HomeMy WebLinkAboutR-97-0263J-97-206
3/25/97
RESOLUTION NO. 9 7" 263
A RESOLUTION ACCEPTING THE BID OF BEST'S
MAINTENANCE AND JANITORIAL SERVICE, INC., TO
PROVIDE CUSTODIAL SERVICES, INCLUDING ALL LABOR,
MATERIALS, EQUIPMENT AND SUPERVISION FOR SEVEN (7)
NET OFFICES, ON A CONTRACT BASIS FOR ONE (1) YEAR
WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL
ONE (1) YEAR PERIODS, AT A TOTAL PROPOSED ANNUAL
COST OF $15,300; ALLOCATING FUNDS THEREFOR FROM
THE DEPARTMENT OF GENERAL SERVICE
ADMINISTRATION/SOLID WASTE, ACCOUNT CODE NO.
5130000.421001.6.340; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE,
AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME
PRICE, TERMS, AND CONDITIONS, PURSUANT TO BID NO.
96-97-027, SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were received February 19, 1997
to provide custodial services for seven (7) NET offices for the Department of General
Services Administration/Solid Waste (GSA/SW); and
WHEREAS, invitations for Bid No. 96-97-027 were mailed to fifty-seven (57)
potential bidders and five (5) bids were received; and
WHEREAS, there are seven (7) NET offices which will receive this service and that
provides municipal services to the general public, which includes but is not limited to,
receiving and responding to resident's complaints, processing permits, and collecting fees;
and
.CITY COMMISSION
MEETING OF
APR 0 2 1997
Resolution No.
yr- 263
WHEREAS, these offices are visited by numerous residents on a daily basis and
therefore, these services are necessary to present a clean and professional environment;
and
WHEREAS, the City Manager and the Director of GSA/SW recommend that the bid
received from Best's Maintenance and Janitorial Service, Inc., be accepted as the lowest
most responsive and responsible bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Best's Maintenance and Janitorial Service, Inc.,
for the provision of custodial services for seven (7) NET offices on a contract basis for one
(1) year with the option to extend for two (2) additional one (1) year periods, at a total
proposed annual cost of $15,300, is hereby accepted, with funds therefor hereby
allocated from the Department of GSA/SW Account Code No. 513000.421001.6.340..
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 2nd day of April , 1997.
ATTEST:
(-9,V 1-11-b -
WALTER J. F A
CITY CLERK
JOE CA OLLO, MAYOR
2-
97-- 263
PREPARED AND APPROVED BY:
/�-/-
1 =
� -,N
RAFAEL 0. DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
W 1522:CSK:ROD
3-
97- 263
The Honorable Members
TO: of the City Commission
kr&arAquaez
FROM:
City Manager
RECOMMENDATION
CITY OF MIAMI, FLORIDA _CA=1
INTER -OFFICE MEMORANDUM
MAR 2 6 1997
DATE: FILE
Recommendation for Resolution
SUBJECT: to Accept Bid #96-97-027 M/WBE
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution
awarding the bid for the acquisition of custodial services from Best's Maintenance and
Janitorial Service, Inc., a Dade County minority -owned vendor, located at 3290 NW 29th
Street, Miami, Florida 33142, at an annual cost of $15,300.00. This acquisition is on. a
contract basis for one (1) year, with the option to extend for two (2) additional one (1) year
periods at the same price, terms, and conditions. Funds are available from the Department
of General Services Administration and Solid Waste, FY '97, Account Code No.
513000.421001.6.340.
BACKGROUND
The Department of General Services Administration and Solid Waste has analyzed the bids
received pursuant to Bid No. 96-97-027 M/WBE for the furnishing of custodial services,
labor, materials, equipment and supervision to seven (7) Neighborhood Enhancement Team
(NET) Offices. Fifty seven (57) invitations for bids were mailed and five (5) bids were
received. Best's Maintenance and Janitorial Service, Inc., meets the department's
requirements and specifications and offers the lowest most responsible and responsive bid
based on the lowest annual cost of service. Best's Maintenance and Janitorial Service, Inc.,
has done work in the past for the Department of General Services Administration and Solid
Waste and their performance has been rated as satisfactory. It is, therefore, recommended
that Best's Maintenance and Janitorial Service, Inc., a female/Dade County vendor, at an
annual proposed amount of $15,300.00 receive the award of bid as the lowest most
responsible and responsive bidder.
Amount of Bid: $15,300.00
Source of Funds: Department of General Services
Administration and Solid Waste
FY `97 Budget Account
No. 513000.421001.6.340
Minority Representation:
The vendor is Dade County
minority -owned
97- 263 1
CITY OF MIAMI, FLORIDA
- INTER -OFFICE MEMORANDUM `
TO: Judy S. Carter DATE: FILE:
Chief Procurement Officer
SUBJECT: Contract for "Custodial Services"
Bid #96-97-027 M/WBE
C r
FROM: l(�on E. Williams REFERENCES:
Assistant City. Manager
ENCLOSURES:
The Department of General Services Administration and Solid Waste, Communication
Services Division, has verified funding with Management and Budget Division that funds
are available to cover the cost of custodial services in the amount of $15,300.00.
Funds are available form Account Code No. 513000.421001.6.340.
BUDGETARY REVIEW AND APPROVAL BY:
Michael G. Lavin irector
3
9'7- 263
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: CUSTODIAL SERVICES FOR THE NET OFFICES
AWARDED TO: Best's Maintenance and Janitorial Service, Inc.
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1993 to Present #95-96-116
$ 40,540.00
#93-94-011
$ 19,320.00
i
#95-96-035
$145,580.41
#95-96-068
$12%328.00
#95-96-155
$ 80,000.00
SUMMARY OF CONTRACTS. DOC
97- 263 5
OF MIAMI, FLORID BID NO. 96-97-027
,D SHEET (Continued)
�M�ORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN T
ATTACHED -ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIN
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: (Include cash discount for prompt payment, if any)
Additional discount of
Warranty and/or guarantee: N/A
% if awarded all items.
Delivery: '3 calendar days required upon receipt of Purchase Order or Noti
of Award.
N/A Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Spec.'
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pric
indicated on the'attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
Susana Diaz
NAMES OF COMPANY OFFICER(S):
Susana Diaz
Pedro M. Diaz Pedro M. Diaz
a) List principal business address: (street address)
3290 NW 29th Street Miami, Florida 33142
b) List all other offices located in the State of Florida: (street address)
N/A
(Please use the back of this page if more space, is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with ,
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: Best's Maintenance & Janitorial Signature:
Service, Inc . ( company name)
Date: February 21, 1997 Print Name: Susana Diaz
Indicate if Business is 51% Minority —owned: (Check one box only)
BLACK [ ] HISPANIC [X] FEMALE
If firm has an existing plan, effective date of implementation: Ti,nP 1991
If firm does not have an existing plan, the Successful Bidder(s) shall be required
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appen,
I for sample.
Bidder: Best's ^Iaintenance & Janitorial
Service, Inc. (company name)
Signature: �'�e
SITE LOCATIONS
1, Little Haiti NET
69 N.E. 62nd Street
2. Downtown NET
63 N.W. 9th Street
3, Flagami NET
455 N.W. 47th Avenue
i
4. Wynwood / Edgewater NET
101 N.W. 34th Street
5. Coral Way NET
2119 S.W. 19th Street
6. Coconut Grove NET
i
2820 McFarland Road
j 7. East Little Havana NET
+ 111 S,W, 5th Avenue
TOTAL COST FOR ALL
I LOCATIONS
I
-a
pproved by:
i VC
y Srocur
t3—pared by: Pamela Burns 3/3/97
BID TABULATION NO. 96-97-027
MANBE
CUSTODIAL SERVICES FOR THE
DEPARTMENT OF COMMUNITY DEVELOPMENT/NET
Best's Maintenance
Dexter -Clean Corp.
Etcetera Services
After Hours Cleaning
Tunjos Trading Co. Inc.
& Janitorial Service, Inc.
10201 Hammocks Blvd.
46 N.W. 105 Street
1515 N.W. 167 St. #232
610 N.W. 183 St. #71)
3290 N.W. 29th Street
Miami, Fla. 33196
Miami, Fla. 33150
Miami, Fla. 33169
Miami, Fla. 331,69
Miami, Fla. 33142
Black/ Dade Co,
Female/Dade Co.
Black / Dade Co.
Black/Dade Co.
Female / Dade Co.
ANNUAL COST
ANNUAL COST
ANNUAL COST .
ANNUAL COST
ANNUAL COST
$ 1,920.00
$ 21220,00
$ 3,240.00
$ 2,100.00
$ 6,000.00
$ 2,100.00
$ 2,400.00
$ 3,240.00
$ 2.220.00
$ 6,000.00
$ .2,340.00
$ 3,060.00
$ 4,200.00
$ 2,280,00
$ 6,000.00
$ 2,340.00
$ 3,180.00
$ 4,200.00
$ 2,640.00
$ 6,000.00
$ 1,920.00
$ 3,264.00
$ 3,240.00
$ 2,340.00
$ 6,000.00
$ 2,340.00
$ 3,264.00
$ 4,200.00
$ 2.640.00
$ 6,000.00
$ 2,340,00
$ 2,940.00
$ 4,200.00
$ 2,580.00
$ 6,000.00
15,300.00 $L 20,32 , 0 $
Approved by:�'i
Director / Designee
Date:
$
16,800.00 $ 42,000.00
COMMODITY / SERVICE:
DEPARTMENT/CONTACT PERSON:
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Procurement Management Division (PMD). The user department (s) is required to complete all remaining
sections of this form, including the funding source(s), contract value (if applicable), and all other
required approvals prior to forwarding to PMD. -
Within 10 days, FAX this completed foim along with approved and signed Bid Tabulation Form to Finance/PMD,
ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized by PMD to prepare the resolution memo
and the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
PMD immediately. Emergency procurements are exempt.
Contact of the Bid/Contract Section at 416-1905 or 416-1907 should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
Judy S. Carter
Chief Procurement Officer
DATE:
BIDRECOM.DOC 2/28/97 PAGE 1 OF 2 PAGES
11
:i'7 63
BID AWARD RECOMMENDATION FORM
BID NUMBER: 96-97-027 M/WBE COMMODITY/SERVICE: CUSTODIAN SERVICES FOR COMMUNI
DEPARTMENT / DIVISION: GENERAL SERVICES ADMINISTRATION AND SOLID WASTE
TERM OF CONTRACT: ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL
YEAR PERIODS
NUMBER OF BIDS DISTRIBUTED: 57 NUMBER OF BIDS RECEIVED: 5
METHOD OF AWARD: To the lowest responsible and responsive bidder, who provided
the lowest overall price on all locations.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
BEST'S MAINTENANCE & JANITORIAL FEMALE/DADE CO $15,300.00
SERVICE, INC.
TOTAL: $15,300.00
i
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: There are seven (7) NET Offices that will receive this service.
These offices provide Municipal Services to the General Public.
Services include but not limited to receiving and responding to
resident's complaints, processing permits and collecting fees.
These offices are visited by numerous residents on a daily basis
and need to present a clean and professional environment.
Recommendation is toward contract to the lowest responsible and
responsive bidder. Best's Maintenance and Janitorial Service, Inc.
has provided services to several City offices in the past and their
job performance has been satisfactory.
ACCOUNT CODE(S): 513000.421001.6.340
DEPATMENT APPROVAL: BUDGET REVIEW APPROVAL: OCUREMENT APP6 AL:
Department Director/ Michael Lavin dy S.
Designee Acting Director C Procurement Officer
OTHER FUNDING APPROVALS, IF APPLICABLE:
i
12 PAGE 2 OF 2 PAGES
TITLE:
b7- 263
BID 027
ilo . $ 96-97-
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NATZ 210M OPINIDo FFRRILAjy Lbw 1997 1 a'"'-----___---e
4AD �OMDse r2�
III P ME
JEST'S MAINTENANCE & JANITORIAL SERV. See attached bi
DEXTER CLEAN CORP. i
ETCETERA SERVOCES
AFTER HOURS CLEANING " • '
TUNJOS TRADING CO. We received onJyone copy of the bid which I ant api:i-mant
NO BID
rIR. CLEAN RELIABLE
COASTAL BUILDING
CENTURY BUILDING
MERIDIAN MANAGEMENT
VISTA BUILDING
Tc?CpiCnd OE
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GSA/SOLID �TB-PROCUREKENT DIVISION as /z��
(City DeDartaiat)
( epdty City Clerk)
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at
City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 96-97-028R Furnishing Holmatro Rescue Tools and Accessories for the Dept of
Fire Rescue.
OPENING DATE: 1 1:00 A.M. FEBRUARY 19, 1997
BID NO. 96-97-027 Qualified firms regularly engaged in the provision of Custodial
Services for various locations of the Dept. of Community
Development /Net, on a contract basis for one (1) year.
A Mandatory pre -Bid Conference and site visits will occur on
Thursday, February 13 1997 beginning at 9:00 a.m. at the Little
Haiti NET (located in Fire Station #9) at 69 NE 62nd Street, Miami.
Failure to attend shall disqualify any bid submitted.
These bid has been designated as a set aside for Black, Hispanic and Female
vendors certified with the City of Miami's Minority/Women Business Enterprise (M/WBE)
Program. M/WBE firms currently certified with Dade County Public Schools or Metro -
Dade County must be certified with the City's M/WBE program, prior to bid award.
M/WBE certification as a Black, Hispanic or Female vendor must be current and valid
at the time of bid opening and proof must be submitted with your bid.
FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID -
NONRESPONSIVE
OPENING DATE: 10:00 A.M. FEBRUARY 26, 1997
Detailed specifications for these bids are available upon request at the City QS Miami,
Procurement Division, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephl�ine� lo.
416-1904. riy v
Edward Marquez CITY OF MIAMI
City Manager LOGO
U .-
AD NO. 4314 & 4315 - ; 7
,,
City of Miami
REQUISITION FOR ADVERTISEMENT this number must
appear in the
-- advertisement.
INSTRUCTIONS: Please jyRe and attach a gopy of the advertisement..wfth this n.
1. Department: i
2. Division:
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
25111.3-28..I 145)17
El Yes ❑ No
6. Size of advertisement:
7. Starting date:
8. Telephone number:
lecial.
1/ 31/97
416•-19 0 4
9. Number of times this advertisement is to be
10. Type of advertisement:
ublished: on-,
❑ Le al ❑ Classified ❑ Display
11. Remarks:
l
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
t1:CAiil 'TIMES �
i
{ >
.�
�y
o .
I
i
13. J
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment Date
C GS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink CODY.
UISIMIUMIUM White - G.S.A.; Canary - Department