HomeMy WebLinkAboutItem #68 - Discussion ItemCITY OF MIAMI, FLORIDA
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INTER -OFFICE UM
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Edward Marquez 91 AUG 45 August 13, 1997
TO : DATE FILE
City Manager
SUBJECT : Purchasing Practices
FROM REFERENCES
Mayor Tomas egalado
ENCLOSURES
I have been contacted by several companies located in the City of Miami to complain
about the bidding process to receive contracts from the City. Although, I understand that
the City of Miami is enduring a painful situation in surviving the financial crisis. I feel
that we must come up with incentives for City business entities. If we want the City to
become financially sound, we must encourage business entities to come to the City of
Miami. In addition, we must take care of the business entities that are currently in the
City. I request that the City of Miami purchasing practices be placed on the agenda for
the next City Commission meeting (September 9, 1997). Please find attached two
examples of this situation.
fm a
ELECTRIC & PLUMBING SUPPLY, CORP.
Miami, August 4, 1997
Mr. Edward Marquez
City Manager
The City of Miami
3500 Pan American Drive
Miami, FI 33131
Dear Mr. Marquez,
Please be advised that Tuma Electric & Plumbing Supply is a full distributor of
electrical & plumbing supplies located within the Miami City Limits, in the Allapattah area
for the last 25 years.
We have been in your vendor list for many years and have always done our best
to satisfy all your requests and have always tried to give you our best prices and quality
products (American Made). To this extend many times we have lost sales to your
departments because we were competing with other vendors, (many of them located
outside the City limits), whom offered lower prices in many cases using foreign made
products or we were competing with larger companies (some nationwide) which to us
was very difficult to beat price wise, but not service wise.
Furthermore, this is a minority business located in the City of Miami, paying
licenses, general and property taxes and other fees to the City, employing people
residing within the City, and jet the City of Miami has not made any purchase from us
since at least October 1996 and in the past year your overall purchases did not exceed
$700.00 yet, we have always cooperated with the City to the extend that we are still
holding an unpaid invoice dated since Hurricane Andrew.
We hope that the City will give us the opportunity to compete taking in
consideration not only the price, but the service and the fact that we are a small minority
company, doing business within your City.
Sincerely Yours,
se rrente
P sident
cc: Han. Mayor Joe Caroilo e
Commissioner J.L. Plummer `
Commissioner Willy Gort �utS
Commissioner Tomas Regalado �7
2140 N.W. 23rd AVENUE 0 MIAMI, FLORIDA 33142 • TEL: (305) 633-8407 9 FAX: (305) 6346134 • WATTS 1-800-252-TUMA 3
•
Office Merchandise
3475 S.W. 8th Street
MIAMI, FL. 33135
TEL: 448-4161
FAX: 443-2813
Is
Corp.
We have been servic.ng and repairing photocopiers, fax
machines and typewriters since 1980.in the City of Miami.
Our technicians are capable and responsible people. The
head technician is an electronics engineer who graduated from
Florida Atlantic -,University.
We do copier Contracts WHICH INCLUDE ALL REPAIRS P PARTS
AND SUPPLIES. We only chrgc 2� per copy. The machines which
are used are the models required for your particular needs.
Due to the fact that the charges are monthly, this pay-
ment plan helps companies save in their budgets because they
are billed for the usage cf copies which have been done.
Attached you will find a copy of the contract that states
the conditions of same.
ley
e ix ez resident
Off'lct Merchan"dise Corp,
3475 S.W. 8th Street
MIAMI, FL. 33135
TEL: 448-4161
FAX: 443-2813
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Service Maintenance Agreement
The Photocopier below shall be conditionally guaranteed by Office Merchandise Corp. For unlimited service
and minor parts that can be installed in the consumer's establishment. This agreement does not cover any
damages caued by accident, misuse, abuse, theft, vandalism, unsuitable electrical power, tightening, water, or
fire. This contract does not cover any repairs done by any other technician or personnel other than those from
Office Merchandise Corp.
This contract is non -transferable and non-refundable. This contract only extends to the original buyer.
This contract includes parts, labor, toner, and all materials needed to run the copier. It does not however include
paper.
Before the agreement can be approved, the copier must be in good working condition. On every service performed,
the technician will make a full inspection of the copier. All services will be done from 9:00 A.M. To 5:00 P.M.
No service calls will be done on weekends or on national Holidays.
SN#:
Date:
Make Model
Price Per Copy: ________________
Amount of Copies:
Company Name
Costumer Signature
Sales Rep