HomeMy WebLinkAboutR-97-0081r
J-97-142
2/20/97
RESOLUTION NO P 7 - 81
A RESOLUTION ACCEPTING THE INFORMAL QUOTATION OF
accountants on call/ACCOUNTANTS EXECUTIVE SEARCH
FOR THE FURNISHING OF TEMPORARY ACCOUNTING
SERVICES FOR THE DEPARTMENT OF FINANCE;
ALLOCATING FUNDS THEREFOR, IN THE AMOUNT OF
$225,000, AS HEREIN SPECIFIED; FURTHER, AUTHORIZING
THE CITY MANAGER TO EXECUTE A CONTRACT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, WITH accountants
on call/ACCOUNTANTS EXECUTIVE SEARCH FOR THIS
PURPOSE.
WHEREAS, the City of Miami's Department of Finance has determined that there is
a need to obtain the professional services of six (6) accountants to provide varied
accounting services for several of its divisions; and
WHEREAS, accountants on call/Accountants Executive Search (Company) can
provide accounting assistance for the above purposes; and
WHEREAS, the Department of Human Resources has evaluated citywide needs and
determined that it would be in the City's best interest to issue a Request For Proposals
(RFP) for temporary staff services; and
WHEREAS, the Department of Human Resources has finalized a draft of the RFP
specifications and submitted same to Procurement Management; and
WHEREAS, staff from the Department of Human Resources contacted four firms to
request written quotes and subsequently determined that said Company provides
:CITY COMMISSION
MEETING OF
FEB 2 0 1997
Resolution No.
97- 81
the most advantageous accounting services and guarantees based on the City's needs and
requirements; and
WHEREAS, the City Manager, the Assistant City Manager/Director of Human
Resources and the Acting Finance Director recommend acceptance of the quotation said
Company for the furnishing of temporary accounting services for the Department of
Finance, in the amount of $225,000, for the period ending September 30, 1997;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The informal quotation of accountants on call/Accountants Executive
Search for the furnishing of temporary accounting services for the Department of Finance,
in the amount of $225,000, is hereby accepted, with funds therefor hereby allocated as
follows:
FUNDING SOURCE ALLOCATION
Account No. 260201-270 (Accounting) $112, 500
Account No. 260301-270 (Treasury Management) 112,500
Total $225,000
Section 3. The City Manager is hereby authorized' to execute a contract with
accountants on call/Accountants Executive Search, in a form acceptable to the City
Attorney, for this purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
' The herein authorization is further subject to compliance with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.
2-
97- 81
d .-aa,. -
PASSED AND ADOPTED this _2_Qthday of February 1997.
J CAROLLO, MAYOR
ATTEST:
.vim ____:�
"z
WALTER J`-rdEMAN
CITY CLERK
DEPARTMENT OF FINANCE
REVIEW AND APPROVAL:
MICHAEL .-'LAVIN, DIRECTOR
DEPARTMENT OF FINANCE
PREPARED AND APPROVED BY:
OT_GAMIREZ-SEQJUA�
ASSI TANT CITY ATTORNEY
BUDGETARY AND FINANCIAL REVIEW:
MICHAEL G. IN, DIRECTOR
DEPARTMENT OF FINANCE
APPROVED AS TO FORM AND CORRECTNESS:
i
i
A. QU N JO, E, , III
CITY A TORN
W1422:CS
3-
9/` 81
CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman DATE : February 28, 1997 FILE
City Clerk
SUIKIECT : Clarification of
• Resolution No. 97-81
�/ � 2/20 Commission Meeting
FROM A. QL int �Joil s 11 REFERENCES:
City Attorn
ENCLOSURES,
Please substitute the attached pages one and two of Resolution No. 97-81, adopted February 20,
1997, for those which you now have. We have been advised that the complete name of the
company selected to furnish temporary accounting services to the Department of Finance is
accountants on call/Accountants Executive Search rather than Accountants Can Call as
originally indicated. Clarification of the company name does not constitute a substantive change
and it is correctly reflected in the attached legislation.
Enc. a/s
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CITY OF MIAMI, FLORIDA ,
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE February 20, 1997 FILE:
Members of the City Commission
SUBJECT: Resolution Awarding a Temporary
Financial Staffing Service Contract
with the Department of Finance
FROM Edward Ma ue REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
IL is respectfully recommended that the City Commission adopt the attached Resolution
accepting the informal quotation of ,Accountants On Call for the furnishing of temporary
accounting services to the Department of Finance. This service will be used on an "as -
needed" basis through the period ending September 30, 1997. Funds in the amount of
$225,000 are available from the Department of Finance's Account Codes 260201-270
($1 12, 500) and 260301-270 ($1 12, 500) .
i
j BACKGROUND:
The Department of Finance has an urgent need for qualified professional accountants to
assist with the preparation of financial reports, analyses, and other accounting functions
required to reconcile and update the City's financial records.
The Department of Human Resources has analyzed the quotations received from four local
temporary financial staffing services and has determined that Accountants On Call offers
the City the most advantageous array of temporary staffing services and guarantees.
Attached is a matrix summarizing the results of the informal quotations received.
Therefore, it is respectfully recommended that the City Commission adopt the attached
resolution and authorize the City Manager to execute a contract between the City of Miami
and Accountants on Call for the amount of $225,000, in a form acceptable to the City
Attorney.
Attachments
9"7- 81
e
ANALYSIS OF INFORMAL QUOTATION FROM TEMPORARY ACCOUNTING SERVICES
CRITERIA
ACCOUNTANTS ON CALL
INTERIM ACCOUNTING
ACCOUNTEMPS
ROMAC
PROFESSIONALS
f URNAROUND TIME
Immediately -24 hrs,
Immediately —24 hrs.
Immediately - 24 hrs.
Immediately - 24 hrs.
I OF REFERRALS PER
Whatever City requires. Will send
Whatever City requires.
One
Normally one, but flexible depending
VACANCIES
2-3 resumes. After detailing what
on what the City needs.
City needs NOTE: After experience
with them most clients accept Ist
person sent.
kRE APPLICANTS
Yes. Test developed by Arthur
Yes. Through testing and interviews.
Yes. Through testing.
Yes. All computerized testing and
'ESTED ON GENERAL
Anderson Company.
referencing checking with previous
,CCOUNTING
direct supervisors.
,NOWLEDGE
)N CONIPUTEWEXCEL
Yes. Computer skill on Excel and
Yes. Excel. Some get computer test
Yes. Excel
Yes.
:NOWLEDGE
other financial software.
Depending on answer to interview
questions.
'AN APPLICANTS'
No. But data will be discussed wit't
May review references/resume.
Yes.
Will advise.
?1LES BE REVIEWED
hiring party over the phone, as needed.,
YHAT HAPPENS IN z
Call - 8 hr. Guarantee. Working
Call - 8 hr. Guarantee.
First 8 hours for any reason and not
Call - 8hr guarantee.
'HE EVENT IT
interview -will call w/in 8 hrs to follow-up
charged.
)OESN'T WORK OUT?
And every week after that follow-up.
tEPLACEMENT TIME
12/24 hrs. Next day.
24/48 Itrs. Next day.
One day.
Immediately/As soon as possible.
BILLING ARRANGEMENT
Corporate time card. End of week =
Time card. Employee keeps track of
Time card. Employee keeps time sheet.
Time card. Employee keeps time sli
40 hrs/sign by applicant & supervisor.
work hours. Time and % if more than
Over 40 !tours is time and''/2.
Weekly billing/Net 10 day OR
40 hrs. Bill on weekly basis.
Within 30 day received.
4IRING STIPULATION
No Fee after 15 weeks.
No fee after 15 weeks.
No fee after 15 weeks.
No fee after 15 weeks.
'.ATE
$13.51/hr- $16.5I/hr.
$18.00 - $23.00
$23.85/hr.
$18.50/hr- $20.50/hr.
Post/Acct. Receivables higher
Prepared by Human Resources 2119/97
` f .
J-97-142
2/19/97
RESOLUTION NO.
A RESOLUTION ACCEPTING THE INFORMAL QUOTATION OF
ACCOUNTANTS ON CALL FOR THE FURNISHING OF
TEMPORARY ACCOUNTING SERVICES FOR THE
DEPARTMENT OF FINANCE; ALLOCATING FUNDS
THEREFOR, IN THE AMOUNT OF $225,000, AS HEREIN
SPECIFIED; FURTHER, AUTHORIZING THE CITY MANAGER
TO EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH ACCOUNTANTS ON CALL FOR
THIS PURPOSE.
WHEREAS, the City of Miami's Department of Finance has determined that there is
a need to obtain the professional services of six (6) accountants to provide varied
accounting services for several of its divisions; and
WHEREAS, Accountants On Call can provide accounting assistance for the above
purposes; and
WHEREAS, the Department of Human Resources has evaluated citywide needs and
determined that it would be in the City's best interest to issue a Request For Proposals
(RFP) for temporary staff services; and
WHEREAS, the Department of Human Resources has finalized a draft of the RFP
specifications and submitted same to Procurement Management; and
WHEREAS, staff from the Department of Human Resources contacted four firms to
request written quotes and subsequently determined that Accountants On Call provides
97- 81
the most advantageous accounting services and guarantees based on the City's needs and
requirements; and
WHEREAS, the City Manager, the Assistant City Manager/Director of Human
Resources and the Acting Finance Director recommend acceptance of the quotation from
Accountants On Call for the furnishing of temporary accounting services for the
Department of Finance, in the amount of $225,000, for the period ending September 30,
1997;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1 . The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The informal quotation of Accountants On Call for the furnishing of
temporary accounting services for the Department of Finance, in the amount of $225,000,
is hereby accepted, with funds therefor hereby allocated as follows:
FUNDING SOURCE ALLOCATION
Account No. 260201-270 (Accounting) $112,500
Account No. 260301-270 (Treasury Management) 112,500
Total $225,000
Section 3. The City Manager is hereby authorized' to execute a contract with
Accountants On Call, in a form acceptable to the City Attorney, for this purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
` The herein authorization is funher subject to compliance with all requirements that may be imposed by the City
Attorney. including but not limited to those prescribed by applicable City Charter and Code provisions.
2-
97- 81
PASSED AND ADOPTED this day of 1997.
JOE CAROLLO, MAYOR
ATTEST:
WALTER J. FOEMAN
CITY CLERK
DEPARTMENT OF FINANCE
REVIEW AND APPROVAL:
MICHAEL gAAVIN, DIRECTOR
DEPARTMENT OF FINANCE
PREPARED AND APPROVED BY:
OLGA RAMIREZ-SEIJAS
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A. QUINN JONES, III
CITY ATTORNEY
W1422:CSK
BUDGETARY AND FINANCIAL REVIEW:
MICHAEL G. IN, DIRECTOR
DEPARTMENT OF FINANCE
3-
97- 81