HomeMy WebLinkAboutR-98-1201J-98-1156
11/20/98
RESOLUTION NO. 9 8 1 2 V 1
A RESOLUTION APPROVING AN INCREASE IN THE
CONTRACT WITH MINOLTA BUSINESS SYSTEMS, IN
THE AMOUNT OF $6,365.28, FOR THE LEASE OF TWO
MICROFILM READER/PRINTERS, FOR A THIRTY-SIX
(36) MONTH PERIOD, WITH THE OPTION TO
PURCHASE AT THE END OF THE LEASE PERIOD FOR
$1.00, FOR THE DEPARTMENT OF POLICE, FOR A
TOTAL COST NOT TO EXCEED $21,257.84;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO 001000.290201.6.610.
WHEREAS, Resolution No. 98-888, adopted September 28, 1998,
accepted the bid of Minolta Business Systems for the lease of two
microfilm reader/printers, for a thirty-six (36) month period,
with the option to purchase at the end of the lease period for
$1.00, for the Department of Police; and
WHEREAS, a re -tabulation of the cost associated with the
three-year lease term necessitated a total increase in the amount
of $6,365.28; and
WHEREAS, funding is available from Account Code No.
001000.290201.6.610; and
WHEREAS, the City Manager and the Chief of Police recommend
that the contract with Minolta Business Systems, be increased
from $14,892.56 to $21,257.84 to cover the three-year lease cost;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
DEC 0 8 la
Resolution No.
98-1z 1
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase, in the contract with Minolta
Business Systems, in a total amount of $6,365.28, for the lease
of two microfilm reader/printers, for a thirty-six (36) month
period, with the option to purchase at the end of the lease
period for $1.00, for the Department of Police, for a total cost
not to exceed $21,257.84, is hereby approved, with funds therefor
hereby allocated from Account Code No. 001000.290201.6.610.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 8th day of December , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided. said leu;slat:on novi
becomes effective with the elapse of ten (10) days from the d of Commoss' action
regarding same, without the Mayor exerc' in a to.
ATTEST:
W r J. c . Citv Clerk
WALTER J. FOEMAN, CITY CLERK
APPR03M'6 A,VTO ,R6`RM AND CORRECTNESS :�j
APMO VILARELLO
/ATTORNEY
8:CSK:kC
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
2 98-1024 01
CITY OF MIAMI, FLORIDA 34
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
i; i�FROM: on �W�ShaW
City Manager
RECOMMENDATION
DATE: NOV3 0
SUBJECT: Proposed Resolution
REFERENCES: Leasing of Microfilm
Reader/Printers
ENCLOSURES:
FILE:
It is respectfully recommended that the City Commission adopt the attached Resolution amending
Resolution No. 98-888, to increase the approved amount from $14,892.00 to $21,257.84, for the
leasing of two (2) microfilm reader/printers from Minolta Business Systems.
Funding is available from the Department of Police FY `98-99 Budget, Account Code
001000.290201.6.610.
BACKGROUND
The Police Department is requesting a $6,365.84 increase in the contract amount for the leasing of
two (2) microfilm reader/printers. This increase is necessary due to a re -tabulation of cost
associated with the three-year lease term.
DHW: WEO:Imr
98-1201
TO: Donald H. Warshaw
City Manager
FROM: William E. O'Brien
Chief of Police
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: �i? ;. f 199
SUBJECT: Leasing of Microfilm
Reader/Printers .
REFERENCES:
ENCLOSURES:
FILE:
The Police Department has verified that funds are available with the Office of Budget &
Management Analysis, to increase the contract for the leasing of two (2) microfilm reader/printers
from $14,892.56 to $21,257.84 from Minolta Business Systems. Funding is available from the
Police General Operating Budget, Account Code 001000.290201.6.610.
BUDGETARY REVIEW AND APPROVAL:
Dipak M. Parekh, Director
Office of Budget & Management
Analysis
WEO:lmr
Guy of Miwi
Manag�nNnt i 9udNt
Dab
"M s _�►M
Amount of R9 7" 2.6
vmHable In aaeednt nwnbw
oe io O Z. 90 Z-o /. 6. 6/G
Vail lied by: 8101AMM
4u-190
J-98-941
9/11/98
RESOLUTION NO.9 8 S S 8
A RESOLUTION ACCEPTING THE BID OF MINOLTA
BUSINESS SYSTEMS FOR THE LEASE OF TWO
MICROFILM READER/PRINTERS, FOR THE DEPARTMENT
OF POLICE FOR A THIRTY-SIX (36) MONTH PERIOD,
AT A TOTAL COST NOT TO EXCEED $14,892.56,
WITH THE OPTION TO PURCHASE SAID EQUIPMENT AT
THE END OF THE LEASE PERIOD FOR $1.00,;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 001000.290201.6.610.
WHEREAS, many police documents are converted to microfilm
after a period of time, and the microfilm reader/printers are
necessary to retrieve and print the information; and
WHEREAS, pursuant to public notice, invitations for Bid No.
97-98-097 for the lease of two microfilm reader/printers for the
Department of Police for a thirty-six (36) month period, with the
option to purchase said equipment at the end of the lease period
for $1.00, , were mailed to nineteen (19) potential bidders; and
WHEREAS, three (3) sealed bids were received on June 29,
1998; and
WHEREAS, funding is available from Account Code
No. 001000.290201.6.610; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Minolta Business Systems be accepted
as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
CALT Cdfli M IT01i
XML? G Or
SEP 2 8 1998
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid submitted by Minolta Business Systems
for the lease of two microfilm reader/printers, for the
Department of Police, for a thirty-six (36) month period, at a
total cost not to exceed $14,892.56, with the option to purchase
said equipment at the end of the lease period for $1.00, is
hereby accepted, with funds therefor hereby allocated from
Account Code No. 001000.290201.6.610.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 28th day of September 1 1998.
JOE CAROLLO, MAYOR
In accordance w kh Miami Code Sec. 2-36, since the Maur did not ind c v= -n v-I of
this legislation by signing it in the designated place provided, sa;a ►er__
becomes effective with the elapse of ten (10) days f m the date of comm'ssicn acl;o:;
regarding same, without the Mayor ex ' in v to.
ATTEST:
Walter n, City Clerk
WALTER J. FOEMAN, CITY CLERK
CORRECTNESS
:CSK:kc
id If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
2 � �
i L 4w
Item
1
OPTION:
A.
TABULATION OF BIDS
LEASING OF MICROFILM READER/PRINTERS
BID NO. 97-98-097
VENDOR PMI Imaging Systems Inc
2100 Park Central Blvd North #300
Pompano Beach FL 33064
Non-Local/Non-Minority
I Est. Lease Extended
Description Q�t i_ Rate Amount
MONTHLY LEASE RATE
(based upon a 36 month lease)
Microfilm Reader/Printer as or equal
to Canon MP-90 Digital Reader
Printer File Print 300 with
maintenance agreement
Manufacturer/Model No. Bid:
Required cartridge for the
reader printer
Maintenance Service Agreement
after the 36 month lease expires, if
the City exercises the option to
purchase the reader/printer.
2 $ 283.50 \ea $ 567.00
Canon MP- 90 Reader Printer
$ 117.00 \ea
$ 856.00 \yr
Minolta Business Systems
7825 NW 148 Street
Miami Lakes FL 33016
Non-Local/Non-Minority
Est. Lease Extended
Qty. Rate Amount
2 . 295.22 \ea $ 590.44
Minolta Reader Printers RP 603Z's
$ 12.00 \ea
$ 650.00 \yr
Lason Systems Inc
6954 NW 12 Street Bay F-2
Miami FL 33126
Dade/Non-Minority
Est. Lease Extended
Qty. Rate Amount
2 389.50 \ea $ 779.00 1
Kodak IRW1000
N/C \ea
$1,535.00 \yr
Approval:
Prepared by Maritra Fresno ep ment Director/Designee