HomeMy WebLinkAboutR-98-1056J-98-1069
10/8/98
RESOLUTION NO. 9 S -1_ U 5 6
A RESOLUTION APPROVING THE RENTAL OF PAGERS
FOR CITYWIDE USE FROM PAGING NETWORK OF
TENNESSEE, INC., UNDER MIAMI-DADE COUNTY
CONTRACT NO. 6042-4/03-OTR-CW, ON AN
AS -NEEDED, WHEN -NEEDED CONTRACT BASIS UNTIL
SEPTEMBER 30, 1999, WITH THE OPTION TO EXTEND
FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS, AT
AN ANNUAL AMOUNT NOT TO EXCEED $45,000.00;
ALLOCATING FUNDS THEREFOR FROM THE BUDGETS OF
THE USER DEPARTMENTS AT TIME OF NEED.
WHEREAS, the City of Miami requires pagers for city
departments' use, and the rapid advances in this technology make
it more cost effective to rent these items under the cited
Miami -Dade County contract; and
WHEREAS, a number of these pagers will be issued to certain
city employees that need to be available on a twenty-four (24)
hour emergency basis; and
WHEREAS, funds will be allocated from the various user
department budgets at time of need; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the rental of pagers for Citywide use from Paging
Network of Tennessee, Inc., under Miami -Dade County contract, be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
CM COMeSSION
METING OF
OCT 2 7 1998
Resolution No.
056
98-1
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The rental of pagers for Citywide use from
Paging Network of Tennessee, Inc., under Miami -Dade County
Contract No. 6042-4/03-OTR-CW, on an as -needed, when -needed
contract basis until September 30, 1999, with the option to
extend for four (4) additional one-year periods, at an annual
amount not to exceed $45,000.00, is hereby approved, with funds
therefor hereby allocated from the budgets of the user
departments at time of need.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor'/.
PASSED AND ADOPTED this 27th day of October
1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate apt)row n.1 of
this legislation by signing it in the designated place provided, sgici
becomes effective with the elapse otton (10) dw S the da �;cjLirr,'s ac Ic",
regarding same, without the Mayor(ex�roing ,
ATTEST:
WALTER J. FOEMAN, CLERK
RRECTNESS
W2995:CSK
1Alaltei ,i Foewd6n Orty Clerk
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
2 98-1Ua6
TO
FROM
Honorable Mayor and Members
Aonald
Commission
Warshaw
City Manager
CITY OF MIAMI, FLORIDA CA=4
INTER -OFFICE MEMORANDUM
DATE: OCT 1 9 1998 FILE:
SUBJECT: Authorizing the Rental of Pagers
REFERENCES: Dade County Contract No. 6042-4/103-OTR-CW
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the
rental of pagers for Citywide use from Paging Network of Tennessee, Inc., a Non-Minority/Non-Local
vendor, located at 2989 Commerce Parkway, Miramar, Florida 33025-3957, awarded under Miami -Dade
County Contract No. 6042-4/03-OTR-CW, on an as -needed, when -needed contract basis until September
30, 1999, with the option to renew for four (4) additional one-year periods, at an annual amount not to
exceed $45,000.00. Funds will be available from the various user departmental budgets at time of need.
BACKGROUND
The Purchasing Department has seen a need to secure a contract for pagers that can satisfy the total needs
of the City departments. This equipment will allow the user to be available on a twenty-four (24) hour
emergency basis. Because of ever changing technology the rental of the pagers is more cost effective than
purchasing them.
The Miami -Dade County informed the City that the prior contract with Paging Network of Orlando for the
rental of pagers will not be renewing their contract with Miami -Dade County. Therefore, Miami -Dade
County has secured a new contract with Paging Network of Tennessee, Inc., for the rental of pagers.
MONTHLY RATES PER PAGER
City Bid Contract Dade County Contract Savings
Local $7.15 $1.90 $5.25
Statewide $7.65 $6.90 $0.75
Full Nationwide $24.95 $19.95 $5.00
The Purchasing Department have realized substantial savings of 38% utilizing the Miami -Dade County
contract for the rental of pagers. It is therefore recommended that award be made to Paging Network of
Tennessee, Inc., awarded under Miami -Dade County contract.
DHW/JV;XC/cyb
CoverMemoRentalOfPagersDCB
98-1056
C O N T R A C T A W A R D S 11 E E T
BID NO.: 6042-4/03-OTR-CW (Previous Bid No. 5338-2/99-1)
RENTAL OF PAGERS
CONTRACT PERIOD: 10/1/98 thru 9/30/99
COMMODITY CODE: 725-45 OTR YEARS: Four (4)
PART #1: VENDORS AWARDED
F.I.D. NO.:
621560954
VENDOR:
Paging Network of Tennessee, Inc.
STREET:
2989 Commerce Pkwy.
CITY/STATE/ZIP:
Miramar, Florida 33025-3957
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As Arranged
PHONE:
(305) 267-4600
FAX:
(954) 430-6052
CONTACT:
Peter Kraut
PART #2: ITEMS AWARDED
GROUP A. MOTOROLA "BRAVO LX-FLY" DIGITAL AS TN
SUCCESSFUL BIDDER:
vl 1.
Local - Unlimited calls
$ 1.90/Month
-
required per Pager.
2.
Statewide - Unlimited calls
$ 6.90/Month _
'
required per Pager.
3.
Southeast - Unlimited calls
1$ 2.95/Month 4
Region required per Pager.
Nationwide
(See Option E & F)
4.
One Additional Region Nationwide
1$ 4.95/Month
(See Option E & F)
-
,/ 5.
Full Nationwide
$19.95/Month �.
(See Option E & F)
-
6.
One (1) Additional Phone Number
$ 0 /Month
98-1656
CONTRACT AWARD SHEET
BID NO. 6042-4/03
PAGE 2
OPTIONS:
A) Group pagers per pager cost with single 1.00 Month
call entry
B) Insurance per pager 1.00 Month
C) Replacement Cost - damaged beyond repair, 75.00 Ea.
lost or stolen
D) Nationwide Pager Service (minimum one hundred
(100) calls at no charge.
E) Nationwide Pager Service
(in excess of one hundred and one (201) $ 0.25/Call
calls
F) 800 Phone Number:
G)
1. With Personal Identification Number 5.00 Month
(PIN)
2. Without Personal Identification Number $ 5.00/Month
(PIN)
Voice Mailbox: $ 3.00/Month
1. Local
2. Nationwide
$ 3.00/Month
$ 6.00/Month
GROUP B MOTOROLA "ADVISOR" ALPHANUMERIC PAGERS:
1. Local - Two Hundred (200) calls $ 7.90/Month
'2. Statewide - Two hundred (200) minimum 1$ 2.90/Month
calls required per Pager.
3. Southeast Region Nationwide - 2$ 8.95/Month
(See option G & H)
4. One Additional Region Nationwide $31.95/Month
(See option G & H)
5. Full Nationwide - (See option G & H) 3$ 4.95/Month
6. One (1) Additional Phone Number $ 0 /Month
OPTIONS:
A) Group pagers per pager cost single call entry $ 1.00/Month
B) Insurance per pager 1.00 Month
98- 10b6
CONTRACT AWARD SHEET
BID NO. 6042-4/03
PAGE 3
OPTIONS: (Continued)
C)
Replacement Cost - damaged beyond repair,
12$ 5.00/Each
lost or stolen
D)
800 Phone Number:
1. With Personal Identification Number (PIN)
$ 5.00/Month
2. Without Personal Identification Number
$ 5.00/Month
(PIN)
E)
Local and Statewide Pager Service (in excess of
$ 0.25/Call
Two hundred and one (201) calls
F)
Nationwide Pager Service (in excess of
$ 0.50/Call
Two hundred and one (201) calls
G) Voice Mailbox:
1. Local $ 3.00/Month
2. Nationwide 6.00/Month
H) Third Party Alpha Message Dispatching $ 5.00/Month
1. Per transaction charge (80 character $ 0.40/Transaction
or greater)
GROUP C MOTOROLA "ALPHAMATE I OR II" MESSAGE ENTRY DEVICE.
1) Rental Price 1$ 0.00/Month
OPTIONS:
A) Replacement Price of A1phaMate I or II"
Message Entry Device if damaged beyond
repair, lost or stolen
B) Windows Based Software
a) Purchase Price
C) DOS Based Software
a) Purchase Price
D) MACINTOSH Based Software
a) Purchase Price
29$ 5.00/Each
1$ 9.95/Each
1$ 0.00/Each
4$ 0.00/Each
98-1056
CONTRACT AWARD SHEET
BID NO. 6042-4/03
PAGE 4
GROUP D LIST PAGER FREQUENCIES OF SIGNAL OSCILLATION:
158.750
454.175
929.1375
929.4375
929.5625
NUMBER OF TRANSMITTERS
929.9625
931.2875
931.3375
931.6875
931.5625
931.5625
1. Local Tri-County 105 sites 387 Transmitters
2. Statewide 240 sites 550 Transmitters
3. Nationwide 3700 sites 9,500 Transmitters
PART #3: AWARD INFORMATION
( )BCC (X) PMD AWARD DATE: 9/10/98 AGENDA ITEM #: N/A
BIDS & CONTRACT RELEASE DATE: 9/10/98 OTR YEAR: One (1)
ADDITIONAL ITEMS ALLOWED: Yes
SPECIAL CONDITIONS: None
TOTAL VALUE: $498,500.00 MODIFIED VALUE: $
USER DOLLAR AMOUNT
DEPARTMENT ALLOCATED
Audit and Mgmt.
$ 2,000.00
Aviation
$17,300.00
Building Code Compliance
$15,000.00
Business & Economic Development
$ 3,000.00
Clerk of Courts
$ 6,000.00
Communications
$ 2,000.00
Community Action Agency
$11,000.00
Community Affairs
$ 2,000.00
Community & Economic Dev.
$ 4,500.00
Consumer Services
$ 6,000.00
Corrections & Rehab.
$ 4,500.00
County Commission
$15,000.00
County Manager
$ 4,500.00
Elections
$ 8,500.00
Environmental Resources (DERM)
$22,000.00
Finance Director
$ 3,000.00
Fire Department
$10,000.00
CONTRACT AWARD SHEET
BID NO. 6042-4/03
PAGE 5
GSA Director's Office
$ 1,000.00
GSA/Facilities Maintenance
$22,000.00
GSA Fleet Mgmt.
$ 5,500.00
GSA Procurement Mgmt.
$ 2,500.00
GSA Risk Mgmt.
$ 3,500.00
HUD
$ 2,500.00
Human Resources
$ 4,200.00
ITD
$26,000.00
Judicial Admin.
$27,000.00
Justice Assistance Dept.
$ 6,000.00
Law
$ 600.00
Libraries
$ 7,000.00
Mayor
s 5,000.00
Medical Examiner
$ 750.00
Metro Dade Police (MDPD)
$97,000.00
Metro Dade Transit (MDTA)
$35,700.00
Park & Recreation
$32,000.00
Planning & Development
$20,000.00
Public Works
$ 7,500.00
Seaport
$15,000.00
Solid Waste
$20,000.00
SFETC
$ 1,000.00
Special Housing
$ 6,000.00
Tax Collector
$ 2,950.00
Team Metro
$ 5,000.00
Water & Sewer (MDWASAD)
$ 2,500.00
Youth & Family
$ 4,000.00
SR. PROCUREMENT AGENT: MARK RIPLEY, CPPB
MR/ 1 f
08-27-98
98-106
BID NO: f 1-4/'03-OTR-CW
M I A M I•DADE
_ OPENING: 2:00 P.M. Wcd.
DATE: July 1, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
RENTAL OF PAGERS FOR VARIOUS MIAMI DADE COUNTY DEPARTMENTS FOR
A ONE (1) YEAR PERIOD WITH OPTION TO RENEW FOR ADDITIONAL FOUR
(4) YEARS PERIOD ON A YEAR TO YEAR BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/WALK-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS & SUPPLIERS
FOR INFORMATION CONTACT:
(305) 375-1079
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
MARK RIPLEY, CPPB
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
Printed On Recycled Paper
98_10�6
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS -
The term "Bid" shall refer to any offer(s) submitted in response to this Bid
Solicitation.
The term "County" shall refer to Metropolitan Dade County.
The term "Bidder" shall refer to anyone submitting a Bid in response to this Bid
Solicitation.
The term "Contractor" or "Successful Bidder" shall refer to the. Bidder receiving an
award as a result of this Bid Solicitation.
The term "Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to
this Bid Solicitation, as approved by the County in accordance with Administrative
Order 3-2 and any purchase order or change order issued by the GSA Procurement
Management Division.
The term "GSA' shall refer to Dade County's General Services Administration
Department.
1.2 CONTENTS OF BID
A. General Conditions
(1) It is the sole responsibility of the Bidder to become thoroughly familiar
with the Bid requirements and all terms and conditions affecting the
performance of this Bid Solicitation. Pleas of ignorance by the Bidder
of conditions that exist, or that may exist will not be accepted as a basis
for varying the requirements of the County, or the compensation to be
paid to the Successful Bidder.
(2) The Bidder is advised that this Bid Solicitation is subject to all legal
requirements contained in the County's Administrative Order 3-2 and
all other applicable* County Ordinances and/or State and Federal
Statutes. Where conflicts exist between this Bid Solicitation and these
legal requirements, the higher authority shall prevail.
a:boi15-15.doc 1 Rev. 6/ 13/97
B. Additional Information/Addenda
(1) Request f4 additional information, explanation, clarification or
interpretation must be made in writing to the GSA Procurement
Management Division contact -person identified on the cover page of
this Bid ,Solicitation. The request shall be received by GSA
Procurement Management Division no later than fourteen (14) working
days prior to the Bid opening date. Any request received after that
time may not be reviewed for inclusion in this Bid Solicitation. The
request shall contain the requester's name, address, and telephone
number. If transmitted by facsimile, the request shall also include a
cover sheet, with the sender's facsimile number.
(2) GSA Procurement Management Division will issue a response to any
inquiry as it deems necessary, by written addenda, issued prior to the
Bid opening date. The Bidder shall not rely on 'any representation,
statement or explanation other than those made in this Bid Solicitation
document or in any addenda issued. Where there appears to be a
conflict between this Bid Solicitation, and any addenda issued, the last
addendum issued will prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda and
_- substitute Bid Proposal Forms. The Bidder shall verify with the GSA
Procurement Management Division contact person, prior to submitting
a Bid, that all addenda have been received. If applicable, the Bidder is
required to submit the substitute Bid Proposal Forms and acknowledge
the number of addenda received as part of this Bid Solicitation, by
completing and signing the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the
Bid Proposal Section, or any addendum issued, the order of precedence
shall be: the last addendum issued, the Bid Proposal Section, the
Technical Specifications, the Special Conditions, and then the General
Terms and Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a. The Bidder may offer cash discounts for prompt payments,
however, such discounts will not be considered in determining the
lowest price for Bid evaluation purposes.
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b. The Bidder is required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this Bid
Solicitation. If no prompt payment discount is being offered, the
Bidder shall enter zero (0) for the percentage discount to indicate
no discount. If the Bidder fails to enter a percentage, it is hereby
understood and agreed that the payment terms will be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARATION AND SUBMISSION OF BID
A Preparation/Submission
(1) The Bid Proposal Form shall be used when submitting a Bid. Use of
any other form shall result in the rejection of the Bidder's Proposal.
(2) The Bid will either be typed or completed legibly in ink. The Bidder's
authorized agent will sign the Bid Proposal Form in ink, and all
corrections made by the Bidder will be initialed in ink by the authorized
agent. The use of pencil or erasable ink or failure to comply with any
of the foregoing may result in the rejection of the Bid.
' (3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County will consider additional Bid Proposal(s) from the same
Bidder for the same Bid Solicitation, provided that; (a) the additional
Bid(s) offer a different product and/or level of service that meets or
exceeds this Bid Solicitation requirements; (b) the Bidder completes a
separate Bid Proposal Form for each Bid and shall mark "Alternate
Bid(s)" on the first page.. Failure to comply with the foregoing may
result in the rejection of the additional Bid(s).
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(6) The Bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the Bidder, in
conjunction with this Bid Solicitation shall be subject to the Florida
State Sales Tax, in accordance with Section 212.08 of Florida Statutes,
amended 1970, and all amendments thereto, shall be borne solely by the
Bidder. When the materials and/or supplies are not manufactured by
the Bidder, taxes must be incorporated in the Bid price, not as a
separate item. When materials and/or supplies are manufactured by the
Bidder and are not for resale, the Countv is exempt.
a:boi15-15.doc
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The County may be subject to applicable taxes on goods purchased for
the purpose of resale. Upon request, the County will provide a tax
exemption certificate, if applicable.
Any special tax requirements -will be specified either in the Special
Conditions or in the Technical Specifications.
(7) Any telegraphic or facsimile Bid will not be considered.
(8) The'Bidder shall incorporate in their Bid price all costs related to this
Bid Solicitation.
(9) The apparent silence of the specifications and any addenda 'regarding
any details or the omission from the specifications of a detailed
description concerning any point shall be regarded as meaning that only
the best commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this Bid Solicitation.
B. Vendor Registration
Dade County requires the Bidder to complete a registration application
with GSA Procurement Management Division. The Bidder must be
registered to be recommended for any contract award. To register, or
for assistance in registering, contact (305) 375-5287.
C. Criminal Conviction Disclosure
Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten (10) years and
any corporation, partnership, joint venture or other legal entity having
an officer, director, or executive who has been convicted of a felony
during the past ten (10) years shall disclose this information prior to
entering into a Contract with or receiving funding from the County."
Forms are available from GSA Procurement Management Division.
D. Sworn Statement on Public Entitv Crimes
Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid
on a Bid Solicitation to provide goods and/or services to a public
entity, may not submit a Bid on a Bid Solicitation with a public entity
for construction or repair of a public building or public work, may not
submit a Bid on leases of real property to a public entity, may not be
awarded or perform work as a Contractor or, supplier, or
subcontractor or consultant under a Bid Solicitation with any public
entity, and may not transact business with any public entity in excess of
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the threshold amount provided in Section 287.017, for CATEGORY
TWO'($10,000.00) for a period of thirty-six (36) months from the date
of being placed on the convicted vendor list."
E. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises. For information and to apply for
certification, contact the Department of Business Development, 111
N.W. 1st Street, Suite 1710, N iami, FL 33128, Phone:_ (305) 375-•
4132.
F. Business Activity With and Travel To Cuba
Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96
as implemented by Administrative Order 3-12, which restricts
purchases from a firm conducting business with Cuba, and restricting
travel to Cuba by the Successful Bidder, respectively, the Bidder shall
be required to complete a Cuba affidavit prior to the award of this Bid
Solicitation. Failure to complete the affidavit, may result in the
rejection of the Bidder's Proposal and/or rescinding of the
recommendation for award.
G. Collection of Fees, Taxes and Parking Tickets
By acceptance of this Contract, the Successful Bidder acknowledges
compliance with the procedures contained in Section 2-8.1 (c) of the
Code of Metropolitan Dade County, and as amended by Ordinance 96-
178, which requires that all delinquent and currently due fees, taxes and
parking tickets have been paid. To verify or satisfy all delinquencies
and currentiv due fees, taxes and parking tickets, contact the Dade
County Tax Collector's Division at (305) 375-5762.
H. Antitrust Laws
By acceptance of this Contract, the Successful Bidder complies with all
antitrust laws of the United States and the State of Florida, in order to
protect the public from restraint of trade which illegally increases
prices.
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A. Modification of a Bid
Any modification by the Bidder to a Bid shall be submitted to the
CLERK OF THE BOARD prior to the time and date set for Bid
opening. The Bidder shall submit the new Bid Proposal Form and a
letter, on company letterhead, signed by an authorized agent of the
Bidder stating that the new submittal supersedes the previously
a:bot15-15.doc 5 Rev. 6/ 13/97
submitted Bid Proposal. The sealed envelope shall contain the same
information as required for submitting the original Bid. In addition, the
envelope shall contain a statement that this Bid replaces the previously
submitted Bid. No modifications of a Bid shall be accepted after the
Bid has been opened.
B. Withdrawal of a Bid
A Bid shall be irrevocable unless the Bid is withdrawn as provided
herein. A Bid may be withdrawn only by written letter received by the
CLERK OF THE BOARD prior to the Bid opening date. A Bid may
also be withdrawn ninety (90) days after the Bid was opened and prior
to award, by submitting a letter to the contact person identified on the
front cover of this Bid Solicitation. The withdrawal letter must be on
company letterhead and signed by an authorized agent of the Bidder.
1.5 EVALUATION OF A BID
A-: Reiection of Bid
(1) The County may reject any Bidder's Proposal and award to the next
lowest responsive/responsible Bidder or;
The County may reject and re -advertise for all or any part of this Bid
Solicitation, whenever it is deemed in the best interest of the County.
The County shall be the sole judge of what is in its "best interest."
(2) The County may reject any Bid if prices are not fair and reasonable, as
determined by the County, and/or exceed 'the County's estimated
budget for this Bid Solicitation or;
If the Bidder take exceptions to or modifies the terms and conditions of
this Bid Solicitation. The County shall be the sole judge of what is "fair
and reasonable."
B. Elimination from Consideration
This Bid Solicitation shall not be awarded to any person or firm which
is in arrears to Dade County upon any debt, taxes, or Contract which is
defaulted as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or
irregularities in this Bid Solicitation.
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98-1036
D. Demonstration of Competency
(1) A Bid will lokilyi be considered from a firm which is regularly engaged in
the business of providing the goods and/or services required by this Bid
Solicitation. The Bidder must be able to demonstrate a good record of
performanc7 , aPd have sufficient financial -resources, equipment and
organization to ensure that they can satisfactorily provide the goods
and/or services if awarded this Bid Solicitation.
(2) The County may conduct a pre -award inspection of the Bidder's site or
hold a -pre-award qualification hearing to determine if the Bidder
possesses the requirement as outlined in the above paragraph, and is
capable of performing the requirement of this Bid Solicitation. The
County may consider any evidence available regarding the financial,
technical and other qualifications and abilities of the Bidder, including
past performance (experience) with the County or any other
governmental entity in making the award.
(3) The County may require the Bidder to show evidence that they have
been designated as an authorized representative of a manufacturer,
supplier and/or distributor, if required by this Bid Solicitation.
(4) Dade County reserves the right to audit all records pertaining to and
resulting from any award from this Bid Solicitation, financial or
otherwise.
E. Copy of Bid Tabulation
The Bidder who desires to receive a copy of the Bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope
and postage is a must depending on the amount of information
involved) when submitting its Bid Proposal. Bid results will not be
.given out by telephone or facsimile.
1.6 AWARD OF BID SOLICITATION
A. Contract
This Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order (if issued), and a change order (if
applicable), constitute* the entire Contract.
B. Tie Bid
Any tie Bid will be decided by the Director of Procurement or
designee, and according to Ordinances Nos. 94-166 and 96-26 and
Resolution No. 50-96, when applicable.
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C. Additional Information
The award of this Bid Solicitation may be preconditioned on the
subsequent submission of other documents. as specified in the Special
Conditions or Technical Specifications. The Successful Bidder shall be
in default of its contractual obligation if such documents are not
submitted in a timely manner and in the form required by the County.
Where the Successful Bidder is in default of the contractual
requirements, the County, through action taken by GSA Procurement
Management Division, may rescind the award.
D. Term of Contract
The term of this Bid solicitation shall be specified on one of three
documents, issued to the Successful Bidder. These documents may
either be this Bid Solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this Contract for
up to ninety (90) calendar days beyond the stated Contract term. The
County shall notify the Successful Bidder in writing of such extensions.
Additional extensions over the first ninety (90) day extension may
occur, if, the County and the Successful Bidder are in mutual
agreement of such extensions. If this
F. Warranty
Any implied warranty granted under the Uniform Commercial Code
shall apply to all goods purchased under this Bid Solicitation.
G. Estimated Ouantities
Estimated quantities or estimated dollars, if provided, are for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the Contract period. The County is not
obligated to place any order for a given amount subsequent to the
award of this Bid Solicitation. Estimates are based upon the County's
actual needs and/or usage during a previous Contract period. Said
estimates may be used by the County for purposes of determining the
low Bidder meeting specifications.
H. Non -Exclusive Contract
Although the purpose of this Bid Solicitation is to secure a Contract
that can satisfy the total needs of the County or of a specific County
aeencv, it is herebv agreed and understood that this Bid Solicitation
does not constitute the exclusive rights of the Successful Bidder to
receive all orders that may be venerated by the County in conjunction
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with this Bid Solicitation. In addition, any and all commodities.
equipment, and service required by the County in conjunction with
construction projects are solicited under a distinctly different bid
process and shall not be purchased under the terms, conditions and
awards rendered under this Bid Solicitation, unless such purchases are
determined to be in the best interest of the County.
I. Local Preference
The award of this Bid Solicitation is subject to Ordinances Nos. 94-166
and 96-26 and Resolution No. 50-96; which, except where federal or
state law mandates to the contrary, allow preference to be given to a
local business in the amount of one and one-half percent (1.5%) for
Dade County and one percent (1 %) for Broward County of the Bid
Proposal price. For the.purposes of the applicability of this Ordinance,
"local business" means the Bidder has its headquarters located in
Metropolitan Dade or Broward Counties or has a place of business
located in Metropolitan Dade or Broward Counties at which it will
produce, distribute and/or perform a substantial portion of the goods
and/or services to be purchased.
K. Limited Contract Extension
Any specific work assignment which commences prior to the
termination date of the Contract and which will extend beyond the
termination date shall, unless terminated by mutual written agreement
by both parties, continue until completion at the same prices, terms and
conditions as set forth in this Bid Solicitation.
1.7 RIGHT OF APPEAL
Anv Bidder may protest any recommendation for Contract award or rejection
of all Bids, in accordance with the procedures contained in Sections 2-8.3 and
2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances
Nos. 95-201 and 95-126, and as established in Administrative Order 3-21.
A. Bid Award Over $500,000.00
This Bid award recommendation will be in writing, signed by the
Director of GSA Procurement Management Division or designee and
filed with the Clerk of the Board. The Bidder shall have ten (10)
business days after the filing of an award recommendation to file a
written protest with the Clerk of the Board. As a condition of initiating
a protest of award recommendation, the Bidder shall post at the time of
filing a Surety Bond ( cashier's check or money order ) in the amount
of $500.00 payable to the Board of County Commissioners. Failure to
file the proper Bond at the time of filing the protest. will result in
denial of the protest. If, the Hearing Examiner's ruling is in favor
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12
L
of the County's recommendation. the Bidder's Bond will be
forfeited and the County will seek all costs and attorney's fees.
Bid Award Over $25 000.00 but less than $500.000.00
This Bid award recommendation will be posted by 9:00 A.M., every
Monday in the lobby of the Stephen P. Clark Building. It shall be the
responsibility of the Bidder to monitor such Bulletin Board after the
Bid opening to ascertain thara recommendation for award has been
made. In addition, the Bidder:can call the Bid Award Line at (305)
375-4724 or (800) 510-4724, or contact the person identified on the
cover page of this Bid Solicitation. The Bidder shall have five
business (5) days after the posting of an award recommendation to file
a written protest with General Services Administration. _Procurement
Management Division or the using department awarding this Bid
Solicitation. The Bidder shall post at the time of filing, a Surety Bond
( cashier's check or money order ) in the amount of $500.00 payable to
General Services Administration Procurement Management Division
or the using department awarding this Bid Solicitation. Failure to
submit the proper Bond at the time of filing the protest, will result
in denial of the protest. If, the County's recommendation prevails,
the Bidder's Bond will be forfeited and the County will seek all
costs and attorney's fees.
Bid Award of $25,000.00 or less
This Bid award recommendation is final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules, Reaulations. Licensing Requirements
The Successful Bidder shall comply with all laws and regulations
applicable to the goods and/or services contained in this Bid
Solicitation. The Bidder is presumed to be familiar with all Federal,
State and local laws, ordinances, codes and regulations that may in any
way affect the goods and/or services offered.
B. Conditions of Material and Packaging
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) .all goods furnished shall be fully guaranteed by the Successful Bidder
against factory_ defects and workmanship. Any defects which may
occur within the period of the manufacturers -standard and/or any
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implied warranty shall be corrected by the Successful Bidder at no
expense to the County. The standard manufacturer's warranty_ may be
superseded by the Special Conditions.
C. Subcontracting -
(1) Unless otherwise specified in this Bid Solicitation, the Successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the County. The ability to subcontract may be
further limited by the Special Conditions. Subcontracting.without. the
prior consent of the County may result in termination of this Bid
Solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The Successful
Bidder is advised that when a subcontractor is utilized to fulfill the
terms and conditions of this Bid Solicitation, Dade County Resolution
No. 1634-93 will apply to this Bid Solicitation. This resolution
requires the Successful Bidder to file quarterly reports as to the amount
of Contract monies received from the County and the amount that have
been paid by the Successful Bidder directly to certified Black, Hispanic
and Women -Owned businesses, performing part of this Bid Solicitation
work. Additionally, the listed businesses are required to sign reports,
verifying their participation in this Bid Solicitation work and their
receipt of such monies. The requirements of this resolution shall be in
addition to any other reporting requirements by Federal, State or local
laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the Successful Bidder shall obtain
consent of the County prior to utilizing the subcontractor. All actions
of anv subcontractor are the sole responsibility of the Successful
Bidder.
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
D. Assignment
The Successful Bidder shall not assign, transfer, or otherwise dispose
of this Contract, including any rights, title or interest therein, or their
power to execute such Contract to any person, company, or
corporation without the prior written consent of the Countv.
E. Delivery
Unless otherwise specified in this Bid Solicitation, prices quoted shall
be F.O.B. Destination with freight included in the proposed price.
a:boi15-15.doc I 1 tev.1/0/�r
F. Emplovee Is the Responsibility of the Successful Bidder
The employee of the Successful Bidder shall be considered to be, at all
times, employee of the Successful Bidder under its sole direction and
not an employee or agent of the County. The Successful Bidder shall
supply a competent and physically capable employee. The County may
require the Successful Bidder to remove an employee it deems
unacceptable. Each employee shall wear proper identification.
G. Indemnification of County by the Successful Bidder
The Successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits causes
of actions or proceedings of any kind or nature arising out of, relating
to or resulting from the performance of the Agreement by the
Successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The Successful Bidder shall pay all claims
and losses in connection therewith, and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County,
- where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorney's fees which may issue thereon. The
Successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
Successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the Countyfbr its officers,
employees, agents and instrumentalities as herein provided.
H. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc.
shall be protected against damage or interrupted services at all times by
the Successful Bidder during the term of this Contract. The Successful
Bidder shall be held responsible for repairing or replacing property, to
the satisfaction of the County, which is damaged by reason of the
Successful Bidder's operation on County property.
1.9 MODIFICATION OF THE CONTRACT
The Contract may be modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the Contract,
purchase order, change order or award sheet, as appropriate.
xboi15-15.doc 12 ev 6/13/ 7
�- 0
1.1 o TERMINATION OF CONTRACT
A. Termination foi Convenience
The County, at its sole discretion, may terminate this Contract without
cause by proyi ling the Successful Bidder wiih thirty (30) day advance
notice. Upon the receipt of such notice, the Successful Bidder shall not
incur any additional costs under this Contract. The County shall be
liable only for reasonable cosfs incurred by the Successful Bidder, as
determined by the County, regardless of the method of payment
required by this Contract. The County shall be the sole judge of
"reasonable costs."
B. Termination for Default
The County may terminate this Contract upon ' the failure of the
Successful Bidder to comply with any provision and/or requirements
of this Contract. The County's decision not to take action upon
failure of the Successful Bidder to perform shall not be construed as a
waiver of the ability of the County to take additional action at a later
date and time. The County shall also have the ability to place the
Successful Bidder on probation and/or terminate any portion of this
Contract. The date of termination shall be stated in a written notice to
the Successful Bidder.
In the event the Successful Bidder is terminated for default, the County
reserves the right to re -procure the goods and/or services from the next
lowest responsive responsible Bidder or re -solicit the goods and/or
services. The County may further charge the Successful Bidder any
differences in cost between the Successful Bidder's price and the re -
awarded price and/or any costs associated with re -awarding or re -
soliciting this Contract.
The County may also debar or suspend the Successful Bidder from
conducting business with the County, and/or eliminate the defaulted
Contractor from consideration in future Bid Solicitation, in accordance
with appropriate County ordinances, resolutions and/or administrative
orders.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE
ORDERS
To request a copy of any ordinance, resolution and/or administrative order
cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board
at (305) 375-5126.
xboi15-15.doc 13 Rev. 6/ .7 a
MIAMI-DADE COUNTY BID NO. 6042-4/03-OTR-CW
2.21 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in
excellent condition. I�'a product does not meet specifications, it
will be returned to the bidder as exchange for suitable merchandise or
for full credit at no additional cost to the County.
2.22 AUTHORIZATION TO PICK-UPJ EEPERS
Dade County employees are authorized to pick-up beepers against
purchase orders issued to the :successful bidder(s). Such
authorization is provided for the County employee through an
"Authorization to Pick -Up Beepers County Form No. 160.04.17) who shall
surrender the form to the bidder during each purchase. If the bidder
is in doubt about the authenticity of the person picking up the
material, the bidder shall contact Procurement Management for
assistance at 375-5289.
2.23 COMPLIANCE'WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those
issued by the Occupational Safety and Health Administration (OSHA),the
National Institute .of Occupational Safety Hazards (NIOSH), and the,,
National Fire Protection Association (NFPA).'
2.24 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY BIDDER
The bidder shall be responsible for filing, processing and collecting
all damage claims against the shipper
2.25 EQUIPMENT SHALL BE MOST RECENT MODEL AVAILABLE
The equipment being offered by the Bidder shall be the most recent
model available. Any optional components which are required in
accordance with the Bid Specifications shall be considered standard
equipment for purposes of this solicitation. Demonstrator models will
not be accepted. Omission of any essential detail from these
specifications does not relieve the vendor from furnishing a complete
unit. The unit shall conform to all applicable O.S.H.A., State, and
Federal safety requirements. All components, including but not
limited to assists, wiring, accessory mountings, parts, connectors and
adjustments, are to be in accordance with current S.A.E. standards and
recommended practices. The engineering, materials and workmanship
shall exhibit a high level of quality and- appearance consistent with
or exceeding industry standards.
2.26 LICENSES, PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspec-
tion fees required for this project; and shall comply with all laws,
ordinances, regulations and building code requirements applicable to
the work contemplated herein. Damages, penalties and or fines imposed
on the County or the bidder for failure to obtain required licenses,
permits or fines shall be borne by the bidder.
Page 15 f98 -10 5 6
MIAMI-DADE COUNTY
BID 6042-4/03-OTR-CW
2.27 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS
It is hereby agreed and understood that this contract may be extended
for an additional thirty (30) day transitional period after the
contract is scheduled for termination and after its option year(s) is
exercised. During this transitional period the Bidder agrees to
continue the same or a reduced level of service to the County at the
same prices while the new contract, also in force, is being
mobilized. If the Bidder is supplying equipment in conjunction with
this contract, the Bidder agrees to retain the equipment at the
designated County premise for an additional thirty (30) calendar days
after the termination of the -Contrac-t; at which time the equipment
shall be removed from the premises. The Bidder shall be allowed to
invoice the affected County department for this additional period on a
pro -rated basis.
2.28 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries
of Dade or Broward Counties, Florida. This office shall be staffed by
a competent company representative who can be contacted during normal
working hours and who is authorized to discuss matters pertaining to
the contract.
2.29 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except
where recycled content is specifically requested, supplied by the
Bidder in conjunction with this Bid shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any
of the materials supplied to the County by the Bidder are found to be
defective or do not conform to specifications, the County reserves the
right to (1) cancel the order and return such materials to the Bidder
at the Bidder's expense or (2) require the Bidder to replace the
materials at the Bidder's expense.
2.30 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY
The successful bidder shall enclose a complete packing slip or
delivery ticket with any items to be delivered in conjunction with
this bid solicitation. The packing slip shall be attached to the
shipping carton(s) which contain the items and shall be made available
to the County's authorized representative during delivery. The
packing slip or delivery ticket shall include, at a minimum, the
following information: purchase order number; date of order; a
complete listing of items being delivered; and back -order quantities
and estimated delivery of back -orders if applicable.
2.31 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION BASED ON
PRICE QUOTES
While the County has listed all major items on the bid solicitation
which are utilized by County departments in conjunction with its
operations, there may be ancillary items that must be purchased by the
County during the term of this contract. Under these circumstances, a
County representative will contact the primary vendor to obtain a
Page 16 98-1i) J6
MIAMI-DADE COUNTI
BIu NO. 6042-4/03-OTR-CW
price quote for the ancillary items. If there are multiple vendors on
the contract, the County representative may also obtain price quotes
from these vendors. The County reserves the right to award these
Ancillary items to the primary contract vendor, another contract
vendor based on the lowest price quote or to bid the items through a
separate solicitation.
2.32 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful b-idder(s) shall ensure that adequate stock levels are
maintained at its place of business in order to assure -the County of
prompt delivery. If the delivery terms specified in the Solicitation
are not fulfilled by the Bidder, the County reserves the right to
cancel the order, purchase the goods elsewhere, and charge the Bidder
for any reprocurement costs incurred by the County.
2.33 SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT
Substitute brands or models may be considered during, the contract
period for discontinued models. The bidder shall not deliver any
substitute item as a replacement to an awarded brand or model without
express written consent of Procurement Management prior to such
delivery. Substitute items must be of equal or better quality than
the awarded item. Substitutes shall be considered only in emergency
situations and excessive substitution requests may be cause to cancel
the contract.
2.34 WAREHOUSE FACILITIES SHALL BE IN SOUTH-FLORIDA
Bids will only- be accepted from bidder(s) which have warehouse
facilities located in South Florida which shall be defined as Dade,
Broward, Palm Beach and Monroe Counties.
The County reserves the right to perform an inspection of these
warehouse facilities during the bid evaluation period and any time
during the term of the contract and to use this inspection as a means
for determining the lowest responsive, responsible bidder. The
acceptable size, location, level of security, and functionability of
the warehouse shall be determined by the County in consideration of
the bid requirements in its best interest; and its decision shall be
final.
Page 17
8--056
MIAMI-DADE COUNTY BIG J. 6042-4/03-OTR-CW
SECTION 3.0 TECHNICAL SPECIFICATIONS
RENTAL OF PAGERS
3.1 SCOPE
To provide Rental of Pagers for Miami Dade County Various Departments.
3.2 DESCRIPTION
A. Equal to or Better than a Motorola -Bravo LX or FLEX Digital Pager
with the Awarded Vendor upgrading' models as they become available
under the term of this contract.
OPTIONS:
1. Insurance Cost per Pager
2. Lost or stolen replacement cost
3. One (1) additional phone number
4. Group Paging (per pager cost)
5. 800 phone number
6. Voice Mail box (5 Messages stored for 12 hours)
A. Equal to or Better than a Motorola advisor Elite Alphanumeric
Pagers with Awarded Vendor upgrading models as they become
available over the under the term of the contract.
OPTIONS:
1. Insurance Cost per Pager
2. Lost or stolen replacement cost
3. One (1) additional phone number
4. Group Paging (per pager cost)
5. 800 phone number
6. Voice Mail box (5 Messages stored for 12 hours)
3.3 The successful vendor shall not at anytime shut off beeper service to
Critical Departments, and it will be the Sole Prerogative of Miami
Dade County on what constitutes a Critical Department.
3.4 Per Section 2.0, Paragraph 2.15 the successful bidder shall invoice
after services are rendered. There will not be any Prepayment for
services. It will be up to the successful bidder to invoice
accordingly.
Page 18
98-1i)j
MIAMI-DADE COUNTY BID NO. 6042-4/03-OTR-CW
3.5 Successful Bidder shall have adequate personnel (representatives) to
handle the needs of Miami Dade County for adequate service.
3.6 All bidders shall submit the Number of Transmitter sights per
frequency for local Tricounty. (Miami Dade, Broward, Monroe)
Counties, Statewide and P tionwide.
3.7 Estimated Quantities:
1. 6,800/Each Numerical Vibrating Pagers
2. 250/Each Alphanumeric Pagers
Page 19
98--10
MIAMI-DADE COUNTY BIB 4. 6042-4/03-OTR-CW
SECTION 2.0 - SPECIAL CONDITIONS
RENTAL OF PAGERS Fb� VARIOUS MIAMI DADE COUNTY DEPARTMENTS
FOR A ONE (1) YEAR PERIOD
2.1 PURPOSE: TO ESTABLISH 'At CONTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for
the purchase of The Rental of Pagers=in conjunction with the County's
needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3 Intentionally Omitted
2.4 TERM OF CONTRACT: TWELVE (12) MONTHS
This contract shall commence on the first calendar day of the month
succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
twelve (12) months and upon completion of the expressed and/or implied
warranty period.
2.5 OPTION TO RENEW (4) FOUR YEARS (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional four (4) years on a year to year
basis. At that time Dade County will consider an adjustment to price
based on (Consumer Price Index, Other Goods and Services, All Urban
Consumers). It shall be further understood that the County reserves
the right to reject any price adjustments submitted by the bidder
and/or to terminate the contract with the bidder based on such price
adjustments. Continuation of the contract beyond the initial period
is a County prerogative; not a right of the bidder. This prerogative
will be exercised only when such continuation is clearly in the best
interest of the County. Refusal to honor the County's Option to Renew
by the successful bidder will render the successful bidder in default
of contract and seriously effect their eligibility on future contracts.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD: To Low Bidder In The Aggregate In Total
of Group A B & C
Award of this contract will be made to the responsive, responsible
bidder who bids on all items excluding options and whose bid offers
the lowest price when all items are added in the aggregate. If bidder
Page 1
98-to
MIAMI-DADE COUNTY
BID . 6042-4/03-OTR-CW
fails to bid on all items its bid shall be declared non -responsive.
The County will award the total contract to a single bidder.
2.7 PRICES SHALL BE FIXED AND!FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract under this bid solicitation, the
prices proposed by the bidder shall remain fixed and firm during the
term of contract.
2.8 Intentionally Omitted
2.9 EQUAL PRODUCT CAN BE CONSIDERED UPON RECEIPT OF INFORMATION SHEETS
Manufacturer's name, brand name and/or model number are used in these
specifications for the sole purpose of establishing minimum
requirement of level of quality, standards of performance and design
required and is in no way intended to prohibit the bidding of other
manufacturer's items of equal material. An equal product may be bid
provided that the product is found to be equal in quality, standards
of performance, design, etc. to the item specified. Where an equal
is bid, the Bid Proposal should be accompanied with two (2) complete
sets of .factory information sheets (specifications, brochures,
etc.).. Failure to meet this requirement may result in your bid being
rejected. All- supporting documentation submitted by the bidder must
meet the required specifications, including, but not limited to
standard manufacturer's information sheets, catalogue, and brochures.
Where standard product literature is submitted with the bid and offers
information that does not comply with the specifications, the bidder
must state on their company stationary the differences between their
bid and the standard product literature to ensure compliance with.the
specifications. Bids submitted indicating standard product literature
without the letter explaining compliance will result in the bid being
rejected for not meeting the specifications. The County shall be sole
judge of equality and its decision shall be final in its best interest.
2.10 Intentionally Omitted
2.11 Intentionally Omitted
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT: MONTHLY INVOICES
The successful bidder(s) shall submit monthly invoices by the tenth
(loth) calendar day of each month. These invoices shall be submitted
to the County using department(s) that requested the service through a
purchase order. The invoices shall reflect the appropriate purchase
order number, the service location(s) and the type of service provided
to the County in the prior month.
Page 2
MIAMI-DADE COUNTY BIU NO. 6042-4/03-OTR-CW
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote' prices based on F.O.B. Destination and' shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative.
2.17 BACK ORDERS SHALL NOT B� ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the
right to cancel the order, seek the items from another vendor, and
charge the bidder for any re -procurement costs.
2.18 Intentionally Omitted
2.19 CONTACT PERSONS
For any -additional information regarding the specifications and
requirements of this contract, Contact: Mark Ripley, CPPB at (305)
375-1079.
2.20 COUNTY-WIDE/STATE-WIDE USAGE
Any Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the
contract price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities other than those belonging to Miami -Dade
County or those' located outside of the geographical boundaries of
Miami -Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only be made when expressly authorized by a
representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legally
binding party to any contractual agreement made between any
governmental unit and the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Pending approval of a Surcharge Ordinance by the Miami -Dade Board of
County Commissioners, please be advised that this contract will be
subject to a user surcharge fee in the amount of 2% on all sales under
Page 3
98-1,0 t`
MIAMI-DADE COUNTY
BID 6042-4/03-OTR-CW
this contract or any contract resulting from this solicitation,
including, but not limited to, all Municipalities the commodities
and/or services awarded as a result of this contract, and utilize the
County contract price and the terms and conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable to: Board of County Commissioners..
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a timely manner. Quarterly reports and all
applicable payments must be submitted to GSA/Accounts Receivable, no
later than 15 days after the end of:each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
Failure to submit the following Quarterly Surcharge Payment Report and
make applicable payments in a timely manner, may result in termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable.. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 4
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO.6042-4/03-OTR-CW
ITEM: Rental of Pagers
DEPARTMENT: Citywide
TYPE OF PURCHASE: On an as -needed, when -needed contract basis until
September 30, 1999, with the option to renew for four (4)
additional one-year periods.
REASON: To secure a contract that can satisfy the total needs of the
City departments.
RECOMMENDATION: It is recommended that award be made to Paging Network
of Tennessee, Inc., under existing Miami -Dade County
Contract No. 6042-4/03-OTR-CW, at an annual amount
not to exceed $45,000.00. Allocating funds from the
various user departmental budgets at time of need.
4-4
l
S a
Director of Purch sing
ate
Award Under Dade County Contracts
98-1056