HomeMy WebLinkAboutR-97-0190J-97-154
3/11/97
RESOLUTION NO. 9 7 r 19 U
A RESOLUTION AUTHORIZING THE USE OF
METROPOLITAN DADE COUNTY FACILITIES FOR THE
FUELING OF CITY OF MIAMI VEHICLES, AT THE SAME
ESTABLISHED CONTRACTUAL TERMS AND CONDITIONS
AGREED TO IN A LETTER OF UNDERSTANDING DATED
JULY 13 rig, 1994, IN AN AMOUNT NOT TO EXCEED
$1,262,900.00; ALLOCATING FUNDS THERFOR FROM THE
POLICE DEPARTMENT, FLEET SERVICE CENTER, FISCAL
YEAR 1996-1997 OPERATING BUDGET, ACCOUNT
503001.291301.6.715; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR SAID FUELING SERVICES.
WHEREAS, the Department of General Services Administration and Solid Waste
(GSA/SW), Vehicle Equipment Administration (VEA) Division, has one central fueling facility
which is geographically limited in its ability to efficiently and cost-effectively provide fueling
services to all City vehicles; and
WHEREAS, Metropolitan Dade County has numerous automated fueling facilities located
strategically throughout Dade County that are open seven (7) days a week, twenty-four (24)
hours a day; and
WHEREAS, opening and operating additional fuel service stations to satisfy all City
fueling requirements would not be as cost-effective as contracting these interagency services with
Metropolitan Dade County;
:CITY COMMISSION
MEETING OF
MAR Z 0 1997
Resolution No.
i � 0
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The use of Metropolitan Dade County fuel facilities for the fueling of City of
Miami vehicles, at the same established contractual terms and conditions agreed to in a Letter of
Understanding, dated July 13"', 1994, in an amount not to exceed $1,262,900.00, is hereby
authorized, with funds therefor hereby allocated from the Police Department, Fleet Service
Center, Fiscal Year 1996-1997 Operating Budget, Account 503001.291301.6.715.
Section 4. The City Manager is hereby authorized to instruct the Chief Procurement
Officer to issue purchase orders for said fueling services.
Section 8. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 20th day of March , 1997.
ATTE T:
WALTER J. , CITY CLERK
BUDGETARY REVIEW:
MICHAE VIN
DIRECTOR
DEPARTMENT OF FINANCE
L
2
J OLLO, MAYOR
9'7- 190
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE': '
of the City Commission MAC I. 1997 FILE
SUBJECT: Proposed Resolution
FROM ar arquez REFERENCES :Purchase of Fuel from
City Manager ENCLOSURES: Metropolitan Dade County
Recommendation:
It is respectfully recommended that the City Commission approve the attached Resolution
authorizing the fueling of City of Miami vehicles at Dade County fueling facilities at the same
established contractual terms and conditions agreed to in the Letter of Understanding, dated July
13t', 1994, in an amount not to exceed $1,262,900.00. Funding is to be from the Police
Department, Fleet Service Center, Fiscal Year 1996-1997 Operating Budget, Account
503001.291301.6.715.
Background
The Department of General Services Administration and Solid Waste (GSA/SW), Vehicle and
Equipment and Administration (VEA) Division, has one central fueling facility which is
geographically limited in its ability to efficiently and cost-effectively provide fueling services to all
City vehicles.
Metropolitan Dade County has numerous automated fueling facilities located strategically
throughout Dade County that provide fueling services to other Dade County municipalities and
State agencies operating within Dade County. These facilities are open seven (7) days a week,
twenty-four (24) hours a day.
Opening and operating additional fuel service stations to satisfy all City fueling requirements
would not be as cost-effective as contracting these interagency services with Metropolitan Dade
County. We also have the added advantage of purchasing fuel at a lower cost due to the large
quantities that Metropolitan Dade County orders. Fuel costs are figured on the following charges:
(1) Base Cost (Dade County's actual price which changes weekly depending on the
current weekly price.)
(2) Surcharge (18 cents per gallon which covers environmental and administrative costs.)
(3) Tax (A 9.5 cent fuel tax credit for municipalities is applied to this figure.)
b7- 190 '