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Home My WebLink AboutR-97-0316J-97-268 4/30/97 RESOLUTION NO. 9 7 r 3 1. 6 A RESOLUTION ACCEPTING THE BIDS OF RIPLEY'S LAWNCARE, INC., FOR THE FURNISHING OF GROUNDS MAINTENANCE SERVICES, IN AN ANNUAL AMOUNT OF $7,620.00, FOR THE CENTRAL DISTRICT POLICE STATION AND J.R. ALVAREZ LAND CLEARING, FOR GROUNDS MAINTENANCE SERVICES, IN AN ANNUAL AMOUNT OF $5,160.00, FOR THE POLICE DEPARTMENT NORTH AND SOUTH DISTRICT STATIONS AND THE DAVID HERRING TRAINING CENTER, FOR A ONE (1) YEAR PERIOD WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL AMOUNT OF $12,780.00; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS, PURSUANT TO BID NO. 96-97.041, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received on February 12, 1997 for the furnishing of grounds maintenance services for the Department of Police; and WHEREAS, invitations for Bid No. 96-97-041 were mailed to fifty-seven (57) potential bidders and eight (8) bids were received; and WHEREAS, the Department of Police must provide grounds maintenance services for its properties; and CITY COMMISSION MEETING OF MAY 0 7 1997 Revolution No. WHEREAS, said service includes the furnishing of all labor, materials, equipment and supervision; and WHEREAS, funds for this service are available from the Police Department Operating Budget, Account Code No. 001000.290201.6.340; and WHEREAS, the City Manager and Chief of Police recommend that the bids received from Ripley's Lawncare, Inc., and J.R. Alvarez Land Clearing be accepted as the lowest most responsible and responsive bidders; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids submitted on February 12, 1997, by Ripley's Lawncare, Inc., for the furnishing of grounds maintenance services, in an annual amount of $7,620.00, for the Central District Police Station and J.R. Alvarez Land Clearing, for the furnishing of grounds maintenance services, in an annual amount of $5,160.00, for the Police Department's North and South District Stations and the David Herring Training Center, for a one (1) year period with the option to extend for two (2) additional one (1) year periods, at a total annual amount of $12,780.00, are hereby accepted, with funds therefor hereby allocated from the Police Department Operating Budget, Account Code No. 001000.290201.6.340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for these services, and thereafter to extend said contract for two (2) additional one (1) year periods at the same prices, terms and conditions, in accordance with Bid. No. 96-97-041, subject to the availability of funds. -2- 97- 316 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of May , 1997. ATTEST• WALTER J FO N CITY CLERK BUDGETARY & FINANCIAL REVIEW: flrl�, 4112-1� DIPAK PAREKH, DIRECTOR OFFICE OF BUDGET AND MANAGEMENT ANALYSIS APPROVED AS TO FORM AND CORRECTNESS: QKJIN MES, III CITY ATTPPNEY W 1595:CSK 3- C1 � /�, _e��v JO CAROLLO, MAYOR 9l 316 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FRO.. Ed • Marquez �City Manager Recommendation: m DATE: APR 2 2 1997 SUBJECT: Proposed Resolution REFERENCES: Purchase Grounds Maintenance Services; ENCLOSURES: Bid No. 96-97-041 FILE : It is respectfully recommended that the award of Bid No. 96-97-041 and .a Resolution accepting said bid for the provision of Grounds Maintenance Services be granted to: 1) Police Central District Station: Ripley's Lawncare, Inc., a Hispanic, Dade County vendor, located at 3948 SW 133`d Court, Miami, Florida, 33175, whose owners are Silvia and Jesus Tunon, for an annual cost of $7,620.00. 2) Police North and South District Stations and the David Herring 'Training Center: J.R. Alvarez Land Clearing, a local, Hispanic vendor, located at 807 SW 25`, Avenue, Suite 203, Miami, FL, 33135, whose owner is Rufino Alvarez, for an annual cost of$5,160.00. Funding, in a total amount not to exceed $12,780.00, will be from the Police Department General Operating Budget, Account Code 001000.290201.6.340. Background The Police Department is responsible for providing grounds maintenance for its properties. Formal bids have been received and after review it has been determined that the listed vendors are the low bidders on the awarded properties. The vendors will be accountable for maintaining each properties' compound, parking garage (if applicable) and perimeter. Duties shall include mowing, trimming, hedge trimming, sweeping, emptying the garbage cans within the building perimeter and litter control. These services are necessary as the Department does not have the personnel to accomplish them. Without the service the properties would begin to deteriorate. On January 24`h, 1997, invitations for sealed bids were sent to fifty-seven (57) prospective vendors. Bids were opened on February 12`h, 1997, with eight (8) responsive vendors. 97- 316 � The Honorable Mayor and Members of the City Commission Amount of Bid: $12,780.00 Cost Estimate/Budgeted Amount: $12,780.00 Source of Funds: Police Department General Operating Budget Account Code 001000.290201.6.340 Minority Representation: Hispanic Public Hearings/Notices: N/A Assessable Project: N/A 2 Bid No. 96-97-041 % of Cost Estimate: 100% CITY OF MIAMI, FLORIDA BID NO. 96-97-041 BID SHEET (Continued) IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE 'ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. �Terms: (j (Include cash discount for prompt payment, if any) Additional discou t of % if awarded all items. Warranty and/or guarantee: w cI �7/ cr/� / ',, /Q/'� Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, -the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the'attached.bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): a) List principal business address: treetaddress) b) List all other offices located� /in -the State of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT CO PLTANCS j The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments theto. Bidder: �' S /?�,f1�G�/� .�hC Signature: f'Ji (company name) � / Date: J_ �i 9 �� % Print Name : c�/1 !11- 7i/f�0/2 Indicate if Business is 51% Minority -owned: (Check one box only) [ J BLACK [ HISPANIC [ J FEMALE AFFTRMATIVE ACTIN PLAN C l/ If firm has an existing plan, effective date of implementation: G/ If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Actj.on Policy, pursuant to ordinance #10062 as amended. See Appendix I for sample. �1 Bidder: X?C Signature: / (c mpany name) g 7 — . 3 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS AID. CITY OF MIAMI, FLORIDA BID NO. 96-97-041 BID SHEET (Continued) . ORT BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: ,4�o df if NET (Include cash discount for prompt payment, if any) Additional discount of J % if awarded all items. Warranty and/or guarantee : Delivery: d calendar days required upon receipt of Purchase Order or Notice of Award. ��,�1 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General conditions, Special conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): �Ur�.G�L' /�llii�T'► Z a) List principal business address: (street address) 907 6W _-2•I'WLP �, 1 715 17�3 / /A :313J b) List all other offices located in the State of Florida: (street address) //11 Z/ f (Please use the back of this page if more space is necessary) MTNORTTY PROCUREMENT LIANGP The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder:.I';�-/2 /?0Z R G'/�,Q,v6 Signature: (company name) Date:, --- Print Name: ,2r__� Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ HISPANIC [ ] FEMALE / AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to ordinance f10062 as amended. See Appendix I for sample. Bidder: V4-11? IAIAA?9z4 Signature: (company name) R 5 FAILURE TO COMPLETE, SIGN, AND -RETURN THIS FORK MAY DISQUALIFY THIS RIIl. �'" BID NUMBER: 96 — 97 — 041 COMMODITY / SERVICE: Grounds Maintenance for the Mpn DEPARTMENT/CONTACT PERSON: Ron Hazzard DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to PMD. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form to Finance/PMD, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by PMD to prepare the resolution memo and the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to PMD immediately. Emergency procurements are exempt. Contact Pamela Burns of the Bid/Contmct Section at 416-1905*XA§Xk9A should you have any questions. APPROVAL TO FOR TO DEPARTMENT/01 BIDRECOM.DOC 5/16/96 DATE: Judy fiCarter PAGE 1 OF 2 PAGES 9'7- 316 BID , .WARD RECOMMENDATION FOR,.. BID NUMBER: 96-97-041 COMMODITY/SERVICE: Grounds MaintensInce for thp MD DEPARTMENT / DIVISION: Miami Police Department TERM OF CONTRACT: One (1) year with the option to extend for two additional one(1)- yr. _ periods. NUMBER OF BIDS DISTRIBUTED: 57 NUMBER OF BIDS RECEIVED: 8 METHOD OF AWARD: To the lowest most responsible and responsive bidder(s) on a croup of location h G i S_ RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Ripley's Lawncare, Tnn J R Alvarez Land Clearing Hispanic/Dade Hispanic/Local $ 7,620.00 TOTAL: 812, yen _ no i THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: RIPLEY'S CENTRAL nTSTRTC'T, AND J R.AI,VARF7, NORTH/ SOUTH /DAvrn HERRING CENTER: Will maintain the inside huj 1 dj ng peri m ...r and the outside perimeter, and the narking garages Hedge trimming,_molying, sweeping, emptying of garbage cans, vacuuming/blowing of debris in stated area Thi c ma i ntena mce mist he performed fnr heal th sr— afPty, & environmental rPa Inc ACCOUNT CODE(S): 0010,00, Mo Ot , 6, 510 DEPARTMENT APPROVAL: lRa, � 0 �" y��: 7 - Department Director/ Designee BUDGET RE7PPROVAL: Dipak Parekh Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 PAGES TITLE: APPROVAL: arter ment Officer BID TABULATION 96-97-041 GROUNDS MAINTENANCE FOR THE MIAMI POLICE DEPARTMENT CENTRAL DISTRICT NORTH DISTRICT & SOUTH DISTRICT i DAVID HERRING TOTAL & Perimeter 4 PERIMETER & PERIMETER CENTER & PERIMETER PRICE S can Corp. mmocks Blvd. 3.33196 i-Minority $ 29,280.00 7,620.00 5,760.00 5.760.00 47,520.00 Designs Co. N. 66 Street 3.33173 nale $ 28,800.00 7,200.00 4,320.00 2,400.00 42,720.00 wn Service 196 Terrace a. 33169 12.171.00 2,385.00 1 $ 2,649.96 1.590.00 18,795.96 panic d V. 13 Street orida 33145 spanic 32,160.00 6,720.00 4,320.00 3,840.00 47,040.00 .awncare Inc. V. 133 Rd. Ct. a. 33175 panic $ 7,620.00 2,280.00 i 1 2,100.00 1,680.00 13,680.00 rez Land 9 ': 25 Avenue a. 33135 panic $ 8,988.00 $ 2,160.00 1,980.00 1,020.00 14,148.00 )erty MaInt. as N, 13 St. bles, Fla. 33134 :panic NO BID 10,435.20 $ 6,043.20 6,624.00 4 *--Note... Did not bid an Landscaping on all groups 143 Street orlda 33168 ick $ 34,800.00E l $ 6,000.00 6,000.00 j $ 3,600.00 50,400.00 I by:"3. JuA. Sao lef Prolreme@nt fficr I by: Pamela Burns 2/24/97 11 Approved by: DI ector �_Dn Date: 4 I SUMMARY OF CONTRACTS AWARDED FOR: GROUNDS MAINTENANCE SERVICES FOR THE MIAMI POLICE DEPARTMENT AWARDED TO: Ripley's Lawncare, Inc. (Central District) J.R. Alvarez Land Clearing (North, South districts & David Herring TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS R.ipley's Lawncare, Inc. #95-96-069 1994 - present #94-95-113 J.R. Alvarez Land Clearing #94-95-113 SUMMARY OF CONTRACTS. DOC -$4,500.00 $25)140.00 $489756.00 97- 316 11 BID •O. t yv-it-ulti ww r w�rerw�rew N ww.w.�w.lw w—Mw�.b�Y w wow _ r.aw r ww��..�y� DATE DIDM O:tq=Dr FEBRUARY 12, 1997 10:00 a.m. _ _ww _ ww--'��—�'—�•-wwww�wwwa.__ �swww r r wrr y—.� rAws. MOIR f OTA AID DOMD er �U-1 r4wE2 _i CBAC—I DEXTER CLEAN CORP. See attached bi ACROPOLIS DESIGNS CO. M EMELY LAWN SERVICE P ANTWORLD RIPLEY'S LAWNCARE, INC. J.& R. ALVAREZ LAND. CLEARING " BEST PROPERTY MAIN. SERV. BANNERMA14 BROTHERS We received on12 one bid QUgment De artigent NO BID REED LANDSCAPING BEST'S MAINTENANCE M rsror NaPww�wp�,—w�— . GROVE NURSERY, INC.—w �--wsMw�wwww If AILYN CRUZ ww_Mwww—_— MR. CLEAN RELIABLE SERVICES INC. sw-i w�o_��-w w.w•+w�wswow received timely timely asof the al:fov opon!-• $ cuff?+ CT"It ; plo, AA Mal ' are hereby rejected as late." 1ti1 -- — 0YN w- w ww MM/MAi— w Mw_�ir1A--w•w s.�—l—_� • arsoa�siit ias GSA/SOLID WASTE -PROCUREMENT DIVISION � Da�artaaat) SICNID ------� — /-Z _ __-- LEGAL ADVERTISEMENT BID NO.96-97-041 Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than February 12, 1997 at 10:00 a.m. from qualified firms regularly engaged in the provision of Grounds Maintenance Services at various locations for the Department of Police, on a contract basis for one (1) year. A Mandatory pre -Bid conference will take place at Miami Police Headquarters located at 400 N. W. 2nd Avenue, Miami, Lobby area, on Wednesday, February 5, 1997 at 9:00 a.m. Site visits to various locations will also occur thereafter. Failure to attend specific sites shall disqualify any bid submitted for those locations. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program. M/WBE firms currently certified with Dade County Public Schools or Metro -Dade County must be certified with the City's M/WBE program prior to bid award. M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the time of bid opening and proof must be submitted with your bid. (See Special Conditions for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NON- RESPONSIVE. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return, and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. k Detailed specifications for the bids are available upon requesf�aj thk Cite Procurement Office. -; �. N ; The City Manager may reject all bids and re -advertise. '- rq _ .I: c) (Ad No. 04306) > Z o Edward Marquez City Manager y 1�y L City of Miami REOUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a cogy of the dv rti m nt with jhw rRouisition. 1. Department: 2. Divisioh: hr'I.i. i 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: G2OI -287 El Yes ❑ No 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Ty a of advertisement: published: (1.) c + _ : Legal ElClassified ElDisplay 11. Remarks: 1 12. Date(s) of Invoice No. Amount Publication + Advertisement F1_V-11F -11 p .A _n -f � rn 0 NJ M o ! y I 13. ❑ Approved ❑ Disapproved Department Director/Designee Date i• Approved for Payment Date L C JGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department