HomeMy WebLinkAboutR-98-1167J-98-1171
11/23/98
RESOLUTION NO. 6 7
A RESOLUTION APPROVING THE PROCUREMENT OF
BANNERS AND SIGNS FROM AlA SIGNS & SERVICES,
INC., AWARDED UNDER MIAMI-DADE COUNTY
CONTRACT NO. 0800-3/02, ON AN AS -NEEDED
CONTRACT BASIS UNTIL FEBRUARY 28, 1999, WITH
THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL
ONE (1) YEAR PERIODS, FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION, AT AN ANNUAL
AMOUNT NOT TO EXCEED $25,000.00; ALLOCATING
FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT
PROGRAM, "CITY-WIDE FACILITY RENOVATIONS AND
RESTORATIONS", PROJECT NO. 311016.
WHEREAS, the Department of General Services Administration
("GSA") is responsible for printing informational signs for City
parks and other public facilities; and
WHEREAS, an additional signage resource is needed to assist
the department's in-house sign shop in preparing new signage for
all city parks and public facilities, and at other times of peak
demand; and
WHEREAS, funds are available from the FY 198-99 Capital
Improvement Program, "City-wide Facility Renovations and
Restorations", Project No. 311016; and
WHEREAS, the City Manager and the Director of General
Services Administration recommend that the procurement of banners
and signs from A1A Signs & Services, Inc., awarded under
Miami -Dade County contract, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings co a _1LL e^
NEEYING OF
DEC 0 F 1998
Revolution No.
98-1167
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of banners and signs from AlA
Signs & Services, Inc., awarded under Miami -Dade County Contract
No. 0800-3/02, on an as -needed contract basis until February 28,
1999, with the option to extend for three (3) additional one (1)
year periods, for the Department of GSA, at an annual amount not
to exceed $25,000.00, is hereby approved, with funds therefor
hereby allocated from the Capital Improvement Program, "City-wide
Facility Renovations and Restorations", Project No. 311016.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 8th
ATTEST:
WALTER J. FOEMAN,
day of December
wffi...�
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) day rom the date of Com icn action
regarding same, without the Mayor;eng)ao. /' , ) ,
CITY CLERK
AND CORRECTNESS
ALIVILARELLO
C ATTORNEY
W3072:CSK:kc
Wafit d?`�n, City Clerk
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
2 98-116'7
CITY OF MIAMI, FLORIDA CA=7
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and DATE: NOV 3 0 1998 FILE:
Members of the City Commission
SUBJECT: Resolution Authorizing
the Purchase of Banners
and Signs
FROM: O% arshaw REFERENCES
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached
Resolution authorizing the purchase of banners and signs, utilizing existing Miami -Dade
County Contract No. 0800-3/02, on an as needed basis, in an estimated annual amount
not to exceed $25,000, through February 28, 1999, with the option to extend for three (3)
additional one (1) year periods, under the same terms and conditions, for the Department
of General Services Administration. Further authorizing an award to AlA Signs and
Services, Inc., a female/local vendor, located at 355 N.E. 79' Street, Miami, Florida
33138. Funds are available in the FY '99 General Fund contribution to the Capital
Improvement Program, "City -Wide Facility Renovations and Restorations", CIP Project
311016.
BACKGROUND:
The Department of General Services Administration is responsible for
informational signs at City parks and other public facilities. This contract shall
supplement the production capacity of our in-house sign shop. From time to time we
experience a demand for signs that exceeds our production capabilities. The use of these
services shall enable the department to respond to City-wide needs in a timely and
efficient manner. Additionally, as part of the settlement of the Homeless issue, new
signage is required throughout our parks and public facilities. This contract shall enable
us to have signage in place in a timely fashion.
T P/e DHW)h
GSA/MeSigns.doc
98-116'7
TO
FROM
Donald H. Warshaw
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: October 15, 1998
FILE
SUBJECT:
ascual, Director REFERENCES:
Department of General Services Administration
ENCLOSURES:
Authorization to Purchase
Banners and Signs
The Department of General Services Administration has verified with the Office
of Budget and Management Analysis that funds are available from the FY '99 General
Fund contribution to the City -Wide Improvement Program, "City -Wide Facility
Renovation and Restorations", CIP Project No. 311016 in an amount of $25,000.
CIP REVIEW AND APPROVED BY:
Pilar enz-Butler
CIP Administrator
BUDGETARY REVIEW D APPROVED BY:
�a
Dipak Pare , Director
-Office of Budget and Management Analysis
. '1
DHW JAP/eh
GSA/MeSignsldoc
Date: I c- t5-��
98-116"7
C 0 m T R A C T
BID NO.: 0800-3/02
BANNERS & SIGNS
AWARD SHEET
(Previous Bid No. 0800-1/97-1)
CONTRACT PERIOD: 3/1/97 thru 2/28/99
COMMODITY CODE: 550-66 OTR YEARS: Three (3)
PART #1: VENDORS AWARDED
F.E.I.N.:
591346390
VENDOR:
AlA Signs & Service, Inc.
STREET:
355 N.E. 79th Street
CITY/STATE/ZIP:
Miami, Florida 33138
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30
DELIVERY:
Three (3) Days ARO
PHONE:
757-6950
FAX:
757-5228
CONTACT PERSON:
Paula Knigin
PART #2: ITEMS AWARDED
As per attached
PART #3: AWARD INFORMATION
( )BCC (X)PMD AWARD DATE: 1/31/97 AGENDA ITEMS #: N/A
BIDS & CONTRACTS RELEASE DATE: N/A OTR YEAR: N/A
ADDITIONAL ITEMS ALLOWED: Based on price quotes
SPECIAL CONDITIONS: N/A
TOTAL CONTRACT VALUE: $218,000.00 MODIFIED CONTRACT VALUE: $
DOLLAR AMOUNT
USER DEPARTMENT
ALLOCATED
Aviation
$60,000.00
Corrections
$2,000.00
GSA
$80,000.00
Fire _ _
$10,000.00
Library
$6,000.00
Parks
$10,000.00
Seaport
$50,000.00
PROCUREMENT SPECIFICATION SPECIALIST: Katherine Berman, CPPB
KB/rl 02-05-97
98-1167
IU-22 1. 98 06:50 '$
Z 002/006
8 I 0 P R O P O S A L F O R
'BANNERS AND SIGNS (HAND -PAINTED)
FIRM NAME:
Estimated
Item Annual Usage Description Unit Price
COLUMN A COLUMN 8 COLUMN C
BANNERS VINYL PAINTED ONE -SIDE
Per Spec fications. Less than
twelve (2) words:
i
1-5
6-10
11+
1.
5' x 241 ......................
$265.00
Ea.
$261.00
Ea.
$230.00
Ea.
2.
4' x 201...... ................
$190.00
Ea.
$153.00
Ea_
$140-00
Ea.
3.
3' x 20'r.............. .... ..
$160.00
Ea.
$114.00
Ea.
$105.00
Ea.
4.
More thain twelve (12) words or
Intricate Enon....................
$10.00
Extra
Per Banner
BANNERS,, VINYL, PAINTED TWO -SIDES
Per Spedifications. Less than
twelve �12) words:
I,
5.
5' x 20, ......................
$358.00
Ea.
$340.00
Ea.
$300.00
Ea.
6.
4' x 20 ......................
$300.00
Ea.
$280.00
Ea.
$240.00
Ea.
7.
3' x 20!... ........ ..........
$290.00
Ea.
$240.00
Ea.
$215.00
Ea.
8.
More th�n twelve (12) words or
Intricate Logo ....................
10.00
Extra
Per Banner
SIGN, PLYWOOD, PAINTED, ONE -SIDE
Per Specifications (h', 3/8" or
thick)
SIMPLE 10GO WITH LESS THAN TWELVE
12 WORD
9A.
2' x 3� x 1/4" Thick ..........
26.00
Ea.
$ 27.00
Ea.
$ 26.00
Ea.
9g.
2' x 3' x 3/8" Thick ..........
26.00
Ea.
$ 27.00
Ea.
$ 26.00
Ea.
9C.
2' x 3! x 1/2" Thick ..........
i 28.00
Ea.
$ 27.00
Ea.
$ 26.00
Ea.
10A.
3' x 4x 1/4" Thick .... .....
61.00
Ea.
$ 60.00
Ea.
$ 58.00
Ea.
10B.
3' x V x 3/8" Thick .........
$ 61.00
Ea.
$ 60.00
Ea.
$ 58.00
Ea.
IOC.
3' x 4' x 112" Thick .......... �$
63.00
Ea.
$ 60.00
Ea.
$ 58.00
Ea.
98-1167
BtD
PROPOSAL
FO„:
BANNERS
AND
SIGNS
(HAND -PAINTED)
=IRM NAME:
- ---------
Estimated
Item Annual Usage Description Unit Price.
COLUMN A COLUMN B COLUMN C
1IA.
I1B.
11C.
12A.
12B.
12C.
13A.
13B.
13C.
14.
15A.
15B.
15C.
16A.
16B.
16C.
17A.
178.
17C.
SIMPLE LOGO WITH LESS THAN TWELVE
(12) WORDS: CONT'D
1-5
6-10
11+
4'
x 4'
x 1/4" Thick
..........
$ 81.00 Ea.
$ 79.00 Ea.
$ 77.00
Ea.
4'
x 4'
x 3/8" Thick
..........
$ 81.00
Ea.
$ 79.00
Ea.
$ 77.00
Ea.
4'
x 4'
x 1/2" Thick
..........
$ 82.00
Ea.
$ 79.00
Ea.
$ 77.00
Ea.-
4'
x 6'
x 1/411.Thick
..........
$102.00
Ea.
$106.00
Ea.
$ 97.00
Ea.
4'
x 6'
x 3/8" Thick
..........
$102.00
Ea.
$106.00
Ea.
$ 97.00
Ea.
4'
x 6'
x 1/2" Thick
..........
$107.00
Ea.
$106.00
Ea.
$ 97:00
Ea.
SIMPLE
LOGO WITH MORE
THAN TWELVE
(12) WORDS:
4'
x 8'
x 1/4.. ......
Thick.....
$125.00
Ea.
$118.00
Ea.
$116.00
Ea.
4'
x 8'
x 3/8" ......
Thick.....
$125.00
Ea.
$118.00
Ea.
$116.00
Ea.
4'
x 8'
x 1/2" ......
Thick.....
$125.00
Ea.
$118.00
Ea.
$116.00
Ea.
Intricate Logo ....................$
10.00
Extra
Per Sign
2'
x 3'
x 1/4".......
Thick.....
$ 28.00
Ea.
$ 27.00
Ea.
$ 24.00
Ea.
2'
x 3'
x 3/8.........
Thick.....
$ 28.00
Ea.
$ 27.00
Ea.
$ 24.00
Ea.
2'
x 3'
x 1/2........
Thick.....
$ 28.00
Ea.
$ 27.00
Ea.
$ 24.00
Ea.
3'
x 4'
x 1/4".......
Thick.....
$ 6.00
Ea.
$ 60.00
Ea.
$ 54.00
Ea.
3'
x 4'
x 3/8".......
Thick.....
$ 6.00
Ea.
$ 60.00
Ea.
$ 54.00
Ea.
3'
x 4'
x 1/2".......
Thick.....
$ 73.00
Ea.
$ 70.00
Ea.
$ 54.00
Ea.
4'
x 4'
X 1/4........
Thick.....
$ 82.00
Ea.
$ 80.00
Ea.
$ 54.00
Ea.
4'
x 4'
X 3/8........
Thick.....
$ 82.00
Ea.
$ 80.00
Ea.
$ 54.00
Ea.
4'
x 4'
X 112".......
Thick.....
$ 92.00
Ea.
$ 90.00
Ea.
$ 54.00
Ea.
10/22/98 06:51 0
Q 004/006
BID PROPOSAL FOR:
BANNERS AND SIGNS (HAND -PAINTED)
FIRM NAME:
�S�"-sii7�-aei�.=cala=raiic=aa7pe=ca�_�i7ca��asc==-
Estimated
Item Annual Usage Description Unit Price
18A.
18B.
18C.
19A.
19B.
19C.
20A .
21A.
21B.
21C.
22A.
22B.
23A.
236.
23C.
COLUMN A COLUMN 8
SIMPLE LOGO WITH MORE THAN TWELVE
,L12) WORDS: CONT'D 1-5 6-10
4' x 6' x 1/4........ Thick..... $107.00 Ea. $100.00 Ea.
4' x 6' x 31811....... Thick..... $107.00 Ea. $100.00 Ea.
4' x 6' x 112......... Thick..... $117.00 Ea. $107.00 Ea.
4' x 8' x 1/411....... Thick..... $107.00 Ea. 4100.00 Ea.
4' x 8' x 3/811....... Thick..... $107.00 Ea. $100.00 Ea.
4' x 8' x 1/2"....... Thick..... $235.00 Ea. *1[5.80 Pa.
Intricate Logo......... .........$ 10.00 Extra Per Sign
SIGN. PLASTIC. PAINTED ONE -SIDE Per
Specifications (11811, 3/1611, 411 or
V thick)
SAMPLE LOGO WITH LESS THAN TWELVE
0 ) WORDS:
2' x 3' x 114°....... Thick.....
2' x 3' x 1/8"....... Thick.....
2' x 3' x 112......... Thick.....
3' x 4' x 1/411....... Thick.....
3' x 4' x 1/8"....... Thick.....
3' x 4' x 1/2"....... Thick.....
4' x 4' x 11411....... Thick.....
4' x 4' x 1/8......... Thick.....
4' x 4' x 1/2"....... Thick.....
$ 48.00 Ea. $ 46.00 Ea.
$ 42.00 Ea. $ 40.00 Ea.
$ 52.00 Ea. $ 50.00 Ea.
$ 58.00 Ea. $ 56.00 Ea.
$ 52.00 Ea. $ 51.00 Ea.
$ 68.00 Ea. $ 66.00 Ea.
$ 77.00 Ea. $ 75.00 Ea.
$ 68.00 Ea. $ 66.00 Ea.
$ 87.00 Ea. $ 85.00 Ea.
COLUMN C
11+
$ 70.00 Ea.
$ 70.00 Ea.
$ 77.00 Ea.
$ 80.00 Ea.
$ 80.00 Ea.
$ 80.00 Ea.
$ 30.00 Ea.
$ 34.00 Ea.
$ 40.00 Ea.
$ 50.00 Ea.
$ 49.00 Ea.
$ 60.00 Ea.
$ 69.00 Ea.
$ 65.00 Ea.
$ 79.00 Ea.
98-1167
BID PROPOSAL FOn:
BANNERS AND SIGNS (HAND -PAINTED)
IRM NAME:
------------------------------------
tem
- -
Description
Unit
Price
COLUMN
A
COLUMN
B
COLUMN
C
SIMPLE
LOGO WITH MORE
THAN TWELVE
(12) WORDS:
1-5
6-10
I1+
24A.
4'
x
6'
x
1/411.......
Thick.....
$107.00
Ea.
$100.00
Ea.
$
80.00
Ea.
24B.
4'
x
6'
x
1/811.......
Thick.....
$ 88.00
Ea.
$ 87.00
Ea.
$
79.00
Ea.
24C.
4'
x
6'
x
1/2".......
Thick.....
$117.00
Ea.
$107.00
Ea.
$
97.00
Ea.
25A.
4'
x
8'
x
1/4" ......
Thick.....
$107.00
Ea.
$100.00
Ea.
$
80.00
Ea.
258.
4'
x
8'
x
1/8" ......
Thick.....
$100.00
Ea.
$ 97.00
Ea.
$
87.00
Ea.
25C.
4'
x
8'
x
1/2" ......
Thick.....
$135.00
Ea.
$125.00
Ea.
$110.00
Ea.
26.
Intricate
Logo .....................$
10.00
Extra Per Sign
27A.
2'
x
3'
x
1/4".......
Thick.....
$ 54.00
Ea.
$ 52.00
Ea.
$
32.00
Ea.
27B.
2'
x
3'
x
1/8"........
Thick .....
$ 48.00
Ea.
$ 46.00
Ea.
$
36.00
Ea.
27C.
2'
x
3'
x
1/211.......
Thick.....
$ 58.00
Ea.
$ 56.00
Ea.
$
42.00
Ea.
28A.
3'
x
4'
x
1/4........
Thick.....
$ 64.00
Ea.
$ 62.00
Ea.
$
52.00
Ea.
28B.
3'
x
4'
x
1/81 ........
Thick.....
$ 58.00
Ea.
$ 50.00
Ea.
$
51.00
Ea.
28C.
3'
x
4'
x
1/2".......
Thick.....
$ 74.00
Ea.
$ 72.00
Ea.
$
70.00
Ea.
29A.
4'
x
4'
x
1/4".......
Thick.....
-$ 80.00
Ea.
$ 78.00
Ea.
$
73.00
Ea.
29B.
4'
x
4'
x
1/811.......
Thick.....
$ 72.00
Ea.
$ 70.00
Ea.
$
66.00
Ea.
29C.
4'
x
4'
x
112".......
Thick.....
$ 90.00
Ea.
$ 89.00
Ea.
$
87.00
Ea.
30A.
4'
x
6'
x
1/4".......
Thick.....
$112.00
Ea.
$110.00
Ea.
$
90.00
Ea.
30B.
4'
x
6'
x
1/8"........
Thick.....
$ 94.00
Ea.
$ 92.00
Ea.
$
72.00
Ea.
30C.
4'
x
61_x
1/2".:.....
Thick.....
$122.00
Ea.
$110.00
Ea.
$
99.00
Ea.
198-1167
10i22'98 06:52
Q 008/006
910 PROPOSAL FOR:
BANNERS AND SIGNS (HAND -PAINTED)
FIRM NAME:
Item Description Unit Price
31A.
318.
31C.
32.
33-.
34.
35.
OPTION
COLUMN A COLUMN 8
SIMPLE LOGO WIT11 MORE THAN TWF1 VE
(12)-WORDS: 1-5 b-10
4' x 8' x 1/411....... Thick..... $112.00 Ea. $105.00 Ea.
4' x 8' x 1/90....... Thick..... $105.00 Ea. $100.00 Ea.
4' x 8' x 1/2........ Thick..... $145.00 Ea. $135.00 Ea.
Intricate Logo .....................$ 10.OD Extra Per Sign
BANNER. VINYL, PAINTED ONE -SIDE
(Mounted to and removed from existing
Billboard sign):
4' x 20' 2" with LESS THAN Twelve (12)
words................................:........$310.00 Each
4' x 20' 4" with MORE THAN Twelve (12)
words.........................................$320.00 Each
Intricate Logo ..................... $ 10.00 Extra Per Banner
TOTAL ITEMS #1 THRU #32 COLUMN A AND 33-35...-.$
INSTALLATION OF BANNERS AND/OR -SIGNS
(Except #33 thru #t35 above):
A. Hardware or other necessary materials.
List Prices Less Discount,(if any
B. Labor
5 %
$ 35.00 Per Hour
COLUMN C
114
$ 95.00 Ea.
$ 85-00 Ea.
$110.00 Ea.
98 -1167
BID NO: 0800-3/02-OT R
E OPEN" IG: 2:00 P.M. Friday -
DATL - Deccm ber 18, 1996
METROPOLITAN DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
BANNERS & SIGNS (HAND PAINTED VINYL, PLASTIC AND PLYWOOD FOR
METROPOLITAN DADE COUNTY FOR A (24) TWENTY-FOUR. MONTH PERIOD
WITH OPTION TO RENEW FOR (3) THREE ADDITIONAL YEARS ON A YEAR TO
YEAR BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALL-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF.SUPPLY: _
TRADE CERTIFICATION:
WRITTEN WARRANTY:
N/A
N/A
N/A
SEE SECTION 2.0. PARA. 2.11
N/A
SEE SECTION 2.0. PARA. 2.4
N/A
N/A
N/A
N/A
N/A
FOR INFORMATION CONTACT: KATHERINE BERMAN. CPPB
(305) 375-4946
METROPOLITAN DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
98- 1 167
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO AN
INFORMAL BID SOLICITATION
Each bid proposal submitted to the GSA PROCUREMENT MANAGEMENT
DIVI.SION should have the following information clearly marked on the face of the
envelope:
> Bidder's name and return address > Bid Number
> Opening date of bid > Tide of the bid
Failure to include this information may result in your bid not being considered.
Bidders should submit each proposal, consisting of one original and three copies and any
attachments in one envelope.
Bid responses submitted at the same time for different solicitations must be placed in
separate envelopes and each envelope should contain the information previously stated.
Failure to comply with this requirement may result in the bid(s) placed in the wrong
envelope from being considered.
THE RESPONSIBILITY FOR OBTAINING AND SUBN TTI NG A BID TO THE
GSA PROCUREMENT MANAGEMENT DIVISION ON OR BEFORE THE
STATED TEME AND DATE IS .SOLELY AND STRICTLY THE
RESPONSE13UJIY OF THE BIDDER DADE COUNTY IS NOT RESPONSIBLE
FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER SERVICE;
INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE.
BMS RECEIVED BY THE GSA FROCUREMENT MANAGE fET�ri ulpiSiviv
AFTER BIDS HAVE BEGUN TO BE OPENED WILL NOT BE OPENED AND
WELL NOT BE CONSIDERED.
Bids must be'submitted to the following address:
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DMSION
BIDS AND CONTRACTS SECTION
Stephen P. Clark Center
111 N.W. 1st Street, Suite 2350
Miami, Florida 33128-1983
It is the policy of Metropolitan Dade County to comply with all requirements of the
Americans with Disabilities Act (A.D.A). For A.D.A complaints call (305) 375-3566.
All bidders recommended for award shall be required to complete an A.D.A. affidavit in
accordance with Resolution R-385-95 prior to the award of a contract. Failure to
complete the affidavit as required may result in the rejection of the previously
recommended award.
Rev. 5r200%
98-116'7
(1) Requests for additional information, explanations, clarifications or
interpretations must be made in writing to the PMD contact person
identified on the cover page of this bid solicitation. These requests should
be received by PMD no later than 7 working days prior to the bid opening
date. Any request received after that time may not be reviewed for
inclusion in the bid solicitation. The request must contain the requester's
name, address, and telephone number. If transmitted by facsimile, the
request should also include a cover sheet, with the sender's facsimile
number.
(2) PMD wHl issue responses to inquiries and any other changes it determines
to be necessary, by written addenda, issued prior to the bid opening date.
Bidders should not rely on any representations, statements or explanations
other than those made in the bid solicitation document or in any addenda
issued. Where there appears to be a conflict between this solicitation; and
any addenda issued, the last addendum issued win prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda. Proposers
should verify with the PUD contact person, prior to submitting a Bid, that
all addenda have been recaved. If applicable, Bidders are required to
acknowledge the number of addenda received as part of this solicitation, by
completing and signing the attached Addenda Acknowledgement Form.
- Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the Bid
Proposal Section, or any addendum issued, the order of precedence shall
be: the last *addendum issued, the Bid Proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and
Conditions.
D. Prices Contained in Bid
(1) Prompt Payment Terms
a. Bidders - may offer cash discounts for prompt payments; however,
such discounts shall not be considered in determining the lowest price
forbid evaluation purposes.
9. 8-1167
b. Bidders are required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this
solicitation. If no prompt payment discount is being offered, the
Bidder must enter zero (0) for the percentage discount to indicate no
discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms shall be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARA77ON AND SUBMISSION OF -BIDS
1<A
(1) The Bid Proposal Form must be used wleen submitting a Bid. Use of
any other form may result in the rejection of the bid.
(2) The bid must be typed or completed in ink Use of pencil or erasable
ink shall result in the rejection ofthe bid. The Bidder's authorized agent
must sign the Bid Proposal Form in ink All corrections made by the
Bidder should be initialed in ink by the authorized agent. Failure to do
so may result in the rejection of the bid.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices shall prevail.
(4) Additional bid proposals may be considered. The County will consider
additional bid proposals from the same Bidder for the same solicitation,
provided that the additional bid(s) offer a different product or level of
service that meets or exceeds the solicitation requirements. Additional
bids which offer a different price for the same product or level of
service shall not be considered. In order for -the County to consider -
additional bids, the bidder shall complete a separate Bid Proposal form
for each bid. Three copies of each bid should be placed in the same bid
envelope.
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery time, if required, must be stated in calendar days.
(6) Bidders shall not charge federal taxes nor State of Florida sales, excise
and use taxes in bide prices, as the County is exempt from payment of all
such taxes. Upon request, the County will provide a tax exemption
certificate.
(7) Telegraphic of facsimile bids will not be considered.
1 98-116"7
t
Dade County requires vendors to complete a registration application with
GSA Procurement Management Division. Bidders recommended for
award who are not so registered prior to award, may not be recommended
for award. Failure to register may result in the rejection of the Bid. To
register, or for assistance in registering, contact (305) 375-5289.
ITI1 1 _ S •'1 ll
Pursuant to Metro -Dade County ordinance No. 94-34, "piny individual
who has been convicted of a felony during the past ten years and. any
corporation, partnership, joint venture or other legal entity having an
officer, director, or executive who has been convicted of a felony during
the past ten years shall disclose this information prior to entering into a
contract with or receiving funding from the County." Forms are available
from ?MD.
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public' entity crime may not submit a bid on a
conti to provide goods or services to a public entity, may not submit a
bid on a contract with a public entity for construction or repair of a public
building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor,
supplier, or stibcontractor, or coz:ndier a contrau with any public
entity, and may not transact business with any public entity in excess .of the
threshold amount provided in Section 287.017, for CATEGORY TWO
(510,000.00) for a period of 36 months from the date of being placed on
the convicted vendor list."
E. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 111 N.W.
1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 3754132.
4 98-1 1.6 7
1.4 MODLrTCATION OR WITHDRAWAL OP BIDS
Any modification to a bid must be submitted to the Clerk of.the Board
prior to the time and date set for bid opening. The Bidder shall submit a
new Bid Proposal Form and a letter, on company letterhead, signed by an
authorized agent of the Bidder, stating that the new submittal supersedes
the previously submitted bid proposal. The sealed. envelope should contain
the same information' as required for submitting the original bid. In
addition, the envelope should contain a statement that this bid replaces the
previously submitted bid. No modifications of a bid shall be accepted after
bids have opened.
Bids shall be irrevocable unless the'bid is withdrawn as provided herein. A
bid may be withdrawn only by written letter received by the Clerk of the
Board prior to the bid opening date... Bids may also be withdrawn 90 days
after the bid was opened. and prior to* award, by 'submitting a letter to the
coma person identified on the front cover ,,of this solicitation. The
withdrawal letter must be on company letterhead and signed by,id'':'.-
�z:authorized agent of the Bidder.
,1.5 EVALUATION OF BIDS
A The County may reject a bid proposal and award to the next lowest
responsive/responsible bidder or.
The County may reject and re -advertise for all or any part of the Bid
Solicitation, whenever it is deemed in the best interest of the County.
B. Elimination From Consideration
A contract shall not be awarded to any person or firm which is in arrears to
-the Dade County upon any debt, taxes, or contract; or which is a defaulter
as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or irregularities in
any or all bids.
s
8--1167
11•l i •1 M. •11•. �Iy
(1) Bids will only be considered from firrns who are regularly engaged in
the business of providing the goods and/or services required by this
solicitation. Bidders must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to insure that they can satisfactorily provide the goods
and/or services if awarded the contract.
(2) The County, may conduct a pre -award site inspection or hold a pre.
award qualification hearing to determine if the bidder possesses the
requirement outlined in (1) above and is c , able of performing the
contract. The County may consider any .evidence available regarding
the financial, technical and other quaIifiW.1 and abilities of a Bidder,
including past performance (exper-i m) with the County or any other
governmental entity in making the award.
(3) The County may require the Bidder(s) to show proof that they have
been designated as an authorized representative of a manufacturer or
supplier, if required by this solicitation.
(4) Dade County reserves the right to audit all records pertaining to this
solicitation or any award(s) remAtwg from this solicitation, financial or
otherwise.
E. Bids may be rejected if price(s) are not fair and reasonable, as determined by
the County, and/or exceed the'County's estimated budget for this contract
1.6 AWARD OF CONTRACT
A. The -Bid Solicitation, any addenda and/or properly executed modifications,
and the purchase order (if issued), constitute the entire contract.
B. Tie bids will be decided by the Director of Procurement or designee, and
according to Ordinance 94-166, Resolution No. 50-96, and Ordinance 96-
26, when applicable.
C. The award of this solicitation may be preconditioned on the subsequent
submission of other documents, as specified in the Special Conditions or
Technical Specifications. The Bidder shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in
the form required by the County. Where the Bidder is in default of these
contractual requirements, the County, through action taken by PMD, may
rescind the award.
6 98-1.167
D. The term of the contract shall bb specified in one of four documents, issued
to the successful Bidder. These documents may either be the contract, a
purchase order, notice of award, or an award sheet.
E. The County reserves the right to automatically extend this contract for up
to 90 calendar days beyond the stated contract term. The County - shall
notify the Bidder in writing of such extension.
F. The implied warranty granted under the Uniform Commercial Code shall
apply to all pods purchased under this solicitation.
G. Estimated quantities or estimated dollars if provided . are, for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the contract period. The County is not
- obligated to place an order for any given amount subsequent to the award
of this bid. Estimates are based n the Co upon unty's actual needs and usage
during a previous contractual period. Said estimates may be used by the
County for purposes of determining the low bidder meeting specifications:.
.H: * Any award made under this solicitation does not create an exclusive
• contractual relatio . The Cou
nty only reserves the right to obtain the goods_
or services contained in this solicitation from other sources of supply.
L : The award of this contract is subject to Ordinance No. 94-166, Resolution
No. 50-96 and Ordinance 96-26 pertaining to interlocal agreement with
Broward County which, except where federal or state law mandates to
the contrary, allow preference to be Riven to a local business ir. the amount
ui one and one-half percent (1.5%) of the bid proposal price. In the case
of tie bids involving local businesses, preference will be given to the local
business having the greatest percentage of its employees that are Metro -
Dade County.residents first or Broward County residents second.
For the purposes of the applicability of this ordinance, "local business"
means the vendor has its headquarters located in Metropolitan Dade or
Broward Counties or has a place of business located in Metropolitan Dade
• or Broward Counties at which it will produce the goods or perform the
services to be purchased.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for contract award or rejection of all
bids, in accordance with the procedures contained in Section 2-8.4 of the Code of
Metropolitan Dade County.
98-1167
1.8 CONTRACTUAL OBLIGATIONS
'4 M. MMIRRMT1 -s• i !
The Bidder shall comply with all laws and regulations applicable to the
goods and/or services contained in this solicitation. Bidders are presumed
to -be familiar with all Federal, State and local laws, ordinances, codes and
regulations that may in any way affect the goods and/or services offered.
(1) Unless otherwise specified in the Special Conditions or. Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) All goods furnished shall be fully guaranteed by the Bidder against
factory defects and woriananship. Any defects which may occur within
the period of the manufacturer's standard warranty shall be corrected
by the Bidder at no expense to the County. - The standard
manufacturer's warranty may be superseded by the Special Conditions.
C. : Subcontraotina
(1) Unless otherwise specified in this solicitation, the Bidder shall not
subcontract any portion of the work without the prior written consent
of the County. The ability to subcontract may be further limited by the
Special Conditions. Subcontracting without the prior consent of the
County may result in termination of the contract for default.
(2) Quarterly reporting when subcontractors are utilized: Bidders are
advised that when sub -contractors are utilized to fulfill the terns and
conditions of this contract, Dade County Resolution No. 1634-93 will
apply to this contract. This resolution requires the successful
Contractor(s) to file quarterly reports as to the amount of contract
monies received from the County and the amount that have been paid
by the Contractor directly to Black, Hispanic and Women -Owned
businesses, performing pan of the contract work. Additionally, the
listed businesses are required to sign reports, verifying their
participation in the contract work and their receipt of such monies. The
requirements of this resolution shall be in addition to any other
reporting requirements by law, ordinance or administrative order.
(3) Where sub -contracting is permitted, the Contractor shall obtain consent
of the County prior to utilizing the sub -contractor. All actions of any
sub -contractor are the sole responsibility of the Contractor.
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
E01
The Vendor shall not assign, transfer, or otherwise dispose of this contract,
including any rights, title or interest therein, or their power to execute such
contract to any person, company, or corporation without the prior written
consent of the County.
Unless otherwise specified in this soliatation,.prices quoted shall be F.Q.B.
Destination with freight included in the proposed price.
F.
All employees of the Vendor shall be considered to be, at all times,
employees of the Bidder under its sole direction ,and not an employee or,
agent of the County. The Bidder shall supply competent and physically
capable employees. The County may require the Bidder to remove an
employee it deems unacceptable. Each employee shall wear proper
identification.
G. Indemnification of County By Successful Bidder
The successful Bidder shall indemnify and save the County harmless from
any and all claims, liability, losses and causes of action, including but not
limited to patent and royalty infringement, which may arise out of the
fulfillment of the contract. The Vendor shall pay all claims and losses of
any nature in connection with this contract, and shall defend all suits, in
the name of the County when required by the County, and shall pay all
costs and judgments which may result.
. (H) Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall
be protected against damage or interrupted services at all times by the
Vendor during the term of this contract. The Vendor shall be held
responsible for repairing or replacing property, to the satisfaction of the
County, which is damaged by reason of the Vendor's operation on County
property.
9 98-116"7
1.9 MODIFICATION OF THE CONTRACT -
The contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the contract,
purchase order, notice of award or award sheet, as appropriate.
1.10 TERMMATION OF CONTRACT
!!t. I • ! • • 1 ! �! 'Sy
The County, at its sole discretion, may terminate this contract without
cause by providing the Bidder(s) with thirty (30) day advance notice.
Upon the receipt' of such notice, the Bidder shall not . incur any additional
costs under this contract. The County shall be liable only for reasonable
costs incurred by the Vendor(s), as deterinined by the County, regardless
of the method of payment required by the contract.
The County may to m*we.this contract upon the failure of the Vendor to
comply with the provisions and requirements of the contract. The -
County's decision not to take action upon a failure of the Vendor to
perform shall not be construed as a waiver of the abfiity of the County to
take action at a later date and time. The County shall also have the abt'fity
to place a Vendor on probation or terminate any portion of the contract.
The date of termination shall be stated in a written notice to the Vendor.
In the event the Vendor is terminated for default, the County reserves the
right to re -procure the goods or services from the next lowest responsive
and responsible bidder or re -solicit the contract. The County may charge
the Vendor any differences in cost between the Vendor's price and the re -
awarded. price and any costs associated with re -awarding or re -soliciting
this contract.
The County
'business wit
ordinances.
h
may also debar or suspend the vendor from conducting
the County, in accordance with appropriate County
10 98-1167
METRUPULITAN DAUE COUNTY Ulu Nu. UaUU-J/UZ-UTR
SECTION 2.0 SPECIAL CL 'TIONS
BANNERS AND SIGNS (HAIN04- INTED)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR A COUNTY DEPARTMENT
The purpose of this Invitation to Bid is to establish a contract for
the purchase of Banners and Signs, Plastic, Vinyl and Plywood in
conjunction with the needs of Dade County's on an as needed when
needed basis.
2.2 RACE/ETHNICITY/GENDER CONTRACT MEASURES
This contract includes Participation Provisions for Certified Black
Business Enterprises (BBE'•S) and/or Certified Hispanic Business Enter-
prises (HBE's) and/or Certified Women Business Enterprises (WBE's) as
indicated in Appendix A of this Bid/Proposal solicitation.
2.3 TERM OF CONTRACT: TWENTY-FOUR MONTHS
This contract shall commence on the first calendar day .of the month
succeeding approval of the contract by the Board of 'County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid •documents. The contract shall remain .in effect'. for.
twenty-four (24) months and upon completion. of the expressed and/or
implied warranty period. :..
2.4 Intentionally Omitted
2.5 OPTION TO RENEW FOR ADDITIONAL YEARS (With Price Adjustment)
The prises for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these terms
and conditions; at which time Dade County shall have the option to
renew for an additional three. (3) years on a year to year basis. At
that time Dade County will consider adjustment to price based on
Manufacturers Revised Published Price List or an written notification
from manufacturer to supplier of price increase. It shall be further
understood that the County reserves the right to reject. any price
adjustments submitted by the bidder and/or to terminate -the contract
with the bidder based on such price adjustments. Continuation of the
contract beyond the initial period is a County prerogative; not -
right of the bidder. This prerogative may be exercised only when
such continuation is clearly in the best interest of the County.
NOTE: SHOULD THE BOUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEIMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: To Low Bidder In The Aggregate
Award of this contract will be made to the responsive, responsible
bidder who bids on all items and whose bid offers the lowest price
Page 1
98-1167
2.7
2.8
<2.9
2.10
2.11
when all ms are added in the aggrega*- If bidder fails to b_id on
11 items s bid shall be declared non; ,-ponsive. The County will
award the total contract to a single bidder.
PRICES SHALL BE FIXED WITH ADJUSTMENTS ALLOWED
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed for a period of
one -hundred twenty (120) days after the commencement of the contract.
After this period, the vendor may submit a price adjustment to the
County based on a Manufacturer's Revised Published 'Price List or a
written notification from the Manufacturer to the supplier of or
increases or on an increase on the .Federal Excise Tax that occur .after
the first 120 day period.. The Revised Published Price Lists,
Manufacturer's notification or Federal Excise Tax Increase shall be
submitted to the County, ad- approved by the County's GSA Procurement
Management Division through the issuance of a Memorandum of
Understanding to the existing*purchase order prior to the effective
date of the price adjustment.
It shall be further understood that the County reserves the right to
reject any price adjustments submitted by the bidder and/or to
terminate the contract with the bidder.based on such price
adjustments.
Intentionally Omitted
Intentionally Omitted ;
Intentionally Omitted
TNnFMNTFTCATTON AND TNSURANCE - (I) GENERAL SERVICE AND MAl
The suceessful bidder/vendor shall indemnify and save the County
harmless from any and all claims, liability, losses and causes of
action which may arise out of the fulfillment of the Agreement. The
vendor shall pay all claims. and losses of any nature whatever .in
connection therewith, and shall defend all suits, in the name of the
County when applicable, and shall pay all costs and judgments which
may issue thereon.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350,
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as, outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount
not less than $300,000 combined single limit per occurrence for
bodily injury and property 'damage. Dade County must be shown as
an additional insured with respect to this coverage.
Page 2
y8-1167
METROPOLITAN OADL COUNTY
BID NU. UdUU-3/02-OTR
C. Autc ile Liability Insurance cov ng all owned, non -owned and
hirea vehicles used in connection wtL&--the work, in an amount not
less than $300,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the -latest -edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but noV in the manner prescribed in
this Invitation To Bid, the Bidder shall be verbally notified of such
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission _approval, the Bidder shall be in default of the
contractual terms and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para 1.6 of the General Terms and Conditions.
Page 3
98-1167
The Bidd, shall be responsible for-ssuring that the insurance
certific: i required in conjunction wit Eris Section remain in force
for the duration of the contractual- period; including any and all
option years that may be granted to the Bidder in accordance with
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
responsible for submitting new or renewed insurance certificates to
the County at a minimum of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual
period, the County shall suspend the contract until such time -as the
new or renewed certificates are received by -the* County' in the. manner -
prescribed in the Invitation Jo Bid; provided, -however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in 'conjunction with Section
1.0, para. 1.11 of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s)-to the requesting:
department(s) after purchase has been cbmpleted, whether picked up by
authorized County personnel or delivered to .the site by the vendor.,
Theinvoices shall reference the appropriate purchase order number, the'
delivery address, and the corresponding delivery ticket number or
packing slip number that was signed by an authorized representative of
the County department when the items were delivered and acceo_ted.
Submitta t of these periodic invoices shall not exceed thirty (30)
calendar days from the delivery of the items. _ Under no circumstances
shall the invoices be submitted to the County in advance of the
delivery and acceptance of the items.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at Various Dade
County Locations.
2.17 DELIVERY -SHALL BE THREE (3) DAYS AFTER ORDER IS PLACED BY THE COUNTY
The bidder shall make deliveries within three (3) calendar days after
the date that the County department orders the items. All deliveries
shall be -made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the
delivery will be delayed due to acts of God, strikes, or other causes
beyond the control of the bidder. In these cases, the bidder shall
Page 4
18`1 67
Mt1KUPUL1iAM UAUt WUMIT
Diu nv. vvvv-J/vL-VIK
notify County of the delays in ac a of the delivery date so
that a revised delivery schedule can be rLptjW ated..
Should the bidder(s) to whom the contract(s) is awarded fail to
deliver in the number of days as stated in its proposal, the County
reserves the right to. cancel the contract after any back order period
which is specified in the Special Conditions has lapsed. If the
contract is cancelled, it is hereby understood and agreed that the
County has the authority to purchase the goods elsewhere and to charge
the bidder with any re -procurement costs. If the bidder fails to
honor these re -procurement costs, the County may. suspend the bidder
from submitting bid proposals on County contracts for a minimum.period
of six (6) months.
2.18 BACK ORDERS SHALL NOT BE ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the
right to cancel the order, seek the items from -another vendor, and
charge the bidder for any re -procurement costs.
2.19 Intentionally Omitted
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Katherine Berman -at (305)
375-4946.
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in
excellent condition. If a product does not -meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.22 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under the Terms and Conditions of this contract. Any fines levied by
the above mentioned authorities because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for
same. Barricades -shall be provided by the bidder when work is
performed in areas traversed by persons, or when deemed necessary by
the County Project Manager.
2.23 ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under.the direct
control of Seaport Department personnel. Interference with vessels
Page 5
98-1.167
and vehicp r traffic must be kept to a ^inimum. Ship berthing arenas
and roadw shall not be closed or opet -by or for the Bidder unless
express permission. is given to the Bidder' by the Seaport Engineer.
The Bidder shall plan the scheduling of its work in collaboration with
the Engineer in order to insure safety for and, minimum hindrance to,
port operations. All. equipment shall be withdrawn from work areas at
the end of the work day in order to eliminate immediate or potential
hazard to traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a manner that minimizes any
obstruction to water and ground traffic. All equipment and stored
materials shall be marked by barriers with flashing, lights at no
additional cost to the County. The Bidder shall exercise careful
control during all phases of the work to prevent damage to Seaport
utilities; including, but not limited -to, overhead lights and buried.
cables. Before commencing work in any given -area, the Bidder, working
in conjunction with the Engineer and the Dade 'County Seaport
Department Maintenance Staff, shall endeavor to locate any possible
utility conflicts. Should the Bidder damage any Seaport utility
through negligence, it shall promptly repair the damage at its own
expense.
2.24 ART WORK
Art work will be presented to successful bidder with the work request.
Successful bidder shall pick-up camera ready art work within 24 hours
after notification.
2.25 AUTHORIZATION TO PICK-UP MATERIALS .S
Dade County employees -.are authorized to :pick-up materials against*
purchase orders issued to the successful bidder(s). Such
authorization is provided for the County employee. through an
"Authorization to Pick -Up Materials" (Dade County Form No. 160.04.17)
who shall surrender the form to the bidder during each purchase. If
the bidder is in doubt about the authenticity of the person picking up
the material, the bidder shall contact Procurement Management for
assistance at 375-5289.
2.26 CLEAN-UP
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all
areas where work has been involved as mutually agreed with the
Department Project Manager.
2.27 CONFLICTS WITHIN THE CONTRACT DOCUMENTS
In the event of conflict with the Contract Documents, the items stated
in the following paragraphs shall govern:
A. Addenda shall supersede all other Contract Documents to the extent
specified. Subsequent addenda shall supersede prior addenda only
to the extent specified.
Page 6
98-11.67
METROPOLITAN DADE COUNTY B10 NO. 0800-3/02-OTR
B. Drawirigs and 'Specifications are intenued-to agree -and be mutually
explanatory and shall be accepted .and- used as a whole and not
separately. Should any item be 'omitted from the drawings as
herein specified, or vice -versa, it shall be executed the same as
shown and contained in both at no extra cost to the County.
Should anything be omitted from the drawings and specifics Lions
necessary for the proper construction of the work herein
specified, or should any error or disagreement between the
specifications and drawing exist or appear to exist, the. bidder
shall not avail himself of such manifestly unintentional error or
omission, but must have' same explained 'or adjusted by the
Department Project Manager before proceeding' with the 'work* in
question.
2.28 COUNTY WIDE .
Any Governmental Unit in Dade, Broward and Palm Beach Counties,
Florida, may avail itself of this contract and purchase any and all
items specified herein from the successful bidder(s) at the contract
price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom,
will establish its own contract, pl4kce its own orders,- issue its own
purchase orders, be invoiced therefrom and make its own payments and
issue its own exemption certificates as required by the bidder.
It is understood and agreed that Dade County is not a legally binding*:;:.
party to any contractual agreement made between any. governmental unit'_'
and the bidder as a result of this bid.
2.29 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall be responsible for filing, processing and collecting
all damage claims against the shipper.
2.30 DEFICIENCIES IN WORK TO BE CORRECTED BY THE BIDDER
The successful Bidder shall promptly correct all deficiencies and/or
defects in work and/or any work that fails to conform to the Contract
Documents; whether or not fabricated, installed or completed. All cor-
rections shall be made within two (2) calendar days after such
rejected defects, deficiencies, and/or non -conformances are verbally
reported to the Bidder by the County's Project Administrator. The
Bidder shall bear all costs of correcting such rejected work. If the
Bidder fails to correct the work within the period specified, the
County may, at its discretion, notify the Bidder, in writing, that the
Bidder is subject to contractual default provisions if the corrections
are not completed to the satisfaction of the County within two (2)
calendar days of -receipt of the notice. If the Bidder fails to
correct the work within the period specified in the notice, the County
shall place the Bidder on default, obtain the services of another
vendor to correct the deficiencies, and charge the Bidder for these
costs; either through a deduction from the final payment owed to the
Bidder or through invoicing.
Page 7
98-1167
2.31 ENVIRONMENTALLY ACCEPTABLE PACKAGING
Effective June 16, 1992, all contracts in excess of ten thousand
($10,000) dollars will be affected by Resolution Number R738-92
amending Metropolitan Dade County Administrative Order 3-2 (relating
to the procurement of goods and services).
As a waste management alternative, and as an additional means- of
reducing the volume and toxicity of waste and by-products entering
Florida's solid waste stream, Metropolitan Dade County has instituted
the following policy with regard to source reduction.
In order to discourage excessive packaging of a product solely for
marketing purposes and to encourage packaging for purposes of ensuring
durability, re -usability and recyclabiiity. No goods shall be
purchased if the goods constitute less than 90 percent (by volume) of
the item being purchased or if the goods contains more than 10 percent
package and packing material (by volume). No packaging shall be
purchased which is not environmentally acceptable packaging.
For purposes of_ meeting the requirements of this resolution,
"Environmentally Acceptable" shall be defined as;' any item that is
returnable for reuse or recycling, or which is recyclable.
In order to insure compliance with this resolution, bidders shall .
indicate in the space provided on the bid proposal page, the method to
be used .for returning packaging materials to' the distributor in
conjunction with this solicitation and/or by completing the General
Services Certification of Recycled Product Content Form indicating the
ability of the materials to be recycled through existing recycling
collection programs.
Appeals for waiver of these requirements may be made in writing to the
County Manager through the Director of Procurement Management. No
waiver shall be effective unless approved by a majority vote of the
Board of County Commissioners. Proposals failing to provide this
information may result in being declared non -responsive; however the
Bidder shall be given the opportunity to provide the information
during the bid evaluation period. At such time, the Bidder shall be
given fifteen (15) calendar days to submit this information.
Vendors wishing to obtain a copy of the complete resolution should
contact The Office of Vendor Assistance at (305) 375-5289.
2.32 FURNISH AND SET IN PLACE REQUIREMENTS
The successful bidder shall be required to furnish the materials or
products- identified in these bid specifications as well as to set in
place or install materials or products at the facility designated by
the County. The successful bidder shall also be required to provide
adequate training to County personnel on the appropriate use of the
materials or products if necessary.
Page 8
.8-1167
ntIKUrULIIAM UAUt WUNI!
81U Nu- uauu-s/OZ-OTR
2.33 LABOR, M `IALS, AND EQUIPMENT SHALL BE 9PLIED BY THE BIDDER
Unless otherwise provided in Section-3:of.this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor, materi-
al and equipment necessary for satisfactory contract performance.
When not specifically identified in the technical specifications, such
materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to
the inspection and approval of the County's Project Manager.
2.34 LICENSES, PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspec.•
tion fees required for this project; and shall comply with all laws,•
ordinances, regulations and building code requirements applicable to
the work contemplated herein. Damages, penalties and or fines imposed
on the County or the bidder for failure to obtain required licenses,
permits or fines shall be borne by the bidder.
Page 9
98-1167
2.35 OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding
any details or the omission from the specification of a detailed
description concerning any point shall be regarded as meaning that
only the best commercial practices are to prevail, and that only
materials and workmanship of first quality are to be used. . All
interpretations of this specification shall be made upon the basis of
this agreement.
2.36 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
2.37
The successful bidder shall enclose a complete packing slip or
delivery ticket with any -items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's. authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
While the County has listed all major items.on the bid solicitation:::
which are utilized by County departments in conjunction with its
operations, there may be ancillary items that must be purchased by the.
County during the term of this contract. For this reason, bidders are
requested to quote the percentage discount that will be offered to the
County for items which do not appear on this bid solicitation. This
discount shall be offered for all items listed in nationally
established annual retail supply catalogs. The most recently
published catalog shall serve as the basis for -establishing the retail
price to be discounted.
2.38 SAMPLES MAY BE REQUIRED DURING EVALUATION
After the Bid Proposals are opened by the County, the bidders may be
required to submit a sample for the goods to be supplied for
evaluation by, and at no cost to the County. If samples are required,
the County will notify the bidder of such in writing and will specify
the deadline for submission of the samples. Each individual sample
shall be clearly labeled with the bidder's name,
title, manufacturer's name and brand name, and
applicable. If the_ bidder fails to submit the
labeled, within the specified date stipulated in
County shall not consider the bidder's proposal
provided however, that in the event of a group or ag
bidder's proposal will not be eligible for that
aggregate as applicable. All samples shall become
Metropolitan Dade County.
Page 10
bid number, bid
style number if
samples, properly
the notice; the
'or that item(s);
1regate award, the
group or in the
the property of
98-1167
. IV 111V1 V\.• II 11 Mn V� VWVI\ 1 I
Ulu nu. vouu-J/uC-OTR
The Coun reserves the right to perfor is own testing procedures or
to send _.1y and *all samples to the Sta-:of Florida's Department of
General Services, Division of Purchasing, Bureau of Standards
Laboratory or any other certifiable laboratory for analysis. Any
costs for testing shall be borne by bidder. On the basis of this
testing and analysis, the County shall be sole ,fudge of the
acceptability of the sample in conformance with the bid specifications
and its decision shall be final. Any sample submitted shall create an
express warranty that the whole of the goods and/or services to be.
provided by the bidder during the contract period shall conform to the
sample submitted. The bidder shall be required -to provide adequate
restitution to the County, in the manner prescribed by the County., if -
this warranty is violated during the term of the contract.
2.39 SHELF LIFE OF STOCK
The successful bidder(s) shall supply the County with fresh stock only
and shall insure that items with a limited shelf life are inspected
and certified fresh by the bidder prior to shipment to the County.
2.40 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels are
maintained at its place of business -in order to assure the County of
prompt delivery. If the delivery terms specified in the Solicitation
are not fulfilled by the Bidder, the County reserves -the' right �to
cancel the order, purchase the goods elsewhere, and charge the Bidder
for any reprocurement costs incurred by the County.
2.41 WAGE INCREASES
Bidders are advised that the minimum wage will increase to $4.75 per
hour effective October 1, 1996 and to $5.15 per hour effective
September 1; 1997. RiddPr'c nroonsal must rpflprt these increasps in
the wage, rate paid to all classifications of employees under this
contract. Petitions for increases of hourly rates based upon the
changes in the minimum wage will not be considered.
Page 11
98-116 7
SECTION 3.0 TECHNICAL SP, ACATIONS
BANNERS AND SIGNS (NANO -PAINTED)
3.1 VINYL BANNERS - PAINTED ONE SIDE
Hand -painted - one side. Complete with necessary grommets and
roping. 12 to 14 oz. Vinyl Coated Dacron. Paint - one to -three
colors. Less than twelve (12) words. Simple Logo:
Sizes: 5' x 24'
4' x 20'
3' x 20'
3.2 VINYL BANNERS - PAINTED TWO SIDES
Hand -painted - two sides. Complete with Necessary ;grommets and
roping. 12 to '14 oz. Vinyl ..Coated Dacron.-s.-•Paint ::one :.to three
colors. Less than twelve (12) words. Simple Logo.
Sizes: 5' x 24'
4' x 20'
3' x 20'
.3.3• PLYWOOO SIGNS - PAINTED ONE SIDE
1... Hand -painted „* 1n
- . one: side... 4 ;, 3/8", q!j, ,thickness ' 1 si.y ; acceptable"
Paint - one to three colors. Simple too with,rless"than twelve(1;)
words; and simple logo with more than twelve (12) words.-
Sizes: 2' x 31
.
3' x 4'
4' x 4' '
4' x 6'
4' x 8'
3.4 PLASTIC SIGNS - PAINTED ONE SIDE
Painted or Silk-screened - one side. 1/8111 3/1611, hil, or h" thickness
is acceptable. Paint - one to three colors. Simple logo with less
than twelve (12) words; and simple logo with more than twelve (12)
words.
Sizes: 2' x 3'
3' x 4'
4' x 4'
4' x 6'
4x 8'
3.5 INTRICATE LOGO
Bidder to indicate in the spaces provided, the additional charge (if
any) for intricate logo, when required by a County Department.
Page 12
98-1 167
METROPOLITAN DADE COUNTY
BIO NO. 0800-3/02-OTR
3.6
3.7
SET-UP CHARGES
Bidder to include all preparation and set-up charges for all banners
and signs in the unit prices.
LAY -OUT APPROVAL
Successful bidder must have approval of sign and banner lay -out -from
Seaport representative before proceeding.
3.8 INSTALLATION
3.9
Installation of various banners and signs is generally not necessary
(except for Items #33 thru #35); however, bidder to indicate material
and labor charges for Items #1 thru #32 as an option, in the.evertt
that installation is*required.
BILLBOARD SIGN AT PORT OF MIAMI ENTRANCE (Bid Proposal Items #33 thru
#35)
4' x 20' 2n Vinyl Banner to be stapled to existing Port of Miami sign
which has a constant Port Logo and Script.
Banner to be white vinyl to blend with the background .of existing
sign, hand -painted in one or more colors as required:
WELCOMES (Name of Ship)
or
SALUTES (Event),
LJQltltel
to VC
Nt4r IVCN
Olio Illit.011bv ..Ittt vJ 4.n v)
..vU..i
request
from
the Seaport
representative, and removed on
notification
at the
end of
the event.
Bidder to INCLUDE INSTALLATION
AND REMOVAL
OF THE
BANNER
IN THE UNIT
PRICES.
Page 13
98-116
AWARD UNDER MIAMI-DADE COUNTY
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
Award Under Dade County Contracts
CONTRACT NO.0800-3/02
Banners and Signs
GSA
On an as -needed contract basis until February 28, 1999,
with the option to renew for three (3) additional one-year
periods.
This contract will enable the department to respond to City-
wide needs in a timely and efficient manner.
It is recommended that award be made to A1A Signs 8t
Services, Inc., awarded under Miami -Dade County
Contract No. 0800-3/02, at an annual amount not to
exceed $25,000.00. Allocating funds from the Capital
Improvement Program, "City-wide Facility Renovations and
Restorations", Project No. 311016.
]u'di.S_.0rtAr
Director of Purchasing
110 ffi
Date