miami, Ff. 33178. (8) S & H DISTRIBUTORS, INC., Non-Minority/Dade County Vendor, located at 7754 N. W. 54th St., Miami, Ff. 33166. (9) AMERICAN GENUINE, Nan-Minority/Dade County Vendor, located at 2777 N. W. 54th St., Miami, Ff. 33142. (10) ELECTRIC SALES & SERVICE, Non-Minority/Local Vendor, located at 340 N. E. 7501 St., Miami, Ff. 33238. (11) BRAKE SERVICE & EQUIPMENT CO., Non-Minority/Dade County Vendor, located at 3235 N. W. 41st St., Miami, Fl. 33142. (12) JACK LYONS TRUCK PARTS, INC., Non-Minority/Dade County Vendor, located at 8482 N. W. 96t11 St., Miami, Ff. 33166 (13) POWER BRAKE EXCHANGE, Non-Minority/Local Vendor, located at 2050 N. W. 23rd St., Miami, Ff. 33142. (14) REMA TIRE SUPPLY, INC., HispanicJDade County Vendor, located at 5570 N. W. 84th Avenue, Miami, Ft. 33166. (15) GRAINGER, Non-Minority/Dade County Vendor, located at 2255 N. W. 89th Place, Miami, Ff. 33172 (16) ARROW MUFFLER CO., INC., Female/Dade County Vendor, located at 14545 N. W. 7th Avenue, Miami„ Ff. 33168. (17) D& L AUTO MARINE SUPPLIES, INC., Female/Dade County Vendor, located at 8571 N. W. 54th St., Miami, Ff. 33166. (18) J & P AUTO & ELECTRIC, INC., Hispanic/Local Vendor, located at 555 N. W. 29th St., Miami, Ff. 33127- 3917 97-- 322 =. k , CITY OF MIAMI, FLORIDA32 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: APR 2 2 1997 FILE: of the City Commission SUBJECT: Proposed Resolution FROM: Edward M ez REFERENCES: Authorizing the purchase of Automotive City Manager Parts and Accessories under existing Dade ENCLOSURES. County Bid no. 1070-3/02-OTR-CW RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution with attachment, authorizing the purchase of automotive parts and accessories on a contract basis for one (1) year with the option to renew on a year-to-year basis until February 28, 2002, from eighteen (18) vendors as listed on Exhibit A attached hereto and made a part thereof, awarded under existing Dade County Contract No. 1.070-3/02-OTR-CW, for an estimated annual amount of $574,000.00, for the Departments of General Services Administration, Fire Rescue and Police. Funding is available from Account Code Numbers 509000.420901.6.702 ($25,000.00),9V- E. k 001000.280601.6.7G2 ($49,000.00) and 503001.291301.6.702 ($500,000.00). BACKGROUND: V Various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of automotive parts and accessories. This acquisition will provide a more cost effective manner of refurbishing City vehicles and expedite servicing of same. It is, therefore, recommended that award be made to the lowest most responsible and responsive vendors under existing Dade County Contract No. 1070-3/02-OTR-CW for the Departments of General Services Administration, Fire Rescue and Police. 9`i- 322 ' i TO: FROM Judy S. Carter Chief Procurement Officer 46!na1eH_._2WZarshaw Chief of Police CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: APR 15 1997 SUBJECT: Automotive Parts & Accessories REFERENCES: ENCLOSURES: FILE: LEG 7-2 This department has verified that funds are available with the Office of Budget and Management Analysis, in the amount of $500,000.00 ($200,000.00 FY 96-97) ($300,000.00 FY 97-98), for the Automotive Parts and Accessories. Funding is to be provided from the Fleet Service Center General Operating Budget, Account Code 503001.291301.6.702. BUDGETARY REVIEW & APPROVED BY: 6 Dipak Parekh Director Office of Budget and Management Analysis ADDITIONAL APPROVALS (IF REQUIRED) N/A Grant Sheehan, CIP Manager Public Works Department (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 97- 322 3 CITY OF MIAMI, FLORIDA i INTER -OFFICE MEMORANDUM To : Judy S. Carter, Director DATE : April 14, 1997 FILE Department of Purchasing SUBJECT : Resolution to Purchase Automotive Parts & Accessories FROM : Chief C.A. Gimenez, Director REFERENCES 1 Department of Fire -Rescue ENCLOSURES i This Department has verified funding with the Department of Budget that funds are available to cover the cost of the subject bid in the amount of $49,000.00 from Account Code No. 001000-280601-6-702. BUDGET REVIEW AND APPROVAL BY: Dipak Pare , Director Date Department of Budget G CAGlacp 9'7- 322 5 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO FROM: Judy S. Carter Chief Procurement Officer Fran Rol(ason Director General Services Administration DATE: FILE: Dade County Contract For SUBJECT: "Automotive Parts and Accessories" #1070 3/02-OTR-C W REFERENCES: ENCLOSURES: The Department of General Services Administration, has verified funding with Management and Budget Division that funds are available to cover the cost of the subject Dade County Contract for Automotive Parts and Accessories in the amount of $25,000.00. Funds are available from Account Code No. 509000, 420901. 6.702. BUDGETARY REVIEW AND APPROVAL BY: 97- 322 7 AWARD SHEET METRO -DARE COUNTY CONTRACT NO. 1070-3/02-OTR-CW ITEM: Automotive Parts and Accessories DEPARTMENT: General Services Adm., Fire -Rescue and Police TYPE OF PURCHASE: Contract for one (1) year with the option to renew on a year- to-year basis until February 28, 2002. REASON: To provide the City with automotive parts and accessories on an as needed basis. RECOMMENDATION: It is recommended that the award be made to eighteen (18) vendors, as listed on Exhibit A attached hereto and made a part hereof, awarded under existing Dade County Contract No. 1070-3/02-OTR-CW for a total proposed annual amount of $574,000.00. DiTor of Punch �1 I q , orl Date Aw97Metro1070.doc 97- 322 9 EXHIBIT A DADE COUNTY BID NO. 1070-3/02-OTR-CW AUTOMOTIVE PARTS AND ACCESSORIES MINORITY AND LOCATIION SUMMARY OF DADE COUNTY VENDORS (1) APS, INC, Non-Minority/Dade County Vendor, located at 6966 S. W. 4th St., Miami, Ff. 33144. (2) PAPCO AUTO PARTS SOUTH, INC., Non-Minority/Dade County Vendor, located at 80 West Mowry Drive, Homestead, Ft. 33030. (3) AUTOMOTIVE PARTS & MACHINE, INC., Non -Minority /Dade County Vendor, located at 13517 S. W. 136th St., Miami, Ff. 33186. (4) SUNSHINE AUTOMOTIVE PARTS DIST., INC., Non-Minority/Dade County Vendor, located at 1125 N. W. 71st St., Miami, Fl. 33150 (5) TROPICAL INTERNATIONAL, Female/Dade County Vendor, located at 3510 N. W. 60th St., Miami, Ff. 33142. (6) MARC INDUSTRIES, Non-Minority/Dade County Vendor, located at 7220 N. W. 43rd St., Miami, Ff. 33166. (7) GENUINE PARTS CO., DBA / NAPA AUTO PARTS, Non-Minority/Dade County Vendor, located at 9250 N.W. 58th St., Miami, Ff. 33178. (8) S & H DISTRIBUTORS, INC., Non-Minority/Dade County Vendor, located at 7754 N. W. 54th St., Miami, Fl. 33166. (9) AMERICAN GENUINE, Non-Minority/Dade County Vendor, located at 2777 N. W. 54th St., Miami, Fl. 33142. (10) ELECTRIC SALES & SERVICE, Non-Minority/Local Vendor, located at 340 N. E. 75th St., Miami, Fl. 33238. (11) BRAKE SERVICE & EQUIPMENT CO., Non-Minority/Dade County Vendor, located at 3235 N. W. 41st St., Miami, Fl. 33142. (12) JACK LYONS TRUCK PARTS, INC., Non-Minority/Dade County Vendor, located at 8482 N. W. 96th St., Miami, Ff. 33166 (13) POWER BRAKE EXCHANGE, Non-Minority/Local Vendor, located at 2050 N. W. 23rd St., Miami, Fl. 33142. (14) REMA TIRE SUPPLY, INC., Hispanic/Dade County Vendor, located at 5570 N. W. 84th Avenue, Miami, Ff. 33166. (15) GRAINGER, Non-Minority/Dade County Vendor, located at 2255 N. W. 89th Place, Miami, Ff. 33172 (16) ARROW MUFFLER CO., INC., Female/Dade County Vendor, located at 14545 N. W. 7th Avenue, Miami„ Fl. 33168. (17) D& L AUTO MARINE SUPPLIES, INC., Female/Dade County Vendor, located at 8571 N. W. 54th St., Miami, Ff. 33166. (18) J & P AUTO & ELECTRIC, INC., Hispanic/Local Vendor, located at 555 N. W. 29th St., Miami, Ff. 33127- 3917 97-- 32`" 11 CONTRACT BID NO.: 1070-3/02-OTR-CW AWARD SHEET (Previous Bid No. 1070-2/96-2) AUTOMOTIVE AND TRUCK PARTS & ACCESSORIES, CATALOGUE SUPPLIERS & SPECIALIZED REPAIRS CONTRACT PERIOD: March 1, 1997 tHru February 28, 1999 COMMODITY CODE: 60-00 PART #1: VENDORS AWARDED F.E.I.N.: 74-1653270 VENDOR: APS, Inc. STREET: 6966 S.W. 4th Street CITY/STATE/ZIP: Miami, Florida 33144 F.O.B. TERMS: DESTINATION PAYMENT TERMS: 2% 10 Days, NET 30 DELIVERY: AS NEEDED PHONE: (305) 267-0925 FAX: (954) 524-2242 CONTACT PERSON: Mario Rodriguez F.E.I.N.: 59-2028023 VENDOR: PAPCO Auto Parts South, Inc. STREET: 80 West Mowry Drive CITY/STATE/ZIP: Homestead, Florida 33030 F.O.B. TERMS: DESTINATION PAYMENT TERMS: NET 30 DAYS DELIVERY: AS NEEDED PHONE: (305) 248-9666 FAX: (305) 248-9089 CONTACT PERSON: Buford Moore F.E.I.N.: 65-0118452 VENDOR: Automotive Parts & Machine, Inc. STREET: 13517 S.W. 136th Street CITY/STATE/ZIP: Miami, Florida 33186 F.O.B. TERMS: DESTINATION PAYMENT TERMS: 2% 15 Days/NET 30 DAYS DELIVERY: AS NEEDED PHONE: (305) 238-2100 FAX: (305) 232-2570 CONTACT PERSON: Terry Perrin OTR YEARS: Three (3) 97- 322 13 F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.Q.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B.- TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B..TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: 65-0546781 Sunshine Automotive Parts 1125 N.W. 71st Street Miami, Florida 33150 DESTINATION NET 30 DAYS AS NEEDED (305) 836-4779 (305) 836-0581 Scott R. Martinez 59-1820682 Tropical International• 3510 N.W. 60th Street Miami, Florida 33142 DESTINATION NET 30 DAYS AS NEEDED (305) 633-7575 (305) 638-0849 Neil Vodofsky 23-0844835624 Marc Industries 7220 N.W. 43rd Street Miami, FL 33166 DESTINATION NET 30 DAYS AS NEEDED (305) 599-6272 (305) 599-0687 Daniel Martin 58-0254510 Genuine Parts Co., DBA 9250 N.W. 58th Street Miami,'Florida 33178 DESTINATION 2% - 10th / NET 20 DAYS AS NEEDED (305) 599-2629 (305) 599-4876 Cliff Christopher 59-2517314 S & H Distributors, Inc. 7754 N.W. 54th Street Miami, Florida 33166 DESTINATION 2%-10 DAYS, NET 30 AS NEEDED (305)592-1747 (305)477-6833 Paul E. Sost Dist., Inc. NAPA Auto Parts 14 97- 322 F.E.I.N.: 59-2027867 . VENDOR: American Genuine STREET: 2777 N.W. 54th Street CITY/STATE/ZIP: Miami, Florida 33142 F.O.B. TERMS: DESTINATION PAYMENT TERMS: NET 30 DAYS DELIVERY: AS NEEDED PHONE: (305)638-5020 FAX: (305)638-2052 CONTACT PERSON: Justo L. Diaz F.E.I.N.: 59-0232360 VENDOR: Electric Sales & Service STREET: 340 N.E. 75th Street CITY/STATE/ZIP: Miami, Florida 33238 F.O.B. TERMS: DESTINATION PAYMENT TERMS: 2% - 10 Days, Net 30 DELIVERY: AS NEEDED PHONE: .(305)754-8646 FAX: (305)754-6398 CONTACT PERSON: Ray Ibberson F.E.I.N.: 59-1829570 VENDOR: Brake Service & Equipment Co. STREET: 3235 N.W. 41st Street CITY/STATE/ZIP: Miami, Florida 33142 F.O.B. TERMS: DESTINATION PAYMENT TERMS: NET 10 DAYS DELIVERY: AS NEEDED PHONE: (305)635-6521 FAX: (305)635-4258 CONTACT PERSON: Mohamed Omran F.E.I.N.: 59-1897294 VENDOR: Jack Lyons Truck Parts, Inc. STREET: 8482 N.W. 96th Street CITY/STATE/ZIP: Medley, Florida 33166 F.O.B. TERMS: DESTINATION PAYMENT TERMS: NET 30 DAYS DELIVERY: AS NEEDED PHONE: (305)884-4222 FAX: (305)885-6168 CONTACT PERSON: Patrick Lyons F.E.I.N.: 59-1346899 VENDOR: Power Brake & Exchange STREET: 2050 N.W. 23rd Street CITY/STATE/ZIP: Miami, Florida 33142 F.O.B. TERMS: DESTINATION PAYMENT TERMS: NET 30 DAYS DELIVERY: AS NEEDED PHONE: (305)635-1120 FAX: (305)638-8351 CONTACT PERSON: John Kennedy 97- 322 15 F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E. I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E.I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E. I.N.: VENDOR: STREET: CITY/STATE/ZIP: i F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: F.E. I.N.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT PERSON: 59-2150688 Rema Tire Supply, Inc. 5570 N.W. 84th Avenue Miami, Florida 33166 DESTINATION NET 30 DAYS AS NEEDED (305)512-0023 (305)513-0054 Guillermo Garcia 36-1150280 Grainger 2255 N.W. 89th Place Miami, Florida 33172 DESTINATION NET 30 DAYS AS NEEDED (305)554-3036 (305)592-5611 Joe Marty 59-0841470 Arrow Muffler Co., Inc. 14545 N.W. 7th Avenue Miami, Florida 33168 DESTINATION 2% - 20, NET 30 DAYS AS NEEDED (305)688-0574 (305)688-0545 George M. DeJacomo 59-2033463 D & L Auto Marine Supplies, Inc. 8571 N.W. 54th Street Miami, Florida 33166 DESTINATION 1% - 20 / NET 30 DAYS AS NEEDED (305)593-0560 (305)593-0556 Eleodoro Aguero 59-2551384 J&PAuto &E 555 N.W. 29th Miami, Florida DESTINATION NET 30 DAYS AS NEEDED (305)573-4940 (305)573-7941 Albert Karpel lectric, Inc. Street 33127-3917 16 97- 322 PART #2: ITEMS AWARDED SEE ATTACHED For each name brand item check all vendors under each category for highest discount PART #3: AWARD INFORMATION '(X)BCC ()PMD AWARD DATE: 01/23/97 AGENDA ITEMS•#: 7F2A(970173) BIDS & CONTRACTS RELEASE DATE: 02/07/97 OTR YEAR: ORIGINAL ADDITIONAL ITEMS ALLOWED: Yes SPECIAL CONDITIONS: Only Automotive Accessories allowed from Catalogue Suppliers TOTAL CONTRACT VALUE: $9,512,800.00 MODIFIED CONTRACT VALUE: $N/A DOLLAR AMOUNT USER DEPARTMENT ALLOCATED GSA/Fleet $6,000,000.00 Aviation $ 475,000.00 MDPD $ 86,000.00 Seaport $ 12,800.00 ITD $ 500,000.00 Public Works $ 85,000.00 WASAD $ 1,400,000.00 GSA/FM $ 41,000.00 Parks $ 889,000.00 Solid Waste $ 2,000.00 Corrections $ 8,000.00 Fire $ 14,000.00 PROCUREMENT SPECIFICATION SPECIALIST: J. CARLOS PLASENCIA, CPPB JCP/slrb 02/11/97 97- 322 17