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Home My WebLink AboutR-98-1194J-98-1168 11/30/98 RESOLUTION NO. �9 8 - i 19 4 A RESOLUTION AUTHORIZING AN INCREASE, IN AN AGGREGATE AMOUNT NOT TO EXCEED $40,000.00 ANNUALLY, IN THE CONTRACTS WITH FLORIDA DETROIT DIESEL-ALLISON, INC., RELIABLE REPAIRS, AND PITTS ENGINE & TRANSMISSION, APPROVED PURSUANT TO RESOLUTION NO. 97-853, FOR THE PROCUREMENT OF AUTOMATIC TRANSMISSION EXCHANGES OR OVERHAULS FOR LIGHT FLEET VEHICLES, MID -SIZE TRUCKS, AND HEAVY EQUIPMENT, FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION AND FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NOS. 509000.420901.6.670 ($30,000) AND 001000.280701.6.670 ($10,000). WHEREAS, pursuant to Resolution No. 97-853, adopted December 9, 1997, Florida Detroit Diesel -Allison, Inc., Reliable Repairs, and Pitts Engine & Transmission, were awarded contracts, in the annual amount of $55,000.00, for the procurement of automatic transmission exchanges or overhauls for light fleet vehicles, mid -size trucks and heavy equipment, on contract basis until May 31, 1999, with the option to renew for three (3) additional one-year periods, for the Departments of General Services Administration and Fire -Rescue; and WHEREAS, the outsourcing of these services under said contracts are cost effective and the City realizes savings over the purchase and installation of new transmissions; and WHEREAS, the increase only authorizes the total annual award amount, as the unit price and discount percentages remain the CITY COSIISSI09 MEETING OF DEC 0 8 1998 Resolution No. 98-104 same as approved by the original award, terms and conditions; and WHEREAS, funds for said increase are available from Account Code Nos. 509000.420901.6.670 ($30,000) and 001000.280701.6.670 ($10,000), respectively; and WHEREAS, the City Manager and the Directors of General Services Administration and Fire -Rescue recommend that the City Commission authorize that the contracts with Florida Detroit Diesel -Allison, Inc., Reliable Repairs, and Pitts Engine & Transmission, be increased in an aggregate amount from $55,000.00 to $95,000.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The contracts with Florida Detroit Diesel - Allison, Inc., Reliable Repairs, and Pitts Engine & Transmission for the procurement of automatic transmission exchanges or overhauls, approved pursuant to Resolution No. 97-853, adopted December 9, 1997, are hereby increased in an aggregate amount not to exceed $40,000 annually, for the Departments of General Services Administration and Fire -Rescue, with funds therefor hereby allocated from Account Code Nos. 509000.420901.6.670 ($30,000) and 001000.280701.6.670 ($10,000), for said increase. Section 4. This Resolution shall become effective - 2 - 98-1194 immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 8th day of December , 1998. JOE CAROLLO, MAYOR In a000rdwCe w1h Miami Code Sec. 2-36, since the (mayor did not indicate approval of #ft by signing it in the designated place provided, s li : rm'd becomes effective with the elapse of ten (10) da from t e date ut Cornmi~ icn aoc cn rWrding same, without the Mayo71e4� ATTEST: WahxrT Foeman, City Clerk WALTER J. FOEMAN CITY CLERK APPROVED.,: A / FORM 14ND CORRECTNESS W O69:BSS:kc If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 98-1194 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 26 TO: The Honorable Mayor and DATE :� Y 3 V FILE: Members of the City Commission SUBJECT: Resolution Authorizing Contract Increase for the Procurement of Automotive Transmision Exchange FROM: ;onPd. Warshaw REFERENCES: and Overhaul City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in an amount not to exceed $40,000 to the City-wide Truck, Automatic Transmission Exchange or Overhaul Contract, Miami -Dade County Contract No. 2616-3/02-OTR, previously authorized by Resolution 97-853. Further authorizing an increase in contract award to Florida Detroit Diesel -Allison, Inc., Reliable Repairs and Pitts Engine Transmission, from $55,000 to $95,000. Funds are available in the General Services Administration, FY '99 Operating Budget, Account Code No. 509000.420901.6.670 ($65,000) and Fire -Rescue Department, FY '99 Operating Budget, Account Code No. 001000.280701.6.670 ($30,000). BACKGROUND This contract provides Automatic Transmission Exchange and Overhaul for the General Services Administration's Fleet Management Division and Fire -Rescue Department's Fire Garage. These services are for light fleet vehicles, mid -size trucks and heavy equipment. The outsourcing of these services under this agreement is cost effective and realizes savings over the purchase and installation of new transmissions. The requested contract increase only authorizes the total annual award amount. The unit price and discount percentages remain the same as per the original award, terms and conditions. DHW �P/eh GSA/MeTransExOvendoc 98-1194 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Donald H. Warshaw rector general Services Administration DATE: October 29, 1998 FILE: SUBJECT: Budget Authorization to Increase Automotive Transmission REFERENCES: Exchange and Overhaul Contract ENCLOSURES: The Department of General Services Administration has verified with the Office of Budget and Management Analysis that funds are available from the FY '99 Operating Budgets of the General Services Administration, Account Code No. 509000.420901.6.670 ($65,000) and Fire -Rescue Department Account Code No. 001000.280701.6.670 ($30,000), for a total annual contract award of $95,000. Q Budgetary Review and Approved by: Dipak Parekh, Director Office of Budget and Management Analysis DHW AP/eh City of Miami Management & Budget Date S' Time Z , io (AMI,* Amount of $96,8A/,oq is available in account number: O0 , Z£O 7o /, , 470 Verified bv: SIGNATURE Date : l f /I k City of Miami Management & Budget Date ' 4-- Z A -'� Time (AM"� Amount of $ / O t available in account number: :SG9'-aiGi0/.k, EiG Verified bv: S:GNATURE J-97-829 1 1 /20/97 RESOLUTION NO. 9 7- 853 A RESOLUTION APPROVING THE PURCHASE OF TRUCK, AUTOMATIC TRANSMISSION EXCHANGES OR OVERHAULS FROM FLORIDA DETROIT DIESEL-ALLISON, INC., RELIABLE REPAIRS, AND PITTS ENGINE TRANSMISSION, UNDER EXISTING DADE COUNTY CONTRACT NO. 2616-3/02-OTR FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION AND FIRE -RESCUE, ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, AT AN ESTIMATED ANNUAL AMOUNT OF $55,000.00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NOS. 509000.420901.6.670 ($35,000.00) AND 001000.280701.6.670 ($20,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITIONS. WHEREAS, it is necessary for the Departments of General Services Administration and Fire -Rescue to secure a contract for truck, automatic transmission exchanges or overhauls, under an existing Dade County Contract No. 2616-3/02-OTR, on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods, subject to the availability of funds; and WHEREAS, the Department of Purchasing, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of this service; and WHEREAS, funds for said acquisition are available from the Account Code Numbers of the • Departments of General Services Administration 509000.420901.6.670 ($35,000.00) and Fire -Rescue 001000.280701.6.670 ($20,000.00); and 9 - 194 DEC 0 9 s97 a..obldm xa. 97- 853 WHEREAS, the City Manager and the Directors of the Departments of General Services Administration and Fire -Rescue recommend the purchase of truck automatic transmission exchanges or overhauls from Florida Detroit Diesel-Allision, Inc., Reliable Repairs, and Pitts Engine Transmission, at an estimated annual amount of $55,000.00, be approved', NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of truck, automatic transmission exchanges or. overhauls from Florida Detroit Diesel -Allison, Inc., Reliable Repairs, and Pitts Engine Transmission, under existing Dade County Contract No. 2616-3/02-OTR for the Departments of General Services Administration and Fire -Rescue, on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods, at an estimated annual amount of $55,000.00, is hereby approved, with funds therefor hereby allocated from Account Code Nos. 509000.420901.6.670 ($35,000.00) and 001000.280701.6.670 ($20,000.00). Section 3. The City Manager is hereby authorized to instruct the Chief Purchasing Officer to issue a purchase order for said acquisition. Section 4. adoption. This Resolution shall become effective immediately upon its 98-1,194 Page 2 97- 853 PASSED AND ADOPTED this 9th day of December , 1997. XAVIER L. SUAREZ, MAYOR ATTEST: fn a*wdance with Miami Code Sec. 2.36, since the Mayor did not indicate approval ft legislation by signing it in the designated place provided, said leg;slation becomes effective vAh the elapse of ten 00) days from the date of Ccmm,ssiC; WALTER J. FOEMAN, warding same WOW hthe Mayor exercising a sto. CITY CLERK-/�' -) 1 W . Foemen4 City Cleric PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS N RAFAE 0. DIAZ, A. UI JO , III DEPUTY CITY A , RNEY CITY ATTOR W2016:CSK 98-1194 CONTRACT AWARD , (SHEET BID NO.: 2616-3/02-OTR Truck, Automatic Transmission Exchange or Overhaul CONTRACT PERIOD: 06/1/97 thru 05/31/99 COMMODITY CODE: 60-94+ PART #1: VENDORS AWARDED F.E.I.N: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: PHONE: FAX: CONTACT: (Previous Bid No. 2616-2/97-2) OTR YEARS: Three (3) 59-2043490 Florida Detroit Diesel -Allison, Inc. 2277 N.W. 14th Street Miami, Florida 33125 Destination Net 30 Days 3 Days ARO 305/638-5300 305/637-1582 Thomas Ritchie PART #20. ITEMS AWARDED Vendor's Proposals (attached). PART #3: AWARD INFORMATION (X)BCC ( )PMD AWARD DATE: 05/06/97 AGENDA ITEM #: 7F2B BIDS & CONTRACTS RELEASE DATE: 5/27/97 OTR YEAR: Original ADDITIONAL ITEMS ALLOWED: Yes (See Section 2.0 Para. 2.24) SPECIAL CONDITIONS: Insurance Type 3 TOTAL VALUE: $665,000.00 MODIFIED VALUE: $N/A USER DOLLAR AMOUNT DEPARTMENT ALLOCATED Aviatiorj $ 110,000.00 GSA/Fleet Mgnt $500,000.00 WASAD $ 55,000.00 SENIOR PROCURMENT AGENT: J. CARLOS PLASENCIA, CPPB JCP/ms 05-30-97 9-1- 94 ADDENDUM NO.2 TO: ALL DEPARTMENTS DATE: August 18, 1997 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID 2616-3/02 GSA/PROCUREMENT MANAGEMENT DIVISION TITLE: Automatic Transmission Exchange & Overhaul Please note the following changes: Please add the following vendors effective 08/18/1997: PART #1: VENDORS AWARDED F.E.I.N: 65-0354045 VENDOR: Reliable Repairs STREET: 12270 S.W. 117th Street CITY/STATE/ZIP: Miami, Florida 33125 F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 Days DELIVERY: -As Required PHONE: (305) 233-7172 FAX: NONE CONTACT: Seth Connor PART #2: ITEMS AWARDED Group I(Light, Cars) - Reliable Repair (Primary) 59-1395934 Pitts Engine & Transmission 7390 N.W. 43rd Street Miami, Florida 33166 Destination Net 30 Days As Required (305) 592-6540 (305) 477-6639 Mike Pitts _. Group II(Medium Duty 1-2 Tons) - Florida Detroit Diesel (Primary) Pitts Engine & Transmission (Secondary) Group III(Heavy Duty over 2 Tons) - Florida Detroit Diesel (Primary) Pitts Engine & Transmission (Secondary) *See Attachments for Pricing* ALL ELSE REMAINS THE SAME J. CARLOS PLASENCIA,-CPPB JCP/ms cc: Parks & Recreation Aviation Finance GSA/Fleet WASAD 98-1194 ITEM: DEPARTMENT: INCREASE OF CONTRACT Truck, Automatic Transmission Exchange or Overhaul GSA and Fire -Rescue TYPE OF PURCHASE: Increase in total contract amount RECOMMENDATION: It is recommended that an increase to the annual contract with Florida Detroit Diesel -Allison, Inc., Reliable Repairs and Pitts Engine Transmission be increased by $40,000. Funds are available from Account Code Nos. 509000.420901.6.670 ($30,000) and 001000.280701.6.670 ($10,000). Fa, -4 A r r f Pur hasing l oy Date AwardExtlncOfficeSupplies 9S-1.194