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Home My WebLink AboutR-98-1102J-98-1100 10/28/98 RESOLUTION NO. 9 8 -110 2 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A DONATION FROM THE METROPOLITAN MIAMI FLOWER SHOW, INC., ("FLOWER SHOW") CONSISTING OF IMPROVEMENTS TO THE CHARLES TORREY SIMPSON MEMORIAL GARDEN CENTER ("GARDEN CENTER"), LOCATED IN SIMPSON PARK, 55 SW 17TH ROAD, MIAMI, FLORIDA, WITH AN ESTIMATED VALUE OF $54,600; SAID IMPROVEMENTS TO CONSIST OF THE DESIGN AND CONSTRUCTION OF WALKWAYS, DECKING, ROOFING, SCREENING, LIGHTING, AND AN ENCLOSED STORAGE AREA; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE FLOWER SHOW TO PROVIDE FOR THE CONSTRUCTION OF SAID IMPROVEMENTS. WHEREAS, on July 17, 1940, the City of Miami entered into an Agreement with the Charles Torry Simpson Memorial Association (the "Association"), authorizing the Association to construct a building, known as the Garden Center, on City -owned property located in Simpson Park, at 55 SW 17th Road, Miami, Florida, to be used by the Association in perpetuity, as a clubhouse, library and garden center open to the public, with title to the structure remaining with the City; and WHEREAS, the Association was formed for the sole purpose of raising funds to build the garden center and having accomplished this task was absorbed by the Council of Garden Club Presidents on March 10, 1942; and WHEREAS, the Metropolitan Miami Flower Show, Inc., ("Flower CITY' COMMISSION MEET1NG OF NOY 1 7 1998 Resolution Na 98-110 Show") is a committee under the auspices of the Council of Garden Club Presidents of Dade County Florida, Inc., (the "Council"); and WHEREAS, the Flower Show would like to donate to the City and to the Council improvements made to the Garden Center, valued at approximately $54,600, consisting of the design and construction of new walkways, decking, roofing, screening, lighting, and an enclosed storage area; and WHEREAS, immediate acceptance of this donation will allow for completion of the improvements prior to the presentation of the Youth Flower Show and the Metropolitan Miami Flower Show scheduled for March, 1999; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to accept a donation from the Metropolitan Miami Flower Show, Inc., ("Flower Show") consisting of improvements to the Garden Center located at Simpson Park, 55 SW 17th Road, Miami, Florida, with an estimated value of $54,600, said improvements to consist of the design and construction of walkways, decking, roofing, screening, 2 98-1102 lighting, and an enclosed storage area. Section 3. The City Manager is hereby authorizedll to negotiate and execute an agreement, in a form acceptable to the City Attorney, with the Flower Show to provide for the construction of said improvements. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.Z/ PASSED AND ADOPTED this 17th day of November_ , 1998. JOE CAROLLO, MAYOR In Paisdance with Miami Code Sec. 2-36, since the Mayor did not indicate a.,wc-r of ft le&fation by signing it in the designated place provided; sa.iM becoum effective with the elapse of ten (10) dajj�� from the date of uomrru�sic , �ci�r, ATTEST: same, wdhout the Mayor?xe ►si g�veto. � WALTER J. FOEMAN CITY CLERK fESS t W3019:CSK:kc J. FomAn, City Cleric 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 08-1102 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members To : of the City Commission l onald H. Warshaw FROM: City Manager RECOMMENDATION: CA=10 DATE: NOV I�c FILE: SUBJECT: Resolution Authorizing the Manager to Accept a Donation for Improvements at Simpson Park REFERENCES: City Commission Agenda ENCLOSURES: November 17, 1998 The Administration recommends that the City Commission adopt the attached Resolution, authorizing the City Manager to accept a donation from the Metropolitan Miami Flower Show (the "Flower Show"), of improvements to be made to the Charles Torrey Simpson Memorial Garden Center, located in Simpson Park, 55 SW 1 r Road, Miami, Florida. The improvements to be made by the Flower Show, with an estimated value of $54,600, consist of the design and construction of walkways, decking, roofing, screening, lighting and an enclosed storage area. BACKGROUND: On July 17, 1940 the City of Miami entered into an Agreement with the Charles Tony Simpson Memorial Association (the "Association"). This Agreement authorized the Association to construct a building structure, known as the garden center, on City -owned property located in Simpson Park, to be used by the Association, in perpetuity, as a clubhouse, library and garden center open to the public, with title to the structure remaining with the City. The Association was formed for the sole purpose of raising funds to build the garden center and having accomplished this task was absorbed by the Council of Garden Club Presidents on March 10, 1942. The Metropolitan Miami Flower Show, Inc. (the "Flower Show") is a committee under the auspices of the Council of Garden Club Presidents of Dade County Florida, Inc. and the Flower Show would like to donate to the City, improvements to the garden center, at an approximate cost of $54,600, consisting of the design and construction of new walkways, decking, roofing, screening, lighting and an enclosed storage area. The immediate acceptance of this donation will allow for the construction of the improvements to be completed prior to this year's Youth Flower Show and the Metropolitan Miami Flower Show which are scheduled for March, 1999. �ci�r(yY DHW: DB:d SA: ResoCoverSimpsonPark 08-1102 ActropolitanXiaml 31ower Show October 16, 1998 RE: A Donation of a Structural Addition to the Charles Torrey Simpson Memorial Garden Center and Adjacent Clearing in Simpson Park and Permission to Use Simpson Park for Annual Flower Shows. Alberto Ruder, Director City of Miami Parks and Recreation Department 444 Southwest 2nd Avenue, Eighth Floor Miami, Florida 33130 Dear Mr. Ruder, For the past fifty-one (51) years the Metropolitan Miami Flower Show, Inc. has been affiliated with the Council of Garden Club Presidents of Dade County, Florida, Inc. The members of each organization have worked together to provide the community at large with educational programs that promote high standards of horticulture and conservation of natural resources. The Annual Metropolitan Miami Flower Show has been one objective to reaching these goals. We have held aamlal flower shows at various temporary locations throughout Miami -Dade County, i.e. the Dinner Key Auditorium, Tropical Fairchild Garden, the Coconut Grove Convention Center, Tropical Park, and USDA at Chapman Field. Another, goal has been to build a garden center for the purpose of having a permanent home for our annual flower shows. A building fund was started in the mid-1980s and, in recent years, a site has been sought to build a permanent home for the Metropolitan Miami Flower Show. Although, there have been a few sites that have sparked our mterest, after much thought and discussion, the Board has come to a mutual consensus that investing in the Charles Torrey Simpson Memorial Garden Center at Simpson Paris is a better choice for the Garden Center, Simpson Park and the community at large. Metropolitan Miami Flower Show, Inc. is prepared to make a sizable investment in the Garden Center through financing a structural addition that consists of a wrap -around, covered screened deck with an enclosed storage area, a connecting open boardwalk and a pavilion constructed on a free form deck in a clearing within the hammock and adjacent to the Garden Center. The project will be completed in three phases. The description with a completion or start date and estimated cost for each phase is, as follows: Pbase I Approximately 120' of 10' wide walkway with tailings and fmrodation for a f Am roof smacnae and screened enclosure, Approximately 200 9% & of five form deck with foundation for a future roof structure; Five sets of sliding glass doors to replace emstmg doors. Compkdan Date: Mid -February 19" S 21'2K90 Pbsse 11 Roof structure for the free form deck; lighting. Comphtion Date: Mid -February 19" S 6,000.80 Phase III Roof structure and screened enclosure for 120' of 10' wide walkway; 160 sq. ft. of enclosed storage, accessible from the interior of the building; removal of three windows and replace with doors to storage. Start Date: ApA 19" $ 23,000.00 Professional Fen: Architectural Building survey; Structaaal Engineering; Electrical Engineering. $ 4AW00 Total Estimated Cost of Project $ 54,600.00 c NONPROFIT CORPORATION Charles Torrey Simpson Memorial Garden Center, 55 Southwest 17'b Road, Miami, Florida 33129 b. ..1 Aetropolitan Xiaml 3TowerShow LETTER Alberto Ruder, Director, continued DATE: October 16, 1998 PAGE: Two The Metropolitan Miami Flower Show, Inc. Board of Directors is aware that the estimated cost could be more or less than appears in the fore mentioned estimate. We are prepared to assume the total cost of the structural addition to the Carden Center, as a donation to the City of Miami. It is essential, however, that the Board of Directors know whether this donation will be accepted by the City of Miami prior to proceeding with finalizing pre -construction drawings and expenses. There is, also, the matter of insuring that proper parking will be available at the Emanuel Lutheran Church. The funds for this project are in an interest bearing account in the form of Certificates of Deposits, some of which have matured and are available immediately. Others will mature in March 1999. Please, be assured that we have enough funding to complete Phase I and Phase H by the scheduled completion date and will be in the financial position to begin Phase III by the scheduled start date. It is most important to begin the project as soon as possible. We have planned to hold the Youth Flower Show during March 4-6, 1999 and the Metropolitan Miami Flower Show during March 19-21, 1999. As you can see, we will be using Simpson Park and the Garden Center just a few days of the year for our annual flower shows. During the remainder of the year, the area will be used to promote horticulture and environmental education through programs created and developed by the City of Miami Parks and Recreation Department, the Council of Garden Club Presidents of Dade County, Florida, Inc. and the Metropolitan Miami Flower Show, Inc. When it is not being used for previously scheduled events, it may be used by park visitors and for community events. It is truly a very beneficial endeavor for all concerned and one that is receiving support from the immediate neighbors and local community based organizations in the Brickell-Roads area. A copy of a letter of support from the Simpson Park Protection Committee is attached and others are forthcoming. The City of Miami Parks and Recreation Department has mairnained a fifty-eight year partnership with our affiliate, the Council of Garden Club Presidents of Dade County, Florida, Inc. We are certain that flower shows will attract a greater share of the community at large to the building and the natural wonders of the hammock. Sincerely yours, Carol Johnson President Metropolitan Miami Flower Show, Inc. CJ/JLS/paq Attachment: 1 cc: Mrs. Laura Billberry, City of Miami Interim Director of Asset Management 0 Ms Pat Quintana, Simpson Park Manager �/ Mrs. Shirley Haverfield, President of Council of Garden Club Presidents of Dade County, Florida, I NON PROFIT CORPORATION Charles Torrey Simpson Memorial Garden Center, 55 Southwest 116 Road, Miami, Florida 33129 // �. THE MIAMI-ROADS NEIGHBORHOOD CIVIC ASSOCIATION, INC. October 15, 1998. Mr. Al Ruder, Director Dept. of Parks and Recreation The City of Miami 444 S.W. 2 Avenue Miami, Florida Dear Mr. Ruder, As you know, for over ten years the Miami Roads Neighborhood Civic Association has worked to increase the appropriate usa.ge of Simpson Park as a community resource. The proposal to hold the Metropolitian Miami Flower Show at Simpson Park, and the modifications to the Garden Center needed to accomidate this, certainly would advance this goal. I will bring this issue to our board of directors on October 28th for formal approval, and anticipate no objection. If I can be of any further help, please do not hesitate to call me. Sincerely, Ge�n/( , Jo ilkins, Chairperson Mi mi Roads Neighborhood Civic Assn. Simpson Park Protection Committee 228 S.W. 23 Road Miami, Florida 33129 858-1639 98-1102 KAREN E. B RINKMAN P:6-BeN 45 U • MIAMI. FLORIDA 33145 3.1, s k") 1 -1 (.?,(1 - J S ti �s� �� - �► S c.� r�a..l 5 hb e r � I , � i Scl' o o �4k Y-� A - 01/ n cjc�� hCt Z��af_ 98-1102 HISTORY OF STRUCTURAL ADDITIONS Original Structure hqmndAddition --- 1940 Council of Garden Club Presidents of Dade County/ 1998 Metropolitan Miami Flower Show, Inc. City of Miami MONO Addition Scheduled Addltlon 1952 Council of Garden Club Presidents of Dade County / FY1998-99 City of Miami / ADA Grant Funding City of Miami ' Deck Covered Deck i" Prepared by: Pat Quintana October 10 1998