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Home My WebLink AboutR-97-0274J-97-199 3/24197 RESOLUTION NO. CQ1_"7 — 9 "7�d A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPOVING THE PURCHASE OF JANITORIAL SERVICES FOR THE POLICE DEPARTMENT'S NORTH SUBSTATION FROM AFTER HOURS CLEANING SERVICE, INC., IN THE AMOUNT OF $21,000.00; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S GENERAL OPERATING BUDGET, ACCOUNT No. 001000.290201.6.340. WHEREAS, the contract for janitorial services for the Police Department's North substation has expired; and WHEREAS, The Police Department is in the process of working with the Procurement Management Division to complete the formal bidding process, which will be finalized by June, 1997; and WHEREAS, A lapse in service will be critical leading to untidiness and unsanitary conditions at the substation; WHEREAS, the City Manager waived the requirements 'for the formal competitive bidding process and used informal quotes; and WHEREAS, this service will be provided by After Hours Cleaning Service, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF APR 0 2 1997 Resolution No. 9'7- 274 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, ratifying, approving and confirming the City Manager's finding that a valid emergency need existed, waiving -the requirements for competitive sealed bids, and accepting the informal bid of After Hours Cleaning Service, Inc. for the furnishing of janitorial services at the Police Department's North Substation, in the amount of $21,00O.00, for the Department of Police, with funds therefor hereby allocated from the Department of Police Account Code No. 001000.290201.6.340. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of April , 1997. PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNEY W1515:CSK APPROVED AS TO FORM AND CORRECTNESS: A, q N ES, III CITY ATT NEY 2 y7- 274 i CITY OF MIAMI, FLORIDA 10 INTER -OFFICE MEMORANDUM To : The Honorable Mayor and Members DATE: MAR 2 5 1997 FILE of the City Commission FRO ! dward Marquez City Manager RECOMMENDATION: SUBJECT: Ratifying City Manager's Action REFERENCES: Emergency Purchase of Janitorial Services ENCLOSURES: It is respectfully recommended that a Resolution ratifying the City Manager's emergency action authorizing the expenditure of funds for the purchase of Janitorial Services, for the Police Department's North substation, in an amount not to exceed $21,000.00, be approved. Funding will be from the Police Department General Operating Budget, Account 001000.290201.6.340, BACKGROUND: The contract for janitorial services for the Police Department's North substation has expired. This service was handled in the past by the Department of General Services Administration. The Police Department is in the process of working with Procurement Management to complete the formal bidding process; however, it will not be finalized until approximately June 1997. The formal bid will include both substations, all mini -stations, satellite offices and the Fleet Service Center. Efficiency is the reason for including all of these in one bid package. Procurement Management has obtained quotes for this service and will award it to the lowest bidder, who will carry the Department through until the completion of the formal process. The need for this service is critical and therefore, must not lapse. A lapse in service will lead to untidiness and unsanitary conditions. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : Edward Marquez DATE: JAN 16 1997 FILE: FIN 16-1 City Manager FROM: (Do d H. Warshaw Chief of Police SUa,ECT : Emergency Purchase REFERENCES: . Janitorial Service ENCLOSURES: The contract for janitorial services for the Department's North Sub -station has expired. We are working with Procurement Management to complete the formal bidding process; however, it will not be finalized until approximately April 1997. Procurement Management has obtained quotes for this service and will award it to the lowest bidder which will carry us through until the completion of the formal process. The need for this service is critical and must not lapse. A lapse i in service will lead to untidiness and unsanitary conditions. I am, therefore, requesting your permission to forgo competitive bidding methods, under City Code 18-52.6, Emergency Purchases, until June 30", 1997. We believe we will have an award recommendation prior to this date but we would prefer to be on the conservative side in the event of an unforeseen occurrence. Funding, in an amount not to exceed $21,000.00, will be from the Police Department General Operating Budget, Account Code 001000.290201.6.340. Thank you for your consideration in this matter. DHW:rph APPRO D/DI APPROVED: Edwar Mtag ez ate City er 14 97- 274 3 'Em EMU WKS) unow --------------------- -------- ---------------- --- ------------------ AM KREM90 EC TOW SEHICES ZNC ® LEAN RMAM HIEW S 7- 226E 2S2D A y 6 CIN DUE: 2zu NE2.'. PEN WE- HER A REMESTED, NER 5 ENT:,RED. 1:127196 NOTE: PRIM 030/97 CODES: SEPK"CES ml KNET HERE - EST, Am CHUNTE AN! VENIER 22EN2 MOM 2967AC N: ESUM CA W -------------- HMO PREFERENCE L 00 -------------- PEPHSITON NET 2967A6 NI so KY AQ 101 MOVES CUE BTAHM"'I". 643 VH-§. t.4,2"'K NB N: V N: DAW my An ima NMI W WWI KE Id. -------------- Kt K00% N H. -------------- U63,00 -------------- -------------- HOW N: 42SLOE V: 97- 274 :y of 10-n 7 PRO ARAKS 117H EUNDED VALE! RH T POMP N 4 (AT ------------- A.3 y E R,: qE Ohn"Lez L !V Y DAYS: WE: NETY^ T E R Ul. Oyu; Imm, NES: -------------- 3 5 7 N* -------------- m 97- 274 RATIFICATION OF EMERGENCY ITEM: DEPARTMENT: TYPE OF PURCHASE: RECOMMENDATION: JANITORIAL SERVICES AT THE POLICE DEPARTMENT'S NORTH SUBSTATION POLICE SHORT-TERM CONTRACT IT IS RECOMMENDED THAT AWARD BE MADE TO AFTER HOURS CLEANING SERVICE, INC. FOR A TOTAL PROPOSED AMOUNT OF $21,000.00. Date 97- 274 7 i L4U 5,--i;uceaS ,-+ib c�ir 2 lss�� s r-tze +►. ' -c, Q+ T� �-7 , lt� �,s (e 3�y. Chat-`s t�i sC70 ��-ca,2 t��4-l� �: ��N�U UA-�.,. (S�,J�-S �(�•,2l l�'F t�Lyt.10 �l-r�3Gc� �c=12 vY� l j•.'(�`� lo•� �� G-t�ss bpt'l cs?J C- trM P AIR. iS &O STU'b- 2"�'1� T� -(��Tk -S c� / L` 54o►.,Lb NoT:6 Mtn' ` +v. - '7-S-P i ATM r s=-- C�ra,2 ra-G, v" i�C 44061 4-C. - 2S`7� d� � • v� ?�I i crZ � t? J . 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