HomeMy WebLinkAboutR-97-0125J-97-128
2/1 1 /97
RESOLUTION NO. 9 7- 125
A RESOLUTION AUTHORIZING THE EXTENSION OF A
CONTRACT WITH MARTIN'S LAMAR UNIFORMS, FOR THE
PROVISION OF POLICE UNIFORMS AND LEATHER GOODS,
FOR A PERIOD OF THREE (3) MONTHS, BEGINNING ON
FEBRUARY 15`, 1997 AND ENDING ON APRIL 30", 1997;
ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO
EXCEED $50,000.00, FROM THE POLICE DEPARTMENT
GENERAL OPERATING BUDGET, ACCOUNT
001000.290201.6.075; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE
CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, TO EVIDENCE THIS EXTENSION OF THE TERM
THEREOF.
WHEREAS, it is necessary to reject current bids due to changes in the terms and
conditions of the contract which resulted from the failure of bidding vendors to meet
product specifications; and
WHEREAS, the Police Department needs to extend the existing contract with
Martin's Lamar Uniforms while bids are reviewed so an award recommendation can be
made; and
WHEREAS, the Department must still provide uniforms to new hires and for
replacement of worn/ damaged items; and
WHEREAS, Martin's Lamar Uniforms has provided quality service to the Police
Department;
CITY COMMISSTaON
MEETING OF
FEB 2 7 1997
Resolution No.
97- 125
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution
are hereby adopted.
Section 2. The contract with Martin's Lamar Uniforms for the provision of police
uniforms and leather goods is hereby extended for a period of three (3) months, beginning
on February 1, 1997 and ending on April 30, 1997, with funds therefor hereby allocated,
in an amount not to exceed $50,000, from the Police Department General Operating
Budget, Account No. 001000.290201.6.075.
Section 3. The City Manager is hereby authorized' to execute an amendment, in a
form acceptable to the City Attorney, to the contract to evidence this extension of the
term thereof.
Section 4. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 27th day of February , 1997.
cl(� �
JALL , MAYOR
ATT T
—1 ------- ) �-�� ,.,-1/
WALTER J. FQE IAN, CITY CLERK
' The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
OA
L
9'7- 125
BUDGETARY REVIEW:
MICHAEL LAVO, DIRECTOR
DEPARTMENT OF FINANCE
PREPARED AND APPROVED BY:
0 bGA
ASSISrMIREZ-SEIJjS
NT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A. 0. N J , III
CITY ATTO Y
W 1450:csk:ORS
Is
3
9'7-- 125
CITY OF MIAMI, FLORIDA 12
INTER -OFFICE MEMORANDUM
TO: The honorable Mayor and Members DATE: FEB I i FILE
of the City Commission
SUBJECT: Proposed Resolution
FROM: Edward M z REFERENCES: Extending the Contracts
City Mana ENCLOSURES: for Police Uniforms and Leather
RECOMMIENDATION:
It is respectfully recommended that a Resolution authorizing the City Manager to extend the
contracts with Martin's Lamar Uniforms, at the same price, terms and conditions, for police
uniforms and leather goods, for an additional three (3) month period, be approved. Funding, in an
amount not to exceed $50,000.00, is to be provided from the Police Department General Operating.
Budget, Account 001000.290201.6.075.
BACKGROUND:
On September 30", 1996, the contract with Martin's Lamar, for the provision of police uniforms
and leather goods, expired. All authorized extensions had been exhausted. For several months, the
Department of Police and Procurement Management, were working to bring the bid process to a
closure prior to the contract's conclusion. Bids were issued but were not opened until September
16`', 1996; therefore, they were unable to conclude the bidding process on time.
The Commission approved a four (4) month extension during the October 10', 1996 meeting. The
Department has been feverishly working to tabulate bids so that they may make a recommendation
to the Commission. It has come to their attention, however, that the current bids need to be
rejected due to changes in the terms and conditions of the contract which resulted from the failure
of bidding vendors to meet product specifications. In the meantime, it is still necessary to replace
worn or damaged uniforms and provide uniforms to new hires. Therefore, the Department will
require an additional three (3) month extension.
I am requesting your permission to forgo competitive bidding methods until April 301h, 1997. The
Department of Police and Procurement Management believe they will have an award
recommendation prior to this date but would prefer to be on the conservative side in the event of an
unforeseen occurrence. Their current vendor, Martin's Lamar, has agreed to abide by the same
prices, terms and conditions.
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