HomeMy WebLinkAboutR-97-0309J-97-266
4/28/97 9 7 -- 309
RESOLUTION NO.
A RESOLUTION AMENDING SECTION 2 OF RESOLUTION
NO. 96-554, ADOPTED JULY 25, 1996, BY INCLUDING
ACCOUNT CODE NOS. 451109-610-799302, 451916-610-
799201 AND 452016-610-799201 FROM WHICH
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ARE
TO BE ALLOCATED FOR THE LEASING OF RENTAL
VEHICLES FROM ROYAL RENT -A -CAR; AND ALSO
AMENDING SECTION 3 OF THE AFOREMENTIONED
RESOLUTION BY AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
SATISFY ALL OUTSTANDING INVOICES OWED TO
ROYAL RENT -A -CAR FOR LEASING OF VEHICLES BY THE
DEPARTMENT OF COMMUNITY DEVELOPMENT DATING
BACK TO MAY 1995.
WHEREAS, the Department of Community Development has been authorized to lease
cars from Royal Rent-A-Car since 1994; and
WHEREAS, the City Commission adopted Resolution No. 96-554 on July 25, 1996 which
accepted a bid from Royal Rent-A-Car for the Department of Community (CD) to continue the
most recent lease of vehicles to conduct grant related activities; and
WHEREAS, the President of Royal Rent-A-Car has indicated that said company has not
been fully reimbursed by the City of Miami for vehicles leased by CD dating back to May of 1995;
and Z
WHEREAS, staff from CD has reviewed all invoices from Royal Rent-A-Car and
determined that there is an outstanding balance of approximately $13,432 still owed to the
aforementioned company; and
*ITY CONnMcSSION
MEETING OF
MAY 0 7 1997
Resolution No.
97- 309
WHEREAS, it has been determined by CD staff that it is necessary to amend Section 2 of
Resolution No. 96-554 by including Account Code Nos. 451109-610-799302, 451916-610-
799201 and 452016-610-799201 from which CDBG funds are to be allocated in order to pay
outstanding invoices owed to Royal Rent-A-Car for the lease of the aforementioned vehicles;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. Sections 2 and 3 of Resolution No. 96-554, adopted July 25, 1996, are hereby
amended in the following particulars:''-/
"Section 2. The bid submitted by Royal Rent-A-Car for the leasing of
twenty eight (28) vehicles, to the Department of NET/Community
Development , on a lease contract basis, for one (1) year with the option to
extend for two (2) additional one (1) year periods, at a proposed annual
amount of $150,528.00, is hereby accepted, with funds therefor hereby
allocated from the Department of NET/Community Development Account
Code Nos. 450264-610-184052, 45191.6-610-799201, 452016-610-799201
and 451109-610-799233.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for said vehicles and thereafter
to extend this contract for two (2) additional one (1) year periods at the same
prices, terms and conditions pursuant to Bid No. 95-96-100 and to satisfy all
outstanding invoices owed to Royal Rent-A-Car for vehicles leased by the
Department of Community Development/NET dating back to May, 1995."
Section 2. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this _� day of
CAROLLO, MAYOR
ATTES ;
ALTER J. O AN, CITY CLERK
Words and/or figures stricken through sliall be deleted. Underscored %vords and/or figures shall be added. The
remaining provisions are no%v in effect and remain unchanged.
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97- 309
COMMUNITY DEVELOPMENT/NET
REVIEW AND APPROVAL:
ELBER L. WATERS, DIRECTOR
COMM NITY DEVELOPMENT/NET
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS AND
BUDGETARY RE314EW AND APPROVAL:
DIPAK PAREKH, DIRECTOR
DEPARTMENT OF FINANCE AND BUDGET
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
INDA KELLY KE SON A. I ,Ili
ASSISTANT CITY ATTOR EY CITY ATZWroS
Y
LKK/pb/W l 587
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: APR 2 2 1997 FILE
of the City Commission
SUBJECT: Resolution Amending
Resolution 96-554
FROM : `` ,Xd d Marquez REFERENCES : City Commission Agenda
City Manager May 8, 1997
ENCLOSURES:'
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution which
amends Sections 2 and 3 of Resolution No. 96-554 by including additional account codes from
(45-1109-610-799302 from CDBG, 451916-610-799201 from Housing and 452016-610-799201
from Housing) for the rental of outside equipment and further authorizes the City Manager to
instruct the Chief Procurement Officer to satisfy outstanding invoices owed to Royal Rent-A-Car
for the lease of vehicles by the Department of Community Development/NET dating back to
May, 1995.
The President of Royal -Rent-A-Car has advised the City of Miami that he has not received
payment from the City for vehicles leased to the Department of Community Development/NET
(CD/NET). These leased vehicles were required to carry out necessary grant related activities by
CD/NET and the Neighborhood Jobs Program of CD/NET. CD/NET utilized the lease vehicles
to conduct inspections, monitor subrecipients and other compliance related activities while the
Neighborhood. Jobs Program used the cars to develop job opportunities, visit worksites and
provide other services to its clientele.
Staff has reviewed the invoices in question and confirms that Royal Rent-A-Car has not been
reimbursed for the lease of the vehicles in the amount of $13,432.09. Staff has further
determined that sufficient funding to meet this obligation is available through Resolution 96-554,
the most recent legislation adopted by the City Commission for the lease of vehicles for the
current year. However, Resolution No. 96-554 must be amended to include additional account
codes to cover the outstanding invoices for the lease of the vehicles and authorize the City
Manager to instruct the Chief Procurement Officer to satisfy these invoices.
CD/NET has prepared an amendment to Resolution 96-554 which identifies additional account
codes and provides adequate CDBG funding to satisfy the outstanding invoices owed to Royal -
Rent -A -Car. The amended Resolution further authorizes the City Manager to instruct the Chief
Procurement Officer to satisfy outstanding invoices owed to Royal Rent-A-Car dating back to
May, 1995.
9'7- 309
Adoption of the proposed resolution would amend Sections 2 and 3 of Resolution 96-554 by
adding Account Codes 45-1109-610-799302 from CDBG, 451916-610-799201 from Housing
and 452016-610-799201 from Housing for the rental of equipment and further authorizing the
City Manager to instruct the Chief Procurement Officer to satisfy outstanding invoices owed to
Royal Rent-A-Car from the lease of vehicles by the. Department of Community
Development/NET.
Attachments:
Proposed Resolution
2
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