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HomeMy WebLinkAboutR-97-0082J-97-90 2/10/97 RESOLUTION N097— 8 A RESOLUTION, WITH ATTACHMENT, CLASSIFYING SURPLUS USED HELICOPTER PARTS FROM THE MiAMI POLICE DEPARTMENT'S FIELD SUPPORT SECTION AS CATEGORY "A" SURPLUS STOCK AND AUTHORIZING THE SALE OF SAID SURPLUS STOCK, PURSUANT TO THE NATIONAL DEFENSE AUTHORIZATION ACT, SECTION 1208, TO THE SHERIFF'S OFFICES IN LEE, INDIAN RIVER, AND PASCO COUNTIES, STATE OF FLORIDA. WHEREAS, the City of Miami Police Department's Field Support Section is in the process of consolidating services and has used and refurbished helicopter parts no longer usable by the Department, and determined to be Category "A" surplus stock; and WHEREAS, the disposal of these parts is governed by the National Defense Authorization Act, Section 1208 Program, which requires that said unusable surplus parts be transferred only to other law enforcement agencies; and WHEREAS, the Sheriff's Offices in Lee, Indian River, and Pasco River Counties are interested in purchasing these surplus parts, attached hereto as Exhibit I, in the amount of $15,350.00, $300.00 and $4,500.00, respectively; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. AT7ACM1 l,EINT (S) C0NHAI D C TY COVWSSION MEETING OF E E D 2 n 1997 Resolution No, 97- 82 Section 2. The surplus used helicopter parts, as specified in Exhibit I attached hereto and made a part hereof, from the Miami Police Department's Field Support Section is hereby classified as Category "A" surplus stock. Section 3. The sale of the hereinabove Category "A" surplus stock to the Sheriff's Offices in Lee, Indian River, and Pasco Counties, State of Florida, is hereby authorized pursuant to the National Defense Authorization Act, Section 1208. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 20th day of February , 1997. ATTEST: WALTtRJ:'FQEMAN CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATT RNEY APPROVED AS TO F RM AND CORRECTNESS: A. QUAIN—JON II CITY ATTORNVr"T" W 1446:CSK 2- CAROLLO, MAYOR 9'7 - 82 AII�Aml CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM d and Marquez City Manager DATE: RE 1 •O W7 FILE : SUBJECT: Proposed Resolution to Authorize Sale of Surplus Helicopter Parts to three (3) Counties REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully requested that the City Commission adopt the attached resolution authorizing the sale of surplus, used helicopter parts to the Sheriff's Offices in Lee, Indian River, and Pasco Counties, as listed in the attached Exhibit I. BACKGROUND In order to consolidate services and contain costs, the City of Miami Police Department's Field Support accumulated a surplus of used and refurbished helicopter parts, available for disposition. This surplus cannot be used by other City departments and is no longer suitable for use by the City of Miami. The surplus parts, which were acquired under the National Defense Authorization Act, Section 1208 Program, as coordinated by the Florida Bureau of Federal Property Assistance, are subject to the terms and conditions of the attached transfer document. The program requires that property acquired and no longer usable by the original agency be released for use by other law enforcement agencies. Also, while the City may not sell the parts for profit, it may recoup the costs invested in maintaining them by selling them to other law enforcement agencies. Three (3) agencies, namely the sheriff's offices in Lee, Indian River, and Pasco Counties, have expressed an interest in buying the surplus parts. The prices of the parts to be sold to Lee, Indian River, and Pasco Counties are estimated at $15,350.00, $300.00 and $4,500.00, respectively. The City of Miami could save $450.50 'in advertising and auctioneer costs by selling these surplus directly to the three counties named above. The attached resolution authorizes the sale of these surplus helicopter parts to the Sheriffs Offices in Lee, Indian River, and Pasco Counties. Enc. (2) 1 b7- 82 EXHIBIT I List of Equipment Requested for purchase by Lee County Sheriff's Office Item Part Number 1 Transmission 369A5100-615 1 90 Gear Box 369A5400-701 1 Tailboom 369A3500 1 Swash Plate 369A7609-501 1 Tailrotor Hub 369A1725-5 1 Airspeed Indicator 5-15-KA 1 Static Voltage Regulator 369A4652 1 Starter Relay M524172D1 1 Tach Generator 369A4517 $15,350.00 List of Equipment Requested for purchase by Indian River County Sheriffs Office Item Part Number 1 Barfield TOT 101-00901 2 Starter Gen. 23032022 $300.00 List of Equipment Requested for purchase by Pacso County Sheriffs Office Item Part Number 1 Transmission 369A5100-615 $4, 500.00 FLORIDA BUREAU OF FEDERAL PROPERTY ASSISTANCE DEPARTMENT OF DEFENSE EXCESS PROPERTY PROGRAM FOR DRUG LAW ENFORCEMENT AGENCIES AIRCRAFT CONDITIONAL TRANSFER DOCUMENT KNOW ALL MEN BY THESE PRESENTS: That the State of Florida, acting by arrd through the Flotida Depar-trrtertt of Marragetrrerrt Services, Bureau of Federal Property] Assistance as the State of Florida "Section 1208 Coordinator" (hereinafter called the BFPA) pursuant to the authority contained in the National Defense Authorization Act for FY91192, Section: 1208, as amended, for and in consideration of and to reliance Upon the representations of the Drug Lazy Enforcement Agency called the Miami Police Department whose address is 12898 S.W. 13911, Avemre, Mimni, Florida 33186 (hereinafter called the DLEA) that the property hereinafter described is required in the furtherance of the DLEA's program and that such properhj will be used solely in connection with drug lazy enforcement and more specifically for all the following purpose(s): implementation o{a domestic marijuana eradication team; in accordance with the proposed program and plain as set forth in the DLEA "Letter of Intent" dated April 22, 1994 which Expression of Interest is hereby incorporated herein and made a part thereof, and for rto other purpose, does hereby deliver, assign, arrd transfer all of its rights and interest in and to the following described aircraft: Helicopter, Observation 011-58A, Serial Number 70-15615 ( Flyable) together with all engines, appurtenances, and accessories attached thereto or installed therein (all of which are hereinafter referred to as the Property), unto the DLEA to have and to bold the Property, this transfer being made on all "as is, where is" basis without warranhj of any kind, and delivenj made at present location of the Property regardless of where the same may be situated or the condition thereot. SUBJECT, HOWEVER, to the following conditions and restrictions: 1. The DLEA agrees to apply to the Federal Aviation Administration (FAA) or re tstratiort of the Property if intended for flight purposes within 30 days of receipt of a fully executed copy of flits instrument or at the tinte the Properhj is made flyable. The application for registration shall include a fully executed copy of this instrument: 2. The Property shall be placed in use by the DLEA for the purpose stated above no later than 12 months after acquisition thereof and shall be used thereafter for such purpose in perpetuity. 97— 82 0 3. In the event fire DLEA floes not apply to the FAA for registration of fire Property which is intended for flight operations or in fire event the aircraft Property is not placed in use within 12 months of receipt, the DLEA shall provide notice thereof in writing to the BFPA, and at the DLEA`s expense, return such Property to the nearest Defense Reutilizatiors/11.1arketrng Office (DRAIO) or otlnenvise make the Property available for transfer, provided the property is still usable as determined by the Department of Defense and the BFPA. 4. In the event fire aircraft Property is not placed in rise by fire donee zvitlrirr 12 rrronths of receipt and used thereafter in perpetuity, within 30 days after the Property has ceased to be used, the DLEA shall provide notice tlrereof, in writing to the BFPA, and at the DLEA expense, return such Property to tyre nearest DRMO or othenUise rrrake the Property; available for transfer, provided the property is still usable as determined by the Department of Defense and the BFPA. 5. During the period of restriction prescribed in (2) above, the DLEA sluill make reports to the BFPA on the use, condition, and location of the Property and oil other pertinent matters as may be required front time to time by the BFPA or the Department of Defense. 6. During the period of restriction prescribed in (2) above, fire DLEA shall not sell, trade, lease, lend, bail, cannibalize, encumber, or otherwise dispose of the Property, or remove it pennanently for rise outside the State, without the prior zorrtten approval of the BITA and the Department of Defense. Tire proceeds from a"ny sale, trade, lease, loan, bailment encumbrance, cannibalization, or other disposal of the Property during } the period of restriction set forth in (2) above, when such action is authorized by the Deparhrient of Defense, shall be for the benefit and account of the United States Government. a 7. If at any tinte, front the date the DLEA receives the Property through tine period of restriction prescribed in (2) above, the Property is no longer suitable, usable, or farther heeded by the Donee for the purpose for which acquired, the Donee shall promptly not')iyj the BFPA and shall as directed by the Departrnerrt of Defense through the BFPA: j (a) Release the Property to another law enforcement agency; (b) Release fire Property to a department or agency of the United States; (c) Release the Property to such other institution or agency as may be determined to have need therefor, (d) Otherwise dispose of the Prop erhj as directed by the Department of Defense and the BFPA. Fa 9'7 — 82 S. in the event of a breach by the DLEA, or its successor in function, of arny of the above conditions, whether caused by the legal irrabilit y of the DLEA or its successor in function, interest in and to the Property shall, at the option of the Department of Defense, forthwith revert to and become the property of the United States Governuntent, and the DLEA, or its successors or assigns, shall forfeit all of its or their rights and interest in and to the Property. 9. The BFPA shall not -grant waivers, amendments, releases, or ternninuate any, of the terms and conditions enumerated in (1) through (8), above, concerning the use or disposal of the Property, or issue disposal instructions to the DLEA for the Property without the prior written concurrence of the Department of Defense or its successor in function. 10. The DLEA acknowledges that there are hazards associated with the use of the property which can cause dannage to property and serious injury or death. The DLEA agrees to provide appropriate training to airy person who may use the property. The State of Florida assumes no liability for damages or injuries to any person of- property arising from the use of the property. The DLEA shall indemnifif and hold the State of'� Florida, Department of Manuagemennt Services harnnless from army and all suits, actions, dentands or claints of a my nature arising out of the use of the property. The DLEA agrees to maintain, at its expense, adequate liability and property damage insurance and worker's compensation insurance to cover airy such claims DV W[T'NESS WHEREOF, the BFPA and the D�EA have duly executed this instrrmnent this -�- day of Zg q , 19ik. State of Florida Acting by and through the Department of Management Services, Bureau of Federa operty Assistance B Chris utterworth Title: Chief, Bureau of Federal Property Assistance DRUG LAW ENF RCEMENT AGENCY By Donald H. Warshaw Title Chief of Police Institution orOrgantizationt City of !Miami Police Dept. 3 97- 82 r COUNTY of Leon STATE of Florida On this day of 19, vefore me appeared Chris Butterrvortlr, to me personally kn07Vn,,zvho, being by me duty sworn, says that she/he is the person who executed the foregoing instrument and that such instrument was executed under duly delegated authority on behalf of the State of Florida,, Department of Management Services and acknowledge the foregoing instrument to be the free act and deed of the State of Florida. Given urulermy ldand and official seal the day and year ove written. ' Notanj Public in and for the COUNTY of ^'pAut.A�.Wil6oN STATE of a1 (S My cc►+ssiM a ccs147aM My �li�ldtJriSSio11 t�11reS: 4 97- 82 t, COLtNT1' of STATE of �/vri , �012Q -/W1 th�isL_ day ofy(�n� ,19��before ttte appeared /CC to me personally known, who, being by me duly sworn, says that sI,Fg4wistle ers tt zvlto, cttted t e fo egoing instrutttent on behalf of said i� 1k e and acknowledge to me that sh4/he was duly. authot#zed to execute tfie forego t Istrunte, t ttd tl t h executed the same as a free act and need of said ! c - rQmr , c Given under my )rand and official seal the day and year above written. ' FR.0 FICIAL NOTARY SEAL `{ ICECILIA DARLEY otany Public in at0f the OMM C50 NIiMflER CC500884MY OC MMI ION P. COUNTY o Q U ei STATE o� Gri 4. is My Cotmttission Expires: 5 97-- 82 SID %TIM& SURPLUS HELICOPTER PARTS SID so. fdo # PATS AIDM OPSNIDI FEBRUARY 5, 1997 10:00 a.m. 10TAL LUDIR P1 a - SHERIFF GARY C. WHEELER 16,000.00 Check # 17729 $ 4,000.00 We received only one, copy of the bid which was sent to PrOct rement UT�_e--pa�irt�men Offors from ffic- -Voyldlors A V,;L: A v Fine I IT Mo- oiher oflors C-111-m-ni orl 717,1, 0 c7l T,. rfro heroj.*)y "o." received savolopes on b4belf of sags GSA/SOLID WASTE -PROCUREMENT DIVISION oa (fit' _5 CZi;o ju�ty city E rkl it" of R E Cr__ EDWARD MARQUEZ MICHAEL G. LAVIN City Manager Acting Director 97 ,JAN 17 AS '0 WAl TFI; J. UEli Ar CiT� c,L.r:'ZI; CITY OF MIAMI URPLUS HELICOPTER PARTS Pursuant to Public Notice the City of Miami will sell to the highest bidder the following: Surplus Helicopter Parts. ITEM PART NUMBER ITEM PART NUMBER 1 A/C Hoist n/a 1 Engine Stand n/a 1 Chadwick n/a 1 3 Ton Arbor Prs. 32949 1 Chain Fall n/a 1 APU Plug n/a 1 Custom Cart n/a 1 10 AMP Charger n/a 1 SX-16 Bibs 94H37915 1 SX-16 Nightsun n/a 1 SX-16 Repair Kit n/a 5 Cases Mobile )et 11 n/a i 135A GPS/Com n/a 1 KY96 Transponder n/a 2 Heli-pad n/a 6 David/Clark Headsets n/a 2 Bose Headsets n/a 1 Torque Wrench n/a Minimum Bid Total $16,000.00 Sealed bids will be received by the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida 33133 no later than 10:00 A.M. February 5, 1997. Bids must be for all items, as is, where is, with no guarantees. Bids must be accompanied by a Bid Deposit in the amount of 25% of the bid amount. Bid Deposit should be in Cash, Cashier's or Certified Check payable to the City of Miami. Bid deposits will be returned to unsuccessful bidders within ten (10) days after award is made. Terms of sales are final, for cash, Local Bank cashier checks, travelers checks, or money orders made payable to the City of Miami. Payment to be made within two (2) working days of notification of award, or parts will be awarded to second highest bidder. Parts is to be sold "as is", with no guarantees and no refunds. Parts sold must be removed from the City of Miami no later than three (3) working days after bid award, between the fours of 8:00 a.m. and 2:00 p.m. The City of Miami reserves the right to accept or reject all bids. Visual inspection of the surplus parts can be arranged by contacting Major P. M. Shepard of the Miami Police Department, at (305)579-6181. i The successful bidder must deliver payment in full by Cash, Cashier's or Certified Check within 48 hours after notice of award. No bid will be accepted below the stated minimum. One bid should be submitted for all parts listed. 4 Parts will not be sold separately. For any further questions, contact Mr. Ramon Berges at (305)416-1903. The City reserves the right to reject any or all bids. Judy S. Carter Chief Procurement Officer DEPARTMENT OF FINANCE/ PROCUREMENT MANAGEMENT DIVISION 444 S^ 2nd Avenue, 6th floor/Miami, Florida 33130/(305) 416-1900/fax: (305)416.1925 Mailing Address: P.O. Box 330708 Miami, FL 33233.0708 Ad No. 4375 City of Miami 7 REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisement with thii reouisition. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: ❑ Yes ❑ No 6. Size of advertisement: 7. Starling date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: El Legal El Classified ❑ Display 11. Remarks: 12. Mau G.S.A. (Procur 9pqDt_fA em6ntl USE ONLY Date(s) of Advertisement Invoice No. Amount Publication MIAMI REVIE'W MIAMI HERIALD j > 71 -_j > L-5 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date I C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department RECEIPT FOR AUCTION OF SURPLUS HELICOPTER PARTS gQ,ey,0,1 �26 S has received a check from the City Clerk's office in the amount of $4,000 in connection with public aution for surplus helicopter parts which was conducted at the City Clerk's service counter on February 5, 1997. Received b Date VENDOR NUMBER: 30157 CITY OF MI Account No: INVOICE DATE DEN PAYABLE DISCOUNT NET PAYABLE BID-25% 01/31/97 HELICOPTER PARTS 4,000.00 4,0.00.00 TOTAL 4,000.00 Indian River County Sheriff's Dept. 61-1012 832 CHARY C. WHEELER, SHERIFF CHECK NO. IT729 VERO BEACH, FL 32960 Tax Exemption #41-05-012542 First Unlon National Bank of Florida Jacksonville, Florida 32231 CHECK DATE 01/31/97 PAY THE SUM OF PAY Four thousand and 00/100 Dollars $4,000.00 TO THE CITY OF MIAMI � �• �� ORDER P.O. BOX 330708 a OF MIAMI, FL 33233-0708 1100 L 7 7 2911' 40670064324 2 L 5808 29696 2411'