HomeMy WebLinkAboutCC 1997-12-23 City Clerk's ReportCITY OF MIAMI -
CITY CLERK'S REPORT
MEETING DATE: December 23,1997 PAGE NO. 1
N/A A MOTION FROM THE MIAMI CITY COMMISSION M 97-922
EXPRESSING CONDOLENCES TO THE FAMILY OF THE MOVED: PLUMMER
LATE ESTHER M. ARMBRISTER ON HER UNTIMELY SECONDED: REGALADO
DEATH; FURTHER DIRECTING THE PROTOCOL OFFICE UNANIMOUS
TO PREPARE A PROCLAMATION TO COMMEMORATE MS.
ARMBRISTER'S LOSS.
Direction to the City Manager and the City Attorney: by
Commissioner Plummer to hold a Commission workshop,
shortly after the first of the year, aimed at delineating the
powers of the Mayor and the powers of the City Commission;
further stipulating that participants in said workshop shall
include a representative of the Mayor, City Commissioners and
staff.
Note for the Record: Interim City Manager Frank Rollason
indicated that a workshop should be held shortly after the first
of the year regarding the rules and interpretation of the
intergovernmental cooperation agreement as well as
clarification of the relationship between the City and the
Financial Oversight Board; further stating that participants in
said workshop shall include a representative of the Mayor, City
Commissioners and staff.
Direction to the City Manager: by Vice Chairman Teele to
advise recently appointed Mayoral City Manager designee,
Garcia -Pedrosa, that any proposed changes he would wish to
make to the Five Year Financial Plan should be made prior to
December 30, 1997 through the Office of the Mayor; further
requesting that the office of the Mayor forward such changes
to the City Commission for its consideration prior to the
December 30th Special Commission meeting.
Note for the Record: Vice Chairman Teele requested of
Chairman Hernandez that the issue regarding confirmation of
Mayoral appointee Jose Garcia -Pedrosa as City Manager
should be taken up immediately following the City
Commission's approval and actions concerning the revised
Five Year Financial Plan.
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: December 23, 1997
Direction to the City Manager: by Vice Chairman Teele to
request that representatives from the certified public
accounting firms of Rodriguez, Trueba and Company, and
Peat Marwick meet individually with each Commissioner on
this same date to discuss any input by Commissioners
regarding proposed changes to the Five Year Financial Plan.
Note for the Record: City Attorney A. Quinn Jones stated and
Vice Chairman Teele reiterated that the fire fee needed to be
considered and addressed independently of any other fees.
Direction to the City Manager: by Commissioner Plummer to
instruct the Fire and Police Chiefs to furnish the City
Commission, prior to December 30, 1997, with a full list of
adequate and inadequate equipment in both the Police and
Fire Departments in order to advise the State of Florida
Financial Oversight Board of their respective departmental
needs.
Direction to the City Attorney: by Commissioner Regalado to
advise him if public housing owned by churches would be
subject to the fire assessment fee.
Note for the Record: the City Manager announced that the
Department of Public Works had been identified as the first
department for preparation of an action plan, pursuant to
Financial Oversight Board; further stipulating that following
approval by the Commission of the initial above -cited action
plan, every department in the City shall be included.
Direction to the City Attorney: by Vice Chairman Teele to
obtain a legal opinion on the legality of the fire fee from the
outside counsel firm of Nabors, Giblin and Nickerson, P.A.
PAGE NO. 2
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: December 23, 1997
Direction to the City Attorney: to prepare a legislative
amendment (no exemption full collection policy), which shall
include the following components:
a a value adjustment board;
b) a hearing officer who will provide written opinions to the City
Manager;
c) City Commission shall reserve the right as a final authority;
d) inclusion of all institution which are not exempt (Miami
Sports and Exhibition Authority, Downtown Development
Authority, and Off -Street Parking);
e) any governmental body will have an option of not paying the
fire assessment fee, provided that comparable service(s)
are rendered to them; [Note: there should be a switching
policy before opting out.]
f) management (Fire Chief and City Manager) must evaluate
those institutions that are non-exempt from the fire
assessment fee collection policy.
Note for the Record: Vice Chairman Teele accentuated the
need to utilize Community Development Block Grant funds to
reduce reoccurring costs; further urging the Commission to
review the core initiatives on page 4, 5 and 6 of the Revised
Five Year Financial Plan and consider convening a Charter
Review and Boundaries Committee for the purpose of
rounding out the City's boundaries with a view toward
providing more efficient services and producing revenues.
Areas contiguous to Hialeah, etc. must also be studied.
Note for the Record: Vice Chairman Teele stated that the
Commission should consider the issue of restructuring the
City's relationship with the Department of Off -Street Parking;
consider returning $5.5 million to the Community
Redevelopment Agency (CRA) because the latter is bankrupt;
further stating that the City's Financial Advisor be involved
with said efforts to return the $5.5 million to the CRA.
Note for the Record: Commissioner Regalado stated the issue
of utilization of federal monies for cleanup should be taken up
at the City Commission meeting of January 13, 1998.
PAGE NO. 3
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: December 23, 1997
Direction to the Administration: by Vice Chairman Teele to
ensure that all intergovernmental transfers for fees contain a
provision calling for a dedicated revenue stream for payment
in lieu of taxes.
NOTE: AS DULY NOTED ON THE HEREIN AGENDA AND CITY CLERK'S
REPORT, WHICH CONSTITUTE A JOURNAL OF CITY COMMISSION
PROCEEDINGS, THE "UNANIMOUS" NOTATION NEXT TO THE VOTE ON
EACH AGENDA ITEM MEANS THAT ALL FIVE CITY COMMISSIONERS
WERE PRESENT AND VOTED "AYE" ON SAID ROLL CALL VOTE.
NEGATIVE VOTES, PHYSICAL ABSENCE OF A COMMISSIONER OR
ABSTENTION FROM VOTING BY A COMMISSIONER, IF ANY, IS ALSO
DULY REFLECTED IN SAID VOTE.
PAGE NO. 4