HomeMy WebLinkAboutItem #03A-ii - Discussion ItemMEMORANDUM
Amended
Agenda Item No . 7 (D )
(Public Hearing 10-18-94)
♦o: Ron. Chairperson and Members Date: October 6, 1994
Board of County Commissioners
subject: Ordinance relatinq
to creation of
a Budget Committee
From: Robert A. Gifisburg O#94-193
County Attorney
The accompanying ordinance was prepared and placed on the
agenda at the request of Chairperson Arthur E. Teel*, Jr.
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RobertA. Ginsburg
County Attorney
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Agendadltem No. 7(D)
10-18-94
ORDINANCE HO.- 94-193
ORDINANCE RELATING TO ANNUAL BUDGET PROCESS;
CREATING RULE 1.20(c) OF SECTION 2-1 OF THE
CODE OF METROPOLITAN DADS COUNTY, FLORIDA;
PROVIDING FOR A BUDGET•COMKITTEE; REQUIRING
AN ANNUAL PROPOSED BUDQET PRAMENOPM TO BE
SUBMITTED TO THE BOARD AND REQUIRING BUDGET
COMMITTEE ACTION ON THE PROPOSED FRANEwORK
PRIOR TO THE COUNTY MANAGER'S PREPARATION
AND SUBMISSION OF THE PROPOSED BUDGET IN
JULY OF EACH YEAR; PROVIDING THE
COMMITTEE'S FUNCTIONS AND DUTIES; PROVIDING
SEVERABILITY, INCLUSION IN THE CODE AND AN
EFFECTIVE DATE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF DADE
COUNTY, FLORIDA:
�eetion i. Rule 1.20(c) of Section 2-1 of the Code of
Metropolitan Dade County, Florida is hereby created as follows:
Sec. 2-1. Rules of procedure Of city eamvission.
Mule 1.20.
ComQitteeo .
(c) agecial pro -visions relating to the budget.
The County Manager shall, cosmmencing with the
preparation of the FY 1995-96 budget, submit
to the Board of County Commissioners by first
County Commission meeting in February, 1995 a
county budget forecast for the ensuing fiscal
year. The Board shall refer this budget
_forecast to a Budget Committee, consisting of
the Board of County Commissioners sitting as
a committee of the whole or to the designated
standing committee with budget jurisdiction.
The Committee shall conduct one or more
workshops or public hearings as it deems
necessary to review the budget, after Which
Amended
Agenda Item No. 7(D)
Page No. 2
it shall establish budgetary parameters for
the standing committees of the Commission and
the departments within their oversight
jurisdiction. The Hoard shall review the
parameters established by the Budget
Committee, together With the recommendations
of the standing committees and no later than
March 1, 1995, the Board shall adopt
budgetary directives to be utilized by the
County Manager in- preparing the County's
Proposed Budget in accordance with state lair.
For FY 1995-96, the County Manager shall
submit a proposed budget to the Board by May
i; 19gr -Commencing-wftrr-th6*"preparation of
the FY 1996-97 budget, the County Manager's
budget forecast shall be submitted by the
first County Commission meeting in January,
1996; the Board shall adopt budgetary
parameters by February, 1996, and the County
Manager shall submit a proposed budget by
April 1, 1996. Upon .the provisions of
Section 1.09 of the Home Rule Charter taxing
effect the County Manager shall not be
required to submit a budgetary forecast nor
shall the Board be required to adopt
budgetary parameters prior to the submission
of the proposed budget, however, the County
Manager shall submit a Proposed Budget by
April 1 of each year. Once a budget has been
adopted by the Commission the Budget
Committee shall have the oversight function
over all budget matters. The Chair of the
Commission may designate the Chair of the
Budget Committee as the Commission Chair for
the two public budget hearings required
pursuant to F. S.200. 065. L__; -
Section 2. If any section, subsection, sentence, clause
or provision of this -ordinance is held invalid, the remainder of
this ordinance shall not be affected by such invalidity.
Section 3. It is the intention of the Board of County
commissioners, and it is hereby ordained that the provisions of
this ordinance shall become and be made a part of the Code of
Metropolitan Dade County, Florida. The sections of this
ordinance may be renumbered or relettered to accomplish such
Amens' '
Agenck, Item No. 7 (D )
Page No. 3
''N' intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
section 4. This ordinance shall become effective ten
(10) days after the date of enactment.
PASSED AND ADOPTED:
Approved by County Attorney as
to form and legal sufficiency.
Prepared by:
sponsored by Chairperson Arthur E. Toole, Jr.
W
QQ
Supp. ant to Agenda
Item No. 7 (D)
(As )
PROPOSED
CALENDAR FOR REVISED BUDGET PROCESS
(Agenda Item No. 7(D), 10-18-94)
PROPOSED BUDGET YEAR
FY 1995.96
FY 1996.97
FY 1997-98'
and beyond
County Manager
submits budget
forecast for the
First BCC meeting
First BCC meeting
Not required
coming year no later
February. l
January, 1996
than
Budget Committee
and Standing
Committees develop
budget parameters
and County
March 1.1995
February 1. 1996
Not required
Commission adopts
budget policy
directives for County
Manager no later than
County Manager
submits Proposed
May 1.1995
April 1, 1996
April 1
Budget no later than
County Manager to
provide budget
update information no
July 15,1995
July 15, 1996
July 15
later than
BCC approves
proposed millage and
Last BCC meeting
Last BCC meeting
Last BCC meeting
special assessment
in July
in July
in July
rates
* Effective upon the provisions of Section 1.09 of the Home Rule Chatter taking effect,.
7nt�'b l •G �Z
BOARD OF COUNTY COMMISSIONERS
METROPOLITAN DADE COUNTY-FLORIDA
METRO-DADE CENTER
111 N. W. FIRST STREET, SUITE 230
ARTHUR E. TEELE, JR. MIAMI, FLORIDA 33128-1963
CHAIRPERSON (305) 375-2424
FAX (305) 375-1363
S.e�� T --� ey
To: The Honorable Vice -Chairman and
Members of the Board of County Commissioners
From: Arthur E. Teele, Jr., Chairman
Board of County Commissioners i17"w—
Date: Monday, November 7, 1994
Subject: Letter of Intent Re: Committee Assignments
Over the past eighteen months the need for the Metropolitan Dade County Board of
Commissioners (BCC) to affect positive changes in the way the County conducts its
business has been increasingly apparent. In April, 1994 we considered our committee
structure to be comprehensive. However, after reviewing the commissioners' area of
interest summary sheets; the pressing policy and program responsibilities, and the
overall need to move our County forward expeditiously - it became evident that a
refinement of the committee structure was in order. The refined committee structure is
attached (attachment # 1).
The committee refinement and new assignments were undertaken with a view toward
facilitating each commissioner's first or second choice for committee chair or vice chair.
In large measure, this has been accomplished. While each oversight responsibility
within the committees may not always appear to be a perfect marriage, the
responsibilities reflect the unique interests of the respective committee chair and the
committee members.
REORGANIZING COMMITTEES:
The Internal Management Committee will cease to exist. The functions of this
committee have been redistributed among three committees: Budget and Rules,
Government Operations, and Intergovernmental Affairs. The Physical Environment and
Land Use Committee will also cease to exist. The primary concerns of this committee -
development, land use and the environment have been vested in two committees:
Construction. Development and Utilities Committee, and Planning, Environment.
Consumer Services and Arts Committee.
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1. Plannina . Environment, Consumer Services and Arts
In keeping with the spirit of the Final Report of the Dade County Grand Jury
(May, 1994), the separation of environmental land use from construction and
development is an attempt to improve oversight of the environmental regulatory
monitoring within County departments, municipalities and other governmental agencies.
While these disciplines are separated by jurisdiction they remain co -equal and
therefore balanced. In recognition of the i6pvitable link between environmental land
use and development concerns, the existing one stop processing of permits should not
only continue, but should be streamlined and strengthened.
The Planning, Environment, Consumer Services and Arts Committee has oversight
responsibilities for environmental concerns. I urge the Committee and the County
Manager to review and immediately act upon the proposed recommendations,
developed by the Department of Environmental Resources Management, which
respond to the concerns raised in the Grand Jury Report.
In addition to environmental issues, the Plannina. Environment, Consumer Services
and Arts Committee will be confronted with perhaps the most important county -wide
initiative - the need to better deliver services to Unincorporated Dade County. It is
incumbent upon this Committee to work closely with each commissioner who
represents portions of Unincorporated Dade County. The Committee is encouraged to
review and emulate successful governmental models in the provision of "municipal"
services for our unincorporated areas. Collaborative work with the Budget and Rules
and the Government Operations Committees will be necessary in light of pending
incorporation proposals.
2. CONSTRUCTION, DEVELOPMENT AND UTILITIES COMMITTEE
The issues before this Committee are among the most complex that face local
governments. This committee will immediately confront one of the most pressing
issues for the citizens of Metropolitan Dade County - the proposed Solid Waste District.
The Committee will also provide oversight on solid waste management, building and
zoning, utilities, and the South Florida Water Management District, all of which are
subject to continuous Federal and State scrutiny. Furthermore, the issue of municipal
utilities is not only complex, but subject to extreme regulation and market place
competition. This Committee also has oversight responsibilities for development land
use issues.
It is expected that this Committee will devote considerable time researching and
conducting site visits to advance the overall sophistication and institutional knowledge
of Dade County Government on the aforementioned issues. It is also expected that the
Committee will utilize the County Manager, the various departmental staffs and other
consulting services to provide support and technical assistance.
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3 PARKS, RECREATION, AND HOMESTEAD AIR FORCE BASE REUSE AND
REDEVELOPMENT
The parks throughout incorporated and unincorporated Dade County comprise one of
our richest resources. The residents of Dade are extremely pleased with the parks and
recreation programs that currently exist. The continued utilization of the parks and
recreational programs to encourage the positive development of our youth is extremely
important. We urge this Committee's leadership to coordinate with the Social and
Human Services Committee and the Health -and Public Safety Committee to increase
the role of parks and recreational programs in the implementation of successful
alternative juvenile justice programs designed to enhance the quality of life for our
youth, e.g., midnight basketball.
The Committee is urged to redouble its efforts to secure State redemption of funds for
park resources that were never replaced after the destruction of Hurricane Andrew.
Further, the Committee is required to work with the Zoological Society and the
Department of Parks and Recreation to implement all BCC directives designed to make
Metro Zoo an outstanding county facility.
The removal of the Homestead Air Force Base Reuse and Redevelopment Plan
(The Plan) from the Aviation Committee to the Parks Recreation, and Homestead Air
Force Base Reuse and Redevelopment Committee is in recognition that the plan,
essentially, is not an aviation matter, but one of land use, development and
neighborhood compatibility. In this regard, we specifically request that the Committee
be especially sensitive to and seek the input of those commissioners whose districts
are within the sphere of influence of the Homestead Air Force Base. Further, it is
requested that the Committee work to insure that the plan does not impinge or in any
way restrict the conduct of the Homestead Air Show or any other activity that is meant
to entertain (benefit) the public.
We are grateful that the Chair of the Parks. Recreation and HAFB Reuse and
Redevelopment Committee agreed to shoulder the responsibility for spearheading the
HAFB Plan. This is an extraordinarily important task that will impact the livelihood of
many families that were devastated by Hurricane Andrew and the closure of HAFB.
The future of South Dade is bright and the HAFB Reuse and Redevelopment Plan is
the linchpin that will bring economic prosperity back to a region that once thrived with
small business owners.
4A. BUDGET AND RULES
As we move toward an elected Mayor of Metropolitan Dade County in 1996, we must
strengthen the Commission's role in the budget process. Accordingly, the
establishment of an independent legislative budget officer is imperative. In accordance
with the County Charter, all administrative functions, including the preparation and
submission of a proposed budget are the responsibility of the County Manager. The
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proposed legislative budget officer is intended to directly assist the Board of County
Commissioners in evaluating various budget proposals. The legislative budget officer
will be responsive and accountable to the Chair of the Budget and Rules Committee,
and shall respond to each individual commissioner's requests during the formulation of
the FY 1996 and FY 1997 budgets.
It is requested that this Committee conduct a detailed review and revision of the current
rules. Further, it is requested that a comprehensive "sunset review' of all existing
ordinances be undertaken with a view toward eliminating unnecessary, redundant,
untimely, and unenforceable ordinances that may be "on the books."
The Budoet and Rules Committee jointly with the Government Operations Committee is
expected to formulate policy options on the incorporation of additional municipalities for
BCC action within 180 days (May 3, 1995) of the issuance of this memorandum. The
Budget and Rules Committee has the lead jurisdiction on the matter of incorporation.
It is the responsibility of this Committee to monitor the financial activity relative to the
approved budgets for each department, and ensure that the individual commission
budgets operate within the approved budget limitations. Most importantly this
Committee is tasked to evaluate opportunities to reform our tax structure and make
budget reductions in the property tax supported funds with the aim of reducing tax rates
for property owners.
41B. SELECT BUDGET COMMITTEE OF THE WHOLE
This committee shall include all members of the Board of County Commissioners. It
shall convene no more than four meetings per year. The Chair of the Budget and
Rules Committee shall chair the Select Budget Committee of the Whole. In addition,
the Committee Chair shall conduct the public hearing phase of the state mandated
annual budget hearings (September); upon close of the public hearing, the Chair of the
Budget and Rules Committee shall be recognized for the first series of motions.
5. HEALTH AND PUBLIC SAFETY
Of critical importance to the future quality of life for our citizens, is the appropriate
resourcing of our criminal justice system. The Committee should work with the Budget
and Rules Committee to recommend capital and operating funding strategies to support
the County's criminal justice programs. Further, the Health and Public Safety
Committee should work with the Budoet and Rules Committee to formulate a
recommendation on the appropriate tax structure for the Fire Rescue Service District.
A decision on the ongoing Fire Board issues should be resolved within 90 days
(February 3, 1995) of the issuance of this memorandum.
The taxi/limosine/private car/jitney industry, hereinafter referred to as the "taxi industry"
is perhaps, the most misunderstood industry in Metropolitan Dade County. Serious
5
consideration of options to improve our taxis for the traveling public, and the taxi and
tourism industry as a whole should be undertaken immediately upon resolution of the
fire board issues. It is requested that the Committee develop recommendations in
consultation with the affected industries, to dramatically improve the taxi industry and
present its recommendations to the Board of County Commissioners by its first regular
meeting in June of 1995. The establishment of a "Trust" that is equally represented by
the varied taxi industry interests (including tourism, the airlines, and cruise industries)
and the public should be evaluated.
Maximum opportunity for public hearings with the taxi, tourism and airline industries
and the public at -large should be accomplished at least 30 days prior to the first
Commission meeting in June.
It is expected that the Committee will continue to work cooperatively to build on our
outstanding relationship with the Public Health Trust while maintaining appropriate
oversight of same.
6. AVIATION OPERATIONS
Miami International Airport (MIA) is one of this County's most important economic
engines. We have to move forward on the construction activities to make MIA more
revenue positive. The creation of 5 aviation subcommittees under the leadership of
the Chair of the Aviation Operations Committee is an attempt to sharpen our focus on
the salient issues: creating more sate capacity; increasing the cash flow through
concessions, cargo, freight and other activities; and the provision of a safe, attractive,
and accessible airport with appropriate support facilities.
The Aviation Operations Committee will be responsible for all of the operational issues
related to the gates, cargo and freight at Miami International Airport. The membership
of this committee was intended to include all commissioners, however it is the
sentiment of the Commission that the Committee membership be limited to 8 members.
I am hopeful that while all commissioners will not sit on the Aviation Operations
Committee, that we will remain mindful that MIA should be the model for domestic and
international airports as we enter the 21 st century.
The Chairman of the Aviation Operation Committee has expressed grave concerns
about the obtrusive role many lobbyists have exhibited during the development and
implementation of aviation programs and activities. The Chair of the Committee has
appealed to the BCC to adopt guidelines to limit the role of lobbyists while policies
related to aviation operations are developed. It is strongly urged that all members of
the Aviation Operations Committee respond to the Committee Chair's concern by
balancing the lobbyists' desire to inform the commissioner, with the commissioner's
responsibility to develop policies that benefit all of Metropolitan Dade County. This
balance will be vigorously challenged during the upcoming presentation of the airport
terminal concessions master plan (see G below). The approval and implementation of
this airport terminal concessions master plan requires numerous policy decisions that
will determine the aesthetics, pedestrian traffic patterns and most importantly, the
revenue streams for Miami International Airport into the foreseeable future.
It is requested that the Chair and Vice -Chair of the Aviation Operations Committee, at a
minimum, meet monthly with the Greater Miami Chamber of Commerce's Aviation
Committee. Such an ongoing dialogue with private sector representatives will facilitate
government's understanding of the real concerns of the airport tenants.
The Aviation Operations Committee should address the following issues promptly:
A. An overall plan to develop a policy timetable with a view toward expediting final
decisions on architectural and engineering activities should be submitted to the BCC by
its first meeting in January, 1995.
B. In an effort to "jump-start" the existing construction projects at MIA, the immediate
adoption of a one-year relaxation of the current process to approve change orders,
with a view toward reducing BCC interference in the County Manager's
recommendation for change orders, is strongly recommended. Most change orders on
concourse and apron programs are at the request of the customers (the airline
carriers).
Further, the Committee should work with the County Manager, consultants, airline
industry and contractors to seek value engineering, adopt construction incentives and
expedited construction schedules to provide more gates on a fast track basis. Gates
create revenue, we must immediately implement construction projects that increase
gate capacity. This "jump start" process should be submitted to the BCC by December
13, 1994.
C. Each aviation subcommittee is requested to identify to the Aviation Operations
Committee, a speck set of goals and time tables (work plan) of desired actions and
accomplishments to be undertaken over the next 24 months. This work plan, with
revisions as appropriate, shall be submitted to the full Commission by
February 3, 1995.
D. A proposed solution to address the ongoing issues related to the responsibilities,
functions and lines of authority between the Dade Aviation Consultants, Dade County
Aviation staff, architects, engineers and construction industry. A final report shall be
presented to the Board of County Commissioners by December 13, 1994.
E. A proposed decision on whether to construct the Super A terminal or the Super A
options must be reached and a report presented to the Board of County Commissioners
within 90 days (February 3, 1995) of the issuance of this memorandum.
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F. An overall program to relieve traffic congestion at Miami International Airport shall
be developed and a report presented to the Board of County Commissioners within
180 days (May 3, 1995) of the issuance of this memorandum. (Coordination with the
Metropolitan Planning Organization is required.)
G. Submission of the final airport terminal concessions master plan for BCC action
within ninety days (February 3, 1995) of the issuance of this memorandum.
7. FINANCE AND TRUST FUND
The Chair of this committee shall complete a detailed review of all trust funds, within its
jurisdiction, and report to the Board of County Commissioners by its last regular
meeting in 1994.
By June 1, 1995, the Committee is requested to implement the Board of County
Commissioners' directives regarding financial advisors and the underwriter pools.
8. TRANSPORTATION AND STRATEGIC INFRASTRUCTURE PLANNING AND
DEVELOPMENT
It is impossible for the Board of County Commissioners to move our community forward
in a thoughtful, deliberate manner without knowing where we are headed. The
Transportation and Strategic Infrastructure Planning and Development Committee will
develop the County's vision for the future. In defining Dade County's blueprint for the
future, this Committee is encouraged to build from the foundation that was laid during
the preparation of Destination 2001. We must be mindful not to shelve all planning
efforts to date and begin anew from ground zero thereafter. Rather, planning must be
viewed as an ongoing work in progress, that we add to or delete from as the needs of
our dynamic community and outside forces continue to evolve.
This committee will provide oversight for the Metropolitan Planning Organization,
Airport Master Plan, Seaport Expansion Project, the proposed World Trade Center and
the East West Transit Corridor. An updated Airport Master Plan that integrates the
Multimodal Center should be completed within 180 days (May 3, 1995) of the issuance
of this memorandum. I urge the Committee to seek full cooperation and coordination
with the appropriate County, State and Federal agencies, including, but not limited to:
Aviation, Transit and the Port.
The 27th Avenue Corridor Project should be accelerated to secure local funding
(bonds) and the appropriate Federal and State matching funds without further delay.
The South Dade Greenway Network Master Plan should be programmed for Federal,
State and local funding sources (including the South Florida Water Management
District). Additionally, the Transportation and Strategic Infrastructure Planning and
Development Committee is requested to work with the Maritime, Trade and Tourism
N.
Committee, as well as the Planning, Environment, Consumer Services and Arts
Committee to insure that the proposed 200 mile ecotourism attraction is a realtiy before
the start of the 21 st century.
9. MARITIME, TRADE AND TOURISM
The travel and visitor industry is still viewed as the life -blood and principal engine of
South Florida. ;n this regard, the ongoing effort by the travel and visitor industry to
spur the county -wide effort to improve Dade' County's opportunities as a tourist
destination is a critical element of this committee's jurisdiction.
The Committee is requested to meet with municipal and industry leaders to understand
the overlapping (and often necessary) tourism and promotional activities in Dade
County. Of particular concern is the apparent loss of such venues as Parrot Jungle
and the ongoing tourism based concerns at Miami Seaquarium and other locations
through out the County.
The Committee is requested to provide a detailed review of the Miami Motorsport
Facility in order to assure that the costly "lessons learned" from the County's capital
investment in the Miami Arena are not repeated. Further, it is requested that the
Committee develop a formula and methodology to measure the tourism impact on the
sports and exhibition facilities funded by the County (i.e., The Lipton, Miami Arena,
Country Club of Miami, Grand Prix and the Orange Bowl improvements). In many
instances, the County has failed to maintain proper oversight and programmatic
support for these important capital improvements. In this regard, the Committee is
further requested to provide a detailed schedule of the ongoing construction activities
related to sports and exhibition facilities, currently funded by the County; and to provide
quarterly reports detailing the status of speck requests and conditions mandated by
the Board of County Commissioners on these projects.
The Committee is requested to monitor the realignment of the Orange Bowl to insure
that the County and the City of Miami receive all of the appropriate benefits.
The proposed Seaport Expansion and World Trade Center provide unique
opportunities to expand trade and commerce in our community. The Committee is
requested to monitor the planning and implementation of these important projects to
ensure that the proposed plans are operationally sound. (The lead jurisdiction for the
planning of the above referenced facilities is the Transportation and Strategic
Infrastructure Planning and Development Committee.)
The success of the Seaport is due, in part, to the positive working relationship between
private industry, the public sector and labor unions. It is important that we build on this
unique public/private spirit of cooperation in examining all options for the Maritime
Seaport Expansion. In this regard, the Committee is requested to meet with Broward
County officials (jointly with the Transportation and Strategic Infrastructure Planning
g
and Development Committee) to explore possible cooperative Dade-Broward
Seaport/Maritime Operations in lieu of, or in support of expansion options.
The annual Greater Miami Chamber of Commerce Goals Conference represents a
conducive forum for government and the private sector to jointly agree to and pursue a
common agenda. The Committee is requested to work closely with the Chamber and
the County Manager to assure that the initiatives of the Board of County
Commissioners are fully integrated with the, overall Chamber goals.
10. SOCIAL AND HUMAN SERVICES
In order to promote more coordination, elderly services has been added to the
oversight of this committee. The challenge facing this Committee is inadequate dollars.
The Committee is requested to strengthen its relationship with the U.S. Department of
Health and Human Services, and the State Department of Health and Rehabilitative
Services and any other potential funding sources, including private sector foundations.
The Social and Human Services Committee is encouraged to continue to refine its
seven community based organization service area priorities of: child care, prevention
and intervention, family support services, mental health/substance abuse services,
respite care, employment and acculturation. The Committee should develop more
specific criteria which could be incorporated into a request for proposal (RFP) process
to objectively rank individual agency proposals. The Committee is requested to
formulate these criteria as part of an overall policy recommendation for the BCC to
consider as part of the budgetary policy directives to the County Manager no later than
March 1, 1995. The concerns raised during recent BCC meetings about the adequacy
of the County's grant proposals are valid. Oversight of the County's grant proposals
should be strengthened and emphasized.
The Committee should work closely with the Budget and Rules Committee to assure
that the inevitable budget reductions in Dade County are not disproportionately
absorbed by social and human service programs. This challenge will require close
coordination during the budget and policy development process.
11. GOVERNMENT OPERATIONS
The overall South Dade recovery must not be reduced or minimized. The Committee is
expected to .provide County oversight of the Federal and State post -Hurricane Andrew
activities.
The Committee will have oversight responsibilities for the consultant review of
countywide procurement practices and operations. Upon completion of this review, the
Committee is requested to report on the effectiveness of existing policies, ordinances
and to recommend the elimination of unnecessary regulatory requirements and rigid
rules. Further, the Committee is encouraged to develop a "private sector" approach for
10
the procurement of "off the shelf' items, e.g. television monitors, and radios. Such an
approach should be mindful of the public policy directives in this area, and the county's
commitment to maximizing small and emerging businesses.
In accordance with existing ordinances, all bid protests, with the exception of architects
and engineers, are referred to a hearing examiner for a finding and recommendation to
the BCC. This committee is encouraged to monitor and report to the BCC on the
efficiency and effectiveness of this procedure. Consistent with previous Commission
directives the Committee is also charged with establishing uniform, detailed "pre -bid
conference standards" for proposals and bids.
The Government Operations Committee jointly with the Budget and Rules Committee is
expected to formulate policy options on the incorporation of additional municipalities for
BCC action within 180 days (May 3, 1995) of the issuance of this memorandum. The
Budget and Rules Committee has the lead jurisdiction on the matter of incorporation.
The oversight of the BCC Chair and Vice -Chair's commission budgets is vested in this
committee.
The recent revelation that the majority of lobbyists failed to comply with the financial
disclosure requirements is disturbing. The Committee is requested to closely monitor
the Clerk of the Board's progress in improving the procedures for assuring the required
disclosures are filed in a timely manner by lobbyists.
It is requested that the Committee leadership work with the County Attorney and other
appropriate county departments to develop and implement a required ethics, sexual
harassment, and cultural diversity sensitivity training for the Board of County
Commissioners and their staffs.
It is also requested that the Committee work with the County Manager's Communication
Department and other appropriate staff to ensure that the decorum on the Commission
dais is reflective of an image befitting Dade County's elected officials at work.
12. HOUSING AND COMMUNITY AND ECONOMIC DEVELOPMENT
Homelessness continues to be one of the most urgent problems plaguing urban
America. Under this Committee's leadership Dade County is making progress in the
struggle to provide a continuum of care for our homeless population. The Committee is
requested to immediately become fully engaged in the County's ongoing Empowerment
Zone selection process.
The Housing and Community and Economic Development Committee is expected to
implement all BCC directives related to the Overtown Revitalization and
Redevelopment Authority (the Authority). In accordance with the executed inter -local
11
agreement, this Committee shall make the required funding available to make the
Authority functional by January 30, 1995.
13. INTERGOVERNMENTAL
The overall coordination of Metropolitan Dade County's relationship with Federal, State
and municipal governments is vested in the Intergovernmental Affairs Committee.
Substantive ceMmiees are encouraged to maintain close cooperation with the
appropriate entities responsible for their committee's jurisdictional requirements. The
Committee respectfully requests to be kept informed of these contacts and possible
County opportunities as the substantive committees deem appropriate.
The ongoing effort related to the Consular Corps and Sister Cities programs will be the
focus of this committee's activities. The Committee is expected to complete a consular
corps work plan with the appropriate collateral materials within 180 days (May 3, 1995)
of the issuance of this memorandum. Within in one year (November, 1995) the Sister
Cities program is expected to have an affiliate Sister City in each of the hemispheric
nations.
ROLE OF THE BCC CHAIR AND VICE -CHAIR:
In the refined committee structure, the Chair and Vice -Chair of the Board of County
Commissioners are ex-officio members of each committee. They will be allowed to vote
during committee meetings when they are present. However if they are not present
they will not be recorded as absent or deemed necessary for a quorum.
SUBCOMMITTEES:
Seven subcommittees have been created. Essentially they were created to make the
work of the full committee more manageable. The subcommittee structure will allow a
sharper focus on the important issues that, in the past, did not receive adequate
attention. Each subcommittee will have a designated chairperson. It is highly desirable
that the subcommittee consist of one member. However, the full committee may, upon
motion to the BCC, add subcommittee members, provided they are members of the full
committee.
The subcommittee will report to the chair of the full committee. All subcommittee
reports will be submitted to the chair of the full committee before presentation to the
Board of County Commissioners. Notices of subcommittee meetings shall be jointly
signed by the chair of full committee, with jurisdiction, and the subcommittee chair.
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Aviation Operations Subcommittees:
1.Miami International Airport: General Aviation (includes Dade Collier Aviation)
2.Kendal l-Tamiami:General Aviation, Planning and Operations
3.Homestead General Airport -General Aviation, Planning and Operations
4.Opa-Locka and Opa-Locka West General Aviation, Planning and
Operations
5. Metro -Dade Total Quality (MTQ)
_Transportation and Strategic Infrastructure Planning and Development
Subcommittees:
1.Transit Operations and 27th Avenue Corridor
2.Public Works Operations, Graffiti and Tri-Rail
Special Notes:
Concurrent Jurisdiction is defined as two or more committees having joint responsibility
for a program, project or issue, e.g. Empowerment Zone. A lead committee is
designated, per the committee framework and structure, and it is responsible for
convening, and chairing the committee meeting that addresses the cross jurisdictional
concem.
It is my hope that each commissioner is satisfied with the refined committee structure
and the new committee assignments. The past 18 months have been a learning
experience for us all, and as we embark upon the final stages of the historic
Hemispheric Summit, the completion of the $2 billion expansion project at Miami
International Airport, and the onset of the 21 st century, we must remain steadfast in our
resolve to work together for the betterment of Metropolitan Dade County and to fulfill
our destiny as the "Capital of the Americas".
Warmest personal regards.
AET/pp
Attachments (4)
cc: County Manager
County Attorney
Clerk of the Board
SELECT BUDGET COMMITTEE OF THE WHOLE
CHAIR: COMMISSIONER MARGOLIS
VICE CHAIR: COMMISSIONER SOUTO
CHAIRMAN TEELE
VICE CHAIRMAN PENELAS
COMMISSIONER FERGUSON
COMMISSIONER BURKE
COMMISSIONER KAPLAN
COMMISSIONER REBOREDO
COMMISSIONER FERRE
COMMISSIONER SORENSON
COMMISSIONER MOSS
COMMISSIONER DIAZ DE LA PORTILLA
COMMISSIONER MILLAN
Select Budget Committee shall include all members of the Board
of County issionethe rs.
This Committee shall convene no more than four times peryear. The Chairperson
Budget and Rules Committee shall chair the Select Committee
he ittebeo l the W le; in additionState
the Budget and Rules Committee Chair shall conductpublic
Mandated annual Budget Hearings. Upon dose of the public hearings, the Budget Commitee
Chair shall be recognized to make the first series of motions.
Attachment #1
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METRO-DADE COUNTY COMMISSION'
APPOINTMENTS
SOCIAL AND HUMAN SERVICES PARIM UCRRATION. AND NAFB REUSE FINANCE AND TRUST FUNDS
ANIDRONVULOPMOR
:FERGUSONSON :SOUTO CKAIR:BURKE
*NAM_ MOBS -CHAIR: SOREM90N -CHAIR: MAROONS
80REN8GN FERGUSON FERRE
AILIJMI
MARGOLIS SORENSON
MOSS
MLLAN
AVIATION OPERATIONS
R:REBOREDO
CHAIR: KAPLAN
BURKE
MARGOLIS
FERRE
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DIAZ DE LA PORTLLA
MLIAN
COMMI:ATO
CHAIR: REBOREDO
COMA: MIA - GEN AV. DADE40LUER
CHAIR: KAPLAN
COMMA: KENDALL-TAMIAM I
CHAIR: On DE LA PORTLLA
COMM. OPAL. OPA-L WEST
. CHAIR: BURKE
ICOMM: HOMESTEAD GENERAL
TRANSPORTATION AND STRATEGIC
RASTRUCTURE PLANNING AND OWN
R:FERRE
CHAIR: FERGUSON
BURKE
DIAZ DE LA PORTLLA
SOUTO
COMM: TRANSIT OPS S 27TH AV
CHAIR: FERGUSON
COMA: PUBLIC WORKS OPS S TWRAL
CHAIR: DIAZ DE LA PORTLLA
CONSTRUCTION OOKOPMENT
AND UTWTIES
HAIR: MLIAN
ICE-C.IIAIR: REBOREDO
SORENSON
MOS8
Attachment #2
HOUSING AND COMMUNITY
ECONOMIC DEVELOPMEI
PENELAS
iAIR:TEELE
NITWHIOVERNMENTAL
TEELE
M MR: PENELAS
BUDGET AND RULES
MARGOLIS
iAIR: SOUTO
BURKE
SORENSON
DIAZ DE LA PORTLLA
MILLAN
PLANNING, ENVIRONMENT,
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R:SORENSON
CHAIR. DIAZ DE LA PORTLLA
FERGUSON
BURKE
MOSS
SOUTO
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KAPLAN :WIZ DE LA PORTLLA CHAIR: MOSS
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MARGOLIS BURKE FERGUSON
FERRE MARGOLIS MARGOLIS
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