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Home My WebLink AboutR-97-0200I J-97-112 3/12/97 RESOLUTION NO. � 0 0 A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PROCUREMENT OF TEMPORARY STAFFING SERVICES FROM REGENCY TEMPORARY STAFFING, INC., FOR THE PERIOD BEGINNING MARCH 3, 1997 THROUGH MAY 31, 1997, IN THE AMOUNT OF $27,889.68; FURTHER APPROVING THE PAYMENT OF PAST DUE INVOICES FOR TEMPORARY STAFFING SERVICES PROVIDED BY OLSTEN STAFFING SERVICES, INC., IN THE AMOUNT OF $40,026.81 AND BY i REGENCY TEMPORARY STAFFING, INC., IN THE AMOUNT OF $47,954.00; ALLOCATING FUNDS THEREFOR FROM THE FY '96/97 RECYCLING AND EDUCATION GRANT, ACCOUNT CODE 421307-001-197009. WHEREAS, the Department of General Services Administration/Solid Waste (GSA/SW) has invoices that are past due and payable for temporary staffing services provided by Olsten Staffing Services, Inc., and Regency Temporary Staffing, Inc., to cover personnel needed at the Virginia Key Yard Trash Management Facility to complete mitigation work at Virginia Key and to process yard and garden trash received at the facility; and WHEREAS, due to budget and staff reductions, GSA/SW continues to require these temporary services to insure the completion of the mitigation work and the processing of material anticipated because of increased diversion of yard and garden trash to Virginia Key for cost savings purposes; and CITY CODU41SSION MEETING OF MAR 2 7 1997 Resolution No. 7 - 200 WHEREAS, Regency Temporary Staffing, Inc., is willing to provide the necessary personnel, at cost of $1,992.12 per week, for the period beginning March 3, 1997 and ending May 31, 1997; and WHEREAS, the City Manager has made a written finding that an emergency situation necessitates the hiring of temporary staffing services to assist in ensuring an adequate level of personnel at the yard trash facility; and WHEREAS, funds for payment of past due invoices and for temporary services are available from the FY '96/97 Recycling and Education Grant, Account Code 421307-001- 197009; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote, the members of the City Commission hereby ratify, approve and confirm the City Manager's finding of an emergency, waiving the requirement for competitive sealed bids and approving the procure of temporary staff services from Regency Temporary Staffing, in the amount of $27,889.68, and further approving the payment of past due invoices for temporary services provided by Olsten Staffing Services, Inc., in the amount of $40,026.81, and from Regency Temporary Staffing, Inc., in the amount of $47,954.00, with funds therefor hereby allocated from the FY '96/97 Recycling and Education Grant, Account Code 421307-001-197009.. Section 3. This Resolution shall become effective immediately upon its adoption. 2- 97- 200 PASSED AND ADOPTED this 27thday of March , 1997. ATTEST: WALTER_J..,POi:- AN CITY CLERK PREPARED AND APPROVED BY: RAFAEL dr. DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: (t WI -MUM JON S I I CITY ATTOR W 1427:csk:ORS 3- ell - - ( I � �-, rlo,E CAROLLO, MAYOR CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM:r arquez City Manager RECOMMENDATION ..DATE: .. W 1 9 199T FILE . Temporary_ Staffing Service SUBJECT: Solid Waste Virginia Key Trash Management Facility REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission waive the requirements for competitive sealed bids, ratify, approve and confirm the City Manager's finding of an emergency and approve the procurement of temporary staffing services from Regency Temporary Staffing, Inc., a non -local, non -minority vendor located at 8100 Oak Lane, Suite #404, Miami, FL 33016 for the period beginning March 3, 1997 through May 31, 1997, in the amount of $27,889.68 and further approve the payment of past due invoices for temporary staffing services provided by Olsten Staffing Services, Inc., a local, non -minority vendor located at 801 Brickell Avenue, Miami, Florida 33131 in an amount of $40,026.81 and Regency Temporary Staffing in an amount of $47,964.00. Funds are available from Fiscal Year 1996-1997 Recycling and Education Grant, Account Code No. 421307-001-197009. BACKGROUND: " The Department of General Services and Solid Waste, Solid Waste Division, has invoices that are past due and payable for temporary staffing services that were provided by Olsten Staffing Services, Inc. and Regency Temporary Staffing, to cover personnel needed at our Virginia Key Yard Trash Management Facility to complete mangrove mitigation work at Virginia Key and to process yard and garden trash received at the facility without negatively impacting ongoing solid waste services. Due to budget and related staff reductions, the Division required these temporary service laborers and heavy equipment operator to insure both the completion of protected mangrove mitigation work and the processing of material anticipated because of increased diversion of yard and garden trash to Virginia Key for cost savings purposes. These services continue to be needed and Regency Temporary Staffing, Inc. is willing to provide the necessary personnel, at a cost of $1,992.12 per week, for the period beginning March 3, 1997 and ending May 31, 1997 at which time the Procurement Division expects that a citywide temporary services contract will be in place. 07- 200 F Honorable Mayor and Members of the City Commission Page 2 Olsten Staffing Services, inc. was the initial vendor that provided seven (7) employees, one (1) Heavy Equipment Operator, five (5) General Laborers and one (1) Typist Clerk. Because of insurance limitations Olsten advised us that they would no longer be able to provide the laborers and equipment operator and therefore terminated our contract for them on September 29, 1996. They were paid, with grant funds for all invoices submitted prior to September 30, 1996, the last date for which we are able to submit for reimbursement under FY'96 grant terms. The requested approval amount indicated above reflects the balance due to. Olsten and is reimbursable from FY'97 grant funds. Regency Temporary Staffing, inc. was secured on September 29, 1996 because they had the proper insurance and the temporary employees could be transferred to this agency without interruption in the provision of services. Initially, Regency provided the same seven (7) employees until January, 1997 when they were reduced to four (4), two (2) General Laborers, one (1) Heavy Equipment Operator and one (1) Typist Clerk whose time was reduced to twenty (20) hours per week. The requested approval amount represents unpaid invoices through February 28, 1997, the date on which their services were terminated. The projected amount of $27,889.68, once approved, will allow the division to utilize these employees until such time as the citywide bid for temporary personnel services is in place. The emergency procurement of the aforementioned services was necessary initially to provide for the in-house completion of the mangrove mitigation work and to insure that the yard and garden material delivered to Virginia Key would be processed in a timely manner. We were unable prior to this time to submit payment for these invoices because the required Recycling and Education Account, approved on October 10, 1996 by the passage of the Recycling and Education Appropriation Ordinance, was not established until February, 1997. z b7- 200 U. To : Edward Marquez City Manager pccawy• �. Ron E. Williams FROM: Assistant City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM MAR 14 9 ' DATE. FILE: SUBJECT: Temporary Staffing Service Solid Waste Virginia Key Trash Management Facility REFERENCES: ENCLOSURES: It is respectfully recommended that the .City Commission waive the requirements for competitive sealed bids, ratify, approve and confirm the finding of an emergency and approve the procurement of temporary staffing services from Regency Temporary Staffing, Inc., a non -local, non -minority vendor located at 8100 Oak Lane, Suite #404, Miami, FL 33016 for the period beginning March 3, 1997 through May 31., 1997, in the amount of $27,889.68 and further approve the payment of past due invoices for temporary staffing services provided by Olsten Staffing Services, Inc., a local, non - minority vendor located at 801 Brickell Avenue, Miami, Florida 33131 in an amount of $40,026.81 and Regency Temporary Staffing in an amount of $47,954.00. Funds are available from Fiscal Year 1996-1997 Recycling and Education Grant, Account Code No. 421307-001-197009 . BACKGROUND: The Department of General Services and Solid Waste, Solid Waste Division, has invoices that are past due and payable for temporary staffing services that were provided by Olsten Staffing Services, Inc. and Regency Temporary Staffing, to cover personnel needed at our Virginia Key Yard Trash Management Facility to complete mangrove mitigation work at Virginia Key and to process yard and garden trash received at the facility without negatively impacting ongoing solid waste services. Due to budget and related staff reductions, the Division required these temporary service laborers and heavy equipment operator to insure both the completion of protected mangrove mitigation work and the processing of material anticipated because of increased diversion of yard and garden trash to Virginia Key for cost savings purposes. These services continue to be needed and Regency Temporary Staffing, Inc. is willing to provide the necessary personnel, at a cost of $1,992.12 per week, for the period beginning March 3, 1997 and ending May 31, 1997 at which time the Procurement Division expects that a citywide temporary services contract will be in place. 9'7- 260 3 L F 0 2 Edward Marquez Page 2 Olsten Staffing Services, Inc. was the initial vendor that provided seven (7) employees, one (1) Heavy Equipment Operator, five (5) General Laborers and one (1) Typist Clerk. Because of insurance limitations Olsten advised us that they would no longer be able to provide the laborers and equipment operator and therefore terminated our contract for them on September 29, 1996. They were paid, with grant funds for all invoices submitted prior to September 30, 1996, the last date for which we are able to' submit for reimbursement under FY'96 grant terms. The requested approval amount indicated above reflects the balance due to Olsten and is reimbursable from FY'97 grant funds. Regency Temporary Staffing, Inc. was secured on September 29, 1996 because they had the proper insurance and the temporary employees could be transferred to this agency without interruption in the provision of services. Initially, Regency provided the same seven (7) employees until January, 1997 when they were reduced to four (4), two (2) General Laborers, one (1) Heavy Equipment Operator and one (1) Typist Clerk whose time was reduced to twenty (20) hours per week. The requested approval amount represents unpaid invoices through February 28, 1997, the date on which their services were terminated. The projected amount of $27,889.68, once approved, will allow the division to utilize these employees until such time as the citywide bid for temporary personnel services is in place. The emergency procurement of the aforementioned services was necessary initially to provide for the in-house completion of the mangrove mitigation work and to insure that the yard and garden material delivered to Virginia Key would be processed in a timely manner. We were unable prior to this time to submit payment for these invoices because the required Recycling and Education Account, approved on October 10, 1996 by the passage of the Recycling and Education Appropriation Ordinance, was not established until February, 1997. Please indicate your approval of these actions with your signature below. ��i_ ,�� /&, �_" . , EdWara Marquez ►PL_ City Date: 3/by 97- 200 F CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: DATE : a @7 FILE Judy Carter$' of Procurement Officer SUBJECT: Temporary Staffing Services FROM: Ron E. Williams REFERENCES: Assistant City Manager ENCLOSURES: The Department of General Services Administration and Solid Waste has verified available funding with the Department of Finance to. cover the cost for the use of temporary staff for the Virginia Key Yard Trash Management Facility, provided by Olsten Staffing Services, Inc., a local, non -minority vendor located at 801 Brickell Avenue, Miami, Florida 33131 in an amount of $40,026.81 and Regency Temporary Staffing, a non -local , non -minority vendor located at 8100 Oak Lane, Suite #404, Miami, FL 33016 in an amount of $47,954.00 in past due invoices and $27,889.68 projected from March 3, 1997 through May 31, 1997 when the citywide temporary personnel services bid should be available for use. Funds are available from Fiscal Year 1996-1997 Recycling and Education Grant, Account Code No. 421307-001- 197009. BUDGETARY REVIEW AND APPROVED BY: \'N lVichael L ' , Director Department of Finance Sill 97- 200 5