HomeMy WebLinkAboutR-97-0284J-97-220
4/1 /97
RESOLUTION NO. 9 7 - 284
A RESOLUTION ACCEPTING THE BIDS OF ROBBIE'S
FEED SUPPLY, INC. AND OK FEED STORE SOUTH, INC.,
FOR THE FURNISHING OF HORSE FEED AND
SUPPLEMENTS TO THE DEPARTMENT OF POLICE ON A
SPOT MARKET CONTRACT BASIS FOR ONE (1) YEAR
WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE-YEAR PERIODS, AT A TOTAL ANNUAL
AMOUNT NOT TO EXCEED $20,000.00; ALLOCATING
FUNDS THEREFOR FROM THE POLICE DEPARTMENT
GENERAL OPERATING BUDGET, ACCOUNT CODE
NO. 00 1000. 290201.6.710; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR SAID
SERVICE, AND THEREAFTER TO EXTEND SAID
CONTRACTS FOR TWO (2) ADDITIONAL ONE-YEAR
PERIODS AT THE SAME TERMS AND CONDITIONS,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received on February 13, 1997,
for the furnishing of horse feed and supplements to Department of Police; and
WHEREAS, invitations were mailed to twenty-two (22) potential bidders and three (3)
bids were received; and
WHEREAS, the rapidly fluctuating prices for feed necessitated that the bid be awarded on
a spot market basis; and
WHEREAS, these products are necessary to provide for the well-being of the horses
within the Police Department's Mounted Unit; and
CITY COMMISSION
MEETING OF
APR 1 0 1997
Resolution No.
97- 284
WHEREAS, funds for said service are available from the Police Department Operating
Budget, Account Code No, 001000.290201, 6. 710, and
WHEREAS, the City Manager and Chief of Police recommend that the proposal received
from Robbie's Feed Supply, Inc. and OK Feed Store South, Inc., be accepted as lowest most
responsive and responsible bids,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The February 13, 1997 bids submitted by Robbie's Feed Supply, Inc. and
OK Feed Store South, Inc., are hereby accepted for the furnishing of horse feed and supplements
to the Department of Police, on a spot market contract basis for one (1) year with the option to
extend for two (2) additional one-year periods, at a total annual cost not to exceed $20,000.00,
with funds therefor hereby allocated from the Police Department Operating Budget, Account
Code No. 00 1000. 290201.6.710,
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for said service and thereafter to extend said contracts for an
additional two (2) one-year periods at the same terms and conditions, subject to the availability of
funds.
-2- 97-- 284
p
Section 8. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 10th day o April , 1997.
JO LLO, MAYOR
AT T:
WALTER J. N, CITY CLERK
BUDGETARY REVIEW:
MICHAEL L
DIRECTOR
DEPARTMENT OF FINANCE
41�
APPROVED AS TO FORM AND CORRECTNESS:
A! QUM J
CITY ATTO
W1536:BSS
- 3 - 97- 284
CITY OF MIAMI, FLORIDA 10
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members 'DATE: APR 3 1997 FILE
of the City Commission
4-
FRO : diVard Marquez
City Manager
Recommendation:
SUBJECT: Proposed Resolution
REFERENCES: Purchase of Horse Feed
ENCLOSURES: and Supplements;
Bid No. 96-97-049R
It is respectfully recommended that the award of Bid No. 96-97-049R and a Resolution accepting
said bid be granted to the following vendors on a spot market basis, be approved:
1. Robbie's Feed Supply, Inc., a non -minority, Dade County vendor, located at 15585 SW 232nd
Street, Miami, FL, 33170, owned by Robbie N. Addison.
2. OK Feed Store South, Inc., a non -minority, Dade County vendor, located at 22801 SW 177"'
Avenue, Miami, Florida, 33170, owned by Tucker A. and Nelwyn Townsend.
The cost for this service shall not exceed $20,000.00. Funding is to be from the Police Department
General Operating Budget, Account Code 001000.290201.6.710.
Background
The Police Department is responsible for maintaining and caring for 15 police horses within the
Mounted Unit. The requested feed and supplements will be utilized to keep the horses fed and
healthy. The horses are not only an excellent public relations tool, they also serve as an effective
deterrent during demonstrations. Their presence has been shown to minimize confrontations
between groups and police.
The two (2) lowest most responsible and responsive bidders were chosen and will be used on a
spot market basis. It was necessary to utilize a spot market basis due to the rapidly fluctuating cost
of feed. This reason prohibited vendors from bidding on a proposal that required firm pricing.
Each of the listed vendors will be contacted every four (4) months for price quotes and the award
will go to the lowest bidder. Requisitions will be established, at that time, for each four (4) month
period. The first four (4) month period will be awarded to Robbie's Feed Supply, Inc., as they
have provided the initial low bid. Both of these vendors have been used in the past with favorable
results.
On January 30d', 1997, invitations for sealed bids were sent to prospective vendors. Bids were
opened on February 13d', 1997, with three (3) responsive vendors.
97- 284 �
ri
The Honorable Mayor and Members Bid No.
of the City Commission 96-97-049R
Amount of Bid: % of Cost Estimate:
(Bobbie's) $20,363.97 94%
(OK Feed) $21,224.87 98%
Cost Estimate/Budgeted Amount:
$21,680.00
Source of Funds:
Police Department General Operating Budget
Index Code 290201-710
Minority Representation:
N/A
Public Hearings/Notices:
N/A
Assessable Project:
N/A
2
97- 284
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter
i
Chief Procurement Officer
i
i
FROM: (on 10 Warshaw
Chief of Police
DATE: MAR 14 1997 FILE: LEG 7-2
SUBJECT: Purchase of Horse Feed and
Supplements
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the Department of Finance to purchase
horse feed and supplements for the Department's Mounted Unit, at a cost not to exceed
$20,000.00. Funding is to be from the Police Department General Operating Budget, Account
Code 001000.290201.6.710.
BUDGETARY REVIEW & APPROVED BY:
ADDITIONAL APPROVALS
(IF REQUIRED)
S� "�2� N/A
Michael Lavin Grant Sheehan, CIP Manager
Director Public Works Department
Department of Finance
i
i
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
97- 284 3
,124I , P€ ORTDA
(Continued)
40
BID NO. 96-97-i
BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TI
D ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIN(
IRITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT C
SUBMITTED IN THIS ENVELOPE.
Terms: J0 41fte (Include cash discount for prompt payment, if any)
Additional discount of W41je- � if awarded all items.
Warranty and/or guarantee:
%h�-,
Delivery:_2_calendar days required upon receipt of Purchase Order or Notic
of Award.
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia.
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
S,OF COMP OWNER S): S OF COMP OFFICER(S):
1 fS /1/ ° d
a) List principal
business
address:
(s-
/J S- IRr
.ral-
Z,3 i
Itil-
yet address),,
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)'
MTNO TTv PROCUREMENT COMPLTANCE
The undersigned bidder acknowledges that (s)he has received a 1A10PXof Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miage and green to comply with all
{ applicable s jrantiveaand procedural provisioons therein, inc n ny amendments thereto.
Bidder : -� �,�3 dy'Hi4tiature
( ;mpany name ) 1
;i Date: Z
� �17 Print Name : /. c, " /v •
Indicate if Business is 51% Minority -owned: (Check Dne box only)
i
i
j [ J BLACK [ J HISPANIC [ ) FEMALE
AFFTRMATTVF. ACTTQN PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the successful Bid ( ) shall be required to
establish an firmative Action Policy, pursuant to Ordinance # 062 s amended. See Appendix
I for sample
Bidder: 'G' f'`� /'�(� 4:7. `Signature: r
( company name) e
9 7_ 2 g 4 5
FAILURE TOW LElE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID• \1
OrDYSH'EET
OF MIAMI, FLORIDA
(Continued)
BID NO. 96-97-d49R
I
,TMPORT=: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACKED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: 10 EOM
(Include cash discount for prompt payment, if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantees
Delivery: 1 calendar days required upon receipt of Purchase Order or Notice
of Award.
Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the'attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
Tucker A Townsend - President
Nelwyn Townsend - Sec, Treasurer
NAMES OF COMPANY OFFICER(S):
Jeff Butt - General Manager
a) List principal business address: (street address)
22801 SW 177th Avenue Miami, Florida 33170
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MTNORTTY PROCUREMENT COMPL•TANCR
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including amendments thereto.
Bidder: OR Feed Store South, Inc. Signatures
comppanyp name
Date: January 11,1997 ) Print Name: Jeff Butt
Indicate if Business is 51% Minority -owned: (_Chxc'k oe box 9yfly)
BLACK [ ] HISPANIC f 1 FEMALE
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be required to
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix
I for sample.
Bidder: OR Feed Store So ut-h, Tnr Signature:'-
(company name)
'�- 284 7
FAILURE__TO COMPLFTF. SIGN. AND -RFTf1RN TNTS Ff1RP4—M Y i1TS011 THrS BIT). -
BID NUMBER: 96 — 97 — 049R
COMMODITY / SERVICE: HORSE FEED AND SUPPLEMEN:CS
DEPARTMENT/CONTACT PERSON: RON HAZZARD
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Procurement Management Division (PMD). The user department (s) is required to complete all remaining
sections of this form, including the funding source(s), contract value (if applicable), and all other
required approvals rp for to forwarding to PMD.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form to Finance/PMD,
ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by PMD to prepare the resolution memo
and the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
PMD immediately. Emergency procurements are exempt.
Contact PAMELA BURNS of the Bid/Contract Section at 416-l905XKXU*NtM should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
BIDRECOM.DOC 5116196
dLL .T �. t_L 4
Procurement Officer
DATE: Q?—d�."Z?
PAGE 1 OF 2 PAGES
97- 284 9
BID A_.ARD RECOMMENDATION FORS,,
BID NUMBER: 96-97-049R COMMODITY/SERVICE: Horse Feed and S,7 AmAnts
DEPARTMENT / DIVISION: MIAMI POLICE DEPARTMENT / MOUNTED UNIT
TERM OF CONTRACT: One (1) year with the option to extend for two (2) additional 1 yr. periods.
NUMBER OF BIDS DISTRIBUTED: 22
NUMBER OF BIDS RECEIVED: 3
METHOD OF AWARD: lowest most responsible and responsible bidder(s) who sha
11
invited to participate in a spot market purchase(s) on a perio i
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
1) Robbie's Feed Supply, Inc. Non-MinoritvfDade ,
2) OK -Feetj Storp Routh, Tnn_ Non-Minnrit?/made
TOTAL: Q,
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: These items are necessary to maintain proper diet for
the continued good health and physical condition of each
horse as recommended by our veterinarian.
ACCOUNT CODE(S): Al O'ab 1 -110
DEPARTMENT APPROVAL:
Department Director/
Designee
BUDGET REVIEW APPROVAL:
Michael Lavin
Acting Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2 PAGES
10
PROCUREMENT APPROVAL:
Judy er
C of Procurement Officer
TITLE:
97 - 28�
"Strategy",
ived equal
br," 14% Pellet
tes, "APPLE ELITE"
tNUM Co., Inc. or
Kasco" brand by
Plus, Inc., or
y"
Alfalfa hay no more
atio
01S 1 THROUGH 6
Pamela Burns 2124/97
TABULATION OF BIDS
HORSE FEED SUPPLEMENTS
BID NO, 96-97-049R
OK Feed Store South, Inc
22801 SW 177 Avenue
Miami FL 33170
Dade/Non-Minority
Est,
Unit of Unit Ext.
QQtt (
Meaure Price Price
800
50 lb. bag $ 9.40 $
7,520.00
MANUFACTURER: PURINA MILLS
50
50 lb. bag $ 8.50 $
425.00
150
50 lb. bag $ 9.79 $
1,468,50
MANUFACTURER: PURINA MILLS
3
01b. Suck $ 37.49 $
112.47
MANUFACTURER: FARNAM CO,
10
201b bag $ 9.89 $
98.90
MANUFACTURER:KASCO
40
TON $290.00 $
11,600.00
$
21,224.87
A9 Inwaat
Robbles Feed Supply, Inc.
16685 SW 232 Street
Miami, FL 33170
Dade/Non-Minority
Est.
Unit of
Unit
Ext,
Q_yt
Measure
Price
Price
600
501b. bag $
8.75 $
7.000.00
MANUF: Cargill
Nutreno Prime 14 Pellets
50
501b. bag $
9.25 $
462.50
150
501b. bag $
10.00 $
1,500.00
MANUFACTURER: CARGILL NUTRENA
3
301b. Bucket
33.99 $
101.97
MANUFACTURER: COOPER BEST
10 201b bag $ 9.95 $ 99.50
MANUFACTURER: PET PRODUCT PLUS
40 TON $ 280.00 $ 11,200.00
$ 20,363.97
#1 lowest
Sabor Feed , Inc,
433 East 9 Street .
Hialeah, FL 33010
Dade/Hispanic
Est.
Unit of
Unit
Measure
Price
800
50 lb. bag
$ 9.50
$
MANUFACTURER:
PURINA
MILLS
50
50 lb. bag
$ 1 7.50
$
150
50 lb, bag
$ 9.95
$
MANUFACTURER:
PURINA MILLS
3
301b. Bucket
$ 24.95
$
MANUFACTURER: FARNAM CO.
10 201b bag $ 9.50 $
40 TON $ 300,00 $
$
Ext.
Price
7,600.0
i
375.0
1,492.5
74.8
95. C
12.0.0'
21,637.;
72
Approved by jV4;,
Ld r ctor /esslgne
Date:/
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: HORSE FEED AND SUPPLEMENTS FOR THE DEPT. OF POLICE
TIME PERIOD
From: 1994 to Present
SUMMARY OF CONTRACTS. DOC
AWARDED TO: Robbie's Feed and Supply
OIL Feed Store South
NUMBER OF RIDS DOLLAR AMOUNTS
#94-95-031
13
b7- 284
BID no. 96-97-049R - — -- — -
SATZ SID(S) OPIXID2 FFBRUARY 134.1997 10:00 a.m.
bi
JOTA
JUDIR pl LM-1
OK FEED STORE SOUTH, INC.
see attached bi
ROBBIES FEED SUPPLY
SABOR FEED, INC.
—whin
e received only'o
obi
was sent t�o
e id
Procurement Department
Procureme
rocolved rtF-, of iho
t7
r
cgs
1-1,A_31 777.777
.0, �7
7
•
L)
received eavolop*8 on babelf of
tea& 9 4 1 ;.5�Ab�s )
GS,1(//SOLIDWASTE-PROCUREMENT DIVISION on --- ---
(City Departaost)
eputDy City Clerk)
LEGAL ADVERTISEMENT
t�
BID NO.96-97-049R i
Sealed bids will be received by the City of Miami City Clerk at his office located
at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than
February 13, 1997 at 10:00 a.m. from qualified firms regularly engaged in the
provision of Horse Feed and Supplements on a contract basis for one (1) year for
the Miami Police Department.
Bids submitted after the deadline and/or submitted to any other location or
office shall be deemed non -responsive and shall be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the
City's total dollar volume of all expenditures for all good and services to Black,
Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are
not registered with the City as minority or women vendors are advised to
contact the City's Procurement Office located at 444 S.W. 2nd Avenue, 6th Floor,
Miami, Florida 33130; Telephone (305) 416-1906.
Section 18-52.1(h) of the City Code, as amended, states that the City Commission may
offer to a responsible and responsive local bidder, whose primary office is located in
the City of Miami, the opportunity of accepting a bid at the low bid amount, if the
original bid amount submitted by the local vendor does not exceed 110 percent of the
lowest other responsible and responsive bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return, and any other documents to
verify the location of the firm's primary office.
All vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
Detailed specifications for the bids are available upon request at the City's
Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 04313)
Edward Marquez
City Manager
City of Miami
This number must
REQUISITION FOR ADVER, TISEMENT appear In the
advertisement.
NS: Please type and attach a-cogy of the advertisement with this reQW12ition.
INSTRUCTIONS:
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
S. Prepared by:
001000Q',-'-(.,10201 .6-3,10. 287
El Yes -'EJ No
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
10. Type of advertisemerit:
published:(1) ONE
Legal El Classified El Display
11. Remarks:
P" I --, 1) 's" U P I., E, i:; I S
12.
Date(s) of
Publication
Invoice No.
Amount
Advertisement
t,1TW1,1 TIM
,J; i',"11 REV T FA 4
lI
7
M
L" M
10
2
13.
El' Approved
El Disapproved
,-Department Director/ Designee Date
Approved for Payment Date
I C JGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department