HomeMy WebLinkAboutR-98-1168J-98-1162
11/23/98
RESOLUTION NO. e3
A RESOLUTION APPROVING THE PROCUREMENT OF
WELDING GASES AND LIQUID OXYGEN FROM PRAXAIR
DISTRIBUTION SOUTHEAST LLC, AWARDED UNDER
MIAMI-DADE COUNTY CONTRACT NO. 0844-3/03-OTR-
CW, ON AN AS -NEEDED CONTRACT BASIS UNTIL JUNE
30, 2000, WITH THE OPTION TO EXTEND FOR THREE
(3) ADDITIONAL ONE-YEAR PERIODS, FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, AT AN ANNUAL AMOUNT NOT TO
EXCEED $10,000.00; ALLOCATING FUNDS THEREFOR
FROM ACCOUNT CODE NO. 509000.420901.6.702.
WHEREAS, the Department of General Services Administration
is responsible for the maintenance of the City's fleet of heavy
equipment; and
WHEREAS, the heavy equipment garage performs welding repairs
on equipment on a regular basis; and
WHEREAS, welding supplies and oxygen are necessary to
continue the performance of equipment repairs; and
WHEREAS, funds are available from Account Code No.
DEC 0 8 1998
Rwolufim Na
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509000.420901.6.702; and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the procurement of welding
gases and liquid oxygen from Praxair Distribution Southeast LLC,
awarded under Miami -Dade County contract, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of welding gases and liquid
oxygen from Praxair Distribution Southeast LLC, awarded under
Miami -Dade County Contract No. 0844-3/03-OTR-CW, on an as -needed
contract basis until June 30, 2000, with the option to renew for
three (3) additional one-year periods, for the Department of
General Services Administration, at an annual amount not to
exceed $10,000.00 is hereby approved, with funds therefor hereby
allocated from Account Code No. 509000.420901.6.702.
Section 3. This Resolution shall become effective
2 98-1168
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 8th day of December , 1998.
JOE CAROLLO, MAYOR
1n accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
it legislation by signing it in the designated place proviclera, satd leg�?,'atborY �-'Ow
beomes effective with the elapse of ten (10) days om the date of Com icn action
ATTEST: regarding same, without the Mayor ere to.
Wa oeman, City Clerk
WALTER J. FOEMAN
CITY CLERK
r nnnnSnzn/eq)'I'O FO AND CORRECTNESS : e%
ATTORNEY
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l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
if the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
3 98-1168
CITY OF MIAMI, FLORIDA CA=8
INTER -OFFICE MEMORANDUM
TO:
The Honorable Mayor and DATE: NOV 3 O 1998 FILE:
Members of the City Commission
SUBJECT: Resolution Authorizing
the Purchase of Oxygen/
Acetylene Bottle and
FROM: Donald H. Warshaw REFERENCES: Welding Supplies
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached
Resolution authorizing the purchase of oxygen/acetylene bottle and welding supplies,
utilizing existing Miami -Dade County Contract No. 0844-3/03, on an as needed basis, in
an estimated annual amount not to exceed $10,000, through June 30, 2000, with option
to extend for three (3) additional one (1) year periods, under the same terms and
conditions, for the Department of General Services Administration. Further authorizing
an award to Proxair Distribution Southeast, non-minority/non-local vendor, located
at150 Tequesta Drive 4205, Tequesta, Florida 33469. Funds are available from the FIB
'99 Heavy Equipment Garage, Account Code 509000.420901.6.702.
BACKGROUND:
The Department of General Services Administration is responsible for the
maintenance of the City's fleet of heavy equipment. The Heavy Equipment Garage
performs welding repairs on equipment on a regular basis. This contract shall allow for
the purchase of welding supplies.
The use of the existing Miami -Dade County Contract is beneficial since it allows
for the department to take advantage of volume pricing. The purchase of welding
supplies by Purchase Order on an individual purchase basis, would result in a greater
operating expense.
DHWJAP/eh
GSA/MePurchOxyg.doc
98-1168
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Donald H. Warshaw October 26, 1998
70 : DATE: FILE
City Manager
SUBJECT: Budget Authorization to
Purchase Oxygen /Acetylene
Bottle and Welding Supplies
FROM: ascual, Director REFERENCES:
General Services Administration
ENCLOSURES:
The Department of General Services Administration has verified with the Office of
Budget and Management Analysis that funds are available in the amount of $10,000,
from the FY'99 Heavy Equipment Garage, Account Code 509000.420901.6.702.
Budgetary Review and Approved By:
.L
Dipak Parekh, Director
Office of Budget and Management Analysis
DHW JAP/eh
GSA/MePurchOxyg2.doc
Date: 3 Zf JO
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98-1168
C O N T R A C T
BID NO.: 080-3/03-OTR-CW
Welding Gases and Liquid Oxygen
CONTRACT PERIOD: 7/1/98 thru 6/30/00
COMMODITY CODE: 430-92
AWARD SHEET
AWARD BASED ON MEASURES: Yes ( ) No (x ):
PART #1: VENDORS AWARDED
(Previous Bid No. 0844 & 4876)
OTR YEARS: Three (3)
( )Set Aside ( )Bid Preference ( )Goal
( )BBE ( )HBE ( )WBE owned firms
( ) Local Preference ( ) CSBE Level
( ) Prevailing Wages (Reso. 90-143)
F.E.I.N.:
582336369
VENDOR:
Praxair Distribution Southeast LLC
STREET:
150 Tequesta Drive, Suite 205
CITY/STATE/ZIP:
Tequesta, F1. 33469
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
As required
PHONE:
(561) 746-4900
FAX:
(561) 746-0042
CONTACT PERSON:
Thomas Martin
PART #2: ITEMS AWARDED
See Attached
PART #3: AWARD INFORMATION
( )BCC (x )PMD AWARD DATE: 6/25/98 AGENDA ITEM #: n/a
BIDS & CONTRACTS RELEASE DATE: 6/25/98 OTR YEAR: n/a
ADDITIONAL ITEMS ALLOWED: Based on Price Lists
SPECIAL CONDITIONS: 6ylinder price shall be quoted on the basis of (30) days free
usage, with demurrage charges to be assessed daily from the thirty-first day on.
TOTAL CONTRACT VALUE: $461,450.00
MODIFIED CONTRACT VALUE: $n/a
98-1168
WELDING GASES
FIRM NAME: Praxair Distribution Southeast LLC
1. a. Oxygen: "K" type cylinders, USP Per
approved ........................... $ .0148 Cu. Ft.
State cylinder size being
Bid: 256 cu. ft./cyl.
Per
b. Oxygen - small size cylinders...... $ .0150 Cu. Ft.
State cylinder size being
Bid: 125 cu. ft./cyl.
Per
2. a. Acetylene ......................... $ .094 Cu. Ft.
State cylinder size being
Bid: 145 cu. ft./cyl.
Per
b. Acetylene - small size cylinders .... $ .100 Cu. Ft.
State cylinder size being
Bid: 85 cu. ft./cyl.
Per
3. Argon Gas ......................... $ .0459 Cu. Ft.
State cylinder size being
Bid: 336 cu. ft./cyl.
Per
4. Arcox Gas ......................... $ .0459 Cu. Ft.
r_ State cylinder size being
Bid: 356 cu. ft./cyl.
Per
5. CO2 Gas - small cylinders.......... $ .1078 lb.
State cylinder size being
Bid: 50 lbs/cyl.
Per
6. Nitrogen, dry process 280........... $ .0194 Cu. Ft.
State cylinder size being
Bid: 304 cu. ft./cyl.
98-1-168
7.
A. Prices given are quoted with Cylinder
Demurrage Terms to apply as follows:
Cylinders will be loaned free for (30)
thirty days; thereafter $ .120
per day per cylinder demurrage charge
will apply.
B. Charge for lost cylinders: 130.00 Each.
LOX by Tank Truck as Specified $ .2955 / gallon
98-1168
METROPOLITAN DAL._ COUNTY, FLORIDA ��/�
METRO DADS v
d
STEPHEN P. CLARK CENTER
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
SUITE 2350
Ill N.W. 1st STREET
MIAMI. FLORIDA 33128-1989
(305) 375-5289
ADDENDUM NO. 1
April 17, 1998
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: BID NO. 0844-3/03-OTR-CW
BID OPENING DATE: April 22, 1998
This Addendum is and does become a part of Bid No. 0844-3/03-OTR-CW
entitled: Welding Gases and Liquid Oxygen for Various County Departments.
Please note the following change(s):*
*Correct Section 3.0, Paragraph 3.5, to read as follows:
The industrial grade liquid oxygen shall be a minimum guaranteed purity
99.5%, less than 0.5% inert ingredients, 80 degrees F. dew point or lower,
industrial grade "B" LOX.
*Correct Section 3.0, Paragraph 3.6, second and third locations listed to
read as follows:
Four (4) each 15,000 gal. tanks
*Correct Section 3.0, Paragraph 3.7,.to read as follows:
...and one gallon of LOX @ 70° equal 115.1 standard cubic feet.
*Section 4.0, Item number 7. should read as follows:
r
NUMBER OF YEARS DISTRIBUTING LOX:
ALL OTHER INFORMATION REMAINS THE SAME
METROPOLITAN DADE COUNTY
�wb
William 13arviso, CPPB
GSA Procurement Management Division
W i;
B I D NO �844-3/03-OT R-CW
OPENING: 2:00 P.M. Wcdnesday
DATE: April 22, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
WELDING.GASES AND LIQUID OXYGEN FOR VARIOUS DADE COUNTY
DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO
RENEW FOR THREE (3) ADDITIONAL YEARS ON A YEAR BY YEAR BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALK-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS & SUPPLIERS
FOR INFORMATION CONTACT:
(305) 375-3507
N/A
N/A
N/A
SEE SECTION 2.0, Para. 2.11
N/A
SEE SECTION 2.0, Para. 2.2
N/A
N/A
N/A
N/A
N/A
N/A
N/A
WILLIAM GARVISO, CPPB
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
98-1168
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each Bid Proposal submitted to the CLERK OF THE BOARD will have_ the
following information clearly marked on the face of the envelope:
> Bidder's name and return address > Bid Number
> Opening date of Bid > Title of the Bid
Failure to include this information may result in your Bid not being considered.
The Bidder will submit each Bid Proposal, consisting of one original and three copies
and any attachments in one envelope.
Bid responses submitted at the same time for different Bid Solicitations shall be placed
in separate'. envelopes and each envelope shall contain the information previously
stated. Failure to comply with this requirement may result in the Bid from being
considered.
THE RESPONSIBILITY FOR OBTAINING AND SUBANiTTTING A BID TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND
DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE
BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED
BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S.
MAIL, OR CAUSED BY ANY OTHER OCCURRENCE. ANY BID
RECEIVED AFTER THE DATE AND T131E STATED IN THE INVITATION
TO BID WILL NOT BE OPENED AND WILL NOT BE CONSIDERED.
This Bid shall be submitted to the following address:
CLERK OF THE BOARD
Stephen P. Clark Center
III N.W. 1st Street, 17th Floor. Suite 202
Miami, Florida 3312&1983
It is the policy of Metropolitan Dade County to comply with all requirements of the
Americans with Disabilities Act (A.D.A). For .k.D. A. complaints call (305) 375-3566.
The Bidder recommended for award shall be required to complete an A.D.A. affidavit
in accordance with Resolution R-385-95 pricr to the award of a Bid Solicitation.
Failure to complete the affidavit as required may result in the rescinding of the
recommendation for award.
98-1168
a:boili-15 doc D.. 1
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
The term `Bid" shall refer to any offer(s) submitted in response to this Bid
Solicitation.
The term "County" shall -refer to Metropolitan Dade County.
The term "Bidder" shall refer to anyone submitting a Bid in response to this Bid
Solicitation.
The term "Contractor" or "Successful Bidder" shall refer to the Bidder receiving an
award as a result of this Bid Solicitation.
The term `Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to
this Bid Solicitation, as approved by the County in accordance with Administrative
Order 3-2 and any purchase order or change order issued by the GSA Procurement
Management Division.
The term "GSA' shall refer to Dade County's General Services Administration
Department.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the Bidder to become thoroughly familiar
with the Bid requirements and all terms and conditions affecting the
I
erformance of this Bid Solicitation. Pleas of ignorance by the Bidder
of conditions that exist, or that may exist will not be accepted as a basis
for varying the requirements of the County, or the compensation to be
paid to the Successful Bidder.
(2) The Bidder is advised that this Bid Solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and
all other applicable 'County Ordinances and/or State and Federal
Statutes. Where conflicts exist between this Bid Solicitation and these
legal requirements, the higher authority shall prevail.
a:boi15-15. doc I Rev. 6/ 13/97
B. Additional Information/Addenda
(1) Request for additional information, explanation, clarification or
interpretation must be made in writing to the GSA Procurement
Management Division contact -person identified on the cover page 'of
this Bid Solicitation. The request shall be received by GSA
Procurement Management Division no later than fourteen (14) working
days prior to the Bid opening date. Any request received after that
time may not be reviewed for inclusion in this Bid Solicitation. The
request- shall contain the requester's name, address, and telephone
number. If transmitted by facsimile, the request shall also include a
cover sheet, with the sender's facsimile number.
(2) GSA Procurement Management Division will issue a response to any
inquiry as it deems necessary, by written addenda, issued prior to the
Bid opening date. The Bidder shall not rely on any representation,
statement or explanation other than those made in this Bid Solicitation
document or in any addenda issued. Where there appears to be a
conflict between this Bid Solicitation, and any addenda issued, the last
addendum issued will prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda and
substitute Bid Proposal Forms. The Bidder shall verify with the GSA
Procurement Management Division contact person, prior to submitting
a Bid, that all addenda have been received. If applicable, the Bidder is
required to submit the substitute Bid Proposal Forms and acknowledge
the number of addenda received as part of this Bid Solicitation, by
completing and signing the attached Addenda Acknowledgment Form.
C_ Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the
,Bid Proposal Section, or any addendum issued, the order of precedence
shall be: the last addendum issued, the Bid Proposal Section, the
Technical Specifications, the Special Conditions, and then the General
Terms and Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price for Bid evaluation purposes.
g8_jis8
b. The Bidder is required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this Bid
Solicitation. 'If no prompt payment discount is being offered, the
Bidder shallenter zero (0) for the percentage discount to indicate
no discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms will be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARATION AND SUBMISSION OF BID
A. P=aration/Submission
(1) The Bid Proposal Form shall be used when submitting a Bid.' Use of
any other form shall result in the rejection of the Bidder's Proposal.
(2) The Bid will either be typed or completed legibly in ink. The Bidder's
authorized agent will sign the Bid Proposal Form in ink, and all
'corrections made by the Bidder will be initialed in ink by the authorized
agent. The use of pencil or erasable ink or failure to comply with any
of the foregoing may result in the rejection of the Bid.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County will consider additional Bid Proposal(s) from the same
Bidder for the same Bid Solicitation, provided that; (a) the additional
Bid(s) offer a different product and/or level of service that meets or
exceeds this Bid Solicitation requirements; (b) .the Bidder completes a
separate Bid Proposal Form for each Bid and shall mark "Alternate
Bid(s)" on the first page. Failure to comply with the foregoing may
result in the rejection of the additional Bid(s).
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(6) The Bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the Bidder, in
conjunction with this Bid Solicitation shall be subject to the Florida
State Sales Tax, in accordance with Section 212.08 of Florida Statutes,
amended 1970, and all amendments thereto, shall be borne solely by the
Bidder. When the materials and/or supplies are not manufactured by
the Bidder, taxes must be incorporated in the Bid price, not as a
separate item. When materials and/or supplies are manufactured by the
Bidder and are not for resale, the County is exempt. QQ
9—'7
x boiI5-15. doc 3 Rev. 6113/97
The County may be subject to applicable taxes on goods purchased for
the purpose of resale. Upon request, the County will provide a tax
exemption certificate, if applicable.
Any special tax requirements -Rill be .specified either in the Special
Conditions or in the Technical Specifications.
(7) Any telegraphic or facsimile Bid will not be. considered.
(8) The Bidder shall incorporate in their Bid price all costs related to this
Bid Solicitation.
(9) The apparent silence of the specifications and. any addenda regarding
any details or the omission from the specifications of a' detailed
description, concerning any point shall be regarded as meaning that only
the best commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this Bid Solicitation.
B. Vendor Registration
Dade County requires the Bidder to complete a registration application
with GSA Procurement Management Division. The Bidder must be
registered to be recommended for any contract award: To register, or
for assistance in registering, contact (305) 375-5287.
C. Criminal Conviction Disclosure
Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten (10) years and
any corporation, partnership, joint venture or other legal entity having
an officer, director, or executive who has been convicted of a felony
during the past ten (10) years shall disclose this information prior to
entering into a Contract with or receiving funding from the County."
.Forms are available from GSA Procurement Management Division.
D. Sworn Statement on Public Entity Crimes
Pursuant to Paragraph 2(a) of Section 287.133., Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid
on a Bid Solicitation to provide goods and/or services to a public
entity, may not submit a Bid on a Bid Solicitation with a public entity
for construction or repair of a public building or public work, may not
submit a Bid on leases of real property to a public entity, may not be
awarded or perform work as a Contractor or, supplier, or
subcontractor or consultant under a Bid Solicitation with any public
entity, and may not transact business with any public entity in excess of
98-1168
the threshold amount provided in Section 287.017, for CATEGORY
TWO ($10,000.00) for a period of thirty-six (36) months from the date
of being placed -on the convicted vendor list."
E. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 111
N.W. 1st Street, Suite 1710, Miami, FL '33128, Phone:. (305) 3.75-
4132.
F. Business Activity With and Travel To Cuba
Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96
as implemented by Administrative Order 3-12, which restricts
purchases from a firm conducting business with Cuba, and restricting
travel to Cuba by the Successful Bidder, respectively, the Bidder shall
.be required to complete a Cuba affidavit prior to the award of this Bid
Solicitation. Failure to complete the affidavit, may result in the
rejection of the Bidder's Proposal and/or rescinding of the
recommendation for award.
G. Collection of Fees. Taxes and Parking Tickets
By acceptance of this Contract, the Successful Bidder acknowledges
compliance with the procedures contained in Section 2-8.1 (c) of the
Code of Metropolitan Dade County, and as amended by Ordinance 96-
178, which requires that all delinquent and currently due fees, taxes and
parking tickets have been paid. To verify or satisfy all delinquencies
and currently due fees, taxes and parking tickets, contact the Dade
County Tax Collector's Division at (305) 375-5762.
H. Antitrust Laws
By acceptance of this Contract, the Successful Bidder complies with all
antitrust laws of the United States and the State of Florida, in order to
protect the public from restraint of trade which illegally increases
prices.
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the Bidder to a Bid shall be submitted to the
CLERK OF THE BOARD prior to the time and date set for Bid
opening. The Bidder shall submit the new Bid Proposal Form and a
letter, on company letterhead, signed by an authorized agent of the
Bidder stating that the new submittal supersedes the previously _ c
R
xboi15-15.doc 5 ``ev.6/13/97 [�
submitted Bid Proposal. The sealed envelope shall contain the same
information as required for submitting the original Bid. In addition, the
envelope shall contain a statement that this Bid replaces the previously
submitted Bid. No modifications of a Bid shall be accepted after the
Bid has been opened.
B. Withdrawal of a Bid
A Bid shall be irrevocable unless the Bid is withdrawn as provided -
herein. A Bid may be withdrawn only by written letter received by the
CLERK OF THE -BOARD prior- to the Bid opening date. A Bid may
also be withdrawn ninety (90) days after the Bid was opened and prior
to award, by submitting a letter to the contact person identified on the
front cover of this Bid Solicitation. The withdrawal letter must be on
company letterhead and signed by an authorized agent of the Bidder.
1.5 EVALUATION OF A BID
A. Reiection of Bid
(1) The County may reject any Bidder's Proposal and award to the next
lowest responsivelresponsible. Bidder or,
The County may reject and re -advertise for all or any part of this Bid
Solicitation, whenever it is deemed in the best interest of the County.
The County shall be the sole judge of what is in its "best interest."
(2) The County may reject any Bid if prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated
budget for this Bid Solicitation or;
If the Bidder take exceptions to or modifies the terms and conditions of
this Bid Solicitation. The County shall be the sole judge of what is "fair
and reasonable."
B. Elimination from Consideration
This Bid Solicitation shall not be awarded to any person or firm which
is in arrears to Dade County upon any debt, taxes, or Contract which is
defaulted as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or
irregularities in this Bid Solicitation.
98-1168
a'boi15-15 rinr
D. Demonstration of Competency
(1) A Bid will only be considered from a firm which is regularly engaged in
the business of providing the goods and/or services required by this Bid
Solicitation. The Bidder must he able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods
and/or services if awarded this Bid Solicitation.
(2) The County may conduct a pre -award inspection of the Bidder's site or
hold -a -pre-award qualification hearing to' determine if the Bidder
possesses the requirement as outlined in the above paragraph, and is
capable of performing the requirement of this Bid Solicitation. The
County. may consider any evidence available regarding the financial,
technical and other qualifications and abilities of the Bidder, including
past performance (experience) with the County or any other
governmental entity in making the award.
(3) The County may require the Bidder to show evidence that they have
been designated as an authorized representative of a manufacturer,
supplier and/or distributor, if required by this Bid Solicitation.
(4) Dade County reserves the right to audit all records pertaining to and
resulting from any award from this Bid Solicitation, financial or
otherwise.
E. Copy of Bid Tabulation
The Bidder who desires to receive a copy of the- Bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope
and postage is a must depending on the amount of information
involved) when submitting its Bid Proposal. Bid results will not be
given out by telephone or facsimile.
1.6 AWARD OF BID SOLICITATION
A. Contract
This Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order (if issued), and a change order (if
applicable), constitute the entire Contract.
B. Tie Bid
Any tie Bid will be decided by the Director of Procurement or
designee, and according to Ordinances Nos. 94-166 and 96-26 and
Resolution No. 50-96, when applicable.
a.boi15-15.doc 7 Rev. 6/13/97
C. Additional Information
The award of this Bid Solicitation may be preconditioned on the
subsequent submission of other documents, as specified in the Special
Conditions or Technical Specifications. The Successful Bidder shall be
in default of its contractual obligation if such documents are not
submitted in a timely manner and in the form required by . the County.
Where the Successful Bidder is in default of the contractual
requirements, the County, through action taken by GSA Procurement
Management Division, may rescind the award.
D. Term of Contract
The term of this Bid solicitation shall be specified on one ' of three
documents; issued to the Successful Bidder. These documents may
either be this Bid Solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this Contract for
up to ninety (90) calendar days beyond the stated Contract term. The
County shall notify the Successful Bidder in writing of such extensions.
Additional extensions over the first ninety (90) day extension may
occur, if, the County and the Successful Bidder are in mutual
agreement of such extensions. If this
F. Warranty
Any implied warranty granted under the Uniform Commercial Code
shall apply to all goods purchased under this Bid Solicitation.
G. Estimated Quantities
Estimated quantities or estimated dollars, if provided, are for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the Contract period. The County is not
obligated to place any order for a given amount subsequent to the
sward of this Bid Solicitation. Estimates are based upon the County's
actual needs and/or usage during a previous Contract period. Said
estimates may be used by the County for purposes of determining the
low Bidder meeting specifications.
H. Non -Exclusive Contract
00
Although the purpose of this Bid Solicitation is to secure a Contract
that can satisfy the total needs of the County or of a specific County
agency, it is hereby agreed and understood that this Bid Solicitation
does not constitute the exclusive rights of the Successful Bidder to GO
receive all orders that may be generated by the County in conjunction
with this Bid Solicitation. In addition, any and all commodities,
equipment, and service required by the County in conjunction with
construction projects are solicited under a distinctly different bid
process and shall -not be purchased undef the terms, conditions and
awards rendered under this Bid Solicitation, unless such purchases are
determined to be in the best interest of the County.
I. Local Preference
The award of this Bid Solicitation is subject to Ordinances Nos. 94-166
and .96-26 and -Resolution -No' 50-96; which, except where federal or
state law mandates to the contrary, allow preference to b6 given to a
local business in the amount of one and one-half percent (1:5%) for
Dade County and one percent (1%) for Broward County of the Bid
Proposal price. For the.purposes of the applicability of this Ordinance,
"local business" means the Bidder has its headquarters located in
Metropolitan Dade or Broward Counties or has a place of business
'located in Metropolitan Dade or Broward Counties at which it will
produce, distribute and/or perform a substantial portion of the goods
and/or services to be purchased.
K. Limited Contract Extension
Any specific work assignment which commences prior to the
termination date of the Contract and which will extend beyond the
termination date shall, unless terminated by mutual written agreement
by both parties, continue until completion at the same prices, terms and
conditions as set forth in this Bid Solicitation.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for Contract award or rejection
of all Bids, in accordance with the procedures contained in Sections 2-8.3 and
2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances
Nos. 95-201 and 95-126, and as established in Administrative Order 3-21.
r
A. Bid Award Over $500,000.00
This Bid award recommendation will be in writing, signed by the
Director of GSA Procurement Management Division or designee and
filed with the Clerk of the Board. The Bidder shall have ten (10)
business days after the filing of an award recommendation to file a
written protest with the Clerk of the Board. As a condition of initiating
a protest of award recommendation, the Bidder shall post at the time of
filing a Surety Bond ( cashier's check or money order ) in the amount
of $500.00 payable to the Board of County Commissioners. Failure to
file the proper Bond at the time of filing the protest, will result in
denial of the protest. If, the Hearing Examiner's ruling is in favor c
a:boi15-15.doc 9 Rev. 6/13/97
of the County's recommendation, the Bidder's Bond will be
forfeited and the County will seek all costs and attorney's fees.
B. Bid Award Over $25.000.00 but'less than $500,000.00
This Bid award recommendation will be posted by 9:00 AM., every
Monday in the lobby of the Stephen P. Clark Building. It shall be the
responsibility of the Bidder to monitor such Bulletin Board after the
Bid opening to ascertain that a recommendation for award has been
made. In addition, the Bidder can call the Bid Award Line at (305)
375-4724 or (800) 510-4724, or contact the person identified on the
cover page of this Bid Solicitation. The. Bidder shall have. five
business (5) days after the posting of an award recommendation to file
a written protest with General Services Administration. Procurement
Management Division or the using department awarding this Bid
Solicitation. The Bidder shall post at the time of filing, a Surety Bond
( cashier's check or money order ) in the amount of S500.00 payable to
General Services Administration. Procurement Management Division
or the using department awarding this Bid Solicitation. Failure to
submit the proper Bond at the time of filing the protest, will result
in denial of the protest. If, the County's recommendation prevails,
the Bidder's Bond will be forfeited and the County will seek all
costs and attorney's fees.
C. Bid Award of $25 000.00 or less
This Bid award recommendation is final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS.
A. Rules, Regulations, Licensing Requirements
The Successful Bidder shall comply with all laws and regulations
.applicable to the goods and/or services contained in this Bid
Solicitation. The Bidder is presumed to be familiar with all Federal,
State and local laws, ordinances, codes and regulations that may in any
way affect the goods and/or services offered.
B. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions -or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution 4..i
No. R738-92.
I.
(2) All goods furnished shall be fully guaranteed by the Successful Bidder
against factory defects and workmanship. Any defects which may
occur within the period of the manufacturer's • standard and/or any
implied warranty shall be corrected by the Successful Bidder at no
expense to the County. The standard manufacturer's warranty may be
superseded by the Special Conditions.
C. Subcontracting
(1) Unless otherwise specified in this Bid Solicitation, the Successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the County. The ability to subcontract may be
further limited by the Special Conditions. , Subcontracting without the
.prior consent of- the -County may -result in termination of this Bid
Solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The Successful
Bidder is advised that when a subcontractor is utilized to fulfill the
terms and conditions of this Bid Solicitation, Dade County Resolution
No. 1634-93 will apply to this Bid Solicitation. This resolution
requires the Successful Bidder to file quarterly reports as to the amount
.of Contract monies received from the County and the amount that have
been paid by the Successful Bidder directly to certified Black, Hispanic
and Women -Owned businesses, performing part of this Bid Solicitation
work. Additionally, the listed businesses are required to sign reports,
verifying their participation in this Bid Solicitation work and their
receipt of such monies. The requirements of this resolution shall be in
addition to any other reporting requirements by Federal, State or local
laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the Successful Bidder shall obtain
consent of the County prior to utilizing the subcontractor. All actions
of any subcontractor are the sole responsibility of the Successful
Bidder.
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
T
D. Assignment
The Successful Bidder shall not assign, transfer, or otherwise dispose
of this Contract, including any rights, title or interest therein, or their
power to execute such Contract to any person, company, or
corporation without the prior written consent of the County.
E. Delivery
Unless otherwise specified in this Bid Solicitation, prices quoted shall
be F.O.B. Destination with freight included in the proposed price.
!.8-1. 68
a:boi15-15. doc 11 Rev. 6/ 13/97
F. Fmvloyee Is the Responsibility of the Successful Bidder
The employee of the Successful Bidder shall be considered to. be, at all
times, employee of the Successful Bidder under its sole direction and
-not an employee or agent of the County. The Successful Bidder shall
supply a competent and physically capable employee. The County may
require the Successful Bidder to remove an employee it deems
unacceptable. Each employee shall wear proper identification.
G. Indemnification of County by the Successful Bidder
The Successful Bidder shall indemnify and hold harmless -the County
and its- officers, employees, ' agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and 'costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits causes
'%of actions or proceedings of any kind or nature arising out of, relating
to or resulting from the performance of the Agreement by the
Successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The Successful Bidder shall pay all claims
and losses in connection therewith, and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County,
where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue thereon. The
Successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
Successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
H. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc.
shall be protected against damage or interrupted services at all times by
the Successful Bidder during the term of this Contract. The Successful
Bidder shall be held responsible for repairing or replacing property, to
the satisfaction of the County, which is damaged by reason of the
Successful Bidder's operation on County property.
1.9 MODIFICATION OF THE CONTRACT
The Contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the Contract,
purchase order, change order or award sheet, as appropriate.
98-1168
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this Contract without
cause by providing the Successful Bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the Successful Bidder shall not
incur any additional costs under this Contract. The County shall be
liable only for reasonable costs incurred by the Successful Bidder, as
determined by. the County, regardless of the -method of payment
required 'by this Contract. The County shall be the sole judge of
"reasonable costs."
B. Termination for Default
The County may terminate this Contract upon the failure of the
•• . Successful Bidder to comply with any provision and/or requirements
of this Contract. The County's decision not to take action upon
failure of the Successful Bidder to perform shall not be construed as a
waiver of the ability of the County to take additional action at a later
date and time. The County shall also have the ability to place the
Successful Bidder on probation and/or terminate any portion of this
Contract. The date of termination shall be stated in a written notice to
the Successful Bidder.
In the event the Successful Bidder is terminated for default, the County
reserves the right to re -procure the goods and/or services from the next
lowest responsive responsible Bidder or re -solicit the goods and/or
services. The County may further charge the Successful Bidder any
differences in cost between the Successful Bidder's price and the re -
awarded price and/or any costs associated with re -awarding or re -
.soliciting this Contract.
The County may also debar or suspend the Successful Bidder from
conducting business with the County, and/or eliminate the defaulted
Contractor from consideration in future Bid Solicitation, in accordance
with appropriate County ordinances, resolutions and/or administrative
orders.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE
ORDERS
To request a copy of any ordinance, resolution and/or administrative order
cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board
at (305) 375-5126.
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
SECTION 2.0 SPECIAL CONDITIONS
WELDING GASES AND LIQUID OXYGEN FOR VARIOUS DEPARTMENTS
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Welding Gases and Liquid Oxygen in conjunction with
the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: TWENTY FOUR MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
twenty four (24) months and upon completion of the expressed and/or
implied warranty period.
2.5 OPTION TO RENEW FOR THREE ADDITIONAL YEARS (With Price Adjustment)
The prices for a -one year period from effective date shall be
consistent with, the provisions outlined in section 2.7 of these terms
and conditions; at which time Dade County shall have the option to
renew for an additional three (3) years on a year to year basis. At
that time Dade County will consider adjustment to price based on
Consumer Price Index-Miami/Ft Lauderdale area. It shall be further
understood that the County reserves the right to reject any price
adjustments submitted by the bidder and/or to terminate the contract
with the bidder based on such price adjustments. Continuation of the
contract beyond the initial period is a County prerogative; not a
right of the bidder. This prerogative may be exercised only when
such continuation is clearly in the best interest of the County.
T
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: To Low Bidder by Group
Award of_ this contract will be made to the lowest responsive,
responsible bidder on a group by group basis. To be considered for
award by group, the bidder shall offer prices for all items within the
group. If bidder fails to bid on all items within a group its bid
shall be declared non -responsive for the corresponding group.
2.7 PRICES SHALL BE FIXED WITH ADJUSTMENTS ALLOWED
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed for a period of
Page 1 9S-116S
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
Three -hundred sixty five (365) days after the commencement of the
contract. After this period, the vendor may submit a price adjustment -
to the County based on the CPI -Miami Ft. Lauderdale area. Increases
shall be submitted to the County, and approved by the County's GSA
Procurement Management Division through the issuance of a Memorandum
of Understanding to the existing purchase order prior to the effective
date of the price adjustment.
It shall be further understood that the County reserves the right to
reject any price adjustments submitted by the bidder and/or to
terminate the contract with the bidder based on such price
adjustments.
2.8 EXAMINATION OF -SITES FOR LIQUID OXYGEN (RECOMMENDED):
Prior to submitting its proposal it is advisable that the bidder visit
the site of the proposed work and become familiar with any conditions
which mpy in any manner affect the work to be done or affect the equip-
ment, materials and labor required. The bidder is also advised to
examine carefully the drawings and specifications and to become
thoroughly informed regarding any and all conditions and requirements
that may in any manner affect the work to be performed under the
contract. No additional allowances will be made because of lack of
knowledge of these conditions. For site visitation appointment and
for any additional information required regarding the specifications
and requirements of this bid contact J. Cummings at (305) 361-2579 or
361-5497 for appointment.
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 INDEMNIFICATION AND INSURANCE - (12) - CONSTRUCTION RELATED CONTRACTS
INVOLVING LP GAS INSTALLATION
Provider shall indemnify and hold harmless the County and its
officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of
defense,., which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of
, relating to or resulting from the performance of this Agreement by
the Provider or its _employees, agents, servants, partners principals
or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims,
suits or actions of any kind or nature in the name of the County,
where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue thereon.
Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by
Provider shall in no way limit the responsibility to indemnify, keep
and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
Page 2 S - 11 `) R
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350, -_
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability on a comprehensive basis in an amount not less
than $300',000 combined single limit per occurrence for bodily
injury and property -damage. Policy shall be endorsed to include
Broad Form Property Damage, to include the .perils or underground
collapse and explosion. Dade County must be shown as an
additional -insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
les-s than $300,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies - Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Page 3 9 8" � 1 c
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para. 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the, insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance with
Section'2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT:• PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting
department(s) after purchase has been completed, whether picked up by
authorized County personnel or delivered to the site by the vendor.
Theinvoic-es shall reference the appropriate purchase order number, the
delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of
the County department when the items were delivered and accepted.
Submittal of these periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. Under no circumstances
shall the invoices be submitted to the County in advance of the
delivery and acceptance of the items.
98-1_168
Page 4
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative from the ordering
Department.
2.17 DELIVERY SHALL BE TWO (2) DAYS AFTER ORDER IS PLACED BY THE COUNTY
The bidder shall make deliveries within two (2) calendar days after
the date that the County department orders the items. All deliveries
shall be made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery will 'be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall
notify the County. of the delays in advance of the delivery date so
that a revised delivery schedule can be negotiated.
Should the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as. stated in its proposal, the County
reserves the right to cancel the contract after any back order period
which is specified in the Special Conditions has lapsed. If the
contract is cancelled, it is hereby understood and .agreed that the
County has the authority to purchase the goods elsewhere and to charge
the bidder with any re -procurement costs.
The Bidder shall only be authorized to deliver items between the hours
of 8:00 a.m. and 2:00 p.m.
2.18 BACK ORDERS SHALL NOT BE ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the
right to cancel the order, seek the items from another vendor, and
charge the bidder for any re -procurement costs.
2.19 Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and
requirements of this contract, Contact: William Garviso at (305)
375-3507.
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY:
The products shall be maintained and delivered to the County in
excellent condition. If a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
Page 5 98-1168
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
2.22 ACCIDENT PREVENTION AND REGULATIONS:
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same.
2.23 ADDITIONAL FACILITIES MAY BE ADDED:
Although this_ Solicitation identifies specific facilities to be
serviced, it is hereby agreed and understood that any County
department or agency facility may be added to this contract at the
option of the County. Successful bidder(s) under this contract shall
be invited to submit price quotes for these new facilities. If these
quotes are comparable with prices offered for similar services, the
awards) shall be made to the lowest responsible bidder(s) meeting
specifications in the best interest of the County and a separate
purchase order shall be issued by the County. Notwithstanding, the
successful bidder does not have an exclusive right to these additional
sites. The County may determine to obtain price quotes for the
additional facilities from other bidders in the event the County does
not find the price quotes comparable.
2.24 AUTHORIZATION TO PICK-UP MATERIALS:
Dade County employees are authorized to pick-up materials against
purchase orders issued to the successful bidder(s). Such
authorization is provided for the County employee through an
"Authorization to Pick -Up Materials" (Dade County Form No. 160.04.17)
who shall surrender the form to the bidder during each purchase. If
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder shall contact Procurement Management for
assistance at 375-5289.
2.25 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to a County Department, it is
hereby agreed and understood that any County department or agency may
avail itself of this contract and purchase any and all items specified
herein from the successful bidder(s) at the contract price(s)
established herein. Under these circumstances, a separate purchase
order shall be issued by the County which identifies the requirements
of the additional County department(s) or agency(ies).
2.26 COMPLIANCE WITH FEDERAL STANDARDS:
All items to be purchased under this bid shall be in accordance with
al.l governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
Page 6
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
2.27 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities other than those belonging to Miami -Dade
County or those located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only be made when expressly authorized by a
representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Pending approval of a Surcharge Ordinance by the Miami -Dade Board of
County Commissioners, please be advised that this contract will be
subject to a user surcharge fee in the amount of 2% on all sales under
this contract or any contract resulting from this solicitation,
including, but not limited to, all Municipalities the commodities
and/or services awarded as a result of this contract, and utilize the
County contract price.and the terms and conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable to: Board of County Commissioners.:
r
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
Page 7 98-1168
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shal 1 _.,_
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
91S- I t 6 S'
Page 8
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
MIAMI-DADE COUNTY
General Services Administration/Procurement Management Division
111 N.W. 1st Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289)
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, 4, and sign form.
2) Total payment due this quarter and balance due from previous quarters.
3) Enter amount of total amount paid with this summary.
4) Make check -payable to Board of County Commissioners.
5) Attach check to report form and remit -to:
GSA/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, FL 33128
NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no
later that 15 days after the end of each quarter, regardless of the value of
sales during the preceding quarter.
I Start of Quarter
1st Quarter - January 1 - March 31
2nd Quarter - April 1 - June 30
3rd Quarter - July 1 - September 30
4th Quarter - October 1 - December 31
Report/Check (If Applicable) Due
April 15
July 15
October 15 1
January 15
Page 9 98 -1168
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
MIAMI-DADE COUNTY
General Services Administration/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, Florida 33128
(305) 375-4143
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 - Vendor/Contract Information: Date Submitted _,/ /
Vendor Name FEIN #
Address
City State Zip Code
Contact
Person Phone#,
FAX# E-Mail
Contract# Tile
Applicable Surcharge: 2%
SECTION 2 - Applicable Reporting Period: (Check One)
Jan. 1 - March 31 July 1 - Sept. 30
April 1 - June 30
SECTION 3 - Summary:
Oct. 1 - Dec. 31
1) Total Sales for Contract this Quarter
2) Total Payment Received this Quarter
3) 2x of Sales owed to County for this Quarter
4) Payment to County for Past Quarter(s)
5) Balance Still Due for Payments Not Received
DUE WITH SUMMARY (TOTAL LINES 3 AND 4)
98-116S
Page 10
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
Use Additional Sheets if Needed
SECTION 4 - Sales From All Users Accessing this Contract During Period:
(1)
Entity
Vame/Total
>ales During
)eriod
f
(2)
Payment
Received
From Entity
(3)
Payment due to
Dade County
for this quarter
(2% of Sales)
$
i
Amount Enclosed For This Quarter (3)
Amount Enclosed For Previous Quarters (4)
TOTAL ENCLOSED (line 3 and 4)
(4)
Payment to
Dade County
for Past
Quarter(s)
$
$
(5)
Balance Still
Due to County
for Payment
Not. Recei ved
S
By submission of this Quarterly Surcharge Payment Report and correspondin
surcharge fees, I certify the correctness of th
information. I understand that all reports and fees may be subject to an audit b.
Miami -Dade County or designee.
Authorized Signature
Page 11
Title/Position Held
Date
98-1168
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
IMPORTANT NOTICE TO VENDORS
This bid contains contractual language which allows municipal and quasi -
governmental entities to access the terms and conditions of the contract.
After award the following entities will receive copies of our contract Award
Sheet. Please feel free to contact the Purchasing Agents listed below to
promote the usage of the commodities or services that you were awarded.
1998 COUNTY -WIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS
ATTN: Joseph Fox
Sup. Public Works
9665 Bay Harbor Terrace
Bay Habor Islands, FL 33154
CITY OF CORAL -GABLES
Att: Wayne Moody, Sr.
340 San Lorenzo Avenue
Coral Gables, Florida
CITY OF NORTH MIAMI BEACH
Att: Lynn Gribble
Purchasing Agent
17011 N.E. 19th Avenue
North Miami Beach, Florida 33162
TOWN OF SURFSIDE
Buyer Att: Jeffrey I. Naftal,Town Clerk
9293 Harding Avenue
33146 Surfside, Florida 33154
CITY OF HIALEAH
Att: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
CITY OF HOMESTEAD
Att: Michael A. Rath,
Purchasing Direc
790 Homestead Boulevard
Homestead, Florida 33030-6299
CITY OF MIAMI BEACH
Att: Judith M. Ford,
Procurement Director
1700 Convention Center Drive
Miami Beach, Florida 33139
THE CITY OF MIAMI
Att: Judy S. Carter, Director
400 S.W. 2nd Avenue
Miami, FL 33130
CITY OF NORTH MIAMI
Att: Pam Thompson, Director
`P.O. Box 610847
North Miami, Florida 33261-0847
CITY OF BOYNTON BEACH
Att: Lana Koester, Purchasing Agent
P.O. Box 310
Boynton Beach, Florida 33425-0310
VILLAGE OF KEY BISCAYNE
Att: Jack Neustadt, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 38th Terrace
Virginia Gardens, FL 33166
UNIVERSITY OF MIAMI
Att: Purchasing Department.
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
INDIAN CREEK VILLAGE
ATT: Melissa Garcia
9080 Bay Drive
Indian Creek, FL 33154
.8-1168
Page 12
METROPOLITAN DADE COUNTY
CITY OF AVENTURA
ATT: Glen Marcos, Director
2999 NE 191st Street
Aventura, FL 33187
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W.. 104th Street
Miami, FL 33176
CITY OF OPA-LOCKA
Att: Rona M. Sandler,
Purchasing Director
12950 Lejune Rd
Opa-Locka, FL 33054
CITY OF OAKLAND PARK
Att: Larry Fagen, Purchasing Agent
3650 N.E. 12th Avenue
Oakland Park, FL 33334
BAL HARBOUR VILLAGE
Att: Kim Prior, Purchasing
655 96th Street
Bal Harbour, Florida 33154
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker,
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, --FL 33301
BID NO. 0844-3/03-OTR-CW
CITY OF HALLANDALE
Att: E. Dent McGough, Director
Central Services Department
400 S. Federal Highway
Hallandale, Florida 33009
MIAMI SHORES VILLAGE
ATT: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
CITY OF DEERFIELD BEACH
Att: Donna M. Council,
Purchasing Agent
210 Goolsby Blvd.
Deerfield, Florida 33442
DADE COUNTY -PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Management
1450 N.E. 2nd Avenue
Miami, Florida 33432
LEE COUNTY BOARD OF C.0
DIVISION OF PURCHASING
Att: Janet Shee-nan, CPPB
P.O. Box 398
Ft. Myers, Florida 33917
CITY OF HOLLYWOOD
Agent Att: John L. Weyrauch
P.O. Box 229045
Hollywood, Florida 33022-9045
BROWARD COUNTY
Att: Glenn R. Cummings,
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
CITY OF MARGATE
Att: Patricia Greenstein,
Purchasing Agent
5790 Margate Blvd.
Margate, FL 33063
CITY OF SOUTH MIAMI
Att: Kathy Vazquez,
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
Page 13
98-1168
METROPOLITAN DADE COUNTY
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
Att: Valerie Harrelson
1611 N.W. 12th Ave.
Miami, FL 33136
SOUTH FL. WATER MANAGEMENT DISTRICT
Att: Jose' Angueira, Director
Procurement & Contract Admin.
3301 Gun Club Road
West Palm Beach, FL 33406
STATE OF FLORIDA DADE COUNTY
DEPARTMENT OF HEALTH .
ATTN: David E. Young,
Purchasing Agent I
1350 N.W. 14tH Street,
Bldg. 1, Room 202
Miami, FL 33125
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312'
CITY OF FLORIDA CITY
ATTN: Purchasing Director
404 W. Palm Drive
Florida City, FL 33034
TOWN OF GOLDEN BEACH
ATTN: Robert Johnston,
Interim Town Mgr.
1 Golden Beach=Drive
Golden Beach, FL 33160
DORIS ISON SOUTH DADE COMMUNITY
HEALTY CENTER
ATT: Ivory L. Williams, Pro. Spec.
10300 S.W. 216th Street
Miami, FL 33190
CITY OF WEST MIAMI
ATTN: Yolanda Aguilar,
;901 S.W. 62nd Avenue
West Miami, FL 33144
BID NO. 0844-3/03-OTR-CW
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.W. 12th Ave.
Miami, FL 33136
CITY OF WEST PALM BEACH
ATT: Purchasing Manager
1045 Charlotte Ave.
West Palm Beach, FL 33401
City of Pembroke Pines
Att: David E. Fitzgerald, Buyer
P.O. Box 9000
Pembroke Pines, FL 33084
TRI-COUNTY RAIL AUTHORITY
Purchasing Department
Jane Davis -Ember
305 South Andrews Avenue
Fort Lauderdale, FL. 33301
TOWN OF DAVIE
ATT: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
CITY OF SUNRISE
ATT: Marsha Peterson
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
CITY OF RIVIERA BEACH
ATT: Veronique Rellford,
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
PALM BEACH COUNTY SHERIFF'S OFFICE
City Manager ATT: Lisette Alfonso,
Purchasing Manager
415 Gator Dr
L anF1 33462
tana,
Page 14
METROPOLITAN DADE COUNTY
CITY OF BOCA RATON
ATT: Carol Thomas,
Purchasing Manager
201 W Palmetto Park Rd
Boca Raton, FL 33432
CITY OF MIAMI SPRINGS
ATT": John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
BID NO. 0844-3j03-OTR-CW
CITY OF POMPANO BEACH
ATT: Ernie Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
1998 STATE-WIDE KEY CONTACT LIST
BROWARD C"UNITY COLLEGE
Att: Janet Rickenbacker,
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
BROWARD COUNTY
Att: Glenn R. Cummings,
Purchasing Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
CITRUS COUNTY SCHOOL BOARD
Att: William Humbaugh
Director of Management Operations
1007 West Main Street
Inverness, FL 34450
CHARLOTTE COUNTY BO. OF COUNTY
Att: Kimberly Churchwell,
Purchasing Director
18500 Murdock Circle
Port Charlotte, FL 33948-1094
CITY OF BRADENTON
Att: ED J. Hargaden,
Purchasing Director
1300 6th Street West
Bradenton, FL 34205
CITY OF DUNEDIN
Att: Jeff Thomas,
Purchasing Manager
750 Milwaukee Avenue
Dunedin, FL 34698
CITY OF FORT PIERCE
Att: Tony Barnes,
Purchasing Director
P.O. Box 1480
Fort Pierce, FL 34954-1480
CITY OF FORT WALTON BEACH
Att: Byron Armstrong,
Purchasing Director
P.O. Box 4009
Fort Walton Beach, FL 3254
CITY OF GREENACRES
Att: David Miles,
Purchasing Director
5958 Tenth Avenue Nor
Greenacres, FL 33463
CITY OF LEESBURG
Att: John Spence,
Purchasing Director
P.O. Box 490630
Leesburg, FL 34749-0
CITY OF JACKSONVILLE
Att: Jacquie Gibbs,
Chief Procurement & Supply
220 East Bay Street 3
Jacksonville, FL 322
CITY OF LAKELAND
Att: Pat. Williams,
Purchasing Director
1140 E. Parker Street
Lakeland, FL 33801
Page 15
METROPOLITAN DADE COUNTY
CITY OF EUSTIC
Att: Norman Showley,
Director of General Svcs.
P.O. Drawer 68
Eustis, FL 32727-0068
CITY OF FT. MYERS
Att:: Robert George,
Purchasing Director
P.O. Box 2443
Ft. Myers, FL 33902-2443
CITY OF PORT ST. LUCIE
ATT: David Pollard,
Purchasing -Director
121 S.W. Port St. Lucie Blvd.
Port St. Lucie, FL 34984
CITY OF PANAMA CITY
ATT: Ron Morgan,
General Servs. Director
519 East 77th Street
Panama City, FL 32401
CITY OF POMPANO BEACH
ATT: Ernie Siegrist,
General Servs. Director
P.O. Drawer 1300
Pompano Beach, FL 33061
CITY OF RIVIERA BEACH
ATT: Veronique Rellford,
Purchasing Director
2391 Avenue "L"
Riviera Beach, FL 33404
CITY OF ST. AUGUSTINE
ATT: M.D. Strickland
Drawer 219
St. Augustine, FL 33061
CITY OF ST. PETERSBURG
ATT: Louis Moore,
Purchasing Director
P.O. Box 2842
St. Petersburg, FL 33731
BID NO. 0844-3/03-OTR-CW
CITY OF LONGWOOD
Att: Rhonda Ledford,
Purchasing Director
175 W. Warren Avenue
Lakeland, FL 32750-4197
CITY OF MELBOURNE
Att: David McCue,
Purchasing Manager
900 E. Strawbridge Av
Melbourne, FL 32900
CLAY COUNTY SCHOOL BOARD
ATT: Ann Martin, Purchasing Director
900 Walnut Street
Green Cove, FL 32043
COLLIER COUNTY PURCHASING
ATT: Steve Carnell, Purchasing Director
3301 E. Tamiami Trail
Naples, FL 34112
COLLIER COUNTY SCHOOL BOARD
ATT: Nancy Goodwin-Sirko,
Purchasing Director
3710 Estey Avenue
Naples, FL 33942
COLUMBIA COUNTY SCHOOL
ATT: R.M. "Mike" Null,
528 W. Duval St.
Lake City, FL 32055
BOARD
Purchasing Director
DEPARTMENT OF CORRECTIONS -REGION
ATT: Patti Casey, Purchasing Director
P.O. Box 147007
Gainsville, FL 32614
EMBRY RIDDLE AERO. UNIVERSITY
ATT: Kathy Welch, Purchasing Director
600 S. Clyde Morris Blvd.
Daytona Beach, FL 32174-3900
Page 16 9 �j — _ 6 S
METROPOLITAN DADE COUNTY
CITY OF TAMPA
ATT: Joan McConnell,
Purchasing Director
306 E. Jackson St., 2nd Flr. East
Tampa, FL 33602
CITY OF VENICE
ATT: John Enlow,
Purchasing Director
401 West Venice Avenue
Venice, FL 34285
CITY OF WINTER SPRINGS
ATT: JP.Petrencsik,
Purchasing Director
1126 E. SR. 434
Winter Springs, FL 32708-2799
LEE COUNTY SCHOOL DISTRICT
Att: Michael Bowen,
Purchasing Director
2523 Market Street
Ft. Myers, Florida 33901-3901
LEE COUNTY SHERIFF'S OFFICE
Att: Robert Anderson,
Purchasing Director
14750 Six Mile Cypress Pkwy.
Fort Myers, Florida 33912
LEON COUNTY SCHOOL BOARD
Att: Byron.Williams,
Purchasing Director
2757 West Pensacola Street
Tallahassee, Florida 32303
MANATEE COUNTY
Att: Rob Cuthbert,
Purchasing Director
1112 Manatee Ave., West,
Suite 803
Bradenton, FL 32405
OKALOOSA COUNTY BOCC
Att: James "Pete" Sumblin,
:Purchasing Director
602-C N. Pearl Street
Crestview, FL 32536
BID NO. 0844-3/03-OTR-CW
HILLSBOROUGH COUNTY PURCHASING
ATT: Theodore Grable, Purchasing Directc
601 E. Kenndey Blvd. County Center
Tampa, FL 33602
HRS-DISTRICT 14 STATE OF FLORIDA
ATT: Glenda "Dianne" Forgey
Purchasing Director
P.O. Box 605
Polk City, FL 33868
INDIAN RIVER SCHOOL DISTRICT
ATT: Rick Chuma, Purchasing Director
1990 25th Street
Vero Beach, FL 32960
PINELLAS COUNTY SCHOOL BOARD
Att: Mark Lindemann,
Purchasing Director.
301 4th Street S.W.
Largo, FL 33770
POLK COUNTY SCHOOL
Att: Gerald Wilson,
Purchasing Director
2470 Clower Lane
Bartow, FL 33831-9005
PUTNAN COUNTY
Att: Willian Phillips,
Purchasing Director
P.O. Box 1647
Palatka, FL 32177
PUTNAN COUNTY SCHOOL BOARD
Att: Allen Parker,
Purchasing Director
1207 Washington Street
Palatka, FL 32177
SCHOOL BOARD OF SARASOTA COUNTY
Att: Pat Black,
Purchasing Director
101 Old Venice Rd.
Osprey, FL 34229
98- 1168
Page 17
METROPOLITAN DADE COUNTY
OSCEOLA SCHOOL DISTRICT
Att: Donald Miller,
Purchasing Director
817 Bill Beck Blvd.
Kissimmee, FL 34744
PASCO COUNTY, BCC
Att: Frank Fortino,
Purchasing Director
8919 Government Drive
New Port, FL 34654
VOLUSIA COUNTY SCHOOL BOARD
Att: Tom Simms, -
Purchase Director
P.O. Box 2118-
Deland, FL 32721
CITY OF OCALA
ATT: James Crosby,
Purchasing Director
P.O. Box 1270
Ocala, FL 34478
2.28 DELETION OF FACILITIES
BID NO. 0844-3/03-OTR-CW
ST. JOHNS COUNTY SCHOOL BOARD
Att: Don Hurd,
Purchasing Director
299 SCHOOL HOUSE RD.
St. Augustine, FL 32095
TAMPA SPORTS AUTHORITY
Att: Joseph Haugabrook,
Purchasing Director
4201 N. Dale Marby HWY.
Tampa, FL 33607
VOLUSIA COUNTY
Att: Kenneth Hayslette,
Purchase Director
123 W. Indiana Ave., 3rd Floor
Deland, FL 32720-4608
Although this Solicitation identifies specific facilities to be ser-
viced, it is hereby agreed and understood that any County department
or agency may delete service for any facility(ies) when such service
is no longer required during the contract period; upon fourteen (14)
calendar days written notice to the successful bidder.
2.29 IDENTIFICATION OF EACH ITEM
Each bid item must be clearly identified on the Bid Proposal pages(s)
as to Make, Model #, Style #, Packaging, Case Weight, etc. as
requested, in order to be eligible for award. Use of terms such as,
"As Spec" are unacceptable. Failure to provide this information with
the Bid Proposal may render the bid non -responsive.
2.30 NON-EXCLUSIVE CONTRACT
Although the purpose of this Solicitation is to secure a contract that
can satisfy the total needs of the County or of a specific County
agency, it is hereby agreed and understood that this Solicitation does
not constitute the exclusive rights of the successful Bidder(s) to
receive all orders that may be generated by the County in conjunction
with this Solicitation.
Paae 18
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
In addition, any and all commodities, equipment, and services required
by the County in conjunction with construction projects are solicited
under a distinctly different bid process and shall not be purchased
under the terms, conditions and awards rendered under this
Solicitation, unless such purchases are determined to be in the best
interest of the County.
2.31 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY:
The successful bidder shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.32 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be ancillary items that must be purchased by the
County during the term of this contract. For this reason, bidders are
requested to quote the percentage discount that will be offered to the
County for items which do not appear on this bid solicitation. This
discount shall be offered for all items listed in nationally
established annual retail supply catalogs. The most recently
published catalog shall serve as the basis for establishing the retail
price to be discounted.
2.33 RISK OF LOSS
The vendor assumes the risk of loss of damage to the County's property
during possession by the vendor and until delivery and acceptance to
the County. The vendor shall immediately repair, replace or make good
on the loss or damage without cost to the County, whether the loss or
damage results from acts or omissions (negligent or not) of the vendor
or a third party.
The successful bidder/vendor shall indemnify and save the County
harmless from any and all claims, liability, losses and causes of
action which may arise out of the fulfillment of the Agreement. The
vendor shall pay all claims and losses of any nature whatever in
connection therewith, and shall defend all suits, in the name of the
County when applicable, and shall pay all costs and judgments which
may issue thereon.
2.34 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER:
The successful bidder(s) shall ensure that adequate stock levels are
maintained at its place of business in order to assure the County of
prompt delivery. If the delivery terms specified in the Solicitation
Page 19 9 8 -116 8
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
are not fulfilled by the Bidder, the County reserves the right to
cancel the order, purchase the goods elsewhere, and charge the Bidder_
for any reprocurement costs incurred by the .County.
2.35 SUPPLIERS OF MATERIALS/PRODUCTS SHALL BE IDENTIFIED
If the Bidder shall be utilizing a third party distributor or
manufacturer as the source of supply for obtaining and delivering
products and/or materials required in conjunction with this Bid
Solicitation, the Bidder shall be required to supply a copy of its
contractual agreement with the supplier in its Bid Proposal form. The
information contained in this contractual agreement shall include, but
not be limited to: shipping and delivery terms, packaging
requirements, and product specification sheets that attest to the
quality of. the product. If the bidder fails to submit this
information with the Bid Proposal Form, the bidder may be allowed to
submit this documentation to the County during the bid evaluation
period if such action is in the best interest of the County.
2.36 TESTING -OF RANDOM SAMPLES
Samples of delivered items may be randomly selected and tested for
compliance with these specifications.. If it is found that the
delivered commodities do not conform to the specifications, the county
shall require replacement within a reasonable length of time and may
cancel the contract for cause.
2.37 TOXIC SUBSTANCES/Federal "Right to Know" Regulations:
The Federal "Right to Know" Regulation implemented by the Occupational
Safety and Health Administration (OSHA)_ and the Florida
"Right -to -Know" Law requires employers to inform their employees of
any toxic substances to which they may be exposed in the workplace,
and to provide training in safe handling practices and emergency
procedures. It also requires notification to local fire departments
of the location and characteristics of all toxic substances regularly
present in the workplace.
Accordingly, The successful Bidder(s) shall be required to provide two
2) complete sets of Material Safety Data Sheets to each User
Department utilizing the awarded products. This information should be
provided at the time when the initial delivery is made, on a
department by department basis.
Additionally, Bidder(s) may be requested to provide Material Safety
Data Sheets to the Specification Specialist during the evaluation
period.
Bidders should contact the Florida Department of Labor and
Employment Security at the address listed below for any related
information packets:
Toxic Substances Information Center
2551 Executive Center e Q
Page 20
METROPOLITAN DADE COUNTY
BID NO. 0844-3/03-OTR-CW
Circle West
Tallahassee, Florida 32301-5014
Telephone:.1-800-367-4378
98-1168
Page 21
METROPOLITAN DADE COUNTY
3.1 SCOPE
BID NO. 0844-3/03-OTR-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
WELDING GASES AND LIQUID OXYGEN
Furnish and deliver various welding gases (Oxygen, Acetylene, Argon,
ARCOX, CO2, Nitrogen) and Liquid Oxygen for various Dade County
Departments.
3.2 DEMURRAGE CHARGES
Cylinder price shall be quoted on the basis of thirty (30) days free
usage, with demurrage charges to be assessed daily from the
thirty-first day on. Cylinders will be returned at the expiration of
the contract period, when the cylinders are empty.
NOTE: If bidders do not state demurrage charges in the bid proposal
form, no demurrage charges will apply for the contract period.
3.3 TAGGING
Tanks will be tagged indicating vendor's name and product, as listed
below:
a) Agency or division and address the tanks were delivered to.
b) Delivery date
c) Number of tanks delivered (per commodity)
d) Number of tanks returned (per commodity)
e) Number of tanks for which demurrage is being charged.
3.4 CERTIFICATIONS (INSPECTION)
All cylinders shall be clearly labeled with all applicable current
inspection certifications.
3.5 LIQUID OXYGEN SPECIFICATIONS
The industrial grade liquid oxygen shall be a minimum guaranteed
purity 99.5%, less than 0.5%, less than 0.5% inert ingredients, 80 Deg
F. dew point or lower, industrial grade "B" Lox.
3.6 SITE LOCATIONS
The contact person for all the sites will be Joe Cummings, Supervisor
of Oxygen Plants, (305) 361-2579 or (305) 361-5497 The sites which
will require liquid oxygen to be delivered to and size of storage
tanks located there are as follows:
(All liquid oxygen tanks are owned by Metro -Dade County)
47(S- 1.1U8
METROPOLITAN DADE COUNTY BID NO. 0844-3/03-OTR-CW
NORTH DISTRICT WASTEWATER TREATMENT PLANT
2575 N.E. 151 Street, North Miami Beach, FL
Size and number of liquid oxygen storage tanks
(1) one each 600,000 gal. sphere
CENTRAL DISTRICT WASTEWATER TREATMENT PLANT
3989-Rickenbacker Causeway, Virginia Key, Miami, FL
Size and number of liquid oxygen storage tanks
(2) two each 15,000 gal: tanks
SOUTH DISTRICT WASTEWATER TREATMENT PLANT
8950 S.W. 232 Street, Goulds, FL
Size and number of liquid oxygen storage tanks
(2) two each 15,000 gal. tanks
3.7 DELIVERY
Delivery shall be by tank truck with the contractor providing any and
all hoses, fittings and valves necessary to off/load the liquid oxygen
into the storage tanks, tanks are fitted with industry standard
fittings for loading. Tank trucks carry an estimated 4500 gal. of LOX
and one gallon of LOX @ 700 equal 115 standard cubic feet.
Bidders shall be able to supply various quantities of liquid oxygen
for the demands of the department which will be dictated by the
following factors: normal scheduled turn arounds (plant start-up)
and possible emergency orders (mechanical failures).
3.8 USAGE
The Liquid Oxygen will be only be used if Miami Dade County Plants
cannot manufacture sufficient liquid oxygen for its needs. Bidder
shall provide prices using a maximum usage of three tank trucks a day
for two weeks (ie. 42 loads). Usage over the maximum given above will
result in Miami Dade County requesting bids for that particular
Emergency.
Paqe 23
ITEM:
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO.0844-3/03-OTR-CW
Welding Gases and Liquid Oxygen
DEPARTMENT: GSA
TYPE OF PURCHASE: On an as -needed contract basis until June 30, 2000, with
the option to renew for three (3) additional one-year
periods.
REASON: The Department of GSA is responsible for the maintenance
of the City's fleet of heavy equipment. This contract will
enable the department to purchase welding and oxygen
supplies.
RECOMMENDATION: It is recommended that award be made to Praxair
Distribution Southeast LLC, awarded under Miami -Dade
County Contract No. 0844-3/03-OTR-CW, at an annual
amount not to exceed $10,000.00. Allocating funds from
Account Code No. 509000.420901.6.702.
7
Ju S. rte
Director of Purchasing
Patel
Award Under Dade County Contracts 9