HomeMy WebLinkAboutItem #31F - Discussion Itemlsti • C I I') ill 'd I ANI i : t2 - 8 -U • Ct : 10FAI ; :iU5+ii7 1+84lU
(ITA of Aiautil cl� f arim
AATHUR E. TEELE JR. ' ,a�� 1�t�
COMMISSIONER 41
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To: The Honorable Wyor �$
Honorable City Commissioners
(.oMNI. A. I EELI-. ; N a
P.O. Bo)( 330709
MIAMI, FLORIDA33233-0708
(305) 280-5390
PAX (NO) 250-5099
December 5, 1997
DIscuss�, ion Items
Nk No Fg=al Action is planned
to be takesn — -
From: Arthur E. Teele, Jr,
Commissioaer
Please be advised that I will discuss with the Manager and, of course, my colleagues is
open session, the following items:
1. Discussion concern of the Mayor's and Manager's trip to N.Y. relating to City of
Miami finances.
2. Discussion concerning the status of the City of Miami Finance Advisor (F/A) and the
Cities Bond ratings and outlook.
3. Discussion concerning the role and reporting authority for a "proposed" " Legislative
Budget Officer (L.B.O.)."
4. Discussion concerning the revised "5 years plan" report to the Oversight Board on
December 19 - and specifically the `Need for PRIOR Commission Annroval",
S. Discussion concerning Commission Direction regarding FY'99 Community
Development Block Grant (CDBG) Progrw , HOME Funds, SHIP Funds, and
HOPWA Funds, specifically establishing time tables, procedures, conunission policies
and. priorities.
6. Discussion concerning previous FY CDBG activities and expenditure.
7. Discussion concerning new requirements for the Manager and City Attorney to
provide written ' recommendations" and "legal suffering" in form and substance",
respectively, of all matters relating to grants, loans, and expenditures and to all other
expenditures prior to final commission ac#on.
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8. Discussion regarding lPohce Departments Impoundment Lot under I.95 between 8-70
i Street. (Need for parking)
9. Discussion regarding mandated background check and "police -level" approval for new
hires including all Department Heads and all personnel in Finance, Budget, planning,
Building and Zoning, Economic Development, NET, and offices of the Manager,
Clerk and Attorney; f u*er mandating. courtesy "confidential background" for all
commission staff; mayors staff and any other staff as requested by the Manager.
Warm regards.
cc: Alberto Ruder, City Manager
A. Quinn Jones, ESQ. City Attorney
Walter Foeman, ESQ. City clerk
i
CITY OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
TO. Honorable Mayor and
Members of the City Commission
FROM Arthur E. Teele, Jr.
Chairman, Economic Development
and Transportation Committee
DATE. December 9, 1997 FILE:
SUBJECT Discussion Item
FY `98 CDBG Program
REFERENCES
ENCLOSURES
On today at the City Commission meeting, I plan to discuss the possibility of the City
Commission establishing funding limits and/or percentages for specific CDBG
Program categories (i.e., public service, economic development, -housing, and public
facilities) to be funded under the City's FY 1998 - 1999 Community Development
Block Grant Program.
Presently, the City's FY 1997 CDBG Program allocation provided by the U. S.
Department of Housing and Urban Development is approximately $13,106,000.00. In
addition to the CDBG allocation, approximately $2,500,000.00 in program income was
also generated from various housing, building demolition, and economic development
revolving loan fund program which have been funded with CDBG dollars in previous
years. This supplement to the City's CDBG grant resulted in increasing the City's
available CDBG Program funding for FY 1997 - `98 from $13,106,000.00 to
$15,606,000.00.
For the coming FY 1998 - 1999 CDBG Program, the City of Miami has received
preliminary indication that there will be a lion of approximately seen percent
(7%) in CDBG Program funding or approximately $14,188,580.00. In addition to the
projected reduction in CDBG Program allocation, City staff anticipates approximately
$2,500,000.00 in program income will be generated for the current year, thereby, the
City's available CDBG Program funding is estimate at $14,688,580.00. This is
approximately a $1,000,000 r€duc tic, from last years level.
With the anticipated seven percent (7%) reduction in next year's CDBG Program
funding, and a given the very real budget (general fund) constraints, it is imperative
that the City Commission explore the possibility of establishing real priorities and
percentages for specific program categories to be funded under the City's FY 1998
Community Development Block Grant Program. Currently, the federal regulations
that govern the CDBG Program limits the available CDBG allocation for the
provision of "Public Services" to fifteen percent (15%) of the City's total CDBG
allocation and program income. i
*b
Honorable Mayor and
Members of the City Commission
December 4, 1997
Page 2
It should be noted that there are very real concerns expressed by Federal HUD
regarding the "liberal" interpretations and.u= of the "past practices" of the City of
Miami relating to "CDBG-Administration Fund".
Secondly, the CDBG Program regulations also limits the amount of CDBG funding
that can be used for the administration of the grant (i.e., general programmatic and
financial administration, planning, reporting, compliance, indirect costs and overall
monitoring) to twenty percent (20%) of the CDBG allocation and program income.
For the remaining sixty-five percent (65%) of the CDBG Program allocation and
program income, there are no federal regulations which limits the percentage of
CDBG Program funding which may be allocated to various program categories, such
as economic development, housing, code enforcement, and public facilities. Based on
the current CDBG Program year, the following CDBG Program categories were
funded at the following percentages:
• Economic Development Activities - 10% of the Grant Allocation
• Housing Activities (includes code enforcement) - 27% of the Grant Allocation
• Public Facilities and Physical Improvements - 28% of the Grant Allocation
This memo, therefore seeks to establish the following time tables:
January - Economic Development and Transportation Committee hold
hearings to recommend Commission Action and policy.
February - Commission adopts time tables, priorities and category targets
March - Staff conducts Public Hearing
April - Final Commission Public Hearing & Actions
June 30 - CDBG Funding Contracts Complete
July 1 - CDBG Funding released
Honorable Mayor and
Members of the City Commission
December 4, 1997
Page 3
Finally, given the very real budget (generatefund) constraints. The committee hereby
advises the Honorable Commission that the Economic Development and
Transportation committee instruction to the Manager is to prepare the CDBG funding
to maximize the CDBG Program categories of the Public Facilities Economic
Development and Housing Activities (including code enforcement) for the primary
purpose of reducing o erp acing (general fund) expenditure by the City and to
ma=iziag the immediate increase in properly tax roll by converting non-taxable
municipal property to taxable housing stock (homeowershio).
cc: Alberto Ruder, City Manager
A. Quinn Jones, III, City Attorney
Walter Foeman, City Clerk