HomeMy WebLinkAboutR-97-0308J-97-256
4/29/97
RESOLUTION NO. 9 7- 308
II
A RESOLUTION AUTHORIZING METROPOLITAN DADE
COUNTY ON BEHALF OF THE CITY OF MIAMI TO
ADVERTISE FOR, EVALUATE, AND ACCEPT THE
BID(S) OF A VENDOR OR VENDORS TO PROVIDE
UNITED STATES DEPARTMENT OF AGRICULTURE
(USDA) APPROVED MEALS TO ELIGIBLE CHILDREN
FOR THE CITY'S SUMMER FOOD SERVICE PROGRAM
t 1997; FURTHER AUTHORIZING METROPOLITAN DADE
COUNTY TO ENTER INTO THE NECESSARY
CONTRACT(S) WITH THE SUCCESSFUL BIDDER(S) FOR
SAID PURPOSE AND AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE DIRECTOR OF PURCHASING TO
ISSUE THE NECESSARY PURCHASE ORDER(S), SAID
AUTHORIZATIONS BEING SUBJECT TO AND
CONDITIONED UPON THE CITY OF MIAMI'S
ACCEPTANCE OF A GRANT IN THE ESTIMATED AMOUNT
OF $300,000 FROM USDA THROUGH THE FLORIDA
DEPARTMENT OF EDUCATION AND UPON
APPROPRIATION OF SAID FUNDS FOR THE 1997
CITY'S SUMMER FOOD SERVICE PROGRAM.
WHEREAS, the United States Department of Agriculture,
through the Florida Department of Education, has tentatively
agreed to fund the City of Miami's annual Summer Food Service
Program for Children in 1997; and
WHEREAS, with the approval of the above two agencies,
Metropolitan Dade County has offered to include the City of
Miami in a competitive bid proposal to select a vendor or
vendors to provide summer lunches and supplements (snacks);
and
WHEREAS, inclusion of the City's program requirements in the
i
Metro -Dade County competitive bid package allows vendors to
CITY COMMSION
MEETING OF
MAY 0 7 1997
Resolution No.
0'7- 308
offer summer lunches and supplements at rates lower than that
which could be obtained by the City of Miami under a separate
bid; and
WHEREAS, based on figures from last year's program figures,
the City of Miami plans to serve an estimated 103,500 lunches
(average 2,300 lunches/day x 45 days) and 121,500 snacks
(average 2,700 snacks/day x 45 days) to eligible children at
twenty-seven (27) sites throughout the City in conjunction with
the 1997 Summer Recreation Program; and
WHEREAS, reimbursement rates from the USDA grant through the
Florida Department of Education are estimated at $2.02 per
lunch and $.5250 per snack for a total estimated grant of
$300,000;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained set forth in
the Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Metropolitan Dade County is hereby authorized, on
behalf of the City of Miami, to advertise for, evaluate, and
accept the bid(s) from a vendor or vendors to provide USDA
approved meals to eligible children for the City's Summer Food
Service Program 1997.
Section 3. Metropolitan Dade County is hereby further
authorized to enter into the necessary contract(s) with the
successful bidder(s) for this purpose, and the City Manager is
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hereby authorized to instruct the Director of Purchasing to
issue the necessary purchase order(s), subject to and
contingent upon the City of Miami's acceptance of a grant in
the estimated amount of $300,000 for USDA through the Florida
Department of Education and upon the City's appropriation of
said funds for the 1997 Summer Food Service Program.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of May 1997.
7E OLLO, MAYOR
A'rTES�: ,�
WALTER (.J ./FOE
CITY CLERK_..--'
APPROVED AS TO FORM AND CORRECTNESS:
0lopgs, III
CITY ATT Y
W1579:CSK:BSS
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97- 308
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
is
TO
Honorable Mayor and Members DATE : APR 2 1 199
of the City Commission
SUBJECT Resolution for the Summer
Food Service Program
for Children-1997
FROM REFERENCES:
ward Marquez
City Manager ENCLOSURES
RECOMMENDATION:
FILE :
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing Metropolitan Dade County, on behalf of the City of Miami, to advertise for,
evaluate, and accept bids for the furnishing of United States Department of Agriculture
(USDA) approved meals for participants in the City's 1997 Summer Lunch Program, at a
fixed rate per meal not to exceed the reimbursement rate established by USDA. The
resolution would also authorize Dade County to enter into the necessary agreement(s)
with the successful bidder, and the City's Chief Procurement Officer to issue the
necessary purchase order(s) for this purpose, subject to and conditioned upon the City's
acceptance of a grant in the estimated amount of $300,000 from USDA through the
Florida Department of Education (DOE) and upon the City's appropriation of said funds
for the Summer Food Program.
BACKGROUND:
The Department of Parks and Recreation Summer Food Service Program provides a box
lunch and afternoon snack to children aged 18 and under during the summer. Since 1968,
the City of Miami has provided these summer meals as an integral part of its summer
recreation program offering arts and crafts, sporting activities, field trips, and special
events. The meals are served daily at twenty-seven (27) sites carefully chosen to provide
reasonable access to all of Miami's youth.
Based on 1996 program totals, we estimate that 103,500 lunches and 121,500 snacks will
be served during the upcoming summer program. These figures average out to 2,300
lunches and 2,700 snacks each day for the 45 day program. Funding is provided to the
City from a USDA grant through Florida's DOE. This year's grant is estimated at
$300,000 based on last year's meals figures and reimbursement rates of $2.02 for lunch
and $.5250 for afternoon supplements (snacks). The final grant award amount will be
made available by DOE in April 1997. This grant does not require matching funds.
97-- 30°'
I�
Honorable Mayor
and Members of the City Commission
Page two
Historically, Metropolitan Dade County has included the City of Miami in its competitive
bid proposal to select vendor(s) to provide summer lunches and supplements (snacks).
Inclusion of the City's program requirements in the County's competitive bid package
has allowed vendors to offer summer lunches and supplements at rates lower than could
be obtained if the City of Miami were to bid this out separately. Additionally, the City
has saved time and money in not having to advertise or handle this bid process.
This item is a companion to an emergency Ordinance establishing a new special revenue
fund and appropriating grant funds in the estimated amount of $300,000 to be received
from the United States Department of Agriculture to conduct a summer food service
program (from June 16, 1997 through August 15, 1997) for youths aged 18 and under.
97- 308