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Home My WebLink AboutR-97-0264ti J-97-207 3/25/97 RESOLUTION NO. 9 7` 264, I A RESOLUTION ACCEPTING THE BID OF AFTER HOURS CLEANING SERVICE, TO PROVIDE CUSTODIAL SERVICES INCLUDING ALL LABOR, MATERIALS, j EQUIPMENT AND SUPERVISION FOR THE FIRE TRAINING CENTER, FIRE GARAGE AND THE SUPPORT SERVICES ADMINISTRATION BUILDING FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, AT A TOTAL PROPOSED ANNUAL COST OF $17,796.00 ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR j TWO ADDITIONAL ONE YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 513000.421001.6.340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITION AND THEREAFTER TO EXTEND SAID CONTRACT UNDER THE SAME PRICE, TERMS AND CONDITIONS PURSUANT TO BID NO. 96-97-024 ! SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received February 19, 1997 to provide custodial services for the i Fire Training Center, Fire Garage, and the Support Services Administration Building for the Department of General Services Administration and Solid Waste; and WHEREAS, invitations for Bid No. 96-97-024 were mailed to fifty-seven (57) potential bidders and six (6) bids were received; and WHEREAS, said services are necessary to maintain the fire training center, which is open at least five days a week to provide firefighters emergency medical technician, paramedic and CITY COMMISSION MEETING OF APR Q 2 1997 Resolution No. 9 - 264 other specialty training to the Department of Fire -Rescue and other local fire departments; and WHEREAS, said services are necessary to maintain the support services complex which contains the Support Services Division and the Fire Garage; and WHEREAS, the City Manager and the Director of Finance recommend that the bid received from After Hours Cleaning Service be accepted as the most responsive and responsible bid; and WHEREAS, funds for said acquisition are available from Account Code No. 513000.421001.6.340; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the t Preamble to this Resolution are hereby adopted by reference j thereto and incorporated herein as if fully set forth in this i Section. j Section 2. The February 19, 1997 bid of After Hours Cleaning Service, to provide custodial services, including all labor, materials, equipment and supervision for the Fire Training Center, Fire Garage and the Support Services Administration Building for the Department of General Services Administration and Solid Waste, at a total proposed annual cost of $17,796.00 on a contract basis for one (1) year with the option to extend for two additional one year periods is hereby accepted, with funds therefor hereby allocated from Account Code No. 513000.421001.6.340. - 2 - 9'7- 264 Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of April , 1997. CAROLLO, MAYOR ATTEST: TER J. , CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: i v it r A. Q INN ON , CITY ATTO W1520:BSS - 3 - 97- 264 CITY OF MIAMI, FLORIDA CAm2 INTER -OFFICE MEMORANDUM ` TO: The Honorable Members DATE: MAR 2 5 1997 FILE of the City Commission SUBJECT: Recommendation for Resolution /J to Accept Bid No. 96-97-024 M/WBE FROM: LEd r Marquez REFERENCES:Custodial Services ZZ City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution awarding the Bid for the acquisition of Custodial Services from After Hours Cleaning Service, a Dade County minority owned vendor, located at 1515 N.W. 167th Street, #232, Miami, FL 33169, at an annual cost of $17,796.00. This acquisition is on a contract basis for one (1) year, with the option to extend for two (2) additional one (1) year periods at the same price, terms and conditions. Funds are available from the Department of General Services Administration and Solid Waste FY '97 Account Code No. 513000.421001.6.340. BACKGROUND The Fire Training Center is utilized to provide Firefighter Emergency Medical Technician, Paramedic, and other specialty training to City of Miami and other Local Fire Departments. The Fire Training Center is open for business at least five (5) days a week. The Support Services Complex consist of two (2) buildings which have twenty offices. These offices are occupied by the Fire Department Support Services Division and the Garage. Amount of Bid: $17,796.00 Source of Funds: Department of General Services Administration and Solid Waste FY '97 Budget Account Code No. 513000.421001.6.340 Minority Representation: The vendor is Dade County minority owned 1 97- 264 0 CITY OF MIAMI, FLORIDA - - INTER -OFFICE MEMORANDUM ` Judy S. Carter ro : Chief Procurement Officer DATE: FILE SUBJECT: Contract for "Custodial Services" Bid #96-97-024 FROM: Ron E. Wlllldms REFERENCES: Assistant City Manager ENCLOSURES: The Department of General Services Administration and Solid Waste, Communication Services Division, has verified funding with Management and Budget Division that funds are available to cover the cost of custodial services in the amount of $17,796.00. Funds are available from Account Code No. 513000.421001.6.340. BUDGETARY REVIEW AND APPROVAL BY: n �V Michael G. LeWin, Director 3 97- 264 CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: CUSTODIAL SERVICES FOR THE DEPT. OF FIRE -RESCUE AWARDED TO: After Flours Cleaning Service i TIME PERIOD From: 1994 to Present SUMMARY OF CONTRACTS. DOC NUMBER OF BIDS DOLLAR AMOUNTS #95-96-066 $117556.00 #94-95-017M/W $ 8,640.00 #94-95-015M/W $ 19,691.00 5 97- 264 pp�,ov , FLORIDA ._.ter; (Continued) [MP,QRTANT: BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID BID NO. 96-97-0�4 MUST BE RETURNED -IN TRIPLICATE IN TH:- NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 0: BOND IS SUBMITTED IN THIS ENVELOPE. terms: �p plq /S (Include cash discount for prompt payment, if any) kdditional discount of $ if awarded all items. larranty and/or guarantees LAAy'p,nbc'd. .)elivery:calendar days required upon receipt of Purchase Order or Notic )f Award. nJ � Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia :onditions, and General Information to Bidders, we agree to furnish the Items) at Price indicated on the attached bid sheet(s). NAVIES OF COMPANY OWNER(S): NAVIES OF COMPANY OFFICER(S): lea r ► � ) I e. ►-� M a Y i{ � I l��, a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MIND STY PRQ=VKEXT COMPL.IANM The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a amended, the Minority Procurement Ordinance of the City of Miami and agrees to .comply with al applicable substantive and procedure _gzvisions therein, including any amendments thereto. Bidder: lAMHOURS CLEANING SERVICEMM I Signature: �( o any name) Date:Print Name: Indicate if Business is 51% Minority -owned: (Check one box only) [BLACK [ ] HISPANIC [ ) FEMALE AFFIRMATIVE ACT ON PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance10062 as amended. See Append? I for sample. Bidder: AMR HOURS CLEANING SERVICE, NG* Signature: (company name) LOCATION #1 Fire Training Center 3426 Jefferson St. VENDORS ' TCB Systems Inc. 7925 N.W. 12 St Suite 109 Miami, Fla. 33126 Dade/Hispanic Etcetera Services 46 N.W. 105 Street Miami, Fla. 33150 Dade/Female Best's Maintenance & Janitorial Service, Inc. 3290 N.W. 29th Street Miami, Fla. 33142 Dade/Female After Hours Cleaning Service, 1616 N.W. 167 Street #232 Miami, Fla. 33169 Dade/Black Neviay System 633 N. E. 167 St., Ste. 910 N. Miami Beach,Fla.33162 Dade/Black Daryl Prof. Service Inc. 3895 N.W. 183 Street Miami, Fla. 33055 Dade/Black 37,056.00 13,200.00 BID TABULATION BID NO. 96-97-024 CUSTODIAL SERVICES FOR THE DEPARTMENT OF FIRE -RESCUE LOCATION #2 TOTAL Fire Garage Admin PRICE 1131-1151 N.W. 7 St 18,207.00 55,263.00 9,060.00 22,260.00 9,324.00 27,084.00 6,816.00 17,796.00 8,856.00 37,596.00 ua 8,496.00 74,592.00 Approve Approved by: k w J u d7li"Ma rte r I% Director r Chief Procurement N(Vicer Date: Prepared By: Pamela Burns 2/25/97 9 97-. 264 BID., ARD RECOMMENDATION FORK' 81D NUMBER: 96-97'024 (M/WBE) COMMODITY/SERVICE: Custodial for Dent. of Fire -Rescue DEPARTMENT / DIVISION: GENERAL SERVICES ADMINISTRATION AND SOLID WASTE TERM OF CONTRACT: One (1) year with the option to extend for two (2) additional 1 year periods. NUMBER OF BIDS DISTRIBUTED: 57 NUMBER OF BIDS RECEIVED: 6 METHOD OF AWARD:, To the lowest most responsive and responsible bidder based on the lowest st annual price for one (1) or both facilities. RECOMMENDED VEND'OR(S): STATUS: CONTRACT VALUE: AFTER HOURS CLEANING SERVICE BLACK/DADE CO. 17,796.00 TOTAL: 17,796.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: THE FIRE TRAINING CENTER IS UTILIZED TO PROVIDE FIREFIGHTER EMERGENCY MEDICAL TECHNICIAN, PARAMEDIC AND OTHER SPECIALTY TRAINING TO CITY OF MIAMI AND OTHER LOCAL FIRE DEPARTMENTS. THE FIRE TRAINING CENTER IS OPEN FOR BUSINESS AT LEAST FIVE (5) DAYS A WEEK AND THERE ARE PLANS TO USE THIS BUILDING AS THE BACK-UP EMERGENCY OPERATIONS CENTER. THE SUPPORT SERVICES COMPLEX CONSIST OF TWO (2) BUILDINGS WHICH HAVE TWENTY OFFICES. THESE OFFICES ARE OCCUPIED BY THE FIRE DEPARTMENT SUPPORT SERVICES DIVISION. THE FIRE GARAGE AND ONE NET OFFICE IS SCHEDULED TO MOVE IN SOON. i ACCOUNT CODE(S): 513000.421001.6.340 DEPARTMENT APPROV L: BUDGET REVIEW APPROVAL: PROCUREMENT _DepartMent Director/ Michael Lavin dv S. rte Designee Acting Director Chle rocurement ROfficer OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 PAGES 11 00 Q'r'7- 964 e_ DID NO. $ 96-97-024 _--_--.�..,.._ DATI 3ID(S) OPINED$ FEBRUARY 19, 1997 10:00 a.m. IOTA IUD ii--2-RD' Rvi-CI CK TCB SYSTEMS, INC. —"— See attached bi ETCETERA SERVICES — — BEST'S MAINTENANCE & JANITORIAL " MR. CLEAN RELIABLE SERVICES • " AFTER HOURS CLEANING SERVICES 1 " ' NEWAY SYSTEMS DARYL PROF. SERV. INC. NO BID COASTAL BUILDING 1,1AINTENENCE o THE CONSTRUCTION JOURNAL MERIDIAN MANAGEMENT CORP.-- "' PRIME SERVICE OF AMERICA, INC. CENTURY BUILDING SERVICES VISTA BUILDING MAINTENENCE SERVICES "Offers from th:± Y.,j-, licro!n, rr,:� the only offers are (aaaao sacei�ia` bids) asesiesd E�+ cavolope• on behalf et GSA/SOLID WASTE -PROCUREMENT DIVISION (City D--ent� -------- LEGAL ADVERTISEMENT 4 BID NO. 96-97-024 Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than February 19, 1997 at 10:00 a.m. from qualified firms regularly engaged in the provision of Custodial Services for various locations on behalf of the Department of Fire -Rescue, on a contract basis for one (1) year. A Mandatory pre -Bid conference will take place at the Fire Training Center, 3425 Jefferson Street, Miami, Lobby area, on Thursday, February 6, 1997 at 9:00 a.m. Site visits to various locations will occur that date. Failure to attend specific sites shall disqualify any bid submitted for those locations. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program. M/WBE firms currently certified with Dade County Public Schools or Metro -Dade County must be certified with the City's M/WBE program prior to bid award. M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the time of bid opening and proof must be submitted with your bid. (See Special Conditions No. 3 Page 1 of 11 for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NON- RESPONSIVE. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City's Procurement Office located at 444 S. W. 2nd Avenue, 61h Floor, Miami, Florida 33130. The telephone number is (305) 416-1906. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return, and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miartii nest wide a copy of their City Occupational License with their bids. Or Detailed specifications for the bids are available upon request : dt t e City%s Procurement Office. ' `' -, ,N The City Manager may reject all bids and re -advertise. (Ad No. 04307) 4 T• --, Edward Marquez City Manager City of Miami REQUISITION FOR ADVERTISEMENT This number must appear in the i advertisement. INSTRUCTIONS: Please type 'and attach a copy of the advertisement with thi r2ouisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by:, ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: 1 8. Telephone number: 9. Number of times this advertisement is to be 10. Tye of advertisement: published: 'r i !' 'r Legal ❑ Classified ❑ Display 11. Remarks: ? 12.,iT Publication I Date(s) of Advertisement Invoice No. Amount r r , 1 i 1 I 4 { i 13. ❑ Approved ❑ Disapproved � II i 1 Department Director/Designee Date Approved for Payment Date C JGS/PC 503 Rev. 12/89 i ;Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department