HomeMy WebLinkAboutR-98-1169J-98-1166
11/23/98
RESOLUTION NO. 9 8 - 116 9
A RESOLUTION APPROVING THE MAINTENANCE AND
REPAIR SERVICES OF OVERHEAD ROLL -UP DOORS
FROM BEST GARAGE DOOR, INC., AWARDED UNDER
MIAMI-DADE COUNTY CONTRACT NO. 6050-1/01-CW,
ON AN AS -NEEDED CONTRACT BASIS UNTIL OCTOBER
31, 2000, WITH THE OPTION TO EXTEND FOR ONE
(1) ADDITIONAL YEAR, FOR THE DEPARTMENTS OF
FIRE -RESCUE AND GENERAL SERVICES
ADMINISTRATION, AT AN ANNUAL AMOUNT NOT TO
EXCEED $43,000.00; ALLOCATING FUNDS THEREFOR
FROM ACCOUNT CODE NOS. 001000.280701.6.670
AND 503001.420905.6.670.
WHEREAS, the Departments of Fire -Rescue and General Services
Administration ("GSA") require maintenance and repair services
for overhead roll -up doors at several of their facilities; and
WHEREAS, maintenance and repair services are more
efficiently provided by procuring said services from a provider
of same; and
WHEREAS, funds are available from Account Code Nos.
001000.280701.6.670 and 503001.420905.6.670, respectively; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that maintenance and repair services for overhead
roll -up doors from Best Garage Door, Inc., awarded under
Miami -Dade County contract, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
CITY COTOUSSION
IMTING OF
- DEC ® Et 1998
R"oluUm No.
98-1169
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Maintenance and repair services for overhead
roll -up doors from Best Garage Door, Inc., awarded under
Miami -Dade County Contract No. 6050-1/01-CW, on an as -needed
contract basis until October 31, 2000, with the option to extend
for an additional one (1) year period, for the Departments of
Fire -Rescue and GSA, at an annual amount not to exceed
$43,000.00, is hereby approved, with funds therefor hereby
allocated from Account Code Nos. 001000.280701.6.670 and
503001.420905.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 8th day of December , 1998.
JOB CAROLLO, MAYOR
In ardance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
ft legislation by signing it in the designated place provided, said legis l^ti n n-OW
Wcomes effective with the elapse of ten (10) days fT#Dm the date of Comnii sign action
ATTEST: regarding same, without the Mayor exercisi g v o.
WALTER J . FOEMAN, CITY CLERK f 1V'1.Nar amen City Clerk
CORRECTNESS:ej
;.Y" ATTORNEY
067:CSK:kc
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
2 98-1169
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE:
embers of the City Commission
SUBJECT:
'f
na . Warshaw
FROM: City Manager REFERENCES
ENCLOSURES:
RECOMMENDATION
CA-9
NOV3 U 19.98 FILE :
Authorizing the Maintenance and
Repair Services of Overhead Doors
Dade County Contract No. 6050-1 /01-CW
It is recommended that the City Commission adopt the attached Resolution approving the
maintenance and repair services of overhead roll -up doors from Best Garage Door, Inc.,
on an as -needed contract basis until October 31, 2000, with the option to renew for one
(1) additional . year, for the Departments of Fire -Rescue and General Services
Administration, at an annual amount not to exceed $43,000.00. Funds are available from
Account Code Nos. 001000.280701.6.670 and 503001.420905.6.670.
BACKGROUND
The Department of Purchasing has seen a need to secure a contract for the maintenance
and repair services of the City's overhead roll -up doors.
The Department of Purchasing, various municipalities and agencies have realized substantial
savings utilizing the Miami -Dade County contract for the maintenance and repair services of
overhead rol -up doors from Best Garage Door, Inc.
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98-1169
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw DATE: November 2, 1998 FILE
City Manager
SUBJECT: Funding Authorization
for Garage Door
✓� Maintenance Contract
FROM : Cual, Director REFERENCES: Miami -Dade 6050-1/01
D artment of General Services Administration
ENCLOSURES:
The Department of General Services Administration has verified with the
Department of Management and Budget that funding in the amount of $10,000 is
available for the Garage Door Maintenance Contract under Miami -Dade County 6050-
1/01, with Best Garage Door, Inc., in the Fleet Management FY '99 Operating Budget,
Account Code 503001-420905.6.670.
BUDGETARY REVIEW AND APPROVED BY:
Date: P
ipak Parekh, Director
Department of Management and Budget
DHW/RM/JAP/eh
GSAMeGarageDoor.doc
itrisgM a Budget
T 71
aible In account number.
_ Wrified by: SIGNATURE
98-1169
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter, Director
Purchasing Department
FROM : t.11l�f l.:A: Gfinlem� Director
Department of Fire -Rescue
DATE October 29, 1998 FILE :
SUBJECT : Funding for the Maintenance and
Repair Services of Overhead Roll -up
Doors
REFERENCES:
ENCLOSURES : Dade County Contract No. 6050-1 /01-CW
This Department has verified funding with the Department of Budget that funds are
available to cover the cost of the above mentioned subject, in the amount of
$33,000.00, from Account Code No. 001000.280701.6.670.
BUDGETARY REVIEW AND APPROVAL BY:
OPP
Dipak Parekh, ' ector
Department of Budget
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98-1169
C01, R A C T
AWARD Si.,ET
BID NO.: 6050-1/01-CW
ROLL UP DOOR, MAINTENANCE AND REPAIRS
CONTRACT PERIOD: 11/1/98 thru 10/31/00
COMMODITY CODE: 150-89
(Previous Bid No 0503-1/98-1)
OTR YEARS: One
AWARD BASED ON MEASURES: Yes ( ) No (X): ( )Set Aside ( )Bid Preference ( )Goal
( )BBE ( )HBE ( )WBE owned firms
( ) Local Preference ( ) CSBE Level _
( ) Prevailing Wages (Reso. 90-143)
PART #1: VENDORS AWARDED
F.E.I.N.:
59-2301652
VENDOR:
Best Garage Door, Inc.
STREET:
9625 N.W. 80 Avenue
CITY/STATE/ZIP:
Hialeah Gardens, FL 33016
F.O.B. TERMS:
Dest.
PAYMENT TERMS:
2%-20 days, net 30
DELIVERY:
As required
PHONE:
(305) 821-9720
FAX:
(305) 821-3943
CONTACT PERSON:
Santiago A. Suarez
PART #2: ITEMS AWARDED
SEE ATTACHED
PART #3: AWARD INFORMATION
(X)BCC ( )PMD AWARD DATE: 9/15/98
BIDS & CONTRACTS RELEASE DATE: 10/13/98
ADDITIONAL ITEMS ALLOWED: N/A
SPECIAL CONDITIONS: SEE ATTACHED
TOTAL CONTRACT VALUE: $1,410,200.00
USER DEPARTMENT
Aviation
Corrections
Fire
GSA
MDHA
MDTA
MWASAD
Park & Rec.
Seaport
PROCUREMENT AGENT: EDWARD MASON, CPPB,
10-15-98
AGENDA ITEM #: 6F3F (982635)
OTR YEAR: N/A
DOLLAR AMOUNT
$250,000.00
$150,000.00
$300,000.00
$50,000.00
$44,000.00
$88,000.00
$140,000.00
$30,000.00
$180,000.00
MODIFIED CONTRACT VALUE: $
98-1169
METROPOLITAN DADE COUN'ir BID NO. 6050-1/01-OTR-CW
B I D P R O P O S A L F 0 R:
DOORS (ROLL -UP), REPAIRS AND PREVENTATIVE MAINTENANCE
FIRM NAME: Bes-t G a rca g e Door. I n c.
Item Description Unit Price
1. PREVENTATIVE MAINTENANCE (SEAPORT):
Preventative Maintenance (Semi -Annual) of one hundred sixty-four (164) doors at
Seaport Department.
A. Fourteen (14) Wilson Doors, one (1) door at terminals 1 thru 5, two (2) doors
at terminals 8 and 9 and five (5) doors at the maintenance shop.
B. Thirty (30) Balfour Doors at Shed A.
B. Twenty-eight (28) Wilson Doors at Shed B.
D. Fourteen (14) Wilson Doors at Shed C.
E. Twenty-three (23) Cornell Doors at Shed D.
F. Ten (10) Wilson Doors at Shed E.
G. Ten (10) Wilson Doors at Shed F.
H. Eleven (11) North American Doors at Transit Shed G.
I. Eight (8) Cornell Doors at the Oceanographic Center.
J. Fourteen (14) Rolite Doors at Seaboard Marine Truck Maint. Facility.
K. Two (2) Kinnear Rolling Steel Doors at terminal 12.
Total Charge for Doors (1.A thru 1.K) ...$ ES y0- Semi -Annually
2. Emergency Repairs
L. Mechanic (Reg. Time) .............................. $ 30 • Per Hr.
M. Mechanic Helper (Reg. Time) ....................... $ Per Hr.
Emergency Repairs Other Than Regular Hours
C. Mechanic ................................................ $ y 5. per hr.
D. Mechanic Helper ........................................ $ �a• per hr.
3. FIRE DEPARTMENT EMERGENCY REPAIRS:
E. Mechanic (Reg. Time) .......................... $ per hr.
F. Mechanic Helper (Reg. Time) ................... $1$,__ per hr.
Material cost shall be at contractor cost plus oZ o % mark-up.
Mark-up shall not exceed 20% (See Section 2.0, Paragraph 2.31).
98-1169
BID NO: 6,..,0-1 /01-OTR-CIA'
OPENING: 2:00 P.M. Wednesday
DATE: July 15, 1999
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
DOORS (ROLL -UP), PRE-VENTATIVE MAINTENANCE AND REPAIRS FOR
VARIOUS COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY
OPTION
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALK-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS & SUPPLIERS
N/A
N/A
N/A
SEE SECTION 2.0, PARA. 2.11
N/A
N/A
N/A
N/A
N/A
SEE SECTION 2.0, PARA. 2.14
N/A
N/A
SEE SECTION 2.0, PARA. 2.44
FOR INFORMATION CONTACT: EDWARD MASON, CPPB
(305) 375-3900
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
98-1169
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION -
Each Bid Proposal submitted to the CLERK OF THE BOARD will have the
following information clearly marked on the face of the envelope:
> Bidder's name and return address > Bid Number
> Opening date of Bid > Title of the Bid
Failure to include this information may result in your Bid not being considered.
The Bidder will submit each Bid Proposal, consisting of one original and three copies
and any attachments in one envelope.
Bid responses submitted at the same time for different Bid Solicitations shall be placed
in separate envelopes and each envelope shall contain the information previously
stated. Failure to comply with this requirement may result in the Bid from being
considered.
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A BID TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND
DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE
BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED
BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S.
MAIL, OR CAUSED BY ANY OTHER OCCURRENCE. ANY BID
RECEIVED AFTER THE DATE AND TIME STATED IN THE INVITATION
TO BID WILL NOT BE OPENED AND WILL NOT BE CONSIDERED.
This Bid shall be submitted to the following address:
CLERK OF THE BOARD
Stephen P. Clark Center
I II N.W. 1st Street, 17th Floor, Suite 202
Miami, Florida 33129-1983
It is the policy of Metropolitan Dade County to comply with all requirements of the
Americans with Disabilities Act (A.D.A). For A.D.A. complaints call (305) 375-3566.
The Bidder recommended for award shall be required to complete an A.D.A. affidavit
in accordance with Resolution R-385-95 prior to the award of a Bid Solicitation.
Failure to complete the affidavit as required may result in the rescinding of the
recommendation for award.
E3
98--1169
a:bQiiS=15.doc Rev.6/13/97
SECTION 1 .
GENERAL. TERMS AND CONDITIONS
1.1
The term `Bid" shall refer to any offer(s) submitted in response to this Bid
Solicitation.
The term "County" shall refer to Metropolitan Dade County.
The term `Bidder" shall refer to anyone submitting a Bid in response to - this Bid
Solicitation.
The term "Contractor" or "Successful Bidder" shall refer to the Bidder receiving an
award as a result of this Bid Solicitation.
The term "Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to
this Bid Solicitation, as approved by the County in accordance with Administrative
Order 3-2 and any purchase order or change order issued by the GSA Procurement
Manasement Division.
The term "GSA" shall refer to Dade County's General Services Administration
Department.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the Bidder to become thoroughly familiar
with the Bid requirements and all terms and conditions affecting the
performance of this Bid Solicitation. Pleas of ignorance by the Bidder
of conditions that exist, or that may exist will not be accepted as a basis
for varying the requirements of the County, or the compensation to be
paid to the Successful Bidder.
(2) The Bidder is advised that this Bid Solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and
all other applicable County Ordinances and/or State and Federal
Statutes. Where conflicts exist between this Bid Solicitation and these
legal requirements, the higher authority shall prevail.
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B. Additional Information/Addenda
(1) Request for additional information, explanation, clarification or
interpretation must be made in writing to the GSA Procurement
Management Division contact -person identified on the cover page of
this Bid Solicitation. The request shall be received by GSA
Procurement Management Division no later than fourteen (14) working
days prior to the Bid opening date. Any request received after that
time. may not be reviewed for inclusion in this Bid Solicitation. The
request shall contain the requester's name, address, and telephone
number. If transmitted by facsimile, the request shall also include a
cover sheet, with the sender's facsimile number.
(2) GSA Procurement Management Division will issue a response to any
inquiry as it deems necessary, by written addenda, issued prior to the
Bid opening date. The Bidder shall not rely on any representation,
statement or explanation other than those made in this Bid Solicitation
document or in any addenda issued. Where there appears to be a
conflict between this Bid Solicitation, and any addenda issued, the last
addendum issued will prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda and
substitute Bid Proposal Forms. The Bidder shall verify with the GSA
Procurement Management Division contact person, prior to submitting
a Bid, that all addenda have been received. If applicable, the Bidder is
required to submit the substitute Bid Proposal Forms and acknowledge
the .number of addenda received as part of this Bid Solicitation, by
completing and signing the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the
Bid Proposal Section, or any addendum issued, the order of precedence
shall be: the last addendum issued, the Bid Proposal Section, the
Technical Specifications, the Special Conditions, and then the General
Terms and Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price for Bid evaluation purposes.
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98--1169
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b. The Bidder is required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this Bid
Solicitation. • If no prompt payment discount is being offered, the
Bidder shall enter zero (0) for the percentage discount to indicate
no discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms will be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARATION AND SUBMISSION OF BED
A. Preparation/Submission
(1) The Bid Proposal Form shall be used when submitting a Bid. Use of
any other form shall result in the rejection of the Bidder's Proposal.
(2) The Bid will either be typed or completed legibly in ink. The Bidder's
authorized agent will sign the Bid Proposal Form in ink, and all
corrections made by the Bidder will be initialed in ink by the authorized
agent. The use of pencil or erasable ink or failure to comply with any
of the foregoing may result in the rejection of the Bid.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County will consider additional Bid Proposal(s) from the same
Bidder for the same Bid Solicitation, provided that; (a) the additional
Bid(s) offer a different product and/or level of service that meets or
exceeds this Bid Solicitation requirements; (b) the Bidder completes a
separate Bid Proposal Form for each Bid and shall mark "Alternate
Bid(s)" on the first page. Failure to comply with the foregoing may
result in the rejection of the additional Bid(s).
(5) Unless. otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(6) The Bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the Bidder, in
conjunction with this Bid Solicitation shall be subject to the Florida
State Sales Tax, in accordance with Section 212.08 of Florida Statutes,
amended 1970, and all amendments thereto, shall be borne solely by the
Bidder. When the materials and/or supplies are not manufactured by
the Bidder, taxes must be incorporated in the Bid price, not as a
separate item. When materials and/or supplies are manufactured by the
Bidder and are not for resale, the County is exempt.
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98-1169
The County may be subject to applicable taxes on goods purchased for
the purpose of resale. Upon request, the County will provide a tax
exemption certificate, if applicable.
Any special tax requirements will be specified either in the Special
Conditions or in the Technical Specifications.
(7) Any telegraphic or facsimile Bid will not be considered.
(8) The Bidder shall incorporate in their Bid price all costs related to this
Bid Solicitation.
(9) The apparent silence of the specifications and any addenda 'regarding
any details or the omission from the specifications of a detailed
description concerning any point shall be regarded as meaning that only
the best commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this Bid Solicitation.
B. Vendor Registration
Dade County requires the Bidder to complete a registration application
with GSA Procurement Management Division. The Bidder must be
registered to be recommended for any contract award. To register, or
for assistance in registering, contact (305) 375-5287,
C. Criminal Conviction Disclosure
Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten (10) years and
any corporation, partnership, joint venture or other legal entity having
an officer, director, or executive who has been convicted of a felony
during the past ten (10) years shall disclose this information prior to
entering into a Contract with or receiving funding from the County."
Forms are available from GSA Procurement Management Division.
D. Sworn Statement on Public Entitv Crimes
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid
on a Bid Solicitation to provide goods and/or services to a public
entity, may not submit a Bid on a Bid Solicitation with a public entity
for construction or repair of a public building or public work, may not
submit a Bid on leases of real property.to a public entity, may not be
awarded or perform work as a Contractor or, supplier, or
gbbcontractor or consultant under a Bid Solicitation with any public
entity, and may not transact business with any public entity in excess of
98r�i V V
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the threshold amount provided in Section 287.017, for CATEGORY
TWO ($10,000.00) for a period of thirty-six (36) months from the date
of being placed on the convicted vendor list."
E. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the -Department of Business Development, 111
N.W. 1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 375-
4132.
F. Business Activitv With and Travel To Cuba
Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96
as implemented by Administrative Order 3-12, which restricts
purchases from a firm conducting business with Cuba, and restricting
travel to Cuba by the Successful Bidder, respectively, the Bidder shall
be required to complete a Cuba affidavit prior to the award of this Bid
Solicitation. Failure to complete the affidavit, may result in the
rejection of the Bidder's Proposal and/or rescinding of the
recommendation for award.
G. Collection of Fees. Taxes and Parkin Tickets
By acceptance of .this Contract, the Successful Bidder acknowledges
compliance with the procedures contained in Section 2-8.1 (c) of the
Code of Metropolitan Dade County, and as amended by Ordinance 96-
178, which requires that all delinquent and currently due fees, taxes and
parking tickets have been paid. To verify or satisfy all delinquencies
and currently due fees, taxes and parking tickets, contact the Dade
County Tax Collector's Division at (305) 375-5762.
H. Antitrust Laws
By acceptance of this Contract, the Successful Bidder complies with all
antitrust laws of the United States and the State of Florida, in order to
protect the public from restraint of trade which illegally increases
prices.
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the Bidder to a Bid shall be submitted to the
CLERK OF THE BOARD prior to the time and date set for Bid
opening. The Bidder shall submit the new Bid Proposal Form and a
letter, on company letterhead, signed by an authorized agent of the
Bidder stating that the new submittal supersedes the previously
a:boi15-15.doc 5 Rev.997 116 9
submitted Bid Proposal. The sealed envelope shall contain the same
information as required for submitting the original Bid. In addition, the
envelope shall contain a statement that this Bid replaces the previously
submitted Bid. No modifications of a Bid shall be accepted after the
Bid has been opened. 1.
B. Withdrawal of a Bid
A Bid shall be irrevocable unless the Bid is withdrawn as provided
herein. A Bid may be withdrawn only by written letter received by the
CLERK OF THE BOARD prior to the Bid opening date. A Bid may
also be withdrawn ninety (90) days after the Bid was opened and prior
to award, by submitting a letter to the contact person identified on the
front cover of this Bid Solicitation. The withdrawal letter must be on
company letterhead and signed by an authorized agent of the Bidder.
1.5 EVALUATION OF ABED
A. Rejection of Bid
(1) The County may reject any Bidder's Proposal and award to the next
lowest responsive/responsible Bidder or;
The County may reject and re -advertise for all or any part of this Bid
Solicitation, whenever it is deemed in the best interest of the County.
The County shall be the sole judge of what is in its "best interest."
(2) The County may reject any Bid if prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated
budget for this Bid Solicitation or;
If the -Bidder take exceptions to or modifies the terms and conditions of
this Bid Solicitation. The County shall be the sole judge of what is "fair
and reasonable."
B. Elimination from Consideration
This Bid Solicitation shall not be awarded to any person or firm which
is in arrears to Dade County upon any debt, taxes, or Contract which is
defaulted as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or
irregularities in this Bid Solicitation.
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D. Demonstration of Competency
(1) A Bid will only be considered from a firm which is regularly engaged in
the business of providing the goods and/or services required by this Bid
Solicitation. The Bidder must fie able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure -that they can satisfactorily provide the goods
and/or services if awarded this Bid Solicitation.
(2) The County may conduct a pre -award inspection of the Bidder's site or
hold a -pre-award qualification hearing to determine if the _ Bidder
possesses the requirement as outlined in the above paragraph, and is
capable of performing the requirement of this Bid Solicitation. The
County may consider any evidence available regarding the financial,
technical and other qualifications and abilities of the Bidder, including
past performance (experience) with the County or any other
governmental entity in making the award.
(3) The County may require the Bidder to show evidence that they have
been designated as an authorized representative of a manufacturer,
supplier and/or distributor, if required by this Bid Solicitation.
(4) Dade County reserves the right to audit all records pertaining to and
resulting from any award from this Bid Solicitation, financial or
otherwise.
E. Copv of Bid Tabulation
The Bidder who desires to receive a copy of the Bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope
and postage is a must .depending on the amount of information
involved) when submitting its Bid Proposal. Bid results will not be
given out by telephone or facsimile.
1.6 AWARD OF BID SOLICITATION
A. Contract
This Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order (if issued), and a change order (if
applicable), constitute the entire Contract.
B Tie Bid
Any tie Bid will be decided by the Director of Procurement or
designee, and according to Ordinances Nos. 94-166 and 96-26 and
Resolution No. 50-96, when applicable.
a:boi15-15.doc 7 Rev. g&197 i 16 9
C. Additional Information
The award of this Bid Solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The Successful Bidder shall be
in default of its contractual obligation if such documents are not
submitted in a timely manner and in the form required by the County.
Where the Successful Bidder is in default of the contractual
requirements, the County, through action taken by GSA Procurement
Management Division, may rescind the award.
D. Term of Contract
The term of this Bid solicitation shall be specified on one of three
documents, issued to the Successful Bidder. These documents may
either be this Bid Solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this Contract for
up to ninety (90) calendar days beyond the stated Contract term.'- The
County shall notify the Successful Bidder in writing of such extensions.
Additional extensions over the first ninety (90) day extension may
occur, if, the County and the Successful Bidder are in mutual
agreement of such extensions. If this
F. Warranty
Any implied warranty granted under the Uniform Commercial Code
shall apply to all goods purchased under this Bid Solicitation.
G. Estimated Ouantities
Estimated quantities or estimated dollars, if provided, are for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the Contract period. The County is not
obligated to place any order for a given amount subsequent to the
award of this Bid Solicitation. Estimates are based upon the County's
actual needs and/or usage during a previous Contract period. Said
estimates may be used by the County for purposes of determining the
low Bidder meeting specifications.
K Non -Exclusive Contract
Although the purpose of this Bid Solicitation is to secure a Contract
that can satisfy the total needs of the County or of a specific County
aTtency, it is hereby agreed and understood that this Bid Solicitation
does not constitute the exclusive rights of the Successful Bidder to
receive all orders that may be generated by the County in conjunction
a:boil5-15.doc
8 9 Q— 1 1 6 9 Rev. 6113197
with this Bid Solicitation. In addition, any and all commodities,
equipment, and -service required by the County in conjunction with
construction projects are solicited under a distinctly different bid
process and shall not be purchased under the terms, conditions and
awards rendered under this Bid Solicitation, unless such purchases are
determined to be in the best interest of the County.
I. Local PreferenceDOES NOT APPLY
The award of this Bid Solicitation is subject to Ordinances Nos..94-166
and 96-26 and Rolution No. 50-96; which, except where federal or
zestate law maadQi to the contrary, allow preference to be given to a
d, local busin in the amount c� one and one-IWf percent (1.5%) for
o Dade sty and one perceft'(1%) for Broward Cot%t�K.of the Bid
Z Proposal price. For the oses of the applicability oft -I is Ordinance,
w "local business" mea�9,`the Biddef "fias its headquarters located
Metropolitan Dade 04 Broward Counties .or ho'a place of buk2ss
located in Metropolitan Dade or Broward Counties at whiA will
produce, distribute and/or perform a substantial portion R5fhe goods
and/or services to be purchased.
K. Limited Contract Extension
Any specific work assignment which commences prior to the
termination date of the Contract and which will extend bevond the
termination date shall, unless terminated by mutual written agreement
by both parties, continue until completion at the same prices, terms and
conditions as set forth in this Bid Solicitation.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for Contract award or rejection
of all Bids, in'accordance with the procedures contained in Sections 2-8.3 and
2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances
Nos. 95-201 and 95-126, and as established in Administrative Order 3-21.
A. Bid Award Over $500,000.00
This Bid award recommendation will be in writing, signed by the
Director of GSA Procurement Management Division or designee and
filed with the Clerk of the Board. The Bidder shall have ten (10)
business days after the filing of an award recommendation to file a
written protest with the Clerk of the Board. As a condition of initiating
a protest of award recommendation, the Bidder shall post at the time of
filing a Surety Bond ( cashier's check or money order ) in the amount
.9f $500.00 payable to the Board of County Commissioners. Failure to
file the proper Bond at the time of filing the protest, will result in
denial of the protest. If, the Hearing Examiner's ruling is in favor
a:boi15-15.doc 9 Rom, 6t13�gy � 6
of the County's recommendation, the Bidder's Bond will be
forfeited and the County will seek all costs and attorney's fees.
B. Bid Award Over $25 000.00 but less than $500 000.00
This Bid award recommendation will be posted by 9:00 A.M., every
Monday in the lobby of the Stephen P. Clark Building. It shall be the
responsibility of the Bidder to monitor such Bulletin Board after the
Bid opening to ascertain. that a recommendation for award has been
made. In addition, the Bidder can call the Bid Award Line at (305)
375-4724 or (300) 510-4724, or contact the person identified on the .
cover page of this Bid Solicitation. The Bidder shall have five
business (5) days after the posting of an award recommendation to file
a written protest with General Services Administration. Procurement
Management Division or the using department awarding this Bid
Solicitation. The Bidder shall post at the time of filing, a Surety Bond
( cashier's check or money order ) in the amount of S500.00 payable to
General Services Administration_ Procurement Management Division
or the using department awarding this Bid Solicitation. Failure to
submit the proper Bond at the time of filing the protest, will result
in denial of the protest. If, the County's recommendation prevails,
the Bidder's Bond will be forfeited and the County will seek all
costs and attorney's fees.
C. Bid Award of $25.000.00-or less
This Bid award recommendation is final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules. Regulations, Licensing Reguirements
The Successful Bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this Bid
Solicitation. The Bidder is presumed to be familiar with all Federal,
State and local laws, ordinances, codes and regulations that may in any
way affect the goods and/or services offered.
B. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) X11 goods furnished shall be fully guaranteed by the Successful Bidder
against factory defects and workmanship. Any defects which may
occur within the period of the manufacturer's standard and/or any
a:boi15-15.doc
10 9 8 - 11 C 9 Rev. 6/I3/97
implied warranty shall be corrected by the Successful Bidder at no
expense to the County. The standard manufacturer's warranty may be
superseded by the Special Conditions.
C. Subcontracting
(1) Unless otherwise specified in this Bid Solicitation, the Successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the . County. The ability to subcontract may be
further limited by the Special Conditions. Subcontracting without the
prior consent of the County may result in termination of this Bid
Solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The Successful
Bidder is advised that when a subcontractor is utilized to fulfill the
terms and conditions of this Bid Solicitation, Dade County Resolution
No. 1634-93 will apply to this Bid Solicitation. ' This resolution
requires the Successful Bidder to file quarterly reports as to the amount
of Contract monies received from the County and the amount that have
been paid by the Successful Bidder directly to certified Black, Hispanic
and Women -Owned businesses, performing part of this Bid Solicitation
work. Additionally, the listed businesses are required to sign reports,
verifying their participation in this Bid Solicitation work and their
receipt of such monies. The requirements of this resolution shall be in
addition to any other reporting requirements by Federal, State or local
laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the Successful Bidder shall obtain
consent of the County prior to utilizing the subcontractor. AlI actions
of any subcontractor are the sole responsibility of the Successful
Bidder.
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
D. Assi nment
The Successful Bidder shall not assign, transfer, or otherwise dispose
of this Contract, including any rights, title or interest therein, or their
power to execute such Contract to any person, company, or
corporation without the prior written consent of the County.
E. Delivery
Unless otherwise specified in this Bid Solicitation, prices quoted shall
'be F.O.B. Destination with freight included in the proposed price.
a:boil5-15.doc
11
Rev. 6113/97
98-1169
F. Emglovee Is the Responsibility of the Successful Bidder
The employee ofxhe Successful Bidder shall be considered to be, at all
times, employee of the Successful Bidder under its sole direction and
not an employee or agent of the County. The Successful Bidder shall
supply a competent and physically capable employee. The County may
require the Successful Bidder to remove an employee it deems
unacceptable. Each employee shall wear proper identification.
G. Indemnification of County by the Successful Bidder
The Successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits causes
of actions or proceedings of any kind or nature arising out of, relating
to or resulting from the performance of the Agreement by the
Successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The Successful Bidder shall pay all claims
and losses in connection therewith, and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County,
where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue tfiereon. The
Successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
Successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
H. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc.
shall be protected against damage or interrupted services at all times by
the Successful Bidder during the term of this Contract. The Successful
Bidder shall be held responsible for repairing or replacing property, to
the satisfaction of the County, which is damaged by reason of the
Successful Bidder's operation on County property.
1.9 MODIFICATION OF THE CONTRACT
The Contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the Contract,
purchase order, change order or award sheet, as appropriate.
s
9s-1169
a:boi15-15.doc
12
Rev. 6/13/97
1.10 TERMINATION OF CONTRACT
A Termination for Convenience
The County, at its sole discretion, may terminate this Contract without
cause by providing the Successful Bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the Successful Bidder shall not
incur any additional costs under this Contract. The County shall be
liable only for reasonable costs incurred by the Successful Bidder, as
determined by the County, regardless of the method of payment .
required by this Contract. The County shall be the sole judge of
"reasonable costs."
B. Termination for Default
The County may terminate this Contract upon the failure of the
Successful Bidder to comply with any provision and/or requirements
of this Contract. The County's decision not to take action upon
failure of the Successful Bidder to perform shall not be construed as a
waiver of the ability of the County to take additional action at a• later
date and time. The County shall also have the ability to place the
Successful Bidder on probation and/or terminate any portion of this
Contract. The date of termination shall be stated in a written notice to
the Successful Bidder.
In the event the Successful Bidder is terminated for default, the County
reserves the right to re -procure the goods and/or services from the next
lowest responsive responsible Bidder or re -solicit the goods and/or
services. The County may further charge the Successful Bidder any
differences in cost between the Successful Bidder's price and the re -
awarded price and/or any costs associated with re -awarding or re -
soliciting this Contract.
The County may also debar or suspend the Successful Bidder from
conducting business with the County, and/or eliminate the defaulted
Contractor from consideration in future Bid Solicitation, in accordance
with appropriate County ordinances, resolutions and/or administrative
orders.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE
ORDERS
To request a copy of any ordinance, resolution and/or administrative order
cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board
at (305) 375-5126.
qM
a:boi15-15.doc 13 Rev. 6/13/97
98-1169
METROPOLITAN DADE COUNTY BID NO. 6050-1/01-OTR-CW
SECTION 2.0 SPECIAL CONDITIONS
DOORS (ROLL -UP), PRE-VENTATIVE MAINTENANCE AND REPAIRS FOR
VARIOUS COUNTY DEPARTMENTS
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Pre-Ventative Maintenance and Repairs for Roll -Up
Doors in conjunction with the County's needs on an as needed when
needed basis.
2.2 Intentionally Omitted
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
twenty-four (24) months and upon completion of the expressed and/or
implied warranty periods.
2.5 OPTION TO RENEW _(1) ONE YEAR (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional one year period. At that time Dade
County will consider an adjustment to price based on (CPI, Wage
Earners, over 1.2 million population. It shall be further understood
that the County reserves the right to reject any price adjustments
submitted by the bidder and/or to terminate the contract with the
bidder based on such price adjustments. Continuation of the contract
beyond the initial period is a County prerogative; not a right of the
bidder. This prerogative will be exercised only when such
continuation is clearly in the best interest of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: To Low Bidder In The Aggregate
Award of this contract will be made to the responsive, responsible
bidder who bids on all items and whose bid offers the lowest price
when all items are added in the aggregate. If bidder fails to bid on
all items its bid shall be declared non -responsive. The County will
award the total contract to a single bidder.
Page 1
98-1169
METROPOLITAN DADE COUNTY BID NO. 6050-1/01-OTR-CW
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed and firm during the
term of contract.
2.8 EXAMINATION OF SITE (SEAPORT) (RECOMMENDED)
Prior to submitting its proposal it is advisable that the bidder visit
the site of the proposed work and become familiar with any conditions
which may in any manner affect t-he work to be done or affect the equip-
ment, materials and labor required. The bidder is also advised to
examine carefully the drawings and specifications and to become
thoroughly informed regarding any and all conditions and requirements
that may in any manner affect the work to be performed under the
contract. No additional allowances will be made because of lack of
knowledge of these conditions. For site visitation appointment and
for any additional information required regarding the specifications
and requirements of _this bid contact Phillip Rose at (305) 347-4809
for appointment.
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE - (15) MAINTENANCE AND REPAIR SERVICES
AT AVIATION
Provider shall indemnify and. hold harmless the County and its
officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of
, relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals
or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims,
suits or actions of any kind or nature in the name of the County,
where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue thereon.
Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by
Provider shall in no way limit the responsibility to indemnify, keep
and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350,
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
Page 2
METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
B. Public Liability Insurance on a Comprehensive basis in a amount
not less than $500,000 combined single limit per occurrence for
bodily injury and property damage. Dade County must be shown as
an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $1,000,000 combined single limit per occurrence for
bodily injury and property damage.
The insurance coverage required shall include those classifications;
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All. Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
Page 3
98-1169
METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of ,the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for' submitting new dr renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida,
Section 10-3 (B), any person, firm, corporation or joint venture who
shall bid or proffer a bid shall, at the time of such bid or proffer
of bid, hold a valid Certificate of Competency for Garage and
Industrial Door work issued by the State or County Examining Board
qualifying said person, firm, corporation or joint venture to perform
the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor( s), an applicable Certificate of Competency issued to
the subcontractor(s) shall be submitted with the Bidder's proposal;
provided, however, that the County may at its
sole option and in its best interest allow the Bidder to supply the
Certificate to the County during the bid evaluation period.
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE RENDERED
The County shall provide periodic payments for services rendered by
the successful bidder. In order for the County to provide payment,
the bidder shall submit a fully documented invoice which identifies
the appropriate purchase order number, the service location, and
itemizes the services provided to the County using department(s). The
invoice shall be submitted to the County department within thirty (30)
calendar days after the service have been rendered. It shall be
understood..that such invoices shall not be submitted for payment until
such time as the service has been completed and a County
representative has reviewed and approved the service.
Page 4
98-1159
METROPOLITAN DADE COUNTY
2.16 Intentionally Omitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
2.19 WARRANTY REQUIREMENTS
A. Type of Warranty Coverage Required
BID NO. 6050-1/01-OTR-CW
The Bidder hereby acknowledges and agrees that all materials
supplied by the Bidder in conjunction with this Bid shall be new,
warranted for their merchantability, and fit for a particular
purpose.
In addition to all other warranties that may be supplied'by the
bidder, the bidder shall warrant its products and/or service
against faulty labor and/or defective material as follows:
1. New parts warranty shall be one (1) year.
2. Labor warranty shall be ninety (90) days.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any
deficiency, at no cost to the County, within two (2) calendar days
after the County notifies the bidder of such deficiency in
writing. If the bidder fails to honor the warranty and/or fails
to correct or replace the defective work or items within the
period specified, the County may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default if the corrections or
replacements are not completed to the satisfaction of the County
within five (5) calendar days of receipt of the notice. If the
bidder fails to satisfy the warranty within the period specified
in the notice, the County may (a) place the bidder in default of
its contract, and/or (b) procure the products or services from
another vendor and charge the bidder for any additional costs that
are incurred by the County for this work or items; either through
a credit memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Edward Mason, CPPB at (305)
375-3900.
Page 5
98-1169
METROPOLITAN DADE COUNTY BID NO. 6050-1/01-OTR-CW
2.21 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities other than those belonging to Miami -Dade
County or those located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only be made when expressly authorized by a
representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be
advised that this contract is subject to a user surcharge fee in the
amount of 2% on all sales, other than to Miami -Dade County
departments, resulting from this contract or any contract resulting
from this solicitation and the utilization of the County contract
price and the terms and conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
Page 6
METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 7
98-1169
METROPOLITAN DADE COUNTY BID NO. 6050-1/01-OTR-CW
MIAMI-DADE COUNTY
General Services Administration/Procurement Management Division
111 N.W. 1st Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289)
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, 4, and sign form.
2) Total payment due this quarter and balance due from previous quarters.
3) Enter amount of total amount paid with this summary.
4) Make check payable to Board of County Commissioners.
5) Attach check to report form and remit to:
GSA/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, FL 33128
NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no
later that 15 days after the end of each quarter, regardless of the value of
sales during the preceding quarter.
Start of Quarter
lst Quarter - January 1 - March 31
2nd Quarter - April 1 - June 30
3rd Quarter - July 1 - September 30
4th Quarter - October 1 - December 31
Report/Check (If Applicable) Due
April 15
July 15
October 15
January 15
Page 8
98-1169
METROPOLITAN DADE COUNTY
OSCEOLA SCHOOL DISTRICT
Att: Donald Miller
Purchasing Director
817 Bill Beck Blvd.
Kissimmee, FL 34744
PASCO COUNTY, BCC
Att: Frank Fortino
Purchasing Director
8919 Government Drive
New Port, FL' 34654
VOLUSIA COUNTY SCHOOL BOARD
Att: Tom Simms
Purchase Director
P.D. Box 2118
Deland, FL 32721
CITY OF OCALA
ATT: James Crosby
Purchasing Director
P.O. Box 1270
Ocala, FL 34478
2.22. ACCIDENT PREVENTION AND REGULATIONS
BID NO. 6050-1/01-OTR-CW
ST. JOHNS COUNTY SCHOOL BOARD
Att: Don Hurd
Purchasing Director
299 Sch000l House Rd.
St. Augustine, FL 32095
TAMPA SPORTS AUTHORITY
Att: Joseph Haugabrook
Purchasing Director
4201 N. Dale Marby HWY.
Tampa, FL 33607
VOLUSIA COUNTY
Att: Kenneth Hayslette
Purchase Director
123 W. Indiana Ave., 3rd Floor
Deland, FL 32720-4608
DEPARTMENT OF TRANSPORTATION
ATT: Douw Smit
Contractual Services
3400 West Commercial Blvd.
Fort Lauderdale, FL 33309-3421
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same.
AVIATION PREVENTION AND REGULATIONS AT THE AVIATION DEPARTMENT
This section applied to work being performed at all County Owned
Airports.
All operations at the Dade County Aviation Department (DCAD) are under
the direct control of Aviation Department personnel. Interference
with aircraft and vehicular traffic must be kept to a minimum.
Aircraft operating areas and roadways shall not be closed or opened by
or for the Bidder unless express permission is given to the Bidder by
the DCAD Operations. The Bidder shall plan the scheduling of its work
in collaboration with DCAD Engineering in order to insure safety for
and, minimum hindrance to, port operations.
All equipment shall be withdrawn from work areas at the end of the
work day in order to eliminate immediate or potential hazard to
traffic and facilities. Materials stored at the airport by the Bidder
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METROPOLITAN DADE CUUNTY
BID NO. 6050-1/01-OTR-CW
shall be serviced in a manner that minimizes any obstruction to ground
traffic. All equipment and stored materials shall be marked by
barriers with flashing lights at no additional cost to the County.
The Bidder shall exercise careful control during all phases of work go
prevent damage to airport utilities; including, but no limited to,
overhead lights and buried cables. Before commencing work in any
given area, the Bidder, working in conjunction with the DCAD
engineering and DCAD Maintenance Staff, shall endeavor to locate any
possible utility conflicts. Should the Bidder damage any airport
utility through negligence, it shall promptly repair the damage at its
own expense. All storage on site shall be coordinated with DCAD
Engineering and DCAD Operations Divisions.
AIRFIELD OPERATIONS AREA SECURITY
A) All employees of the Bidder or Sub -Contractors who must work
within the Airfield Operation Area (ADA) shall be supplied with
DCAD identification 'badges which must be worn at all times while
within the ADA.. Badges shall be worn on outer garments so as to
be clearly visible in order to distinguish, on sight, employees
assigned to a particular contract. Badges shall be identified
numerically and listed individually. Bidder shall make himself
familiar with all the latest requirements dictated under FAR
107.14. Strict adherence to the ranlli roman+e i e TenAs+^". . W&,--
performing work at the County's Aviation Departments, the
successful Bidder, shall first secure a Contract's picture
identification badge for each Foreman representing the company who
will be responsible for and be present at all times while the work
is in progress. All other employees shall secure a Temporary
Contractor's badge through the successful Bidder from Dade County
Aviation Department (DCAD) Landside Operations. These badges
shall be worn at all times while working on the Aircraft Operating
Area (AOA).
B. Contractor Ramp permits will be issued to the Bidder, if
necessary, authorizing vehicle entrance to the ADA through
specified Dade County Aviation Department guard gates for the term
of any Project. These permits will be issued only for those
vehicles (including vehicles belonging to the Sub -Contractor)
which must remain on the site during the performance of the work.
Vehicles delivering materials to the site will be given temporary
passes at the appropriate guard gate. The passes shall be
surrendered upon leaving the AOA. All vehicles shall be
permanently marked to ensure positive identification at all time,
while in the AOA. The successful Bidder's vehicles shall be marked
with a permanent company name on both sides. An escort shall be
provided by airside Operations to the Southeast Gate to escort the
Contractor to the job site. Upon completion of the work day the
Bidder shall call the maintenance office, 876-7311, to arrange for
an escort out of the Aircraft Operation Area. The Bidder shall
adhere to all other airport regulations that apply to his work.
Any violations of this section by the Bidder shall result in the
possible cancellation of their bid
c) AOA - Right to Search: It is understood that the Aviation
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METROPOLITAN DADE WONTY
b,D NO. 6050-1/01-OTR-CW
Department has a strong interest in maintaining good airport
security and intends to implement increased security measures for
companies having access to the Air Operation Area ("ADA") of the
Airport. The Bidder agrees that its vehicles, cargo, goods and
other personal property are subject to being searched when
attempting to enter, leave or while on the AOA. The Bidder
further agrees, when required by the Department, that it shall not
authorize any employee requiring regular access to the ADA as part
of his/her regular duties, to enter the AOA unless and unitl such
employee has executed a written consent to search form acceptable
to the Department. Persons. not executing such consent to search
form shall not be employed by the Bidder pursuant to this contract.
It is further agree that the Department has the right to prohibit
an individual, agent or employee of the Bidder from entering the
AOA, based upon facts which would lead a person of reasonable
prudence to believe that such individual might be inclined to
engage in theft, cargo tempering, aircraft sabotage or other
unlawful activities. Any person denied access to the ADA or whose
prior authorization has been revoked or suspended'on such grounds
shall be entitled to a review hearing before a designated
representative of the Department within a reasonable time. Prior
to such hearing, the person denied access to the ADA shall be
advised, in writing, of the reasons for such denial.
The Bidder acknowledges and understands that these provisions are
for the protection for all users of the ADA and are intended to
reduce the incidence of thefts, cargo tampering, aircraft sabotage
and other unlawful activities.
SAFETY
a) The Bidder shall comply with the rules and regulations of the
Florida Department of Commerce regarding Industrial Safety under
Section 440.56 Safety Rules - Workman's Compensation Laws and with
United States Code of Federal Regulations, Title 29, Part 1026
(OSHA), as applicable, and other national consensus standards of
safety pertaining to particular trades.
ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under the direct
-- control of Seaport Department personnel. Interference with vessels
and vehicular traffic must be kept to a minimum. Ship berthing areas
and roadways shall not be closed or opened by or for the Bidder unless
express permission is given to the Bidder by the Seaport Engineer.
The Bidder shall plan th-e scheduling of its work in collaboration with
the Engineer in order to insure safety for and, minimum hindrance to,
port operations. All equipment shall be withdrawn from work areas at
the end of the work day in order to eliminate immediate or potential
hazard to traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a .manner that minimizes any
obstruction to water and ground traffic. All equipment and stored
materials shall be marked by barriers with flashing lights at no
additional cost to the County. The Bidder shall exercise careful
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METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
control during all phases of the work to prevent damage to Seaport
utilities; including, but not limited to, overhead lights and buried
cables. Before commencing work in any given area, the Bidder, working
in conjunction with the Engineer and the Dade County Seaport
Department Maintenance Staff, shall endeavor to locate any possible
utility conflicts. Should the Bidder damage any Seaport utility
through negligence, it shall promptly repair the damage at its own
expense.
2.23 ADDITIONAL FACILITIES MAY BE ADDED
Although this Solicitation identifies specific facilities to be
serviced, it is hereby agreed and understood that any County
department or agency facility may be added to this contract at the
option of the County. Successful bidder(s) under this contract, shall
be invited to submit price quotes for these new facilities. If these
quotes are comparable with prices offered for similar services, the
award(s) shall be made to the lowest responsible bidder(s) meeting
specifications in the best interest of the County and a separate
purchase order shall be issued by the County. Notwithstanding, the
successful bidder does not have an exclusive right to these additional
sites. The County may determine to obtain price quotes for the
additional facilities from other bidders in the event the County does
not find the price quotes comparable.
2.24 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.25 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL DOLLARS
Since the goods, services, and/or equipment that will be acquired
under this bid solicitation will be purchased, in part or in whole,
with federal dollars, it is hereby agreed and understood that Section
60-250.4, Section 60-250.5 and Section 60-741.4 of Title 4 of the
United States Code, which addresses Affirmative Action requirements
for handicapped workers, is incorporated into this bid by reference.
2.26 COUNTY CONTRACTORS EMPLOYMENT AND PROCUREMENT PRACTICES
By accepting this contract, the Bidder is indicating compliance with
Ordinance No. 98-30.
This ordinance states that entities with annual gross revenues in
excess of $5,000,000 seeking to contract with the County shall, as a
condition of receiving a County contract, have: i) a written
affirmative action plan which sets forth the procedures the entity
utilizes to assure that it does not discriminate in its employment and
promotion practices; and, ii) a written procurement policy which sets
forth the,.procedures the entity utilizes to assure that it does not
discriminate against minority and women owned businesses in its own
procurement of goods, supplies and services. Such affirmative action
r x Page 20
98-1169
METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
plans and procurement policies shall provide for periodic review to
determine their effectiveness in assuring the entity does not
discriminate in its employment, promotion and procurement practices.
The foregoing notwithstanding, corporate entities whose boards of
directors are representative of the population make-up of the nation
shall be presumed to have non-discriminatory employment and
procurement policies, ,end shall not be required to have written
affirmative action plans and procurement policies in order to receive
a County contract. The foregoing presumption may be rebutted.
2.27 DELETION OF FACILITIES
Although this Solicitation identifies specific facilities to be ser-
viced, it is hereby agreed and understood that any County department
or agency may delete service for any facility(ies) when such -service
is no longer required during the contract period; upon fourteen (14)
calendar days written notice to the successful bidder.
2.28 EMERGENCY'SERVICE AND CHANGES
The successful bidder shall provide 24 hours, 7 days a week Emergency
Service to the County under the contract. During regular working
hours (Monday through Friday, 8:00 A.M. to 5:00 P.M.) Emergency
Service response time shall be within two (2) hours after notification
by the County. During other than regular working hours, the emergency
response time shall be within four (4) hours after notification by the
County (except Fire Department).
The Minimum Emergency Service charge shall be four (4) hours per
person. . if the total cost of the repair for any service assignment,
including labor and materials, is estimated by the Service Technician
to be over $300.00, a written report of the problem, with correcting
recommendations, shall be submitted to the affected County
Department. In this case repair work shall not proceed until approval
by the County Department has been received.
FIRE DEPARTMENT ONLY
ALL SERVICE RESPONSES ARE AN EMERGENCY AND SHALL BE WITHIN TWO (2)
HOURS. IF EMERGENCY RESPONSE IS NOT WITHIN TWO (2) HOURS, THE
SUCCESSFUL BIDDER SHALL BE CHARGED $135.00 PER HOUR IN PENALTIES TILL
BIDDER'S PERSONNEL ARRIVE.
2.29 HOURLY RATE
The hourly rate quoted. shall include full compensation for labor,
equipment use, travel time, and any other cost to the bidder. This
rate is assumed to be at straight -time for all labor, except as
otherwise noted. The bidder shall comply with minimum wage standards
and any other applicable laws of the State of Florida. If overtime is
allowable under this Bid, it will be covered under a separate item in
the special clauses.
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METROPOLITAN DADE COUNTY
BID NO. 6050-1/01-OTR-CW
2.30 LABOR. MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor, materi-
al and equipment necessary for satisfactory contract performance.
When not specifically identified in the technical specifications, such
materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to
the inspection and approval of the County's Project Manager.
2.31 LABOR AND MATERIAL CHARGES
The awarded bidder shall provide the Count
materials on an as needed, when needed basis
shall indicate the cost of this labor a
proposal form. The bidder shall not offer
rate that exceeds 1 112 times the value of
rate; nor shall the bidder offer a cost of
20% mark-up from the bidder's actual cost.
reported on the bidder's proposal, the
non -responsive and ineligible for award.
2.32 LICENSES, PERMITS AND FEES
:y with quality labor and
. Accordingly, the bidder
nd materials on its bid
an overtime hourly labor
the regular hourly labor
materials that exceeds a
If either excesses are
bid shall be considered
The bidder shall obtain and pay for all licenses, permits and inspec-
tion fees required for this project; and shall comply with all laws,
ordinances, regulations and building code requirements applicable to
the work contemplated herein. Damages, penalties and or fines imposed
on the County or the bidder for failure to obtain required licenses,
permits or fines shall be.borne by the bidder.
2.33 LIMITATION OF CONTRACT SHALL BE $25,000 PER PROJECT
Although the purpose of this Solicitation is to secure a contract that
can satisfy the total needs of the County or of a specific County agen-
cy, it is hereby agreed and understood that this Solicitation does not
constitute the exclusive rights of the successful Bidder(s) to receive
all orders that may be generated by the County in conjunction with
this Solicitation. It is hereby agreed and understood that, in
accordance with Dade County Resolution #120-83, any trades assistance
work project exceeding $25,000.00 must be bid separately and cannot be
incorporated under the terms and conditions of this Solicitation.
2.34 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A WORK ORDER
The Bidder -shall neither commence any work nor enter a County work
premise until a Work Order directing the Bidder to proceed with
various items of work has been received from any authorized County
representative; provided however, that such notification shall be
superseded by any emergency work that may be specified in the Special
or Technicz] Specifications.
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METROPOLITAN DADE COUNTY
2.35 OVERTIME
BID NO. 6050-1/01-OTR-CW
The County shall allow overtime payment at a maximum rate of one and a
half times the regular hourly wages quoted by the bidder in its Bid
Proposal Form. This allowance shall only be provided in those
instances where expressly authorized by a representative of the County
prior to the commencement of the overtime work. Further, overtime work
shall not be allowed during the normal work day.
2.36 RELEASE OF CLAIM REQUIRED
Pursuant to Florida Statute 255.05 and Metropolitan Dade County Code
Section 10-35, all payments to the bidder's subcontractors shall be
made within ten (10) days of receipt of the draw by the bidder. With
the exception of the first draw, the bidder must pay all of its subcon-
tractors and suppliers who have performed any work or supplied any
materials for the project within ten (10) days after receipt of the
draw by the bidder for monies due it as a result of a percentage of
the work completed. The bidder must provide the County"s project
manager with duly executed affidavits (subcontractor's statement of
satisfaction) or releases of claim from all subcontractors and
suppliers who have performed any work or supplied any materials for on
the project as of that date. The affidavit or releases shall certify
that said subcontractors and suppliers have been paid their
proportionate share of all previous draws. In the event such
affidavits cannot be furnished, the bidder may submit an executed
consent of surety to requisition payment; identifying the
subcontractors and suppliers with the amounts for which the statement
of satisfaction cannot be furnished. If the bidder fails to provide a
consent of surety to requisition payment, the amount in dispute will
be withheld until either the statement of satisfaction is furnished,
or the consent of surety to requisition payment is furnished.
2.37 REPORTING ARRIVAL/DEPARTURE
Vendor Personnel shall report arrival to and departure from the job
site to the County Project Manager or designated representative.
2.38 FAIR SUBCONTRACTING PRACTICES
In accordance with Ordinance 97-35, the Bidder shall submit with its
Bid Proposal a detailed statement reporting its policies and
procedures for awarding the subcontractors that will be used in the
performance of the proposed Contract. Failure to submit this
statement, shall result in the rejection of the Bidder's proposal.
2.39 LISTING OF SUBCONTRACTORS AND SUPPLIES
In accordance with Ordinance 97-104, the Bidder shall submit with its
Bid Proposal a listing of all first tier subcontractors who will
perform and part of the Contract work, and suppliers who will supply
materials for the Contract. Failure to submit this list, shall result
in the rejection of the Bidder's proposal.
Page 23
Y 98-1169
METROPOLITAN DADE COUNTY
2.40 WORK ACCEPTANCE
BID NO. 6050-1/01-OTR-CW
This project will be inspected by an authorized representative of the
County. This inspection shall be performed to determine acceptance of
work, appropriate invoicing, and warranty conditions.
2.41 WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as
needed" basis, complying with notification requirements. Bidder shall
assume no guarantees as to the number or frequency of work assignments
or the amount of payments under the terms of this contract.
Determination of material quantities and/or specifications for each
assignment will be made by the County Department. The County
department will notify the Bidder of each work assignment; at which
time the Bidder and the County Department will mutually agree, in
writing, of the beginning and ending dates of the work assignment.
For each assignment, the Bidder shall be responsible for the proper
and necessary use of the materials in performance of the work.
2.42 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT
The County's authorized representative shall generate and issue a Work
Order for each project to be performed under this Solicitation and
subsequent Contract. The Work Order shall include the location,
description and plans, if necessary, covering the scope of work to be
completed. The Work Order shall also include a cost estimate
calculated by the County for the work listed on the Work Order. This
estimate shall be based on the prices total on the Bidder's Proposal.
For purposes of identification and payment, the Work Order shall be
numbered and dated. The, preliminary Work Order describing the
description of work and cost estimates shall be issued to Bidder(s)
which have been qualified to perform work under this Solicitation.
The Bidder(s) shall be required to supply the County's authorized
representative with a written price proposal within a time frame
specified by the County. If multiple Bidders are solicited, the
County shall select the lowest price proposal; provided that the price
proposal does not exceed the dollar estimate calculated by the
County. If a single Bidder is solicited, the price proposal shall be
accepted; provided that the price proposal does not exceed the dollar
estimate calculated by the County. The selected Bidder's name shall
then be entered on the Work Order and issued to the Bidder. The Work
Order shall also direct the Bidder to commence work on a certain day
and it shall specify the amount of time allotted for completion of
work covered by the Work Order. All work covered by a Work Order
shall constitute a Contract Schedule.
s
Page 24
METROPOLITAN DADE CuuNTY Bi►: NO. 6050-1/01-OTR-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
DOORS (ROLL -UP), PREVENTATIVE MAINTENANCE & EMERGENCY REPAIRS
3.1 PARTS
A. Furnish all parts and accessories necessary to perform complete
repair service.
B. All parts required shall be genuine parts as manufactured and
distributed by the manufacturer of the roll -up doors being
serviced (or approved equal).
3.2 LUBRICANTS
The lubricants used shall comply with the specifications for
lubricants recommended by equipment manufacturer for the particular
device to be repaired. Oils and greases shall be of approved
manufacture.
PREVENTATIVE MAINTENANCE AND REPAIR (SEAPORT)
3.3 . SCOPE
Successful bidder shall furnish complete Preventative Maintenance
Service to roll -Up Doors as specified in the bid proposal for the
Seaport Department in County owned or leased buildings.
The purpose of .this contract is to put into operation a continuing
system of preventive maintenance to provide necessary systematic
scheduled preventive service and damage repair for all of the roll -up
doors at the Port of Miami.
3.4 PREVENTATIVE MAINTENANCE SERVICE
The contractor shall inspect each roll -up door every six months and
shall render such preventative maintenance care as necessary, (adjust,
clean and lubricate parts and mechanism) to keep the equipment in
proper and safe operating conditions. The Contractor shall
specifically:
A. Run each door up and down while inspecting gears, chains, and
other moving parts for free operation and possible damage.
B. Inspect curtain guides for dents and obstruction.
C. Inspect curtain slates for dents and holes.
D. Inspect and, if necessary, adjust the torsion of the counter
balance spring.
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METROPOLITAN DADE LuJNTY
BID NO. 6050-1/01-OTR-CW
E. Inspect and, if necessary, apply more lubrication to gears and
other moving parts.
F. Fill out and submit to the County a "Service Needed".
G. Perform all work including examination, cleaning, adjustment,
lubrication, repairs and replacement during regular working days.
EMERGENCY REPAIRS (FIRE DEPARTMENT)
3.5 SCOPE .
Provide full emergency repair and damage repair service to roll -up
doors with a two (2) hour response time for the Fire Department.
3.6 PROCEDURES UPON ARRIVAL
An immediate assessment of the problem encountered must be
communicated to Fire Rescue within 1/2 hour of arrival at site. If an
immediate repair is not possible, an accurate projection of expected
completion time.must be relayed to Fire Rescue.
The successful bidder shall be required to submit a written estimate
on each job if the cost of repairs shall exceed $300.00. The estimate
shall be based on the requirements of labor hours for each
classification (mechanic, helper), parts and material, etc. for a
specific repair job. Estimates shall be broken down by hours per
mechanic and helper and a separate price for parts and materials.
Date and- time of completion of repairs shall be included. Lump sum
estimates shall not be accepted.
When an immediate repair is not possible, the overhead door must be
secured in the down position or to the greatest extent practical in
order to protect the integrity of the facility, its occupants and
contents.
Repairs that take more than 24 hours to perform must be justified.
Long duration jobs (24 hours +) in which the door cannot be lowered
and the building secured will require personnel to safeguard the
facility. These extraordinary expenses shall be borne by the
successful bidder.
In the event that a repair takes more than 24 hours to complete, twice
daily progress reports by the successful bidder will be required.
Status calls should be spaced (i.e. A.M. and P.M.) and an expected
completion time refined at each report.
If job completion extends beyond 96 hours without the departments
approval, Fire Rescue reserves the right to discharge the successful
bidder and secure three (3) competitive bids awarding the job to
another vendor. Successful bidder shall be liable for re -procurement
charges. —
Page 26 9 8 -116 9
nISCRIMTNATION PROHIBITED
No person shall be excluded from participation in, denied the benefits of -
or
otherwise discriminated against in connection with the award and
performance of any contract covered by this Part, on the grounds of race,
color, national origin or sex. (49 CFR Part 23.7)
DISADVANTAGED BUSINESS ENTERPRISE
(1) DBE Policy. It is the policy of the Department of Transportation and
Metro Dade County that Disadvantaged Business Enterprises as defined
in 49 CFR Part 23'and this Provision shall have the maximum
opportunity to participate in the performance of contracts financed
in whole or in part with Federal Funds under this agreement.
Consequently, the DBE requirements of 49 CFR Part 23 apply to this
agreement.
(2) DBE Obligation. Metro Dade County or its contractor agrees to ensure
that Disadvantaged Business Enterprises as defined in 49 CFR Part 23
and this Provision have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in
part with Federal Funds provided under this agreement. In this
regard Metro Dade County or its contractors shall take all necessary
and reasonable steps in accordance with 49 CFR Part 23 and this
Provision to ensure that DBE Contractors have the maximum opportunity
to compete for and perform contracts. Metro Dade County and its
contractors shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of DOT -assisted
contracts.
NOTE: All MDTA contracts and subcontracts are funded in whole or in part
by FTA/DOT and must include the above statements of "DBE Policy" and "DBE
Obligation."
• _ u- • Out � •-�•; ��
In connection with the execution of this contract, the contractor shall
not discriminate against any employee or applicant for employment because
of race, religion, color, sex, age, disability or national origin. The
contractor shall take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard
to their race, color, religion, sex, age, disability or national origin.
Such action shall include, but not be limited to, the following:
employment, upgrading, promotion, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and selection for training, including
apprenticeships. Contractor further agrees to insert a similar provision
in all subcontracts, except subcontracts for standard commercial supplies
or raw materials.
During the performance of this contract, the contractor, for itself, its
assignees and successors in interest (hereinafter referred to as the
"contractor"), agrees as follows:
(1) Compliance with Regulations: The contractor shall comply with the
Regulations relative to nondiscrimination in federally -assisted
programs of the Department of Transportation (hereinafter, "DOT")
Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time (hereinafter referred to as thS Q b' 9
Regulations), which are herein incorporated by reference and made a
part of this contract.
(2) Nondiscrimination: The contractor, with regard to the work performed
by it during the contract, shall not discriminate on the grounds of
race, religion, color, sex, age, or national origin in the selection
and retention of subcontractors, including procurements of materials
and leases of equipment., The contractor shall not participate either
directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations, including employment practices when the
contract covers a program set forth in Appendix B of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials
and Equipment: In all solicitations either by competitive bidding or
negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials or leases of
equipment, each potential subcontractor or supplier shall be notified
by the contractor of the contractor's obligations under this contract
and the Regulations relative to nondiscrimination on the grounds of
race, religion, color, sex, age, or national origin.
(4) Information and Reports: The contractor shall provide all
information and reports required by the regulations or directives
issued pursuant thereto, and shall permit access to its books,
records, accounts, other sources of information and its facilities as
may be determined by Metro Dade County or the Federal Transit
Administration (FTA) to be pertinent to ascertain compliance with
such regulations, orders and instructions. Where any information
required from a contractor is in the exclusive possession of another
who fails or refuses to furnish this information, the contractor
shall so certify to Metro Dade County, or to the Federal Transit
Administration as appropriate, and shall set forth what efforts it
has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's
noncompliance with the nondiscrimination provisions of this contract,
Metro Dade County shall impose such contract sanctions as it or the
Urban Mass Transportation Administration may determine to be
appropriate, including, but not limited to:
(a) Withholding of payments to the contractor under the contract
until the contractor complies, and/or
(b) Cancellation, termination or suspension of the contract, in
whole or in part.
(6) Incorporation of Provisions: The contractor shall include the
provisions of paragraph (1) through (6) of this section in every
subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations or directives issued
pursuant thereto. The contractor shall take such action with respect
to any subcontract or procurements as Metro Dade County or the Urban
Mass Transportation Administration may direct as a means of enforcing
such provisions including sanctions for noncompliance: Provided,
however, that? in the event a contractor becomes involved in, or is
threatened with, litigation with a subcontractor or supplier as a
result of such direction, the contractor may request Metro Dade
County to enter into such litigation to protect the interests, of
Metro bade County, and, in addition, the contractor may request the
pervioes of the Attorney General in such litigation to,p�otc �
-� , it", of the United States. y �7
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 6050- l /01-CW
ITEM: Maintenance and Repair Services of
Overhead Roll -up Doors
DEPARTMENT: Fire -Rescue and GSA
TYPE OF PURCHASE: On an as -needed contract basis until October 31, 2000,
with the option to renew for one (1) additional year.
REASON: This contract will enable the departments to maintain and
repair its overhead roll -up doors.
RECOMMENDATION: It is recommended that award be made to Best Garage
Door, Inc., awarded under Miami -Dade County Contract
No. 6050-1 /01-CW, at an annual amount not to exceed
$43,000.00. Allocating funds from Account Code Nos.
001000.280701.6.670 and 503001.420905.6.670.
7JDirector of Purchasing
W
0 Infes
Date
Award Under Dade County Contracts
98-1169
METROPOLITAN DADE uvJNTY 6,o NO. 6050-1/01-OTR-CW
EMERGENCY REPAIRS (OTHER DEPARTMENTS)
3.5 SCOPE
Provide full emergency repair and damage repair service to roll -up
doors with a four (4) hour response time for the Department.
3.6 PROCEDURES UPON ARRIVAL
An immediate assessment of the problem encountered must be
communicated to the Department within 1/2 hour of arrival at site. If
an immediate repair is not possible, an accurate projection of
expected completion time must be relayed to the Department.
The successful bidder shall be required to submit a written estimate
on each job if the cost of repairs shall exceed $300.00. The estimate
shall be based on the requirements of labor hours for each
classification (mechanic, helper), parts and material', etc. for a
specific repair job. Estimates shall be broken down by hours per
mechanic and helper and a separate price for parts and materials.
Date and time of completion of repairs shall be included. Lump sum
estimates shall not be accepted.
When an immediate repair is not possible, the overhead door must be
secured in the down position or to the greatest extent practical in
order to protect the integrity of the facility, its occupants and
contents.
Repairs that take more than 24 hours to perform must be justified.
Long duration jobs (24 hours +) in which the door cannot be lowered
and the building secured will require personnel to safeguard the
facility. These extraordinary expenses shall be borne by the
successful bidder.
In the event that a repair takes more than 24 hours to complete, twice
daily progress reports by the successful bidder will be required.
Status calls should be spaced (i.e. A.M. and P.M.) and an expected
completion time refined at each report.
If job completion extends beyond 96 hours without the departments
approval, Fire Rescue reserves the right to discharge the successful
bidder and secure three (3) competitive bids awarding the job to
another vendor. Successful bidder shall be liable for re -procurement
charges.
Page 27
98-i1fi9
Page 1 of 7
FEDERAL PROVISIONS
This Procurement is subject to a financial assistance contract between
Metropolitan Dade County (MDC) and the U.S. Department of
Transportation (DOT). By reason of such participation, the Bidder
(the terms "Bidder", "Proposer", "Contractor" and "Offeror" are used
interchangeably) is required to agree to the following provisions:
No Government Obligation to Third Parties
The Purchaser and Contractor acknowledge and agree that,
notwithstanding any concurrence by the Federal Government in or
approval of the solicitation or award of the underlying contract,
absent the express written consent by the Federal Government, the
Federal Government is not a party to this contract and shall not be
subject to any obligations or liabilities to the Purchaser,
Contractor, or any other party (whether or not a party to that
contract) pertaining to any matter resulting from the underlying
contract.
The Contractor agrees to include the above clause in each subcontract
financed in whole or in part with Federal assistance provided by FTA.
It is further agreed that the clause shall not be modified, except to
identify the subcontractor who will be subject to its provisions.
Incorporation of Federal Transit Administration (FTA) Terms
The general contract provisions include, in part, certain Standard
Terms and Conditions required by DOT, whether or not expressly set
forth in the contract provisions. All contractual provisions required
by DOT, as set forth in FTA Circular 4220.1C, dated May 1, 1995, are
hereby incorporated by reference. Anything to the contrary herein
notwithstanding, all FTA mandated terms shall be deemed to control in
the event of a conflict with other provisions contained in this
Agreement. The Contractor shall not perform any act, fail to perform
any act, or refuse to comply with any MDC requests which would cause
MDC to be in violation of the FTA terms and conditions.
Federal Changes
Contractor shall at all times comply with all applicable FTA
regulations, policies, procedures and directives, including without
limitation those listed directly or by reference in the Agreement
(Form FTA MA (2)_dated October, 1995) between Purchaser and FTA, as
they may be amended or promulgated from time to time during the term
of this contract. Contractor's failure to so comply shall constitute
a material breach of this contract.
4 98 r-1169
Page 2 off 7
Interest of Members of, or Delegates to. Congress:
No member of, or delegates to, the Congress of the United States shall
be admitted to any share or part of this contract or to any benefit
arising therefrom (41 U.S.C. 22).
Conflict of Interest:
No employee, officer, or agent of MDC shall participate in selection,
or in the award or administration of a contract if a conflict of
interest, real or apparent, would be involved. Such a conflict would
arise when:
a. The employee, officer or agent;
b. Any member of hi-s immediate family;
c. His or her partner; or
d. An organization which employs, or is about to employ any of
the above, has a financial or other interest in the firm selected for
award.
MDC's officers, employees or agents shall neither solicit nor accept
gratuities, favors or anything of monetary value from contracts,
potential contractors, or parties of subcontracts.
Program Fraud and False or Fraudulent Statements and Related Acts
The Contractor acknowledges that the provisions of the Program Fraud
Civil Remedies Act of 1986, as amended, 31 U.S.C. 3801 et sea. and
U.S. DOT regulations, "Program Fraud Civil Remedies", 49 C.F.R. Part
31, apply to its actions pertaining to this project. Upon execution
of the underlying contract, the Contractor certifies or affirms the
truthfulness and accuracy of any statement it has made, it makes, it
may make or causes to be made, pertaining to the underlying contract
or the FTA assisted project for which this contract work is being
performed. In addition to other penalties that may be applicable, the
Contractor further acknowledges that if it makes, or causes to be
made, a false, fictitious, or fraudulent claim, statement, submission,
or certification, the Federal Government reserves the right to impose
the penalties of the Program Fraud Civil Remedies Act of 1986 on the
Contractor to the extent the Federal Government deems appropriate.
The Contractor also acknowledges that if it makes, or causes to be
made, a false, fictitious, or fraudulent claim, statement, submission,
or certification to the Federal Government under a contract connected
with a project that is financed in whole or in part with Federal
t , r .; 98-1169
Page 3 of 7
assistance originally awarded by FTA under the authority of 49 U.S.C.
5307, the Government reserves the right to impose the penalties of 18
U.S.C. 1001 and 49 U.S.C. 5307(n)(1) on the Contractor, to the extent
the Federal Government deems appropriate.
The Contractor agrees to include
subcontract financed in whole or
provided by FTA. It is further
modified, except to identify the
the provisions.
Audit and Inspection of Records:
the above two clauses in each
in part with Federal assistance
agreed that the clauses shall not be
subcontractor who will be subject to
The Contractor agrees that-MDC, the Comptroller General of the United
States, or any of their duly authorized representatives, shall, for
the purpose of audit and examination be permitted to'inspect all work,
materials, payrolls, and other data and records with regard to the
project, and to audit the books, records, and accounts with regard to
the project. Further, Contractor agrees to maintain all required
records for at least three years after MDC make final payments and all
other pending matters are closed.
Energy Conservation:
Contractor agrees to comply with mandatory standards and policies
relating to energy .efficiency which are contained in the State energy
conservation plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C. Section 6321 et seq.).
Recycled Products/Recovered Materials
The contractor agrees to comply with all the requirements of Section
6002 of the Resource Conservation and Recovery Act (RCRA), as amended
(42 U.S.C. 6962), including but not limited to the regulatory
provisions of 40 CFR Part 247, and Executive Order 12873, as they
apply to the procurement of the items designated in Subpart B of 40
CFR Part 247.
Clean Air
The Contractor agrees to comply with all applicable standards, orders,
or requirements issued pursuant to the Clean Air Act, as amended, 42
U.S.C. 7401 et sea. The Contractor agrees to report each violation to
the Purchaser and understands and agrees that the Purchaser will, in
turn, report each violation as required to assure notification to FTA
and the appropriate EPA Regional Office.
98-1169
Page 4 of 7
The Contractor also agrees to include these requirements in each
subcontract exceeding $100,000 financed in whole or in part with
Federal assistance provided by FTA.
'I
Clean Water
The Contractor agrees to comply with all applicable standards, orders
or regulations issued pursuant to the Federal Water Pollution Control
Act, as amended, 33 U.S.C. 1251 et seer. The Contractor agrees to
report each violation to the Purchaser understands and agrees that the
Purchaser will, in turn, report each violation as required to assure
notification to FTA and the appropriate EPA Regional Office.
The Contractor also agrees to include these requirements in each
subcontract exceeding $100,000 financed in whole or in part with
Federal assistance provided by FTA.
Cargo Preference:
The Contractor agrees:
1. To use privately owned United States -Flag commercial vessels to
ship at least 50 percent of the gross tonnage (computed
separately for dry bulk carriers, dry cargo liners, and tankers)
involved, whenever shipping any equipment, materials, or
commodities pursuant to the underlying contract•to the extent
such vessels are available at fair and reasonable rates for
United States -Flag commercial vessels.
2. To furnish within twenty (20) working days following the date of
loading for shipments originating within the United States, or
within thirty (30) working days following the date of loading for
shipment originating outside the United States, a legible copy of
a rated, "on -board" commercial ocean bill -of -lading in English
for each shipment of cargo described in the preceding paragraph
to the Division of National Cargo, Office of Market Development,
Maritime Administration, 400 Seventh Street S.W., Washington,
D.C. 20590, marked with appropriate identification of the
Project, and to MDC (through the prime Contractor in the case of
sub -contracts bill -of -lading).
3. To include these requirements in all subcontracts issued pursuant
to this contract when the subcontract may involve the transport
of equipment, material, or commodities by ocean vessel.
s
�' 9g 1169
Page 5 of 7
Certification Regarding Debarment, Suspension and Other Responsibility
Matters - Lower Tier Covered Transactions (Third Party Contracts equal
to or over $100,000)
Instructions for Certification
1. By signing and submitting this bid or proposal, the prospective
lower tier participant is providing the signed certification set out
in "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower tier Covered Transaction" in Exhibit
FED-DB1.
2. The certification in this clause is a material representation of
fact upon which reliance was placed when this transaction was entered
into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition
to other remedies available to the Federal Government, MDC may pursue
available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate
written notice to MDC if at any time the prospective lower tier
participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended,"
"ineligible," " lower tier covered transaction," "participant,"
"persons," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and
Coverage sections or rules implementing Executive Order 121549 [49 CFR
Part 29]. You may contact MDC for assistance in obtaining a copy of
these regulations.
5. The prospective lower tier participant agrees by submitting this
proposal that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized in writing by MDC.
6. The prospective lower tier participant further agrees by
submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower- Tier Covered Transaction", and the
certification form, without modification, in all lower tier covered
transactions and --in all solicitations for lower tier covered
transactions.
98-1169
Page 6 of 7
7. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the
Nonprocurement List issued by U.S. General Service Administration.
8. Nothing contained in the foregoing shall be construed to require
establishment of system of records in order to render in good faith
the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of
business dealings.
9. Except for transactions authorized under Paragraph 5 of these
instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to all remedies
available to the Federal Government, MDC may pursue available remedies
including suspension and/or debarment.
"Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transaction"
(1) The prospective Lower Tier Participant certifies, by
submission of this bid or proposal, that neither it nor its
"principals" as defined at 49 C.F.R. 29.105(p) is presently
debarred, suspended, proposed for debarment, declared ineligible,
or, voluntarily excluded from participation in this transaction by
any Federal department or agency.
(2) If the prospective Lower Tier Participant is unable to
certify to the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
Lobbvina Certification and Disclosure Statements:
In accordance with 31 U.S.C. 1352, and U.S. DOT regulations, "New
Restrictions on Lobbying," 49 C.F.R. Part 20, the Contractor must have
provided a certification to -the Procuring Agency that the Contractor
has not and will not use Federal appropriated funds to pay any person
or organization to influence or attempt to influence an officer or
employee of any Federal department or agency, a member of Congress,
officer or employee of Congress, or an employee of a member of
E
`. 98-1169
Page 7 of 7
Congress in connection with obtaining any Federal contract, grant or
any other award covered by 31 U.S.C. 1352. See "Lobbying
Certification," (Exhibit FED-LB1).
Buy America Provision:
This procurement is subject to the Federal Transit Administration Buy
America Requirements in 49 U.S.C.5323(j)(1), Section 165(a) of the
Surface Transportation Assistance Act of 1982, as amended, and the
applicable regulations in 49 CFR Part 661. Section 165(a) of the
Surface Transportation Act of 1982 permits FTA participation on this
contract only if steel, iron, and manufactured products used in the
contract are produced in the United States.
A Buy America Certificate, in the format attached hereto as Exhibit
FED-BY1 or FED-BY2 must be completed and submitted with the bid. A
bid which does not include one of the certificates will be considered
non -responsive.
A waiver from the Buy America Provision (must complete Exhibit
FED-BY2) may be sought by MDC if grounds for the waiver exist.
98-1169
CITY OF MIAMI OFFICE OF THE CPI _ LERK
BID SECURITY LIST
BID ITEM: Apparatus Bay Doors
BID NO.: 97-98-032
February 11, 1998 11:00 a.m.
DATE BID(S) OPENED: TIME
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
Overhead Odor of Self
See attached b
d
Best Garage1pber, Inc.
;* ~ 3 of (� n
r,, etoe o � y of
er.9
.;. i..Ft
ti... L.i Y
^r
a f r..�.
.Q
/
All
received
Perso eiving id(s)
PURCHASING UEPARTMENT
(City Department)
SIGNED -
Deputy City Clerk
( fs) envelopes on behalf
on
(Date)
of
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-025 Purchase one (1) 1998 Cushman Off -Road Houlster, 898469 Model or
equal for the Department of Fire Rescue.
OPENING DATE: 10:00 A.M. FEBRUARY 11, 1998
BID NO.97-98-032 Furnishing all labor, materials, and equipment necessary for the
purchase, assembly and installation of apparatus bay doors for the
Department of Fire Rescue.
OPENING DATE: 11:00 A.M. FEBRUARY 11, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO.4298 & 4299
=-G:39
ri
Z9_.
D �
1V
F— _.
.1
City of Miami
;REQUISITION FOR ADVERTISEMENT
P, e,
This number 'must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with this reouisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Tye of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c
< �.
-c
'
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
1
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
utb i m su v ivn: wnne - LUS.A.; canary - uepartment