HomeMy WebLinkAboutR-98-1101J-98-1105
10/29/98
RESOLUTION NO . 9 R `�' ' 1 '" 1 O
A RESOLUTION, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER TO APPROVE THE FINDINGS OF
THE EVALUATION COMMITTEE THAT THE MOST
QUALIFIED FIRMS, IN RANK ORDER, TO PROVIDE
AND ADMINISTER THE PROMOTIONAL EXAMINATION
PROCESSES FOR THE CLASSIFICATION OF POLICE
LIEUTENANT FOR THE DEPARTMENT OF HUMAN
RESOURCES ARE: 1) SHL LANDY JACOBS, INC., AND
2) BARRETT AND ASSOCIATES, INC.; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, WITH THE TOP RANKED FIRM, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR AN
INITIAL TERM OF SIX (6) MONTHS, WITH THE
OPTION TO EXTEND FOR THREE (3) ADDITIONAL
SIX-MONTH PERIODS, AT A COST NOT TO EXCEED
$75,000 DURING THE INITIAL AND EXTENDED TERM
OF THE AGREEMENT; FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH THE SECOND RANKED FIRM SHOULD
NEGOTIATIONS FAIL WITH SHL LANDY JACOBS,
INC.; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF POLICE GENERAL OPERATING
BUDGET, ACCOUNT CODE NO. 001000.290201.6.270.
WHEREAS, Requests for Proposals (RFP) were mailed to
thirty-four (34) firms seeking a broad range of responses from
test development providers to provide and administer the
promotional examination processes for the classification of
Police Lieutenant for the Department of Human Resources; and
WHEREAS, the Evaluation Committee evaluated the eight (8)
proposals received in response to the RFP and recommended the top
two (2 ) f irms , in rank order, 1) SHL Landy Jacobs, Inc., and 2 )
Cny COMUsSION
MEETING 4F
NOV 1 7 1998
Resolution No,
Barrett and Associates, Inc., as the most qualified to provide
the required professional services; and
WHEREAS, the City Manager accepted the findings of the
Evaluation Committee that SHL Landy Jacobs, Inc., and Barrett and
Associates, Inc., are the most qualified firms to provide and
administer the promotional examination processes for the
classification of Police Lieutenant for the Department of Human
Resources;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Commission hereby accepts the
recommendation of the City Manager to approve the findings of the
Evaluation Committee that the most qualified firms, in rank
order, to provide and administer the promotional examination
processes for the classification of Police Lieutenant for the
Department of Human Resources are: 1) SHL Landy Jacobs, Inc., and
2) Barrett and Associates, Inc.
Section 3. The City Manager is hereby authorizedll to
negotiate and execute an agreement, in a form acceptable to the
City Attorney, with SHL Landy Jacobs, Inc., for an initial term
The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
- 2 - 98-1101
of six (6) months, with the option to extend for three (3)
additional six-month periods, at a cost not to exceed $75,000
during the initial and extended term of the agreement, with funds
therefor hereby allocated from the Police Department General
Operating Budget, Account Code No. 001000.290201.6.270.
Section 4. The City Manager is further authorized1l to
negotiate and execute an agreement, in a form acceptable to the
City Attorney, with the second ranked firm should negotiations
fail with SHL Landy Jacobs, Inc.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.Z/
PASSED AND ADOPTED this 17th day of
ATTEST:
WALTER J.
TO
November , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, Said legislat�c�- . , pow
becomes effective with the elapse of ten (10) da from the date of Commissic tifln
regarding same, without the Mayo�ercis eto.
r
,i Waiter . Foe dy Clerk
STY CLERK
PLEQANIDRO VILARELLO
CITY ATTORNEY
W3024:CSK:kc
AND CORRECTNESS:
2.1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 98-1101
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
FROM: ('00
Donald H. Warshaw
City Manager
CA-9
DATE: NOV _ 9 1998 FILE :
SUBJECT: promotional Examination for
Police Lieutenant;
REFERENCEsRFP NO. 97-98-103
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
approving the findings of the Selection Committee as to the most qualified firms, in rank order,
to provide promotional examination processes for the classification of Police Lieutenant;
authorizing the City Manager to undertake negotiations with the most qualified firm, to execute a
contract, in a form acceptable to the City Attorney not to exceed $75,000, and to instruct the
Chief Procurement Officer to issue a purchase order for these services.
BACKGROUND
As a result of the need for a new promotional process within the Miami Police Department for
the classification of Police Lieutenant, it is necessary to secure a test developer.
Proposals received, pursuant to Request For Proposal (RFP) No. 97-98-103, have been analyzed
by a Selection Committee to identify a firm with the ability to develop, administer/implement,
score, and prepare a final report on the Police Lieutenant promotional examination. Thirty-four
(34) RFPs were mailed with eight (8) responses received. Two firms, SHL Landy Jacobs, Inc.,
and Barrett and Associates, Inc., ranked one and two, respectively.
The Department of Human Resources recommends that the City Commission accept the findings
of the Selection Committee and authorize the City Manager to enter into negotiations with SHL
Landy Jacobs, Inc., to execute a contract, in a form acceptable to the City Attorney, not to exceed
an estimated cost of $75,000, and to instruct the Chief Procurement Officer to issue a purchase
order for these services. In the event negotiations with SHL Landy Jacobs, Inc., are not
successful, the City Manager would be authorized to enter into negotiations with the next highest
rated firm, Barrett and Associates, Inc.
Funding is available to cover the cost of these services in the general operating budget of the
Department of Police, Account Code No. 001000.290201.6.270.
u
98-1101
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter OCT 20 19%
TO : Director DATE: FILE
of Purchasing
Don d H. W shaw
C of of Police
SUBJECT : RFP No. 97-98-103
Police Lieutenant Examination
REFERENCES:
ENCLOSURES:
This department has verified with the Department of Management and Budget that
funds are available to cover the cost of services in the subject Request for Proposals
No. 97-98-103 in an amount not to exceed $75,000 in Account Code
No. 001000.290201.6.270.
BUDGETARY REVIEW AND APPROVAL:
47
Dipakray Parekh, Director
Department of Management and Budget
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98-1101
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Florida International University
September 29, 1998
Mr. Donald H. Warshaw
City Manager, City of Miami, Florida
Miami Riverside Center
444 SW 2nd Ave.
Miami Forida 33130
Dear Mr. Warshaw,
My name is Galen Kroeck and I am writing as the chairman of the selection committee
that reviewed eight proposals received in response to RFP 97-98-103 for the purpose of
developing and implementing a customized promotion examination process for the
classification of Police Lieutenant. The committee, in conjunction with the City of Miami
Department of Human Resources, included the following members: Raymond A.
Martinez, Miami Police Department Assistant Chief of Administration, Armando A.
Guzman, Miami Police Lieutenant and FOP representative, Mary E. Leckband,
representing the City of Miami Department of Human Resources, Dr. Scott L. Fraser,
industrial psychologist and professor in FIU Department of Psychology, and Dr. Galen
Kroeck, industrial psychologist and professor in FIU Department of Management &
International Business. The committee met on two occasions in September of 1998 and
meetings were observed and recorded by Pamela Bums of the City of Miami Purchasing
Department.
The committee recommends awarding the contract to SHL-Landy Jacobs and Associates,
inc. of State College, Pe msylvania for the said purpose of development; implementation,
administration, scoring, preparation of a final report, and providing test consultation for
promotion in the Police Lieutenant job classification. The contract proposal defines a
timeline in accordance with the test administration goals of the Miami Police
Department, at a cost of $67,400. Costs are also partially dependent on travel and hotel
variables for which a high -end estimate was rendered.
The selection committee concluded that only one other consultant proposal submitted
should be considered if negotiations with SHL-Landy Jacobs and Associates, Inc. are not
approved. That other proposal was submitted by Barrett & Associates, Inc. of Akron,
Ohio for similar services within the stated terms for a total price of $117,374.
Department of Management & International Business - College of Business Administration
University Park, Miami, Florida 33199 - (305) 348-2791 - FAX (305) 348-6146 . TDD via FRS (8000))) 955-8771
Eq,W Oppua.n y/hlud .A, c Emplu!J V
rr ud Inxitw-xt — 1 1 O 1
Mr. Donald H. Warshaw
September 29, 1998
Page 2
In summary, after careful review of the proposals by the committee, two consultant
proposals were determined to be qualified to provide the services of developing, -
implementing, administering, scoring, preparing a final report, and providing test
consultation for the job classification of Police Lieutenant. The proposal by SHL-Landy
Jacobs and Associates, Inc. was found to be the most responsive, responsible, and cost
reasonable proposal --and therefore we recommend this consultant proposal to be
forwarded to the City Commission for consideration.
Sincerely,
_l
Dr. K. Galen Kroeck
Professor
KGK/rc
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98-1.1[J1
LIST OF SELECTION COMMITTEE MEMBERS
CONSULTANT FOR POLICE LIEUTENANT PROMOTIONAL EXAM
RFP NO.97-98-103
1. Assistant Chief Raymond A. Martinez
Miami Police Department
2. Mary Leckband,1/0 Psychologist
, Department of Human Resources
3. Lieutenant Armando Guzman
Representing Fraternfil Order of Police (FOP)
4. Dr. K. Gallen Kroeck, Chair
I/O Psychologist, Florida International University
5. Dr. Scott L. Fraser
1/0 Psychologist, Florida International University
98-1101
RFP No. 97-98-103 TABULATION BY THE EVALUATION COMMITTEE for
CONSULTING SERVICES FOR POLICE LIEUTENANT EXAMINATION PROCESS
RATER #1 RATER #2 RATER #3 RATER #4 RATER #5 AVERAGED : OVERALL TOTAL RANKING
PROPOSERS SCORES SCORE
Dr. John L. Banks
INCL. PRICING
3125 N.W., 71st Avenue 1 18 6 5 4 6.8 31.8
Margate, Fla. 33063
Non -Local / Black
Barrett and Associates, Inc.
Suite Seven
500 West Exchange Street
Akron, Ohio 44302 97 94 96 98 100 97 103.4 # 2
Non -local / Non -Minority
Booth Research Group, Inc. 41 60 53 61 49 52.8 64.6
12689 Antelope Trail
Parker, Colorado 80138
Non -local / Non -Minority
Burroughs & Rockhill, Inc.
1757 W. Broadway Street, Ste. 5 72.5 75 71 69 75 72.5 79.7
Oviedo, Fla. 32765
Non -local/ Non -Minority
Jeanneret & Associates, Inc. 71 91 79 82 79 80.4 83.6
601 Jefferson, Suite 3900
Houston, Texas 77002
Non-Local/Non-Minority
SHL Landy Jacobs, Inc. 101 101 108 106 109 105 116.1 #
300 South Burrowes Street
State College, Pa. 16801
Non-local/Non-Minority
Semko & Associates 58 75 57 80 62 66.4 72.7
1433 Woodfield Drive
Jackson, Mississippi 39211
Non -Local / Female
Stanard & Associates, Inc.
309 W. Washington St., Ste. 1000 46 64 53 64 49 55.2 62.3
Chicago, It. 60604
Non -Local / Non -Minority
"Note: Maximum number of points under Phase I above was 125 • Max. # of add.
points for Price
(" was 25 (Overall
r
total max. 150 pts.)
AOQ��VA&A I I
o,APPROVED BY: APPROVED BY:
Judy Carter Director / Designee
Chief 9rocuremlent Officer 'o
� 0I DATE:
O DATE:
1 H V
Prepared by Pamela Bums, 8/22/98 V - T7Cr—
CITY OF MIAM1 OFFICE OF THE Ci.. CLERK
BID SECURITY LIST
BID ITEM: CLASSIFICATION OF POLICE LIEUTENANT
`-(
BID NO.: RFP-97-98-103
DATE BID(S) OPENED: J U N E 2 9, 1998 TIME 10 : 0 0 A. M.
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
SHL LANDY JACOBS, INC.
SIMKO AND ASSOCIATES
BARRETT & ASSOCIATES, INC.
JEANNERET,.& ASSOCIATES, INC.
STANDARD & ASSOCIATES, INC.
BOOTH RESEARCH GROUP
BURROUGHS & ROCKHILL, INC.
JOHN BANKS
„Offers from t1lo. ` =�c:$c.s i' -
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Other efz:n '--�, `i in
;T -f,� c:-; , �'r .,.
,
are were y zoie;.t�d as
Z received LIP—) envelopes on behalf of
Perso eceivinE bid(s)
PURCHASING DEPARTMENT om
(City Department) (Date)
SIGNED:
Deputy City Clerk
C�
CITY OF MIAMI
ADVERTISEMENT FOR PROPOSAL
Sealed proposals will be received by the City of Miami City Clerk at his office located at City
Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following:
RFP NO.97-98-103 Seek proposals from a qualified consultant to develop and implement,
for the classification of Police Lieutenant a customized examination
process, for the Department of Human Resources.
OPENING DATE: 10:00 A.M. Monday, June 29, 1998
Detailed specifications for this proposal are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, Florida 33130. Telephone No.
(305) 416-1904.
Jose Garcia -Pedrosa CITY OF MIAMI
City Manager LOGO
AD NO. 4490
W y=
City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement
INSTRUCTIONS: Please type
and attach a copy of the v rti m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c:
C-
C,
r—
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
uw i niou i ium wnne - U.J.A.; canary - uepartmem
(11,
71
V Op
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C uu�i uun Q
ADDENDUM NO. 1
VIA FAX AND REGULAR
MAIL
RFP NO. 97-98-103 JUNE 3, 1998
CONSULTING SERVICES FOR POLICE
LIEUTENANT EXAMINATION PROCESS
Please be advised the Attachment, Police Lieutenant Job Analysis, was not mailed as an
attachment with the RFP. Attached please find enclosed the Job Analysis.
THE DUE DATE AND TIMEE FOR PROPOSAL SUBMISSION REMAINS THE SAME.
ALL OTHER TERMS AND CONDITIONS FOR THIS RFP REMAIN THE SAME.
SINCERELY,
S. TER
CHIEF
THIS ADDENDUM IS TO BE SIGNED AND DATED BY PROPOSER (AS PROOF OF RECEIPT)
AND SUBMITTED WITH PROPOSAL.
SIGNATURE:
DATE:
AME OF PROPOSER:
DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6lh Floor/Miami, Florida 331 30/(305) 416-1900/Fax: (305)416-1925
Mailing Address: P.O. Box 330708 Miami, FL 33233-0708
City of Miami, Florida
Consulting Services for Police Lieutenant Examir '-)n Process RFP 97-98-103
6.0. RFP Response Forms
CHECK LIST
This checklist is provided to help you conform with all form/document requirements stipulated in this RFP.
Submitted
With Proposal
6.1 RFP Information Form
This form must be completed, signed, and returned with Proposal. YES
6.2 Insurance Requirements
Acknowledgment of receipt of information on the insurance YES
requirements for this RFP. (Must be signed).
6.3 Proposer Background Information
This form must be completed in its entirety to verify the capability of YES
Proposer to perform the services specified in the RFP.
6.4 Minority/Women Business Affairs Registration Affidavit,
if applicable - Must be completed and signed only if one or more of YES
the owners in the business enterprise is at least 51% owned by a
Black, Hispanic or Female.
6.5 Minority Status Information Sheet
To be completed, if applicable.
6.6 Affirmative Action Policy for Equal Employment
Opportunity
6.7 Primary Office Location Affidavit, if applicable
6.8 Debarment and Suspension Certificate
(Must be signed).
6.9 MIWBE Certification, if applicable
6.10 Conflict of Interest, if applicable
6.11 Proposer (Vendor) Application,
if applicable - All prospective Proposers should complete a Vendor
application for the commodities/services the Proposer can regularly
supply to the City. Should a prospective Proposer not be currently
listed on the City's Proposer/bidder's list, a Vendor application will
be enclosed with the RFP package. Proposers who have already
submitted an application and secured a vendor number from the City
are not required to submit a new Vendor application.
Page 23
YES
YES
YES
YES
YES
YES
YES
City of Miami, Florida Consulting Services for Police Lieutenant Examine' t Process PFP 917-98-103
6.12 Occupational License
All Responses shall be accompanied by a copy of your current YES
license(s), as required.
6.13 Proposal Response
YES
A complete and thorough Proposal, with all required information
formatted as requested and denoted in Section 5.5.1 Submission
Requirements.
6.14 Cost / Fee Proposal - to be submitted with Proposal in a sealed YES
envelope separate from Proposal containing all costs/fees proposed
for this project.
Page 24
City of Miami, Florida
Consulting Services for Police Lieutenant Examin n Process RFP 97-98-103
6.1. RFP Information Form
Mailing Date: May 29, 1998 Buyer: Pamela Burns
RFP No.: 97-98-103 Telephone: 305-416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy
for your files. Prices should include all costs, including transportation to destination. The City reserves
the right to accept or reject all or any part of this proposal. Fees should be firm for a minimum of 90 days.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
Responses must be received by: Monday, June 29 1998 at 10 00 A.M.
at the Office of the City Clerk, 3500 Pan American Drive, Miami,Florida 33131-5504
SHORT TERM CONTRACT
FOR: CONSULTING SERVICES FOR POLICE LIEUTENANT EXAMINATION PROCESS
We have read your Request for Proposal, completed the necessary documents, and propose to furnish and
deliver, F.O.B. DESTINATION, the items or service specified herein.
number of calendar days required to complete work after Notice to Proceed or issuance
of purchase order.
number of calendar days required before commencement of work.
Delivery will be made within calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any)
Contact Person/Telephone:
Warranty and/or guarantee:
All exceptions to this Proposal have been documented in the section below.
EXCEPTIONS:
Page 25
City of Miami, Florida
onsulting Services for Police Lieutenant Examina*Process RFP 9-98-103
I certify that any and all information contained in this proposal is true; and I further certify that this
proposal is made without prior understanding, agreement, or connection with any corporation, firm, or
person submitting a proposal for the same materials, supplies, equipment, or services, and is in all respects
fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFP, and certify
that I am authorized to sign for the Proposer. Please print the following and sign your name:
Firm's Name:
Principal Business Address:
Mailing Address:
Telephone:
Fax:
Name:
Title:
Authorized Signature:
Page 26
City of Miami, Florida Consulting Services for Police Lieutenant Examin n Process RFP 97-98-103
6.2. Indemnification and Insurance
INDEMNIFICATION
Consultant shall indemnify, defend and hold harmless the City and its officials, employees and agents
(collectively referred to as "Indemnities") and each of them from and against all loss, cost, penalties,
fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as
"Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any
property arising out of, resulting from, or in connection with (i) the performance or non-performance of
the services contemplated by the Contract which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of Consultant or
its employees, agents, or subcontractors (collectively referred to as "Consultant"), regardless of whether
it is, or is alleged to be, caused in whole or part (whether joint, concurrent, or contributing) by any act,
omission, default or negligence (whether active or passive) of the Indemnities, or any of them or (ii) the
failure of the Consultant to comply with any of the provisions in the Contract or the failure of the
Consultant to conform to statutes, ordinances or other regulations or requirements of any governmental
authority, federal or state, in connection with the performance of the Contract. Proposer expressly agrees
to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may
be asserted by an employee or former employee of Proposer, or any of its subcontractors, as provided
above, for which the Proposer's liability to such employee or former employee would otherwise be
limited to payments under state Workers' Compensation or similar laws.
Consultant further agrees to indemnify, defend and hold harmless the Indemnities from and against (i) any
and all Liabilities imposed on account of the violation of any law, ordinance, order, rule, regulation,
condition, or requirement, in any way related, directly or indirectly, to Consultant's performance under the
Contract, compliance with which is left by the Contract to the Consultant, and (ii) any and all claims,
and/or suits for labor and materials furnished by the Consultant or utilized in the performance of the
Contract or otherwise.
Where not specifically prohibited by law, Consultant further specifically agrees to indemnify, defend and
hold harmless the Indemnities from all claims and suits for any liability, including, but not limited to,
injury, death, or damage to any person or property whatsoever, caused by, arising from, incident to,
connected with or growing out of the performance or non-performance of the Contract which is, or is
alleged to be, caused in part (whether joint, concurrent or contributing) or in whole by any act, omission,
default, or negligence (whether active or passive) of the Indemnities. The foregoing indemnity shall also
include liability imposed by any doctrine of strict liability.
The Consultant shall furnish to City of Miami, c/o Department of Purchasing, 444 SW 2°d Avenue, 6`'
Floor, Miami, Florida 33130, Certificate(s) of Insurance prior to contract execution which indicate that
insurance coverage has been obtained which meets the requirements as outlined below:
Page 27
City of Miami, Florida Consulting Services for Police Lieutenant Exam in- n Process RFP 917-98-103
A. Worker's Compensation Insurance for all employees of the Proposer as required by Florida Statute
440.
B. Public Liability Insurance on a comprehensive basis in an amount not less than $1,000,000.00
combined single limit per occurrence for bodily injury and property damage. City must be shown
as an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in
connection with the work in an amount not less than statutory combined single limit per
occurrence for bodily injury and property damage.
D. Professional Liability Insurance with Minimum Limits of $1,000,000.00 per occurrence.
The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance
manuals, which most nearly reflect the operations of the Consultant.
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less than
"Class X" as to financial strength, by the latest edition of Best's Key Rating
Insurance Guide or acceptance of insurance company which holds a valid Florida
Certificate of Authority issued by the State of Florida, Department of Insurance,
and are members of the Florida Guarantee Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days
written advance notice to the certificate holder.
NOTE: CITY RFP NUMBER AND/OR TITLE OF RFP MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the Consultant of his liability and
obligation under this section or under any other section of this Agreement.
The Consultant shall be responsible for assuring that the insurance certificates required in conjunction
with this Section remain in force for the duration of the contractual period; including any and all option
terms that may be granted to the Proposer.
--If insurance certificates are scheduled to expire during the contractual period, the Consultant shall
be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10)
calendar days in advance of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover
the contractual period, the City shall:
Page 28
City of Miami, Florida Consulting Services for Police Lieutenant Examir n Process RFP 97-98-103
A) Suspend the contract until such time as the new or renewed certificates are received by the City in
the manner prescribed in the RFP.
B) The City may, at its sole discretion, terminate the Contract for cause and seek re -procurement
damages from the Consultant in conjunction with the violation of the terms and conditions of the
Contract.
The undersigned Proposer acknowledges that (s)he has read the above information and agrees to comply
with all the above City requirements.
Proposer: Signature:
(Company name)
Date: Print Name:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Page 29
City of Miami, Florida Consulting Services for Police Lieutenant Examin In Process RFP 97-98-103
6.3. Proposer Background Information
INSTRUCTIONS:
This questionnaire is to be included with your Response. Do not leave any questions unanswered.
When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate.
Please print.
COMPANY NAME:
COMPANY OFFICERS:
President
Secretary
COMPANY OWNERSHIP:
Vice President
Treasurer
of ownership
of ownership
% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with Response)
2. Occupational License Classification
3. Occupational License Expiration Date:
4. Miami -Dade County Certificate of Competency No.
(attached copy if requested in RFP)
5. Social Security or Federal I.D. No.
Page 30
City of Miami, Florida
Consulting Services for Police Lieutenant Examim z Process RFP 97-98-103
Proposer Background Information form (page 2)
EXPERIENCE:
6. Number of Years your organization has been in business:
7. Number of Years experience PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the RFP:
8. Number of Years experience PROPOSER (firm, corporation, proprietorship) has had in operation
of the type required by the specifications of the RFP:
9. Experience Record: List references who may be contacted to ascertain information on past and/or
present contracts, work, jobs, that PROPOSER has performed of a type similar to that required by
specifications of the City's RFP:
FIRM NAME/ADDRESS
Contact Person:
FIRM NAME/ADDRESS
Contact Person:
DATE OF JOB DESCRIPTION OF JOB
Phone No:
DATE OF JOB DESCRIPTION OF JOB
Phone No:
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Consulting Services for Police Lieutenant Exami, In Process RFP 97-98-103
Proposer Background Information form (page 3)
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person:
Phone No:
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person:
Phone No:
FIRM NAME/ADDRESS DATE OF JOB DESCRIPTION OF JOB
Contact Person:
Phone No:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAYDISQUALIFY YOUR RESPONSE
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City of Miami, Florida Consulting Services for Police Lieutenant Examir n Process RFP 97-98-103
6.4. Minority/Women Business Affairs Registration Affidavit
Please Check One Box Only [ ] Hispanic [ ] Female [ ] Black [ ] Not Applicable
If business is not 51 % minority/female owned, affidavit does not apply. If not applicable, notarization is
not required.
I (We), the undersigned agree to the following conditions:
1) that we have read Section 2.25 of the General Terms and meet the fifty-one percent (51 %)
ownership and management requirement for minority/women registration status and will abide by
all of the policies and regulations governing the City of Miami Minority and Women Business
Enterprise Procedures;
2) that if at any time information submitted by the undersigned applicant in his/her Vendor
Application should prove to be false, inaccurate, or misleading, applicant's name will be struck
from the City of Miami's Bidder's list with no further consideration given to this applicant;
3) that the City of Miami maintains the right, through award of contract, to revoke the award, should
it be found that false, inaccurate or misleading information or a change in the original information
have occurred;
4) to notify the City of Miami within thirty (30) days of any change in the firm's ownership, control,
management or status as an ongoing minority/women business concern as indicated on the Vendor
Application, and that the City of Miami, upon a finding to the contrary, may render a firm's
registration with the City null and void and cease to include that firm in its registered list of
minority and women -owned businesses;
5) that the City of Miami has a right to diligently verify all information submitted by applicant in
his/her Vendor Application to monitor the status of the Minority/Women Business Enterprise,
once registered;
6) that the City of Miami may share a firm's registration information concerning its minority/women
status and its capability with other municipal or state agencies for the sole purpose of accessing the
firm to their procurement opportunities, unless otherwise specified by the firm in writing.
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City of Miami, Florida
Consulting Services for Police Lieutenant Examin- n Process RFP 97-98-103
Minority/Women Business Affairs Registration Affidavit (page 2)
I (We) certify under the penalties of perjury that the information contained in any and all application
documents submitted to the City of Miami is correct as per Ordinance No. 10062, as amended.
Firm Name:
(Name, Title & Date)
(If signing as a corporate officer, kindly affix corporate seal)
(Name, Title & Date)
This application must be signed by at least one general partner of a partnership or the proprietor of a sole
proprietorship or all partners of a joint venture.
NOTARIZATION
COUNTY, SS
COUNTY OF MIAMI-DADE Date:
That: personally appeared before me
and acknowledged the foregoing instrument as his/her act and deed.
That he/she has produced
My Commission Expires:
as identification.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORMMAYDISQUALIFY YOUR RESPONSE
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City of Miami, Florida Consulting Services for Police Lieutenant Examir In Process RFP 97-98-103
6.5. Minority Status Information Sheet
MINORITY CLASSIFICATION AND PARTICIPATION
Please check one box only and complete any and all sections applicable to your firm.
l . Indicate Minority/Women classification of Business Enterprise
(PROPOSER): [ J B=BLACK [ ] H=HISPANIC
[ ] F=FEMALE [ ] NM=NON-MINORITY
2. If ONE OF THE FOLLOWING, give details of Minority/Women Participation within firm(s), or
as it may apply to this RFP, if awarded. Indicate Minority/Women Classification of each
company:
A. JOINT VENTURE: Provide information regarding Minority/Women Firms participating and
the extent of participation.
% of Dollar
Firm Name Business Address Proposal Amount
r I
�J
�J
B. SUBCONSULTANTS: Provide information regarding Minority/Women firms participating
and the extent of participation.
% of Dollar
Firm Name Business Address Proposal Amount
L�
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAYDIS UALIFY YOUR RESPONSE
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City of Miami, Florida Consulting Services for Police Lieutenant Examin 7 Process RFP 97-98-103
6.6. Sample Affirmative Action Policy
For Equal Employment Opportunity
AFFIRMATIVE ACTION/
EQUAL EMPLOYMENT OPPORTUNITY - POLICY STATEMENT
It is the policy of (Company Name) to base its hiring and promotions on merit, qualifications and
competency and that its personnel practices will not be influenced by an applicant's or employee's race,
color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped status.
One of the management duties of all principals at (Company Name) is to ensure that the following
personnel practices are being satisfied:
1. Take every necessary affirmative action to attract and retain qualified employees, regardless of race,
color, place of birth, religion, national origin, sex, age, marital status, veteran and handicapped
status.
2. Maintain equitable principles in the recruitment, hiring, training, compensation and promotion of
employees.
3. Monitor and review personnel practices to guarantee that equal opportunities are being provided to
all employees, regardless of race, color, place of birth, religion, national origin, sex, age, marital
status, veteran and handicapped status.
(Company Name) is committed to take affirmative action and aggressively pursue activities that will
serve to enable all employees and applicants opportunities available throughout this organization.
Clearly, the above actions cannot be accomplished as a secondary duty for any individual, despite the full
support of management. And so, to monitor our efforts, (Company Name) has assigned one of its
principals as the Affirmative Action Director to monitor all activities of this program.
Employees may contact (Name of assigned principal) at (telephone number) regarding this Affirmative
Action Policy.
(SIGNATURE/TITLE):
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORMMAYDIS UALIFY YOUR RESPONSE.
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City of Miami, Florida
Consulting Services for Police Lieutenant Examir n Process RFP 97-98-103
6.7. Primary Office Location Affidavit
riease type or print clearly. l his Affidavit must be completed in full, signed and notarized only if your primary office islocated within the corporate
limits of the Citv of Miami.
Legal Name of Firm:
Entity Type: (check one box only) [] Partnership
Corporation Doc. No:
Occupational License No:
[] Sole Proprietorship [] Corporation
Date Established:
Date of Issuance:
Primary Office Location (Principal establishment of the,bidder/proposer):
PRESENT
Street Address:
City:
PREVIOUS
Street Address:
City:
State:
State:
How long at this location:
How long at this location:
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City of Miami, Florida Consulting Services for Police Lieutenant Examine 4 Process RFP 97-98-103
Primary Office Location Affidavit (page 2)
I (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining the advantage
granted bona fide local proposers by this section.
Authorize Signature
Print Name
(Corporate Seal) Title
Authorize Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a
joint venture.)
STATE OF FLORIDA, COUNTY OF MIAMI-DADE
[] Personally known to me; or [] Produced
identification:
Subscribed and Sworn before me that this is a true statement this day of 199_
Notary Public, State of Florida
My Commission expires
(Seal)
Printed name of Notary Public
Please submit with your proposal copies of Occupational License, professional and/or trade License to verify local status. The City of Miami also
reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to verify the location of
the firm's primary office.
FAIL URE TO COMPLETE, SIGN, AND RETURN THIS FORMMAYDISQUALIFY YOUR RESPONSE
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City of Miami, Florida Consulting Services for Police Lieutenant Exami? n Process RFP 97-98-103
6.8. Debarment And Suspension
CITY OF MIAMI CODE SEC. 18-56.4
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective contractual party, and after reasonable
opportunity to such party to be heard, the City Manager, after consultation with the Chief
Procurement Officer and the City Attorney, shall have the authority to debar a contractual party for
the causes listed below from consideration for award of city contracts. The debarment shall be for a
period of not fewer than three (3) years. The City Manager shall also have the authority to suspend
a contractor from consideration for award of city contracts if there is probable cause for debarment.
Pending the debarment determination, the authority to debar and suspend contractors shall be
exercised in accordance with regulations which shall be issued by the Chief Procurement Officer
after approval by the City Manager, the City Attorney, and the City Commission.
(b) Causes for debarment or suspension include the following:
l . Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private contract or subcontract, or incident to the performance of such contract or
subcontract;
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification
or destruction of records, receiving stolen property, or any other offense indicating a lack of
business integrity or business honesty;
3. Conviction under state or federal antitrust statutes arising out of the submission of bids or
proposals;
4. Violation of contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of non -responsibility. Such violation may include failure without good cause to
perform in accordance with the terms and conditions of a contract or to perform within the
time limits provided in a contract, provided that failure to perform caused by acts beyond the
control of a parry shall not be considered a basis for debarment or suspension;
5. Debarment or suspension of the contractual party by any federal, state or other governmental
entity;
6. False certification pursuant to paragraph (c) below; or
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City of Miami, Florida Consulting Services for Police Lieutenant Ezamw I Process RFP 917-98-103
7. Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the contractual party performing city contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a certification that
neither the contractual party nor any of its principal owners or personnel have been convicted of any
of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations set forth above, or debarred or suspended as
set forth in paragraph (b) (5).
Company name:
Signature:
Date:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR
RESPONSE.
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