HomeMy WebLinkAboutR-98-1057J-98-1066
10/8/98
RESOLUTION NO. 9 b— 1 0 5 7
A RESOLUTION, WITH ATTACHMENT, APPROVING THE
PROCUREMENT OF BUILDING MATERIALS FOR
CITYWIDE USE FROM VARIOUS VENDORS LISTED IN
EXHIBIT A, ATTACHED HERETO, AND AWARDED UNDER
MIAMI-DADE COUNTY CONTRACT NO. JV5853-2/02-
CW, ON AN AS -NEEDED, WHEN -NEEDED CONTRACT
BASIS UNTIL MAY 31, 2001, WITH THE OPTION TO
EXTEND FOR TWO (2) ADDITIONAL ONE-YEAR
PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED
$130,000.00; ALLOCATING FUNDS THEREFOR FROM
THE VARIOUS USER DEPARTMENTAL BUDGETS AT TIME
OF NEED.
WHEREAS, the Purchasing Department needs to procure building
materials, such as cement (bagged), electrical, hardware,
plaster, plumbing, sheetrock, roofing materials, and doors, among
other items, for citywide use; and
WHEREAS, the City has realized substantial savings by using
Miami -Dade County Contract No. JV5853-2/02CW for the procurement
of items; and
WHEREAS, funds will be available from the various user
department budgets at time of need; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the procurement of building materials for Citywide
use from various vendors listed in Exhibit A, attached hereto,
awarded under said Miami -Dade County contract, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings con
ATTACHMENT(S)
cONTA1NED
CITY COMMISSION
MEETING OF
PrT 2 7 1998
Resolution No.
9�-1��7
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The procurement of building materials for
Citywide use from various vendors listed in Exhibit A, attached
hereto, and awarded under Miami -Dade County Contract No.
JV5853-2/02-CW, on an as -needed, when -needed contract basis until
May 31, 2001, with the option to extend for two (2) additional
one-year periods, at an annual amount not to exceed $130,000.00,
is hereby approved, with funds therefor hereby allocated from the
various user department budgets at time of need.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorl/.
PASSED AND ADOPTED this 27th day of October ,
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated ple providtA, said legis a icln riot,',t
becomes effective with the elapse of ten (10) days om the date 01 Ccmrrissicr, i.,
ATTEST: regarding same, without the M yor xer isin to.
WALTER J. FO�E,MA�N, CITY CLERK Watt J. Foe Clerk
APPPA-`Dt�'�%'q `-ORM AND CORRECTNESS �/
"CITY ATTORNEY
W2992:CSK:kc
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If the
Mayor vetoes this Resolution, it shall become effective immediately upon
override of the veto by the City Commission.
2 98-105
&hlobit A
CONTRACT AWARD SHEET
BID NO.: JV5853-2/02-CW --(Previous Bid No-. Various)
Building Materials (Lumber, Plywood, Doors, Hardware, etc.)
CONTRACT PERIOD: June 1, 1998 thru May 31, 2001
COMMODITY CODE: 540-34 OTR YEARS: Two
PART #1: VENDORS AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
59-1164417 (LOCAL)
A & B Hardware, Inc.
2851 N.W. 27 Avenue
Miami, FL 33142
Dest.
1% 20 Days, Net 30
As required
(305) 633-6627
(305) 633-6217
Oscar J. Llerena
59-1321160
F.P,G. Wholesale,
7190 Coral Way
Miami, FL 33155
Dest.
1% 10 Days, Net 30
As required
(305) 266-2296
(305) 261-6540-
Julian Arronte
59-2003802
Ace Hwre. Shell Lumber Co.
2733 S.W. 27 Avenue
Miami, FL 33133
Dest.
Net 30
As required
(305) 856-6401
(305) 854-3356
Jeffrey Leyden
65-0192669
Inc. Javan Lumber, Inc.
12721 N.W. 7th Avenue
Miami, FL 33168
Dest. Net 30 _
As required
(305) 769-5727
(305) 769-5789
Al Javan
59-2144898
J.R.G., Inc./Just-Rite/
Douglas Lumber Co.
13015 S.W. 85th Ave., Rd.
Miami, FL 33156
Dest.
1% 10 Days, Net 30th Prox.
As required
(305) 235-1512
(305) 235-2732
John Germano
59-1578505
Nachon Ent., Inc.
2477 W. 4th Avenue
Hialeah, FL 33010
Dest.
2% 10 Days, Net 30
As required
(305) 888-5236
(305) 885-9734
Carlos Nachon
59-1368285
M.C.R. Lumber & Material Supplies
26140 S. Dixie Hwy.
Naranja, FL 33032
Dest.
Net 30
As required
(305) 258-0037
(305) 258-0094
Manny or Porfi
98-1057
PART #1: VENDORS AWARDED (CONTINUED) exhibit 14
Additional Stores:
F.E.I.N.:
59-1525672 - -
VENDOR:
Union City Bldg. Supply
711 E. Okeechobee Rd.
STREET:
1170 W. 29 Street
Phone: (305) 889-0504
CITY/STATE/ZIP:
Hialeah, FL 33012
Fax: (305) 889-0930
F.O.B. TERMS:
Dest.
Contact: Rolando Ferrando
PAYMENT TERMS:
2% 30 Days, Net 31
DELIVERY:
As required
925 W. Flagler St. (LOCAL)
PHONE:
(305) 888-1857
Phone: (305) 326-0607
FAX:
(305) 885-7629
Fax: (305) 326-1313
CONTACT PERSON:
Juan Hermoso/Eddy Aguayo
Contact: Nelson Alvarez
F.E.I.N.:
58-1853319
HOME DEPOT
VENDOR:
Home Depot U.S.A., Inc.
ALL FAXED REQUEST FOR QUOTES
STREET:
5453 West Waters Avenue
TO BE SENT TO:
CITY/STATE/ZIP:
Tampa, FL 33634
F.O.B. TERMS:
Dest.
Helen Fixler Phone: (954)438-8406
PAYMENT TERMS:
Net 20 Days
Lisa Pepe Fax: (954)438-5406
DELIVERY:
As required
Nate Ballato
PHONE:
(813) 243-2199 Ext.#7103
FAX:
(813) 243-2018
CONTACT PERSON: Sandy Parlett
Local Stores:
Store #202
1590 W. 49 St.
P: (305) 827-6693
F: (305) 820-4473
C: Bill Boppell/Pat Olive
Store #209
5500 N.W. 167th St.
P: (305) 624-1900
F: (305) 628-5419
C: Lewen Jones
Store #206 -
11305 S.W. 40 Street _
P: (305) 552-9005
F: (305) 222-8410
C: Maria DeLa Torre/Alvin Martyner
Store #207
19400 S.W. 106 Avenue
P: (305) 234-2700
F: (305) 234-4467
C: Jesus Guzman/Mario Feliciano/Lawanza Hill
Store #219
Store #210
7797 W. Flagler St.
12700 N. Kendall Dr.
P:
(305) 264-3443
P:
(305) 386-1900
F:
(305) 266-0820
F:
(305) 383-4445
C:
Felix Martinez/Claudio Pallais
C:
Michelle Marquez/Victor Granizo
Store #261
Store #211
1245 N.E. 163 St.
16051 S. Dixie Hwy.
P:
(305) 940-6503
P:
(305) 251-9200
F:
(305) 919-1417
F:
(305) 253-9591
C:
Doug Dugan/Cheryl Ramirez
C:
Albert Contretas/Dorian Witherspoon/
Sergio Zepeda
Store #277
3030 S.W. 8 St. (LOCAL)
P: (305) 643-3777
F: (305) 643-8816
C: Pedro Roque
98-1057
TO
FROM
Honorable Mayor and Members
of the ' Commission
onald H. Warshaw
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-5
0C i 1 9 1998
DATE: FILE:
SUBJECT: Authorizing the Procurement
of Building Materials
REFERENCES: Dade County Contract No. JV5853-2/02-CW
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the
procurement of building materials for Citywide use from various vendors listed in Exhibit A,attached
hereto, and awarded under Miami -Dade County Contract No. JV5853-2/02CW, on an as -needed, when -
needed contract basis until May 31, 2001, with the option to renew for two (2) additional one-year periods,
at an annual amount not to exceed $130,000.00. Funds will be available from the various user
departmental budgets at time of need.
BACKGROUND
The Purchasing Department has seen a need to secure a contract for building materials for Citywide use
that can satisfy the total needs of various departments. These materials and supplies shall include but not
limited to the provision of building materials, cement (bagged) electrical, hardware, plaster, plumbing,
sheetrock and accessories, roofing materials, and doors (wood).
The Purchasing Department have realized substantial savings utilizing the Miami -Dade County contract
for the procurement of building materials. It is therefore recommended that award be made to various
vendors listed in Exhibit A, attached hereto, and awarded under Miami -Dade County contract.
DHW/JWBASC/cyb
CoverMemoBuldingMaterialsDCB
98-1057
AWARD SHEET
TO: ALL DEPARTMENTS
ADDENDUM NO. 2
DATE: May 20, 1998
FROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO. JV5853-2/02
GSA/PROCUREMENT MGMT. DIV. TITLE: Building Materials
Please note the following change(s):
DEPARTMENTS THAT ARE ISSUED BLANKET PURCHASE ORDERS AGAINST THIS CONTRACT,
SHALL NOT ISSUE SMALL PURCHASE ORDERS AGAINST THE CONTRACT.
PURCHASES AT HOME DEPOT SHALL ONLY BE TRANSACTED AT THE "COMMERCIAL
COUNTER".
DEPARTMENTS NOT ADHERING TO THE ABOVE SHALL BE PENALIZED BY THIS OFFICE.
ALL ELSE REMAINS THE SAME
cc: Aviation
C.A.A.
Corrections
Finance
Fire
GSA
Libraries
MDHA
MDTA
MDWASAD
Park & Rec.
Public Works
Seaport
Solid Waste Mgmt.
Bid File
Team 1
EM/abw
98-10U 7
AWARD SHEET
ADDENDUM NO. 1
TO: ALL DEPARTMENTS
FROM: METRO-DADE COUNTY
GSA/PROCUREMENT MGMT. DIV.
Please note the following change(s):
Page two, Home Depot as reads:
Helen Fixler
Phone: (954) 438-8406
To Read:
Phone: (954) 438-9595
ALL ELSE REMAINS THE SAME
cc: Aviation
C.A.A.
Corrections & Reh.
Finance
Fire
GSA
Library
MDHA
MDPD
MDTA
MDWASD
Park & Rec.
Public Works
Seaport
Solid Waste Mgmt.
Bidfile
Team 1
Edward Mason, CPPB
Senior Procurement Agent
GSA Procurement Management Division
EM/lf
DATE: May 8, 1998
SUBJECT: Bid No. JV5853-2/02-CW
TITLE: Building Materials
WANADDEN Rev. OS/08/18
J8-105`7
BID NO: JV5853-2/02-OTR-CW
M=OADE `
OPENING: 2:00 P.M. Wednesday.
DATE: January 21, 1998
JOINT VENTURE
MJAAG DADE COUNTY, FLORIDA
AND
DADE COUNTY PUBLIC SCHOOLS
!
i
INVITATION
TO BID
TITLE -
BUILDING MATERIALS (LUMBER, PLYWOOD, DOORS, HARDWARE),
PRE -QUALIFICATION OF BIDDERS FOR THREE YEARS WITH TWO YEAR
OPTION TO R94EW
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFOR11ANCE BOND: N/A
CATALOGUE AND LISTS:
N/A
EQUIPMENa LIST:
N/A
INDEMNIFICATION/INSURANCE:
N/A
PRE -BID cONFE&ENcE/KALL-THRU
N/A
RACE -CONSCIOUSNESS PWASURE:
N/A
SAMPLES/INFORMATION SHEETS:
N/A
SITE VISIT/AFFIDAVIT:
N/A
SOURCE OF SUPPLY:
N/A
TRADE CERTIFICATION:
N/A
11RITTEN NARRANTY:
- N/A
FOR INFORMATION CONTACT: EDWARD MASON, CPPB
(305) 375-3900
_ - Pne►itc cs+ 7iia�CWO P� 9 8 -- 105
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
The tam 'Bid" shall refer to any offer(s) submitted in response to this Bid
Solicitation.
The term "County" shall -refer to MetropofunDade County. .
The term "Bidder" shall re &r to anyone; submitting a Bid m response to this Bid
Solicitation.
The term "Contractor" or "Successful Bidden" shalt refer to the Bidder receiving an
award as a result of this Bid Solicitation.
The term `Bid Solictftioe shall mean this Bid Solicitation, the Bidder's response to
this Bid Solicitation, as approved by the County in accordance with Administrative
Order 3-2 and any purchase order or change order ism by the GSA Procurement
Management Division. _
The term "GSA" shall refer to Dade County's General Services Administration
Deparmnent. .
1.2 CONTENTS OF BID
A. General Conditions
(1) . It is the sole responsibility of the Bidder to become thoroughly familiar
with the Bid requirements and all terms and conditions affecting the
performance of this Bid Solicitation. Pleas of ignorance by the Bidder
Of conditions that eadst, or that may exist will not be accepted as a basis
for varying the requirements of the County, or the compeuosation to be
paid to the Successful Bidder.'
(2) The Bidder is advised that this Bid Solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and
`all other applicable County Ordinances and/or State and Federal
Statues. Where conflicts exist between this Bid Solicitation and these
legal requirements, the higher authority shall prevail.
xboW-15.doc
l
Ray. 6113/97
(1) Request for additional ichrmatiO , M. lanstiaa, ciar fication or
iatrspremtiarr must be made in writing --to the GSA Prom
Managemew Division contact-Peaon ideatified on the cover page of
tba Bid Solicitation. The request shall be reeved by GSA
Pro�ent Management Division no later than fourteen (14) working
days Prior to the Bid opening dare. Any request received afkw that
time, may not be reviewed for won in this Bid Soli�om. Tbe,
request shall contain the requeste's name, address, and telephone
number.. If transmitted by'e, the request shall also iDchude a
cove sheet, with the sender's facatmaa number.
(2) GSA Pmcaaement Management Division will issue a response to any
inquu. as it deems nay, by written addenda, issued Prior to the
Bid opening date. The Bidder shall not rely on any teptesentaticm,
statement or eapianwon other than those made in this Bid Solicitation
document or in any addenda issued. Where them appears to be a
conflict between this Bid Sonic inawn, and any addenda issued, the last
addendum issued will prevail
(3) It is the Bidder's responsa lity to ensure receipt of all addenda and
substitute Bid Proposal Forms. The Bidder shall verify with the GSA
Procurement Management Division contact person, prior to submitting
a Bid, that all addenda have been received. If applicable, the Bidder is
required to submit the substitute Bid Proposal Forms and acknowledge
the .number of addenda received as part of this Bid Solicitation, by
completing and signing the attached Addenda Acknowledgment Form
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
,Conditions, the Special Conditions, the Technical Specifications, the
Bid Proposal Section, or any addendum issued, the order of precedence
shall be: the last addendum issued, the Bid Proposal Section, the
Technical Specifications, the Special Conditions, and then the General
Terms and Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price for Bid evaluation purposes.
9 8- 1 0 5 7
a:baO-15.dw
b. The Bidder is required to_ ptvmde Pump t Payment terms is the
space provided on the Bid Proposal aipxtu re page -of this Bid
Solidtadon. If no prompt psympas discount is being -o$bred, the
Bidder shall eater zero (0) J'or the percentage discount to mdicate
no discount If the Bidder fats to enter a percentage, it is hereby
understood and agreed tbat the payment tams will be 2% 20 days,
cffw i m afta receipt of nwome or final acceptance, whichever is
later.
1.3. PREPARATION AND SUBMISSION OF BID
(1) The Bid Proposal Form shall be used when submitting a Bid. Use of
any other form shall result in the rejection of the Bidder's Proposal.
(2) The Bid will either be typed or completed legibly in ink. The Bidder's
authorized agent will sign the Bid Proposal Form in ink, and all
corrections made by the Bidder will be initialed in ink by the aurthorized
agent. The use of penal or erasable ink or fide to comply with any
of the foregoing may result in the rejection of the Bid.
(3) Where there is a &screpancy between the unit prices and any untended
Prue, the unit prices will prevail. -
(4) The County will consider additional Bid Proposeks) from the same
Bidder for the same Bid Solicitadion, provided that; (a) the additional
BW(s) offer a different product and/or level of service that meets or
exceeds this Bid Solicitation requirements; (b) the Bidder completes a
separatr Bid Proposal Form for each Bid -and shall mark "Alternate
Bid(s)" on the first page. Failure to comply with the foregoing may
result in the rejection of the additional Bid(s).
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(6) The Bidder shall not charge tax., as the County is exempt from all State,
Excise, Federal and Local sales tax. Not wWn=din& any tax on
materials and/or supplies which are purchased by the Bidder, in
_conjunction with this Bid Solicitation shall be subject to the Florida
State Sales Tax, in accordance with Section 212.08 of Florida Statutes,
amended 1970, and all amendments thereto, shall be borne solely by the
Bidder. When the materials and/or supplies are not manufactured by
the Bidder, taxes must be incorporated in the Bid price, not as a
separate item. When materials and/or supplies are by the
Bidder and are not for resale, the County is exempt.
a:bo0-15.dac _ 3 Rev.6/13/97
y8-10bl
The Counter may be subject to applicable taus an goods purchased for
the purpose of reWe. Upon request, the County will provide a tax
ccemption certificate, if appiimble-
Any special tax nequic+emeats wal be specified either in the Special
Conditions or in the Technical SPions.
(7) Any telegraphic or ficsimile Bid will not be considered.
(8) The -Bidder shall incorporate in -their Bid price all cam related to this
Bid SolicitaiiatL
(9) The apparent silence of the specifications and say addenda regarding
any details or the omission from the specifications of a detailed
desc r#d4_ concerning any Point shall be r+sarded as meaning that only
the best commnrciai practices are to prevail, and that only materials and
workmanship of first quality are to be used All in' q Utations of the.
specifications shall be made upon the basis of this Bid Solicitation.
Dade County requires the Bidder to complete a registration application
with GSA Prowremeat Management Division. The Bidder mast be
registered to be rat mmmded for any contract award. To register, or
for assistance in•registering, contact (305) 373-5297.
Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten (10) years and
any corporation, partnership, joint venture or other legal entity having
an officer, director, or executive who has been convicted of a felony
during the -past ten (10) years shall disclose this information prior to
entering into a Contract with or receiving finding from the County."
Forms are available from GSA Procurement Management Division.
D. Sworn Statement on Public Entitv_Crimes
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid
on a Bid Solicitation to provide goods and/or services to a public
entity, may not submit a Bid on a Bid Solicitation with a public entity
for construction or repair of a public building or public work, may not
submit a Bid on leases of real property to a public entity, may not be
awarded or perform work as a Contractor or, supplier, or
subcontractor or consultant under a Bid Solicitation with any public
entity, and may not transact business with any public entity in excess of
a:boil5-15.d= d
the threshold amount provided in Section 287.017, for CATEGORY
TWO (S1Q,000.00) for a period of thirty-sk (36) months -from the date
of being placed on the convicted vendor list"
E.
The County endeavors to obtain the participation of all minority and
diudvaatage� business enterprises. For information and to apply for
certification, contact the-Deparmnmt of Business Developmam, 111
N.W. 1st Street, Suite I710, Miami, FL-33128, Phone: (305) 375-
4132.
Pursuant W Metro -Dade County Resolutions Nos. 202-96 and 206-%
as implemented by Order 3-12, which restricts
purchases from a firm conducatiag busmen with Cuba, and restricting
travel to Cuba by the SuccessM Bidder, repectiv*, the Bidder shall
be raAnred to complete a Cuba affidavit prior to the award of this Bid
Solicitation. Failure to complete the affidavit, may result in the
rejection of the Bidder's Proposal and/or rescinding- of the
recommendation for award.
• �. a •1M • :a J • :q 1, « tea,
By acceptance of this Contract, the Suceessfui Bidder acknowledges
co`rapliat~ce with the procedures contained in Section 2-8.1. (c) of the
Code of Metropolitan Dade County, and as amended by Ordinance 96-
178, which requires that all delinquent and currently due fees, taxes and
parking tickets have bees paid. To verify or satisfy all delinquencies
and cun=tiy due fees, taxes and parking tickets, contact the Dade
County Tax Collector's Division at (305) 375-5762.
H. Aatitrust Laws
By acceptance of this Contract, the Successful Bidder complies with all
antitrust laws of the United States and the State of Florida, in order to
protect the public from restraint of trade which illegally increases
prices.
1.4 MODIFICATION OR WITSDRAVVAL OF A BID
A Modification of a Bid
Any modification by the Bidder to a Bid shalt be submitted to the
CLERK OF THE BOARD prior to the time and date set for Bid
opening. The Bidder shall submit the new Bid Proposal Form and a
letter, on company letterhead, signed by an authorized agent of the
Bidder stating that the new submittal supersedes the previously
xbWO-15.doc 5 Rcv. 6/13/97
98-10bli
ubmitted Bid Proposal. Tto sealed envelope shall contain the same
iaf Kmation as wired for submitting the or409 Bid. In addition, the
envelope shag. contain a statement that this Bid replaces the previously
subtaitted Bid. No modifiicatioa0s of a Bid shall be accepted after the
Bid has been opened. z .
A Bid shall be itrei OMdde udess the Bid is withdrawn as provided
herein. A Bid may be withdrawn only by carom letter received by the.
[ tTc OF TjgE.BOAM prior to the Bid opening date." A Bid may
also be withdrawn ninety (90) days after the Bid- was.,opeoedand prior
to award, by Ong a letter to the coatact.prrson identified on the
front cow of this Bid Solicitatim The withdrawal letter must be an
=npany H tteshead and signed by an w ized agent of tine Bidder.
IS EVALUATION OF A BID
(1) The County may reject any Bidder's Proposal and award to the nest
lowest responsivelresponsibie Bidder or,
The County may reject and re 4dvertise for all or any part of this Bid
Solicitation, whenever it is deemed in the best interest of the County.
The County shall be the sole judge of what is in its "best interest."
(2) The County may reject any Bid if prices are not fair and rensonable, as
determined by the County, and/or exceed the County's estimated
budget for this Bid Solicitation or,
If the Bidder take exceptions to or modifies the terms and conditions of
this Bid Solicitation. The County shall be the sole judge of what is "fair
and reasonable.'
B. Elimination from Consideration
This Bid Solicitation shall not be awarded to any person or firm which
is in arrears to Dade County upon any debt, taxes, or Contract which is
defauhed as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or
irregularities in this Bid Solicitation.
alboO-15A= 9 8- t v b r`
(1) A Bid will only be considered fimm a firm whim is regularly engaged in
the business .of providing the goods and/or sev=3 required by this Bid
Solicitation. The Bidder must be able to demonstrate a good record of
performna ce and have sufficient financial resources, equipment and
a�mizatien to ensue •that they can gorily provide the goods
and/or services if awarded this Bid Soon.
(2) The .County may conduct a pro -award inspection of the Bidder's site or
hold -a -pry sward qualification hearing to determine if the Bidder
possesses the requirement as outlined in the above paragraph, and is
capable of performing the of this Bid Solicitation. The
County may consider any evidence available regarding the financial
tecWcal abd other quali6catioans and abilities of the Bidder, inch ding
past: peen %) with the Catrnty or any other
governmental entity m making the award.
(3) The County may require the Bidder to show evidence that they have
been designated as an authorized representative of a rngmifiwtura,
supplier and/or distdbu=, if required by this Bid Solicitation.
(4) Dade County reserves the right to audit all records pertaining to and
resulting from any award from this Bid Solicitation, financial or
otherwise.
E. Conv of Bid Tabulation
The Bidder who desires to receive a copy of the Bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope
and postage is a must depending on the amount of - information
involved) when submitting its Bid Proposal. Bid results will not be
given out by telephone or facsimile.
1.6 AWARD OF BID SOLICITATION
A Contract
This Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order (if issued), and a change order (if
applicable), constitute the entire Contract.
B. Tie Bid
Any tie Bid will be decided by the Director of Procurement or
designee, and according to Ordinances Nos. 94-166 and 96-26 and
Resolution No. 54-96, when applicable.
98-1051'
a:boil5-15.dcc 7 • Rcv.6/13/97
The award of this Bid Soon may be pl e x ndmaned on the
subsequent submisiiian of otber-doaumaUtS, as apedfied in the Special
Conditions or Technical Speaor- ptions. The Successful Bidder shall be
in defautt of its contractual obligation if such dowanents are not
orbs*ted in a timely manner and in the farm required by the County.
Where the SuccessM Bidder is in deiauh of the contractual
re��:•+--s.""' the County, tbrough action taken by GSA Procurement
Division, may remind the award.
D. Tam of Contract
F.
The term of this Bid won shall be specified on -one of three
documents? issued to the Successfil Bidder. These documents may
either be this Bid Solicitation, a purchase order or an award sheet.
The County reserves the right to automatically extend this Contract for
up to ninety (90) calendar days beyond the stated Contract tam. The
County shall notify the Successful Bidder m writing of such extension.
Additional extensions over the first ninety (90) day7 Mtension may
occur, it the County and the Successful Bidder are in mutual
asteement of such extensions. If this
Any implied warranty granted under the Uniform Commercial Code
shall apply to all goods purchased under this Bid Solicitation.
G. Estimated Quantities
Estimated Quantities or estimated dollars, if provided, are for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the Contract period. The County is not
obligated to place any order for a given amount subsequent to the
award of this Bid Solicitation Estimates are based upon the County's
actual needs and/or usage during a previous. Contract period. Said
estimates may be used by the -County for purposes of determining the
Tow Bidder meeting specifications.
H. Non -Exclusive Contract
Although the purpose of this Bid Solicitation is to secure a Contract
that can satisfy the total needs of the County or of a specific County
agency, it is hereby agreed and understood that this Bid Solicitation
does not constitute the exclusive rights of the Successful Bidder to
receive all orders that may be generated by the County in c�o>up,gn
xbod5-/Salon _ R L (� �e� `_(_
with this Bid. -Solicitation. In addition, any and all commodities,
equi mt, and service rapimd by the Cam' to °n with
cons:zuctian projects are solicited under a distinctly dot bid
process and shall not be pumfissed under the terms, conditions and
awards rendered under this Bid Solicitation, unless such purchases are
determined to be in the best interest of the County.
I.L2W Prefirence,-MES NOT OU
_ of this Bid Sblicitadm-is subject to Ordina_nces240s. 94-166 -
.� 6 -gg��-*-
and No. 50which, eaEP`f where federal or
"state law mandates to the allow preference to be given to a
local business m the ame'�r`nt of one and one-half peccerdt (I.5'/• —
Dade Cc14� and one percent (I•/�� Broward id
�p M For the �applinbdit3► of this Ordinance,
.00k Pei mesas has its headquarters located in
Metropolitan. -Dade or Broward Counties .or has a p f business
_locates =M Metropolitan Dade or Broward Coui which it will
produce, distribute and/or perform a substaortuon of the goods
and/or services to be purchased.
d.
specificAny work assignment which COmmeOCG , prior to the
termination date of the Contract and which will extend beyond the
termination date shall, unless terminated by mu kal written agreement
by 5oth parties, continue until completion at the same prices, terms and
conditions as set forth in this Bid Solicitati-n.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for Contract award or rejection
of all Bids, in accordance with the procedures contained in Sections 2-11.3 and
2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances
Nos. 95-201 and 95-126, and as established in Administrative Order 3-21.
A. Bid Award Over $500.000.00
This Bid award recommendation will be in writing, signed by the
Director of GSA Procurement Management Division or designee and
_filed with the Clerk of the Board. The Bidder shall have ten (10)
business days after the filing of an award recommendation to file a
written protest with the Clerk of the Board. As a condition of initiating
a protest of award recommendation, the Bidder shall post at the time of
filing a Surety Bond ( cashier's check or money order ) in the amount
of S5_ 00.00 payable to the Board of County Commissioners. Failure to
fde the proper Bond at the time of filing the protest, will result in
denial of the protest. If, the Hearing Examiner's ruling is in favor
a:WO-15.doc 9 Rev. 6/13/97
of the Connty's recommendation, the Bidder's Bond will be
forfeited and the County will seek all costs and attorney's fees.
ME
: • .V eta Y
This Bid award recommendation will be posted by 9:00 AM, every
Monday in the lobby of the Stephen P. Clark Building. It shall be the
reaponaif IM of the Bidder to moutior such Bulletin Board after the
Bid opening to ascertain that a recommendation for award has bexa
made. In addition, the Bidder can call the Bid Award- Line at (305)
3754724 or (M) 510-4724, or contact the person identified on the .
cover page of this Bid Sdiedtation. The Biaider shall have five
business (5) days after the posting of an award recommendation to file
a written protest with General Services A 2- * - —'!n± , Pror�*
Manaenmemt Division or the using department awarding this Bid
Solicitation. The Bidder shall post at the time of filing, a Surety Bond
( cashier's check or money order) in -the amount of S5� _ payable to
or the using department awarding this Bid Solicitation. Failure to
submit the proper Bond at the time of filing the protest, will rtsoit
in denial of the protest lid the County's recommendation prevails,
the Bidder's Bond will be forfeited and the County will seek all
costs and attorney's fees.
C. Bid Award of S25.000.00 or less
This Bid award recommendation is final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS
A Rules• Regulations Liccnsine Requirements
The Successful Bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this Bid
Solicitation. The Bidder is presumed to be familiar with all Federal,
State and local laws, ordinances, codes and regulations that may in any
way affect the goods and/or services offered.
_ = B. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R739-92.
(2) All goods furnished shall be fully guaranteed by the Successful Bidder
against factory defects and workmanship. Any defects which may
occur within the period of the manufacturer's standard and/or any
a:boil5-15.doc I(1 ref
implied warranty shall be cogrectad by the SuccomM Bidder at no
eapmse to the County. The standard 's warranty may be
supersede d by the Special Conditions.
C. Subcontractia¢ -
(1) Unless otherwise VaifiW in this Bid Soiici add the SU=Osdd
Bidder shall not snbcont ract any portion of the work without the prior
wriaea consent of the .County. The amity to subeontnct may be .
further limited by the Spacial Conditions. Subcaacdag without the
prior caLwat of -the -County may: result in teumination of this Bid.
Solicitation for debuit
(2) Qua �rtinB when a subcontractor is utilized: The Su=eu ful
Bidder is Advised that when a subconhraetor is uffmd to fulfill the
terms and conditions of this Bird Soiicitatian, Dade County Resolution
No...1634-93 will apply to this Bid Solicitation. This resolution
requires the Suaxssfui Bidder to file quartedy reports as to the amount
of Contract monies received from the County and the amount that have
been paid by the Successful Bidder &mctly to certified Black, Hispadc
and Women -Owned buskiegms, perfa®ing part of this Bid Soliciatiau
work. Additionally, the listed businesses are ra cared to sign reports,
verifying their Participation in this Bid Solicitation. work and their
receipt of such monies. The reghuirements of this resolution shall be in
addition to any other reporting sequir Lby Federal, State or local
laws, ordinances or admiaistuative orders.
(3) Where subcontracting is permitted, the Succrosful Biddar shall obtain
consent of the County prior to utilizing the subcontractor. All actions
of any subcontractor are the sole responsibility of the Successful
Bidder. -
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
D. Assizament
The Successful Bidder shall not assign, transfer, or otherwise dispose
of this Contract, including any rights, title or interest therein or their
empower to execute such Contract to any person, company, or
corporation without the prior written consent of the County.
E. Deliven►
Unless otherwise specified in this Bid Solicitation, prices quoted shall
be F.O.B. Destination with freight included in the proposed price.
xbofl5-15-doc 11 r11
1
The mplo3w of the Suc cesdik Bidder shall be considend to be, at all
taus, employee of the Succesdd Bidder Hader its foie direction and
not an employee or agent of the County- The Successful Bidder shall
supply a competent and phydcaSy capable em*yee- The County MZY
recluse the Succeaafirl Bidder to remove an. employee it deems
ynacce�tsble. Each employee shall wear proper ideyff"ificstion.
• �nuur r-fir •�� • •1!1T J' , �. �Y �♦ r r -�
The -Suc e'erfui Bidder shall indemnify and hold harmless the County
and is officers, employees, agents and insm me nliti from any and
all liabl�t� yo 1pffiC4 or d=aM including sMornWs feet and costs of
dlfenee, Which the County or its officers, employees, agents or
IDSCNmCntalitles may incan as a result of claims, demands, Suits causes
of actions or proceedings of any kind or nature arising out o& relating
to or resulting from the pesfermance . of the Agreement by the
Successfiul Bidder or -its employees, agents, servants, partners,
priacipais or seubcontractors. The Suaxasfiul Bidder shall pay all claims
sad kisses in connection therewith, and shall idefmd all
claims, suits or actions of any fond or nature in the name of the County,
where applicable, inchrding appellate Proceedings, and shalt pay all
costs, judgments, and attorney's fees -which may issue thereon. The
Suceessfiul Bidder a tpressly understands and agrees that any insurance
protection required by this Agent or otherwise provided by the
Successfuui Bidder shall in no way limit the responsr'biiity to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herem. provided.
H. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc.
shall be protected against damage or interrupted services at all times by
the Successfud Bidder during the term of this Contract. The Successful
Bidder shall be held responsible for rewiring or replacing property, to
the satisfaction of the County, which is damaged by reason of the
Successful Bidder's operation on County property.
- = 1.9 MODEFICATION OF THE CONTRACT
The Contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the Contract,
purchase order, change order or award sheet, as appropriate.
a:ba0-I5.dcc ?� -
1.10 TERKMATION.OF CONTRACT .
n
The County, at its sole discretion, mey terminate this Contract without
Vauae by providing the Successful Bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the SuccessN Bidder shall not
incur any additional costs under this Contract. The County small be
Liable only for reasonable costs incurred by the Successful Bidder, as
determined .by. the . County, regardless of the .method of payment .
required by this Contract. The County shall be the sole judge. of
"reasonable costs."
The County may terminate this Contract upon •the failure of the
Successful Bidder to ca®ply with any provision and/or requirements
of this Contract. The County's decision not to take action upon
fatg= of the SuccessM Bidder to perform shall not be construed as a
waiver of the ability of the County to take additioml action at a later
date and time. The County shall also Lave the ability to place the
Successful Bidder on probation and/or teammate any P&don of this
Coat:act. The date of termination shall be stated in a wtittm notice to
the Succesdbl Bidder.
In the event the Successful Bidder is terminated for default, the County
reserves the right to re -procure the goods and/or services from the next
lowest responsive responsible Bidder or re -solicit the goods and/or
services. The County may further charge the Successful Bidder any
differences in cost between the Successful Bidder's price- and the re-
-awarded price and/or any costs associated with re -awarding or re -
soliciting this Contract.
The County may also debar or suspend the SuccessfW Bidder from
conducting business with the .County, and/or eliminate the defaulted
Contractor from consideration in future Bid Solicitation, in accordance
with appropriate County ordinances, resolutions and/or administrative
orders.
1.11 ORDDhkNCES, RESOLUTIONS AND/OR ADMINISTRATIVE
ORDERS
To request a copy of any ordinance, resolution and/or administrative order
cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board
at (305) 37&5126.
a:boi15-15.dac 13
�Rev. 6/13/97
METROPOLITAN DADE COUNTY BID NO. JV5853-2/02-OTR-CW
SECTION 2.0 SPECIAL CONDITIONS
BUILDING MATERIALS, (LUMBER, PLYWOOD, DOORS & HARDWARE
(PRE -QUALIFICATION OF BIDDERS)
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of Various Building Materials, in conjunction with
Miami -Dade County and Dade County Public Schools (herein- known as the
County) needs on an as needed when needed basis. .
2.2 Intentionally Omittel
1
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: FIXED PERIOD
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County Commission-
ers, and the County Mayor, unless otherwise stipulated in the Notice
of Award Letter which is distributed by the County's GSA Procurement
Management Division; and contingent upon the completion- and submittal
of all required bid documents. The contract shall remain in effect
for thirty-six (36) months and upon completion of the expressed and/or
implied warranty period.
2.5 OPTION TO REREW TWO (2) YEARS
Dade County shall have the option to renew this contract for an
additional two (2) years on a year-to-year basis provided the bidder
will maintain the same conditions, etc., as in the current three year
contract. Continuation of the contract beyond the initial period is a
County prerogative not a right of the bidder. This prerogative may be
exercised only when such continuation is clearly in the best interest
of the County.
2.6 METHOD OF AWARD TO PRE -QUALIFIED BIDDERS WHO WILL BE INVITED TO.
PARTICIPATE IN SPOT MARKET PURCHASES
Award of this contract will be made to those responsive, responsible
bidders who bids will be most advantageous to the County and who meet
or exceed the minimum criteria established as follows:
a) Local building/storage space of at lease 25,000 sq. ft. with
minimum inventory of $300,000.00 of Lumber, Plywood, and
Building/Hardware Materials.
b) The vendor(s) shall maintain an office/warehouse within the
geographic boundaries of Dade County, Florida. This facility
shall be staffed by competent company representatives who can be y
contacted Monday thru Friday from 7:30 a.m. to 4:00 p., - it
METROPOLITAN DADE COUNTY _ BID NO. JV5853-2/02-OTR-CW
c) A dedicated Facsimile•{FAX) machine to expedite quotes.
d) Regularly engaged in providing this type of service and able
provide delivery to different locations within Metropolitan Dade
County.
Bidders shall be placed on a Pre -Qualification List that may be
accessed by the County in order to obtain price quotations.
It shall be the sole prerogative of the County as to the number of
awarded vendors on this contract. During the term of this contract,
the County reserves the right to add or delete vendors•as it deems
necessary and in its best interest.
e) Quote Procedures
The awarded bidderes) shall be pre-qualifed to participate in Spot
Market Purchases as required by the County on a periodic basis. When
such a requirement is identified, the awarded bidder(s) shall be
invited to offer a fixed price for the specific item(s) as follows:
A. Purchases under $750.00 shall be based upon the availability of
materials and geographic location of the vendor, multiple quotes
are unnecessary.
B. Pre -qualified awarded bidder(s) will be placed on a -rotation list
and no less than five (5) vendors shall be contacted by facsimile
on purchases estimated to be between $750.00 and $10,000.00.
Replies shall be by facsimile.
C. For purchases estimated at over $10,000, all awarded bidders shall
be sent quotes, and sealed quotes shall be received and opened on
a specific date and time.
The bidder offering the lowest fixed price meeting the requirements of
the quote shall be awarded the purchase of the item(s), and may be
included in next quote. The award of one bidder for the item(s) does
not preclude the ability of the remaining pre -qualified bidder(s) from
submitting offers for other quotations.
In emergency or critical situations for purchases over $750.00 either
to be delivered by the bidder or picked up by the County, availability
of material and/or geographic location will also be a deciding factor
for the basis of award, and quotation may not be required.
2.7 Intentionally Omitted
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 Intentionally Omitted
Page 2 �y � _ � �� J r��
METROPOLITAN DADE COUNTY
2.12 Intentionally Omitted
2.13
2.14
2.15
Intentionally Omitted
Intentionally Omitted
BID NO. JV5853-2/02-OTR-CW
METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PURCHASES
The successful vendor(s) shall submit an invoice(s) to the requesting
department(s) after purchase has been completed, whether picked up by
the authorized County personnel or delivered to the site by the
vendor. The invoice shall reference the appropriate purchase order
number, the delivery address, and the corresponding delivery ticket
number, or packing slip number that was signed bye an 'authorized
representative of �he County when the items were delivered and
accepted. SubmittAof these periodic invoices shall not exceed
thirty (30) calendar days from the delivery of the items. Under no
circumstances shall the invoices be submitted to the County in advance
of the delivery and acceptance of the items.
2.16 Intentionally Omitted
2.17 DELIVERY
The bidder shall make deliveries within the calendar days and/or time
stated in the faxed quote. In cases where delivery will be delayed
due to acts of God, strikes, or other causes beyond the control of the
bidder, the successful bidder shall notify the County of the delays in
advance of the delivery date so that a revised delivery schedule can
be agree upon if scheduling permits it. Otherwise should the
bidder(s) to whom the order is awarded fail to deliver in the number
of days as stated in its faxed quote, the order may be cancelled and
placed with the next low bidder based on the total order amount for
the faxed quote item(s). Deliveries may be required on Saturdays.
2.18 Intentionally Omitted
2.19 WARRANTY REQUIREMENTS
In addition to the warranty supplied by the manufacturer, the bidder
hereby acknowledge and agrees that all material supplied by the Bidder
in conjunction with this Bid shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any of
the materials supplied to the County by the Bidder are found to be
defective or do not conform to specifications, the County reserves the
right to _(1) cancel the order and return such materials to the Bidder
at the Bidder's expense or (2) require the Bidder to replace the
materials at the Bidder's expense.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and
requirements of this contract, Contact: Edward Mason at (3(05g 37 d9-09
METROPOLITAN DADE COUNTY BID NO. JV5853-2/02-OTR-CW
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in excel-
lent condition. If a product does not meet specifications, it will be
returned to the bidder as exchange for suitable merchandise or for
full credit at no additional cost to the County.
2.22 DADE COUNTY PICK-UP AUTHORIZATION
Dade County employees are authorized to pick-up materials against pur-
chase orders issued to the successful bidder(s). Such authorization
is provided for the County employee through an, "Authorization to
Pick -Up Materials" (Dade County Form No. 160.04.17) who shall
surrender the form tb the bidder during each purchase. If the bidder
is in doubt about' the authenticity of the person 'picking up the
material, the bidder shall contact the user department assistance.
2.23 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL DOLLARS
Since the goods, services and/or equipment that will be acquired under
this solicitation will be purchased, in part or in whole, with federal
dollars, it is hereby agreed and understood that Section 60-250-4,
Section 60-250.5 and Section 60-741.4 of Title 4 of the United States
Code, which addresses Affirmative Action requirements for handicapped
workers, is incorporated into this bid reference.
2.24 COMPLIANCE WITH FEDERAL STANDARDS
All items to be -purchased under this bid shall be in accordance with
all governmental standards, to include, but, not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.25 COUNTY WIDE
Any Governmental Unit in Dade County, Florida, may avail itself of
this contract and purchase any and all items specified herein from the
successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom,
will establish its own contract, place its own orders, issue its own
purchase Qrders, be invoiced therefrom and make its own payments and
issue its own exemption certificates as required by the bidder.
It is understood and agreed that Dade County is not a legally binding
party to any contractual agreement made between any governmental unit
and the bidder as a result of this bid.
2.26 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall be responsible for filing, processing and collecting
all damage claims against the shipper.
~ Page 4 9 8 - 10 13
METROPOLITAN DADE COUNTY BID NO. JV5853-2/02-OTR-CW
2.27 INDEPENDENT PRIVATE SECTOR INSPECTOR GENERAL SERVICES
Pursuant to A.O. 3-20, the County has the right to retain the services
of an independent private sector inspector general (IPSIG). Upon writ-
ten notice from the County, the Vendor shall make available to the
IPSIG retained' by the County all requested records .and documents for
inspection and copying. The County shall be responsible for the
payment of these services and under no circumstances shall the
Bidder's price be inclusive of any charges relating to the services.
The term of this provision apply to the Bidder, its offices, agents
and employees. Nothing contained in this provision shall. impair any
independent right of the County to audit or investigate the
operations, activit$es and performance of the Vendor in connection
with this contract.! The terms of this provision are neither intended,
nor shall they be construed, to impose any 1 i abi 1 i ty on the County by
the Vendor or third parties.
2.28 LIMITATION OF CONTRACT SHALL BE $25,000 PER ORDER
Although the purpose of this Solicitation is to secure a contract that
can satisfy the total needs of the County or of a specific County agen-
cy, it is hereby agreed and understood that this Solicitation does not
constitute the exclusive rights of the successful Biddet(s) to receive
all orders that may be generated by the County in conjunction with
this Solicitation. It is hereby agreed and understood that, any order
exceeding $25,000.00 must be bid separately and cannot be incorporated
under the terms and conditions of this Solicitation.
2.29 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.30 SUBMITTALS
The Bid Proposal should be accompanied with Proof of Inventory Value
and Warebause Spaces (i.e. Lease; Financial Statement, etc,(; however,
the bidder may be given the opportunity to submit this information to
the County during the bid evaluation period. At such time the bidder
shall be fifteen (15) calendar days to submit the information.
Failure to meet this requirement may result in the bid being rejected.
2.31 VALUE OF ORDERS TO BE DELIVERED 0 at
It is understood that the value of the orders to be delivered will
normally be greater than $100.00 and that the cost of delivering these
METROPOLITAN DADE COUNTY BID NO. JV5853-2/02-OTR-CW
items to various locations shall be borne by the successful vendor.
When the .value of a particular order to a specific location is less
than $100.00, the successful vendor is entitled to charge a one-time
$10.00 delivery charge for that particular order. Any delivery charge
over this allowance, shall be reduced to the $10.00 fixed charge.
2.32 FACILITIES SHALL BE IN DADE COUNTY
Bids will only be accepted from bidders which have facilities located
in Dade County, Florida.
The County reserves the right to perform an inspection of these
facilities during the bid evaluation period and any time during the
term of the contract and to use this inspection is a 'means for
determining the lowest responsive, responsible bidder. The acceptable
size, location, lAvel of security, and functionability of the
facilities shall be determined by the County in'tonsideration of the
bid requirements in its best interest; and its decision shall be final.
2.33 ELECTRICAL, PAINTING AND PLUMBING MATERIALS
County departments shall not exceed $500.00 for the purchase of paint,
electrical, or plumbing materials under this contract. -For purchases
over $500.00, Contract No. 0548-0/00, Electrical Parts & Supplies,
Contract No. 0451-2/99, Plumbing Equipment, Fixtures, Parts, and Tools
and Contract No. 0767-2/98, Paint, Interior and Exterior.
98-1"1
METROPOLITAN DADE COUNTY BID NO. JV5853-2/02-OTR-CW
SECTION 3 A - TECHNICAL SPECIFICATIONS
BUILDING MATERIALS, (LUMBER, PLYWOOD, DOORS & HARDWARE
(PRE -QUALIFICATIONS OF BIDDERS)
3.1 SCOPE
These specifications cover the purchase of Building Material (Lumber,
Plywood, Door and Hardware) for Metropolitan Dade County and Dade
County Public Schools.
3.2 ITEMS
These materials an4 supplies shall include but not be limited to the
following:
Building Materials Hardware Plywood
Cement (Bagged) Lumber Roofing Material
Doors (Wood) Plaster Sheetrock and
Electrical Plumbing accessories
3.2 QUOTATIONS
The County will obtain quotations based on the thresholds established
in paragraph 2.6. Each quotation will specify the items to be
purchased, Lhe date and time and location for delivery of the parts
and/or supplies to be purchased, the date and time for submitting
quotations and any other special instructions. Quotations for
purchase of less than $750.00 may be done either by the telephone or
facsimile. Quotations in excess of $750.00 must be in writing.
Facsimile are acceptable unless the request for quotation requires the
submittal of sealed price quotations.
3.4 LUMBER - (P.T. PINE)
All lumber required (#2 Southern Yellow Pine) to be preservative's.
tested, shall bear an American Wood Preserves Bureau Quality Mark or
the Mark on an Independent Inspection Agency maintaining continuing
standards, referred in Sub -Section 2901.4 of the South Florida
Building Code. Standard referenced in Sub -Section 2901.4 are AWPB
standards.
A. STAMPING (P.T. PINE)
AWPB Standards do not allow the mixing of stamped and unstamped
lumber in the same package or unit. Every price in the package is
to be stamped #2 Southern Yellow Pine. Stamps MUST APPEAR on the
wide face. End stamping of 2" lumber will not be acceptable.
i 0
METROPOLITAN DADE COUNTY
3.5
3.6
3.7
B. EXCEPTIONS
BID NO. JV5853-2/02-OTR—CW
Three exceptions to be proceding stamping requirements are as
follows:
1) Lumber I" in thickness or less than 4" in width or less
(I X 4'S or less in size)
2) Lumber 2" in thickness or less than 4" in width or less
(2 X 4'S or less in size)
3) 36" or less in length
This rule allows furying strips to be stamped only on top row faces.
PLYWOOD (GENERAL)
Each panel of Construction and Industrial Plywood shall be identified
with the appropriate Grade -Trade Mark of the American Plywood Associa-
tion (APA) and shall meet the requirements of the latest edition of U.
S. Product Standard PSI or one APA's Performance -Engineered
Proprietary Specifications. No mill -certified plywood will be
accepted. IMPORTED PLYWOOD WILL NOT BE ACCEPTED. Failure to meet
these requirements will be sufficient cause for immediate cancellation
of the contract and vendor will no longer be allowed to bid this
Contract.
DOORS _.
Doors shall be American made doors (by American manufacturers) as
specified on the Bid Proposal. Imported doors will not be accepted.
Doors shall have a Dade County Code Compliance Department.
BUILDING MATERIALS
Building Materials shall have a Dade County Code Compliance Number
from Dade County, Building Code Compliance Department (if
applicable). Building materials shall not contain asbestos.
Paoe 8
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. JV5853-2/02-CW
ITEM: Building Materials
DEPARTMENT: Citywide
TYPE OF PURCHASE: On an as -needed, when -needed contract basis until May 31,
2001, with the option to renew for an additional one-year
period.
REASON: To secure a contract that can satisfy the total needs of the
City departments.
RECOMMENDATION: It is recommended that award be made to various vendors
listed in Exhibit A, attached, hereto, and awarded under
Miami -Dade County Contract No. JV5853-2/02-CW, at an
annual amount not to exceed $130,000.00. Allocating
funds from the various user departmental budgets at time of
need.
(4Judy S. rmrt6ir
rector of Purchasing
Date
Award Under Dade County Contracts