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HomeMy WebLinkAboutR-97-0124r, j J-97-138 2/11/97 RESOLUTION NO. 9 7 - 124 A RESOLUTION ACCEPTING THE BID OF EVACO, INC., FOR THE PRINTING AND BINDING OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/GRAPHIC REPRODUCTIONS DIVISION, AT A TOTAL PROPOSED ANNUAL COST OF $21,000.00 FOR THE INITIAL FIRST YEAR, WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 420501-680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICE AND THEREAFTER TO EXTEND SAID CONTRACT AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received February 10, 1997, for the printing and binding of the Comprehensive Annual Financial Report for the Department of General Services Administration and Solid Waste/Graphic Reproductions Division; and WHEREAS, invitations for Bid No. 96-97-051R were mailed to thirteen (13) potential bidders and two (2) bids were received; and WHEREAS, funds for said acquisition are available from Account Code No. 420501-680; and WHEREAS, the City Manager and the Director of the Department of General Services Administration and Solid Waste/Graphic Reproductions Division, recommend that the bid received from CITY CONNISSION MEETING OF FEB 2 7 1997 Resolution No. 9 2 - 1.24 Evaco, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, funds for said service are available from Account Code No. 420501-680; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid submitted by Evaco, Inc. for the printing and binding of the Comprehensive Annual Financial Report for the Department of General Services Administration and Solid Waste/Graphic Reproductions Division, at a total proposed annual cost of $21,000.00, for the initial first year, with the option to extend for two (2) additional one (1) year periods, is hereby accepted, with funds therefor hereby allocated from Account No. 420501-680. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said service and thereafter to extend said contract for two (2) additional one (1) year periods at the same prices, terms and conditions, subject to the availability of funds. 2 - 97- 124 Section 4. This Resolution shall immediately upon its adoption. PASSED AND ADOPTED this 27th day ATTEST: WALTER F EMAN, CITY CLERK PREPARED AND APPROVED BY: RAFAEL O. DIAZ DEPUTY CITY ATTORN APPROVED AS TO FORM AND CORRECTNESS: MO CITY ATTY f - 3 - become effective 97 124 M CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: The Honorable Mayor and Members of the City Commission ii FROM : Edward M z City Manage BACKGROUND: ■�I DATE : FEB 19 W FILE SUBJECT: Bid No. 96-97-051 Typesetting and Printing of Comprehensive Annual REFERENCES :Financial Report ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution, accepting the bid of Evaco Financial Printers, a non -minority vendor located at 201 South Biscayne Boulevard, Miami Florida 33131, as the lowest most responsible bidder for the typesetting and printing of the Comprehensive Annual Financial Report. Funds for this service, in the amount of $21,000.00 are available from the Department of General Services Administration and Solid Waste/Graphic Reproductions Division, account code 420501-680. BACKGROUND: The Department of General Services Administration and Solid Waste/Graphic Reproductions Division has analyzed the bids received pursuant to Bid No. 96-97-051 to furnish the printing and binding of the Comprehensive Annual Financial Report. As a result of the bid evaluation, it is recommended that the award be made to Evaco Financial Printers, as the lowest most responsible and responsive bidder in accordance with Bid No. 96-97-051. The Comprehensive Annual Financial Report is required by state law and must be updated, revised and certified by independent auditors as to its authenticity and accuracy in accordance with Section 10.550 of the rules of the Auditor General by March 30th of each year. Because of the accuracy required in the production of this document and the short amount of time allowed for its completion, this work is best suited for specialized financial typesetters and printers. 97- 124 � L SBNT BY :CITY OF M I AN I ; 2-10-07 ; 6 : 36PM ; PROCL'RENIENT NEXIT. j OU5 57551 b2 + r d/ 4 Ei_ AWARD RECOMMENDATION FG. -A BID NUMBER: 96-97-051 COMMODITY/SERVICE: Typegettins i Laurn, It of the Pi na=3 al Raput L DEPARTMENT / DIVISION: GSA/SW - Graphics Reproductions TERM OF CONTRACT: short. -Term Contract NUMBER OF BIDS DISTRIBUTED: thirteen .,J13) NUMBER OF BIDS DECEIVED: two (2) METHOD OF AWARD: Lowest: most reponstblo and rPq=rzivn h;A_ RECOMMENDED VENDOR($): STATUS: CONTRACT VALUE: Rvaco, Ina. N$M-Minor 1 Ly/Loca3 $ 21, 0 0 0 . 0 0 TOTAL' $21.000.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT_ JUSTIFICATION: The Department of General Services Administration and Solid Waste/Graphic Reproductions Division has analyzed the bids received pursuant to Bid No. 96-97-051 to furnish the printing and binding of the Comprehensive Annual Financial Report. As a result of the bid evaluation, it is recommended that the award be made to Evaco Financial Printers, as the lowest most respon- sible and responsive bidder in accordance with Bid #96-97-051. The Comprehensive Annual Financial Report is required by State Law and must be updated, revised and certified by independent auditors as to its authenticity and accuracy in accordance with Section 10.550 of the rules of the Auditor General by March 30th of each year. Because of the accuracy required in the production ,of this document and the short amount of time allowed ACCOUNTCODE(S): for completion, this work is best suited for specialized financial typesetters and printers. ACCOUNT CODE: 420501-680. DEP NIENY APPROVAL: BUDGET REVIEW APPROVAL: P QCURAENT A AL: Depa ent Director/ Department Dirp_ctor/ y S. cart er Designee Design Chie rocurement Officer OTHER FUNDING APPROVALS, IF APPLILABLE: , TITL: PAGE 2 Or 2 PACES L 97- 124 3 BID NO. £9-97.051 TYPESETTING AND LAYOUT OF THE FINANCIAL REPORT TABULATION OF BIDS VE"DORS: EVAGOINC 20190 SAYSHORE BLVD MO IlMA1M1 FL 33131 NON.ANNOFMILOCAL 937. DESCRIPTION: UNITPRICE QTY. EXTENSION Basic Cost for typesetting. fayaur. $140.00 /as 50 L ',000,00 and printing of the books TURNAROUND TIME (REVISMS) 48 hm 24 bra, lm"01816 Charges for Authors Allerations % 1.50 32.00 $ 2.5) (Line iext per line effecWi Charges for Authors Alterations S 2.OD $2.50 $ 3.00 (Tabular per line affected) CharW_s for additional profs 3 0.05 $0.05 $ 0.05 (per page) Charges for courier defiverf to Ocwntown Wami 3 -7.60 /rip Coal for additional two pags or a complete retyped page S 50.00 !pegs Cost to an additional tabular page or oomplele "pad page $50.00 /pags Weekend Overtime Charges: $100.00 flour Wepared by Ma+ritae Fresno, 211WOT f of 1 EAGLE LITHOGRAPHERS INC 272T KIN 17 AVENUE MIAMI FL 33142 FERALEILOCAL EST. UNIT PRICE g-L)L EXTENSION 5 240.00 ea 50 $ 12.ODO.00 48 hm 24 hre. Immediate 1 5.00 $10.00 ffi 15.00 $ 10.00 $20.00 $ 30.00 $ 10.00 $15.00 $ 20.CO $ 15.00 " 3 85.00 (page $120.00 !page $ 97.00 incur i &�( Department Director/Deaignee L -� City of Miami, Florida Bid No. 96-97-51 6.5 ' VENDOR BACKGROUND INFORMATION - INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY OFFICERS: President td5 �: 914 G V All S Secretary }4c3r4E COMPANY OWNERSHIP: Vice President V -e AI t,-j b . C J A S Treasurer t 4 o tj L- 5 Go H j-} _ J 4 nis � _% of ownership 12 f AIV S �0 % of ownership % of ownership of ownership LICENSES: a 1. County or Municipal Occupational License No.�, (attach copy with bid) 2. Occupational License Classification- 1 n1': l nh C� , t_ tTN p G R i}p H C"'© gyp 3. Occupational License Expiration Date: os 160 Ici `1 4. Metro -Dade County Certificate of Competency No. 1q (attached copy if requested in Bid or RFP) 5.. Social Security or Federal I.D. No. (O'5 - FO )sS p` g 1p EXPERIENCE: 6. Number of Years your organization has been in business: (Q + 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: aL 0 + 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: i4 --' 97 - 124 L F CITY OF MIAMI - AWARD RECOMMENDATION OF BID NO. 96-97-051 R: TYPESETTING AND LAYOUT OF COMPREHENSIVE ANNUAL REPORT SUMMARY OF CONTRACTS AWARDED TO i EVACO, INC. TIME PERIOD 3/24/94 NUMBER OF BIDS One (1) DOLLAR AMOUNT $19,200.00 PREVIOUS CONTRACT FOR THE ABOVE SERVICE BID NO. VENDOR: AMOUNT: BID NO. 93-94-009 Bids\word\sumcon.doc Evaco, Inc. $19, 200.00 b7- 124 9 1I2—DDCMUH L ,T DID ITM _TYPESETTING AND LAYOUT__ nj DID no.@ 96-97-051R DATZ DID(S) DPZXZD I FEBRUARY 10_ 1997 1� 1.00 a.m. Mho EVACO, INC. See attached bid w.�M EAGLE LITHOGRAPHERS' .STANDARD PRESS, INC. We received oni� FrocupementcotDepalig"�rtment NO BID DARBY PRINTING COMPANY M oO.i O-EOM-Y-INY �/��/ � Y- • M-�N M- � �r��YiM�MM M-►�M received envelopes es tebelf of Zags sssiiist lies) GSA/SOLID WASTE -PROCUREMENT DIVISION 0'/O -o �� 1 0 --o---�---rr� (City Diparts�at) CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Nall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO. 96-97-051 R Furnishing typesetting and layout of the City of Miami/Finance Dept Comprehensive Annual Financial Report" and printing of 50 copies on a contract basis for one (Xerographic) p g P (1) year. OPENING DATE: 11:00 A.M. February 10, 1997 Detailed specifications for this bid are available upon request at the City of Miami, Procurement Division, 444 SW 2 Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. Edward Marquez City Manager AD NO. 4311 L CITY OF MIAMI LOGO City of Miami + RE vl 11.1 N This number must Q S O FOR ADVERTISEMENT' appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the dv rti m nt with roulsition. 1. Department: 2. Division: PItl7�U:t<l�?t1l.Ai'1' !i`C)Ir t;S1�,-'�S•�-r'C);°1PiGi�r,�, 3. number: 4. Is thisa confirmation: .� 5. Prepared by: //Account``,,Code LS'd2.l?5t}.�.-28 /*7 ❑ les © No r� tJ l.l2yiA/, iJ i:fT.l� lll�.�ii l• 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type, of advertisement: published: (11 0,E LIzJ Legal ❑ Classified ❑ Display 11. Remarks: 'YjPE's.XT'(' NGii•& LAYOUT 1,lF 'i°132 R61" ol'.`r 12. Publication Date(s) of Advertisement Invoice No. Amount I i { C S i 13. y ❑ Approved ❑ Disapproved Department Director/Designee D Approved for Payment Date C IGS/PC 503 Rev. _12f89_ Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov. uw I KUSU F ION: White - G.S.A.; Canary - Department L