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Home My WebLink AboutR-97-0273J-97-198 3/25/97 RESOLUTION NO. 9 7 ` 273 A RESOLUTION AUTHORIZING AN INCREASE IN THE CONTRACT WITH A & A/U.S. AUTO GLASS COMPANY AND SAFELITE GLASS CORPORATION, FROM OF $14,000 TO $25,000, FOR THE FURNISHING OF AUTO AND TRUCK GLASS REPAIR FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE, FIRE -RESCUE AND POLICE, ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NUMBERS 509000.420901.6.670 ($10,000), 001000.280701.6.670 ($5,000), AND 503001.291301.6,670 ($10,000). WHEREAS, Resolution No. 96-86, adopted February 29, 1996, accepted the bids of A & A/U.S. Auto Glass Company and Safelite Glass Corporation for the furnishing of auto and truck glass replacement on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods for the Departments of General Services Administration/Solid Waste (GSA/SW), Fire -Rescue and Police; and WHEREAS, the user Departments have seen an increase in the need for auto and truck glass I repair service; and WHEREAS, funds for this service are available from the Departments of GSA/SW Vehicle and Equipment Administration Division, Account No. 509000.420901.6.670 ($10,000), Fire - Rescue, Account No. 01000.280701.6.670 ($5,000), and Police, Account No. 503001.291301.6.670 ($10,000); and WHEREAS, the City Manager, the Assistant City Manager in charge of the Department of GSA/SW and the Chiefs of Police and Fire -Rescue recommend an increase in the amount of $11,000 to the existing contract amount of $14,000, for an amended total amount of $25,000, be approved; CITY COVOUS91021 MEETING OF APR 0 2 IM Resolution No. 97- 273 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are I hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. An increase in the contract with A & A/U.S. Auto Glass Company and Safelite Glass Corporation, from $14,000 to $25,000, for the furnishing of auto and truck glass repair, for the Departments of General Services Administration/Solid Waste, Fire -Rescue and Police, is hereby authorized, with funds therefor hereby allocated from Account Code Nos. 509000.420901.6.670, ($10,000), 001000.280701.6.670 ($5,000), and 503001.291301.6.670 ($10,000). Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of April, 1997. ATTEST J WALT J. F E CITY CL APPROVED AS TO FORM AND CORRECTNESS: A. UI JO E ,III CITY A TOR W1523:CSK 2 A 4/ JOE CAROLLO, YOR 9 7 - r'73 CITY OF MIAMI, FLORIDA _ y INTER -OFFICE MEMORANDUM 9 TO: Honorable Mayor and Members DATE: MAR 26 1997 FILE of the City Commission SUBJECT: Increase Total Contract Amount for Auto & Truck Glass Repair Bid No. 95-966--014 FROM: _ E rd Marquez REFERENCES: City Manager ; ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution amending Section 2 of Resolution No. 96-86, adopted February 29, 1996, which resolution accepted bids of A & A/U.S. Auto Glass Company, a local Hispanic vendor, and Safelite Glass Corporation, a Dade County non -minority vendor, as the lowest most responsible and responsive bidders for the furnishing of auto and truck glass repair for the Departments of General Services Administration and Solid Waste, Fire -Rescue, and Police, thereby, increasing the total annual amount from $14,000.00 to $25,000.00. BACKGROUND: These departments have seen an increase in the need for auto and truck glass repair service contract and therefore request an additional $11,000.00 be added to the existing amount of $14,000.00 for a new total annual amount of $25,000.00. Funds for this service are available from the Departments of General Services Administration and Solid WasteNehicle and Equipment Administration Division Account No. 509000.420901.6.670 ($10,000.00); Fire -Rescue Account No. 01000.280701.6.670 ($5,000.00); and Police Account No. 503001.291301.6.670 ($10,000.00). 97- 273 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM - TO: C.A. Gimenez, Administrator DATE: December 3, 1996 Fire -Rescue Department SUBJECT EXTENSION OF CONTRACT Bid No. 95-96-014 i' FROM: Judy S. Ca r j, REFERENCES Automotive Glass Repair Chief Procu t Officer ENCLOSURES: FILE: Please be advised the current contract for Automotive Glass Repair will expire on March 14, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $14,000.00, (see attached). Please check below your request to extend or to not extend this contract. If yes, Please fill out the information requested below: YES X NO 1 ACCOUNT CODE NO.(s): 001000.280701 .6 .670 I BUDGETED AMOUNT 0 $5000 . 00 BUDGET APPROVAL: This memorandum must be returned to this office no later than December 17, 1996 with budget approval. Upon receipt of department approval, the Procurement: Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately. contact Gladys Bermudez of the Bid/Contract Section at (305) 579-6845. CC: Bid File Chief M. Kemp Fire -Rescue Department 97- 273 3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: DATE : FILE Ron E i�iiams, Asst. City Mgr. December 3, 1996 Depa ment bf GSA/SW SUBJECT: EXTENSION OF CONTRACT 1 ' Bid No. 95-96-014 FROM: REFERENCES: .Judy S. C e ENCLOSURES:Automotive Glass Repair Chief Pro ment officer Please be advised the current contract for Automotive Glass Repair will expire on March 14, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $14,000.00, (see attached). Please check below your request to extend or to not extend. this contract. If yes, please fill out the information requested below: YES ,/ NO ACCOUNT CODE NO.(S): 5-6 9006- 76 - '1 � 1 BUDGETED AMOUNT BUDGET APPROVAL: This memorandum must be returned to this office no later than December 17, 1996 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 579-6845. CC: Bid File Aristides Fernandez Department of GSA/SW rr 1 SO' i I rav r� c� r�_" / I '" �' t CITY OF MIAMI, FLORIDA PRCCItIi�:�'�CEciL11bRANDUM TO: Donald H. Warshaw, T December 3, 1996 FILE: Police Department e"' ' `" `'`'e 1 haiar. i, Fi 1 Sue ECT : EXTENSION OF CONTRACT 1996 Bid No. 95-96-014 FROM: Judy S. C ri .� ` REF RENCES : Automotive Glass Repair Chief Pr em t OJficeF14.'.__ C ETJE D OSLIRES: n Please be advised the current contract for Automotive Glass Repair will expire on March 14, 1997. The aforementioned contract is subject to a one (1) year renewal with the approval of the City Manager for an annual amount of $14,000.00, (see attached). Please check below your request to extend or to not extend this contract. if yes, please fill out the information requested below: YES �� NO ACCOUNT CODE NO.(S): S r 2, i ! 3 ,� / . C , 7e BUDGETED AMOUNT �io �c�a BUDGET APPROVAL: This memorandum must be returned to this office no later than December 17, 1996 with budget approval. Upon receipt of department approval, the Procurement Management Division will proceed to secure the appropriate approvals from the City Manager and the vendor(s). Should the contractor be unwilling to extend the contract, new bids will have to be obtained and you will be advised. Upon approval by the City Manager and acceptance of the extension by the successful vendor, copies will be sent to your department so that a requisition may -be entered into the system. Should you have any questions regarding this extension, please immediately contact Gladys Bermudez of the Bid/Contract Section at (305) 579-6845. CC: Bid File Officer Ron Hazzard Police Department 1911 9'7- 273 7 INCREASE AWARD ITEM: AUTO AND TRUCK GLASS REPAIR SERVICES DEPARTMENT: GSA/SW, FIRE -RESCUE AND POLICE TYPE OF PURCHASE: CONTRACT RECOMMENDATION: IT IS RECOMMENDED THAT AN INCREASE TO THE TOTAL ANNUAL AMOUNT OF THE CONTRACT TO A & A/U.S. AUTO GLASS COMPANY AND SAFELITE GLASS CORPORATION FROM $14,000.00 TO $25,000.00. r /I Date 9 7- 273 9