HomeMy WebLinkAboutR-98-1055J-98-1067
'10/8/98
RESOLUTION NO. 9 8 - 10 5 J
A RESOLUTION ACCEPTING THE BID OF CARIBBEAN
PAINT COMPANY, INC., FOR THE PROVISION OF
FIELD MARKING PAINT AT CITY ATHLETIC FIELDS,
ON AN AS -NEEDED, WHEN -NEEDED CONTRACT BASIS
FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, FOR
THE DEPARTMENT OF PUBLIC FACILITIES, AT AN
ANNUAL COST NOT TO EXCEED $15,527.50;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 404000.350503.6.712.
WHEREAS, the Department of Public Facilities requires field
marking paint to line and decorate City athletic fields; and
WHEREAS, pursuant to public notice, invitations for Bid No.
97-98-117 were mailed to 22 potential providers of this service;
and
WHEREAS, two bids were received on July 8, 1998; and
WHEREAS, funding is available from Account Code No.
404000.350503.6.712; and
WHEREAS, the City Manager and the Director of Public
Facilities recommend that the bid received from Caribbean Paint
Company, Inc., be accepted as the lowest responsive and
responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
CITY COMMISSION
N EETrNG OF
OCT 2 7 1998
Resolution No.
98-1055
e
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on July 8, 1998, from
Caribbean Paint Company, Inc., for the provision of athletic
field marking paint, on an as -needed, when -needed contract basis
for one (1) year, with the option to extend for two (2)
additional one-year periods, for the Department of Public
Facilities, at an annual cost not to exceed $15,527.50, is hereby
accepted, with funds therefor hereby allocated from Account Code
No. 404000.350503.6.712.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor11.
PASSED AND ADOPTED this 27th day of October ,
0"* *-*V
ATTEST:
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in'jhe designated ce provided, said legislation now
becomes effective with the el se of 10) dosrowftrtnof Commissictiop
regarding same, without the ayor xercis g etq. r
rite Clerk
j
WALTER J. FOEMAN, CITY CLERK
APPROv A�TO FORM AND CORRECTNESS:.02
F ATTORNEY
993:CSK:kc
l/ If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If the
Mayor vetoes this Resolution, it shall become effective immediately upon
override of the veto by the City Commission.
2
98-103
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of the City Commission
S
FROM
Vonald H. Warshaw
City Manager
RECOMMENDATION
CA-3
DATE : Ou 1 9 1998 FILE :
SUBJECT:
Resolution and Award of Bid for
Field Marking Paint for the
REFERENCES Orange Bowl Stadium
Bid No. 97-98-117
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution awarding
Bid No. 97-98-117 to Caribbean Paint Co., a Hispanic/Miami-Dade County vendor located at
5295 N.W. 79 Avenue, Miami, Florida 33166 as the lowest responsible and responsive bidder to
provide field marking paint on an as -needed contract basis for one (1) year, with the option to extend
for two (2) additional one (1) year periods. Funds are available from the Orange Bowl Stadium
Account Code No. 404000.350503.712.
BACKGROUND
The Department of Conferences, Conventions and Public Facilities needs to secure a contract for field
marking paint to line and decorate the field for athletic events.
The Department of Conferences, Conventions and Public Facilities has analyzed the bids pursuant to
Bid No. 97-98-117 for the provision of field marking paint for the Orange Bowl Stadium. Twenty-two
(22) invitations for bids were mailed and two (2) responsive bids were received. Caribbean Paint Co.
meets the Department's requirements and specifications and offers the lowest responsible and
responsive bid based upon the lowest cost.
DHW/RM/CPA/yp
98-10
r�� Of A
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
s
L
FROM:
Christina P. Abrams, Director
Conferences, Conventions & Public Facilities
DATE: September 29, 1998 FILE
SUBJECT:
City Commission Agenda 10/27/98
Resolution Awarding Bid - Field Marking
REFERENC&aint for the Orange Bowl Stadium
Bid No. 97-98-117
ENCLOSURES:
Attached for inclusion on the October 27, 1998 City Commission Meeting Agenda is a Resolution
awarding Bid No. 97-98-117 to Caribbean Paint Co., a Hispanic/Miami-Dade County vendor
located at 5295 N.W. 79 Avenue, Miami, Florida 33166 to provide field marking paint on an as -
needed contract basis for the Orange Bowl Stadium for a total estimated annual amount of $15,527.50.
This service is to be provided on a contract basis for one (1) year, with an option to extend for two (2)
additional one (1) year periods.
Attachments
RM/CPA/IG/yp
cc: Maria Chiaro, Assistant City Attorney
Elvi Gallastegui-Alonso, Agenda Coordinator
Terry Buice, Asst. Director, Conferences, Conventions & Public Facilities
Ileana Gomez, Asst. Stadium Manager, Orange Bowl Stadium
98-105'5
City-751iami, Florida 11, WA, Bid No. 97-98-117
Aw" to
6.1 BID INFORMATION FORM
Mailing Date: June 22, 1998
Bid No.: 97-98-117
Buyer: Maritza Fresno
Telephone:
305-416-1907
Please quote -on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days. --
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
_ -- ----- 630-63: FIELD MARKING PAINT
ONE-YEAR PERIODS
4
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MYST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
• number of calendar days required to complete work after Notice to Proceed or issuance of
purch o der.
3JS number of calendar days required before commencement of work.
Delivery will be made within calendar days after receipt of purchase order.
Terms: 2%-10 days Net 30 days � Additional discount of — % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts: i
Contact Person/Telephone:
-4do
Term of Warranty and/or guarantee for equipment/goods A-) /
Term of Warranty and/or guarantee for labor: N/A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name,- S40,
Firm's Nam e:%' /%�I�u �' K ��� �L•tJ . TelephoneAL
Principal B iness a L7Fax: 5 -- / O D
Name: i
Mailing Address: r. 0 -.5 3 15 0. Title: 5 i
E-Mail Address:
u
„i, Florida Bid No. 97-98-1 17
6.F ENDOR BACKGROUND INFORM 17ION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered.
does not apply, write the word(s) "None”, or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
-0
When the question
COMPANY OFFICERS:
President orVice President
Secretary �/ Wl. G� �1.x Treasurer%%-
Q of ownership
}/ % % of ownership
% of ownership
% of ownership
LICENSES:
I . County or Municipal Occupational License No.
(attach copy with bid)
nn A
2. Occupational License Classification b� 1wq
3. Occupational License Expiration Date: d �o
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. t.05 —
EXPERIENCE:
6. Number of Years your organization has been in business: C �� s
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner has had in operation
of the type required by the specifications of the Bid or RFP:
8. Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorshi ) has had in
operation of the type required by the specifications of the Bid or RFP: f2 S .
J
98-1050
City of Miami, Florida Bid No. 97-98-117
2.0 GENERAL TERMS AND CONDITIONS FOR THE PURCHASE OF GOODS OR EQUIPMENT
INTENT: The General Terms and Conditions described herein apply to the acquisition of goods or equipment with
an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this bid
shall remain the property of the seller until a physical inspection and actual usage of the good is made, and
thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in
accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the
City are found to be defective or does not conform to specifications, the City reserves the right to cancel the
order upon written notice to the Contractor and return the product to the Contractor at the Contractor's
expense.
2.2. ACCEPTANCE OF OFFER - The signed bid shall be considered an offer on the part of the bidder; such
offer shall be deemed accepted upon issuance by the City of a purchase order.
2.3. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.4 ANTITRUST PROVISION - At such times as may serve its best interest, the City of Miami reserves the
right to advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements, or other similar sources for the purchase of
these goods or equipment as may be available.
2.5. ASSIGNMENT OF CONTRACT - Contractor shall not assign, transfer or subcontract at any time during
the term of the Contract, or any part of its operations, or assign any portion or part of the Contract, except
under and by virtue of written permission granted by the City through the proper officials, which may be
withheld or conditioned, in the City's sole discretion.
2.6. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents,
papers, and records of Contractor which are directly pertinent to this Bid, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the
books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final
payment and all other pending matters are closed. Contractor's failure to or refusal to comply with, this
condition shall result in the immediate cancellation of this contract by the City.
2.7. AWARD OF CONTRACT:
A. The IFB, Bidder's response, any addenda issued, and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form
required by the City. Where Bidder is in default of these contractual requirements, the City, through
action taken by the Purchasing Department, will void its acceptance of the Bidder's Response and
may accept the Bid from the next lowest responsive, responsible Bidder or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder and its bid
bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's default.
Rev. 6/8/98
98-1955
City of Miami, Florida
Bid No. 97-98-117
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or
contract award sheet.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and
supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised,
the City shall notify the Bidder, in writing, of its intent to extend the contract for a specific number
of days, not to exceed ninety (90) days, prior to the expiration of the contract term at the same price,
terms, and conditions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude
upon completion of the expressed or implied warranty periods.
G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis,
or such combination as shall best serve the interests of the City unless otherwise specified.
2.8. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any
manufacturers, trade names, or bidder catalog numbers are specified, it is for the purpose of establishing the
type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does
not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding
an approved equal, Bidders will submit, with their bid, complete sets of necessary data (factory information
sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
item(s) bid. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise
specified, evidence in the form of samples may be requested if the proposed brand is other than specified by
the City. Such samples are to be furnished after the date of bid opening only upon request of the City. If
samples should be requested, such samples must be received by the City no later than seven (7) calendar
days after a formal request is made.
2.9. CANCELLATION - The City reserves the right to cancel all invitations for bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all prospective bidders and make available
a written explanation for the cancellation.
2.10. COLLUSION - Bidder, by affixing a signature to its bid, certifies that its bid is made without previous
understanding, agreement or connection either with any person, firm or corporation making a bid for the
same items or with the City of Miami Purchasing Department or initiating department. The Bidder certifies
that its bid is fair, without control, collusion, fraud or other illegal action. Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
potential situations where collusion may have occurred and the City reserves the right to reject any and all
bids where collusion may have occurred.
2.11. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subject to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.11.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.11.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.11.3. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes.
Rev. 6/8/98 C) 8 -
10
i5, 5
City of Miami, Florida
Bid No. 97-98-117
2.11.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.11.5. Environment Protection Agency (EPA), as applicable to this bid.
2.11.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.11.7. Americans with Disabilities Act of 1990, as amended.
2.11.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.11.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.11.10. National Forest Products Association (NFPA), as applicable to this bid.
2.11.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.11.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance
with all local, state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.12. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested,
directly or indirectly, in the purchase of goods or equipment specified in this IFB. Any such interests on the
part of the Bidder or its employees must be disclosed in writing to the City. Further, you must disclose the
name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the
total assets of capital stock in the your firm.
2.13. COPYRIGHT OR PATENT RIGHTS - Bidders warrant that there has been no violation of copyright or
patent rights in manufacturing, producing, or selling the goods shipped or ordered as a result of this IFB, and
bidders agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such
violation.
2.14. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the Bid shall be
fixed after the award by the Commission unless otherwise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the Bid will be accepted from successful Bidder(s) during the
term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the
City Commission Any discounts offered by a manufacturer to Bidder will be passed on to the City.
2.15. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.16. ESTIMATED QUANTITIES - Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period.
The City is not obligated to place an order for any given amount subsequent to the award of this bid. Said
estimates may be used by the City for purposes of determining the low bidder meeting specifications. The
City reserves the right to acquire additional quantities at the prices bid or at lower prices, in this IFB.
2.17. EVALUATION OF BIDS
A. Rejection of Bids
Rev. 6/8/98 9 g_ 1 V 5 J
City of Miami, Florida Bid No. 97-98-117
The City may reject a Bid for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not an all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the Bid Solicitation whenever it is deemed in the best interest of the
City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debarment and Suspension Ordinance.
C. Determination of Resnonsibili
(1) Bids will only be considered from entities who are regularly engaged in the business of
providing the goods and/or equipment required by the Bid. Bidder's must be able to
demonstrate a satisfactory record of performance and integrity and have sufficient financial,
material, equipment, facility, personnel resources, and expertise to meet all contractual
requirements. The terms "equipment and organization" as used herein shall be construed to
mean a fully equipped and well established entity in line with the best industry practices in the
industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder(s) to show proof that they have been designated as an
authorized representative of a manufacturer or supplier which is the actual source of supply, if
required by the Bid.
2.18. F.O.B. POINT- Unless otherwise specified in the IFB, all prices quoted by the bidder must be F.O.B.
POINT, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise
specified in this IFB. Failure to do so may be cause for rejection of bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in its bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over a period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by itself or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
Rev. 6/8/98
98-1003
City of Miami, Florida
Bid No. 97-98-117
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities
and perform such tests, as the City deems reasonably necessary, to determine whether the goods or
equipment required to be provided by the Contractor under this Contract conform to the terms of the IFB.
Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and
made in accordance with, the provisions of Section 18-96 of the Code of the City of Miami, Florida, as same
may be amended or supplemented from time to time.
2.22. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department, and
upon provision of a self addressed, stamped envelope by the bidder.
2.23. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage
shall demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation for
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Division, at (305) 416-1700.
2.24. INVOICES - Invoices shall contain purchase order number and details of goods or equipment delivered
(i.e. quantity, unit price, extended price, etc).
2.25. LOCAL PREFERENCE - City Ordinance 11087 states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local
vendor does not exceed 110 percent of the lowest other responsible and responsive bidder.
2.26. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from bidders a separate
Manufacturer's Certification of all statements made in the bid. Failure to provide such certification may
result in the rejection of bid or termination of contract, for which the bidder must bear full liability.
2.27. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City of Miami, Florida, sets forth "...a goal
of awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Rev. 6/8/98 98- 10 J b
City of Miami, Florida Bid No. 97-98-117
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women -owned business firms are encouraged, but not required, to register with the City prior
to submitting bids. The Purchasing Department, Minority/Women Business Affairs Office, will provide the
necessary forms and instructions upon request. All bidders are urged to submit bids for any goods or
services that they are able to supply, regardless of minority classification. However, compliance with all
requests for information regarding Minority/Women Status or Participation is required. Bidder's
cooperation is greatly needed to aid the City in achieving its goal. Bidders may contact this Office at (305)
416-1913 for information.
2.28. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS
No contract or understanding to modify this IFB and resultant purchase orders or contracts, if applicable,
shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami,
Florida through the issuance of a change order or modification to the contract, purchase order or award sheet
as appropriate.
2.29. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Department of Agriculture and Consumer Services or by
other appropriate testing Laboratories as determined by the City. The data derived from any test for
compliance with specifications is public record and open to examination thereto in accordance with Chapter
119, Florida Statutes, 1971. Items delivered not conforming to specifications may be rejected and returned
at Bidder's expense. These non -conforming items not delivered as per delivery date in bid and/or Purchase
Order may result in bidder being found in default in which event any and all reprocurement costs may be
charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's
name being removed from the City of Miami's bidder's list.
2.30. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability be excluded from the participation in, be
denied benefits of, or be subjected to, discrimination under any program or activity receiving federal
financial assistance.
In connection with the conduct of its business, including performance of services and employment of
personnel, Bidder shall not discriminate against any person on the basis of race, color, religion, disability,
age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded
equal opportunity for employment.
2.31. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Bid under this IFB shall meet the City's Occupational License Tax
requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location
outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the
license must be submitted with the Bid; however, the City may at its sole option and in its best interest allow
the Bidder to supply the license to the City during the evaluation period, but prior to award.
Rev. 6/8/98 9 8` I U J O
City of Miami, Florida
Bid No. 97-98-117
2.32. PRICE ADJUSI'MENTS - Any price decrease effectuated during the contract period either by reason of
market change or on the part of the contractor to other customers shall be passed on to the City of Miami.
2.33. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product
becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the
City's authorized representative(s) to supply a substitute product at the bid price or lower, provided that a
sample is approved in advance of delivery and that the new product meets or exceeds all quality
requirements.
2.34. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.35. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, discounts shall
not be considered in determining the lowest net cost for bid evaluation purposes.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Response
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the -Price Sheet will be accepted from successful bidders
during the term oftlie:contract. -
2.36. PUBLIC ENTITY CREWES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
2.37 PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor's failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.38. QUALITY - All materials used in the manufacturing or construction of supplies, materials, or equipment
covered by this bid shall be new. The items bid must be of the latest make or model, of the best quality, and
of the highest grade of workmanship, unless as otherwise specified in this IFB.
2.39. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of Purchasing
who shall have the authority, subject to the approval of the City Manager and the City Attorney, to settle and
resolve a protest with final approval by the City Commission. Bidders are alerted to Ordinance No. 11072
describing the protest procedures. Protests failing to meet the requirements for filing shall not be accepted.
Rev. 6/8/98
98-195-5
City of Miami, Florida
Bid No. 97-98-117
Failure of a party to timely file shall constitute a forfeiture of such parry's right to file a protest. NO
EXCEPTIONS.
2.40. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to
the City. If not destroyed by testing, bidder(s) will be notified to remove samples, at their expense, within 30
days after notification. Failure to remove the samples will result in the samples becoming the property of the
City.
2.41. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Bid Response Form to what
extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable,
should be submitted with your bid.
2.42. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All worlananship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your fine has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.43. TERMINATION - The City of Miami reserves the right to terminate this contract by written notice to the
contractor effective the date specified in the notice should any of the following apply:
2.42.1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract.
2.42.2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience;
2.42.3. Funds are not available to cover the cost of the goods or equipment. The City's obligation is
contingent upon the availability of appropriate funds.
2.44. TEWELY DELIVERY - Time will be the essence for any orders placed as a result of this bid. The City
reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within
the time(s) specified on the Bid Form. Deliveries are to made during regular City business hours unless
otherwise specified in the Special Conditions.
2.45. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods/equipment or used the goods, whichever comes first.
2.46. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Bid Response Form, it will be assumed that the product fully complies with the City's specifications.
Rev. 6/8/98 9 8
_ 1 0 J 3
City of Miami, Florida
Bid No. 97-98-1 17
3.0. SPECIAL CONDITIONS
3.1. SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a contract for the furnishing of field marking paint for the
Department of Public Facilities, on an as needed contract basis.
3.2. CONTRACT TERM
The Contract shall commence upon the date of award and shall be effective for one (1) year with the option
to extend for two (2) additional one (1) year periods, subject to the availability of funds for succeeding fiscal
years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
33. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a) Advance written mutual agreement.
b) Continued satisfactory performance compliance with the specifications, terms and conditions established
herein.
c) Availability of funds
In the event the Contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Chief
Procurement Officer, no later than ninety (90) days prior to the annual expiration date. Such notification is
subject to the acceptance of the City, or the Contractor may be found to be in default.
3.4. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any
fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his
assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense to the City.
3.5. CANCELLATION
The City Manager by written notice may terminate in whole or part any Contract resulting from this
invitation, when such action is in the best interest of the City. If the Contract is so terminated, the City shall
be liable only for payment for services rendered prior to the effective date of termination.
3.6. METHOD OF AWARD
Award of this contract will be made to lowest responsible and responsive bidder who bids on all items and
whose bid offers the lowest price when all items are added in the aggregate. Determining responsiveness
and responsibility will be based on the Terms and Conditions and the following: (1) bid price; (2) evaluation
of the information required in the Special Conditions, Additional Specifications Requirements; Specifications
and Price Sheet; and (3) delivery.
3.7. BIDDER QUALIFICATIONS
Bids will be considered only from firms that: (a) are regularly engaged in the photographic supply industry as
described in this Bid; (b) that have a record of performance for a period no less than three (3) consecutive
years; and (c) that have sufficient financial support, equipment and organization to insure that they can
satisfactory supply the goods if awarded a Contract under the terns and conditions herein stated.
The tern "equipment and organization" as used herein shall be construed to mean a fully equipped and well
established industry as determined by the proper authorities of the City of Miami, Florida.
98-1055
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-1 17
3.8. DELIVERY
Timeliness of Delivery is of the utmost importance. It is necessary that photographic supplies be received
without delay. In most instances supplies will be required on a next or same day basis.
Deliveries will be made to the using departments on an as needed basis. There shall be no minimum order
requirements for this bid.
Time of delivery may be extended for a specific period when the cause of such delay is beyond the control of
the successful bidder and provided that notice is given to the City immediately upon knowledge of impending
delay.
The bidder shall only be authorized to deliver items between the hours of 8:00 A.M. and 4:00 P.M.
Point: All items shall be priced and delivered F.O.B. Miami to location(s) stated on the purchase order.
Orange Bowl Stadium
1501 NW 3rd Street - Gate 6
Miami, FL 33125
3.9. DELIVERY SHALL BE FIFTEEN (15) DAYS AFTER ORDER IS PLACED BY THE CITY
The bidder shall make deliveries within fifteen (15) working days after the date that the City department
orders the items. All deliveries shall be made in accordance with good commercial practice and shall be
adhered to by the successful bidder(s); except in such cases where the delivery will be delayed due to acts of
God, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the City
of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated.
3.10. AUTHORIZATION TO PICK-UP SUPPLIES
City employees are authorized to pick-up supplies against purchase order issued to the successful bidder(s).
3.11. CONTRACT ADMINISTRATOR
Upon issuance of contract award, contractor shall report and work directly with Dale Sandin, Turf Manager,
who shall be designated as the Contract Administrator and who may be contacted at telephone number (305)
643-7100.
3.12. BACK ORDERS
It the successful bidder experiences a back order of items from its distributor, the vendor shall insure that
such back orders are filled within thirty (30) calendar days from the date of the initial delivery. The vendor
shall not invoice the City for back ordered items until such back orders are delivered and accepted by the
City's authorized representative.
3.13. IDENTIFICATION
All invoices, packing lists, packages, shipping notices, and other written documents affecting the order shall
contain the applicable purchase order number. Packing lists shall be enclosed in each and every box or
package shipped pursuant to this contract, indicating the contents therein. Invoices will not be processed for
payment until all items are received.
3.14. WARRANTY, FITNESS FOR PURPOSE
The vendor warrants items supplied under this contract conform to specifications herein, and are fit for the
purpose for which such goods are ordinarily employed; except if stated in a Special Condition, the material
must then fit that particular purpose. The vendor and the City agrees that orders under this contract does not
exclude, or in any way limit, other warranties, provided in this agreement or by law.
3.15. CASH DISCOUNTS
In the event the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment to payment is
Page 2 of 5 8 -10
City of Miami, Florida Special Conditions (Continued)
Bid No. 97-98-1 17
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
3.16. PACKING AND SHIPPING
No charges will be allowed for special handling, packing, wrapping, bags, containers, reels, etc., unless
otherwise specified herein.
All items shall be prepared and packed for shipment in a manner that will prevent damage in transit. The
City is not liable for extra charges for packing, cartage, or anything else unless stated in this agreement.
3.17. INSPECTION
All items are subject to inspection and approval by the City. Such inspection shall be made within a
reasonable time after delivery, irrespective of the date of payment. The City may return rejected items at the
vendor's expense. The vendor shall not replace items returned unless so directed by the City in writing.
3.18. ORDERS
The contract entered into will be a term contract. Individual purchase order will be issued by City
departments and the vendor shall deliver such quantities as listed on the order, and in accordance with the
delivery schedule submitted with this bid.
3.19. COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental standards, to include,
but not limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National
Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).
3.20. WARRANTED AGAINST DEFECTS
The bidder hereby acknowledges and agrees that all items, supplied by the Bidder in conjunction with this
bid shall be warranted for their merchantability, and fit for a particular purpose. In the event any of the items
supplied to the City by the Bidder do not conform to specifications, the City reserves the right to (1) cancel
the order and return such items to the Bidder at the Bidder's expense or (2) require the Bidder to replace the
items at the Bidder's expense.
3.21. STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels are maintained at its place of business in
order to assure the City of prompt delivery. If the delivery terms specified in the solicitation are not fulfilled
by the bidder, the City reserves the right to cancel the order, and purchase the goods elsewhere.
3.22. SHELF LIFE OF STOCK:
The successful bidder(s) shall supply the City with fresh stock only and shall insure that items with a limited
shelf life are inspected and certified fresh by the bidder prior to shipment to the City.
3.23. WAREHOUSE FACILITIES SHALL BE IN SOUTH FLORIDA
Bids will only be accepted from bidder(s) which have warehouse facilities located in Dade County. The City
reserves the right to perform an inspection of these warehouse facilities during the bid evaluation period and
any time during the term of the contract and to use this inspection as a means for determining the lowest
responsive, responsible bidder. The acceptable size, location, level of security, and functionability of the
warehouse shall be determined by the City in consideration of the bid requirements in its best interest; and its
decision shall be final.
3.24. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
Page 3of5 nQ _105b
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-1 17
binding on the City until such time as they have been approved by the Oversight Board. Execution of this
contract by the City Manager shall constitute evidence of its approval by the Oversight Board.
3.25. DESCRIPTION OF SUPPLIES
Any manufacturers' names, trade names, brand names, or catalog numbers used in these specifications are for
the sole purpose of describing and establishing minimum requirements or level of quality, standards of
performance, and design required, and it is no way intended to prohibit the bidding of other manufacturers'
items of equal quality; provided, however, that the City has not established, only those manufacturers' names,
trade names, brand names or catalog numbers may be bid. Bids will be considered for any brand which
meets or exceeds the quality of the specifications listed for any item.
3.26. SUBSTITUTION OF ITEMS DURING THE TERM OF CONTRACT
Substitute brands or models may be considered during the contract period for discontinued models. The
bidder shall not deliver any substitute item as a replacement to an awarded brand or model without express
written consent of the Purchasing Department prior to such delivery. Substitute items must be of equal or
better quality than the awarded item. Substitutes shall be considered only in emergency situations and
excessive substitution requests may be cause to cancel the contract.
3.27. REBATES AND SPECIAL PROMOTIONS
All applicable rebates and special promotions offered by a manufacturer during the term of the contract shall
be passed on by the successful vendor(s) to the City. Failure of the vendor to notify the City of rebates and
special promotions offered by the manufacturer's in effect at the time of ordering may be grounds of
cancellation of the vendor's contract with the City.
Special promotions shall be offered by the vendor(s) to the City provided that the new price charged for the
item(s) is lower than would otherwise be available through he contract. It is understood that these may be of
limited duration as indicated by the vendor(s). At the end of such promotion, the standard contract price shall
prevail.
3.2& ADDPPIONAL SPECIFICATION REQUIREMENTS
All bidders shall be requested to submit the Additional Specification Requirements Sheet as part of their Bid
Response, failure to do so shall deem your bid non -responsive.
3.29. TOXIC SUBSTANCES
The Federal "Right to Know" Regulation implemented by the Occupational Safety and Health
Administration (OSHA) and the Florida "Right -to -Know" Law requires employers to inform their employees
of any toxic substances to which they may be exposed in the workplace, and to provide training in safe
handling practices and emergency procedures. It also requires notification to local fire departments of the
location and characteristics of all toxic substances regularly present in the workplace. Accordingly, the
Bidder shall be required to supply this information to the City in order for the City to be in compliance with
Federal and State regulations.
All bids must be accompanied by the required Material Safety Data Sheets (Chapter 442, Florida Statutes);
provided, however, that the low bidder may be given the opportunity to submit these Material Safety Data
Sheets to the City during the bid evaluation period in the best interest of the City. Contact the Florida
Department of Labor and Employment Security at the address listed below for any related information
packets:
Toxic Substances Information Center
2551 Executive Center, Circle West
Tallahassee, FL 32301-5014
Telephone: 1-800-3674378
Page 4of5 98-10Jbi
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-117
3.30. PRICING
If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain
fixed and firm during the term of contract.
3.31. TECHNICAL SPECIFICATIONS AND PRICE SHEET
The City has provided certain minimums/guidelines on the quality of the product that will be acceptable.
BIDDERS ARE REQUIRED TO GIVE SPECIFICS ON THE QUALITY OF THE PAINT THEY
ARE BIDDING AS REQUESTED ON THE TECHNICAL SPECIFICATIONS AND PRICE SHEET.
Failure to include this information shall deem your bid non -responsive.
3.32. NON-EXCLUSIVE CONTRACT
Although the purpose of this Solicitation is to secure a contract that can satisfy the total needs of a specific
City agency, it is hereby agreed and understood that this Solicitation does not constitute the exclusive rights
of the successful Bidder(s) to receive all orders that may be generated by the City in conjunction with this
Solicitation.
In addition, any and all ' commodities, equipment, and services required by the City in conjunction with
construction projects are solicited under a distinctly different bid process and shall not be purchased under
the terms, conditions and awards rendered under this Solicitation, unless such purchases are determined to be
in the best interest of the City.
333. OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding any details or the omission from the
specification of a detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail, and that only materials and worlananship of first quality are to be used.
All interpretations of this specification shall be made upon the basis of this agreement.
334. TESTING OF RANDOM SAMPLES
Samples of delivered items may be randomly selected and tested for compliance with these specifications. If
it is found that the delivered commodities do not conform to the specifications, the City shall require
replacement within a reasonable length of time and may cancel the contract for cause.
Page 5of5 98-105b
BID NUMBER: 97-98-117
COMMODITY / SERVICE: FIELD MJtING PAINT
DEPARTMENT/CONTACT PERSON: PUBLIC FACILITIES - ORANGE BOWL
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTAIs4qid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact MARITZA FRESNO of the Bid/Contract Section at 4MJ)ff or 416-1907 should you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
Ju ' S. Carter
/Director f Purchasing
DATE:
aIDRfiCOM.DOC 8/8/97 PAGE 1 OF 2
J8-1
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-117 COMMODITY/SERVICE: FIELD MARKING PATNT
DEPARTMENT / DIVISION: PUBLIC FACILITIES - ORANGE BOWL
TERM OF CONTRACT: ONE (1) YEAR WITH OTR To EXTEND FOR TWO AnnT-TTnNAT. nNF. VRAR PFRTOnc
NUMBER OF BIDS DISTRIBUTED: TWENTY-TWO (22) NUMBER OF BIDS RECEIVED: TWO (2 )
METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER
RECOMMENDED VENDOR(S):
Caribbean Paint Co.
STATUS:
Dade/Hispanic
CONTRACT VALUE:
&15,527.50
TOTAL: $15,527.50
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: Paint is required to line and decorate athletic field for
events. Example' University of Miami, soccer matches,
filming, etc. Fund* are budgeted in Fiscal Year 99
ACCOUNT CODE(Sh Project No. 404000 Account Code:
FY '99
DEPARTMENT APPROVAL:
Department Director/
Designee
BUDGET REVIEW APPROVAL:
Dipak M. Parekh
Director
350503-712
PURCHASING APPROVAL:
4ec
e
S.tor
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
98-1060
TABULATION OF BIDS: FIELD MARKING PAINT - BID NO. 97-98-117
Carib bbean Paint Co.
5295 NW 79
Avenue
Miami FL 33166
Dade/Hispanic
PRODUCT
ANALYSYS
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10
Item #11
PMS
COLORED
PMS
PMS
PMS
PMS
PMS
PMS
PMS
CUSTOM
CUSTOM
ACCENT
SPECIFICATIONS
WHITE
PAINT
187 RED
123 YELLOW
158 ORANGE
296 BLUE
BLACK BLACK
576 GREEN
357 GREEN
PASTEL
DEEP BASE
COLORS
WEIGHT PER GALLON
12.90 <>.20
10.93 MIN.
11.2
11.12
11.17
11.17
11.4
11.17
11.17
11.2
11.17
11.12±.2
VISCOSITY
120 KU MIN.
120 KU MIN.
90 100KU
90-10OKU
90 100KU
90-100KU
90-100KU
90-100KU
90-100KU
90-10OKU
90-100KU
90-100KU
HIDING POWER
Cryptometer
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7• 23
#7 < 23
#7 < 23
#7 < 23
#7 <20
BRIGHTNESS
89-90
89-90
89-90
89-90
89-90
89-90
89-90
89-90
89-90
89-90
89-90
89-"
(BARIUM SULFATE
STANDARD)
SOLID BY WEIGHT
60%
46.15 - 486A
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
45 t 2.0
SOLID BY VOLUME
30%
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
28 t 2.0
CUTBACK
1-3MIN.
1-1MIN.
1-1
PAINT PH
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
PIGMENT BY WEIGHT
57.60%
38.52- 47%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
TITANIUM DIOXIDE
21 %
0
3/0
0
5/0
0
3/0
0
2%
0
0/0
0
0/0
0
0/0
0
18/0
0
8/0
0
3/o
SILICA +SILICATES
25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
20 - 25%
CALCIUM CARBONATE
30%
12 - 15%
12 - 15%
12 - 15%
12 15%
12 - 15%
12 - 15%
12 - 15%
12 - 15%
12 - 15%
12 - 15%
OTHER list
6%
6%
6%
6%
6%
6%
6%
6%
6%
6°
VEHICLE BY WEIGHT
42.40%
54.39- 61.5%
58%
589/6
58%
58%
58%
58%
58%
58%
58%
58%
VINYL ACRYLIC
9.50/6MIN.
7.140/6 MIN.
8.50%
8.50%
8.500/6
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
8.50%
COPOLYMER
-
- -
-
OTHER VEHICLE
43.1
45.2
45.2
45.2
45.2
45.2
45.2
45.2
45.2
45.2
45.2
PRICES
- - -
-
UNIT PRICE PER GAL.
5.95
$ 9.25
$ 12.25
$ 12.25
$ 9.25
$ 4.45
$ 12.05
$ 12.25
$ 6.95
$ 9.95
$ 10.25
I
(Delivered in 5 gal. paiis)
EST. QUANTITY:
600
150
150
200
100
50
150
50
100
100
100
(IN GALLONS)
EXTENDED AMOUNT
$ 3,570.00
$ 1,387.50
$ 1,837.50
$ 2,450.00
$ 925.00
$ 222.50
$ 1,807.50
$ 612.50
$ 695.00
$ 995.00
Y
$ 1,025.00
Prepared by Maritza Fresno, 7/13/98 Page 1 of 2 6epar ment Director/Designee
TABULATION OF BIDS: FIELD MARKING PAINT - BID NO. 97-98-117
I
Somay Products Inc.
I
4301 NW 35
Avenue
Miami FI 33142-4382
Dade/Female
PRODUCT ANALYSYS
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10
Item #11
PMS
COLORED
PMS
PMS
PMS
oms
PMS
PMS
PMS
CUSTOM
CUSTOM
ACCENT
SPECIFICATIONS
WHITE
PAINT
187 RED
123 YELLOW
158 ORANGE
296 BLUE
BLACK BLACK
576 GREEN
357 GREEN PASTEL
DEEP BASE COLORS
-
WEIGHT PER GALLON
12.90 <>.20
10.93 MIN.
11.2
11.12
11.2
11.4
11.3
11.2
11.1
12.1
11.8
11.3
VISCOSITY
120 KU MIN.
---
120- KU MIN.
-
120.0-
120.0
120.0
-
120.0-
-
120.0
-
120.0
--
120.0
120.0
120.0
- -
120.0
- _
HIDING POWER
Cryptometer
-
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
#7 < 23
-- -
#-- < 23
-- -
#7>20
- -
- -- --
BRIGHTNESS
89-90
89-90
- ----
see above
-_
see above
see above
see above
see above
see above
see above
see above
see above
see 2
I
(BARIUM SULFATE
STANDARD)
--
SOLID BY WEIGHT
60%
46.15%- 48%
46.3
46.1
46.2
47.4
47.2
46.1
46.1
51.7
49.7
46.2
i
SOLID BY VOLUME
39.1 %
27.5
27.7
27.6
28.1
-
28.2
26.6
_ -
28.0
29.8
28.7
27.0
j
CUTBACK
1 - 3 MIN.
1 - 1 MIN.
PAINT PH
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1-7.5
7.1 7.5
7.1-7.5
PIGMENT BY WEIGHT
57.60%
38.52% - 47%
44.2
44.9
45.6
45.4
41.8
45.6
45.6
46.8
44.6
40.8
TITA IUM DIOXIDE
21%
0.4
0
0.5
1.4
0
-
0
--
0
10.2
- -
6.4
0
i
SILICA + SILICATES
22.2
21.9
21.7
21.8
23.2
15.4
21.3
21.2
22.1
23.6
CALCIUM CARBONATE
36.1
16.1
15.9
15.8
15.9
16.8
21.2
15.5
15.4
16.1
17.2
OTHER (list)
5.5
7.1
7.6
6.3
1.8
9.0
8.8
0
0
0
VEHICLE BY WEIGHT
42.40%
54.39%- 61.5
55.8
55.1
54.4
54.6
58.2
54.4
--
54.4
53.2
55.4
59.2
'
VINYL ACRYLIC
- ----
9.5% MIN.
7.140% MIN.
7.3
7.2
7.1
7.1
7.6
7.1
7.1
7.1
7.3
7.8
COPOLYMER
-
i
OTHER VEHICLE
32.9
48.5
47.9
47.3
47.5
50.6
47.3
47.3
46.1
48.1
51.9
PRICES:
-
-
-
UNIT PRICE PER GAL.
$ 10.39
$ 10.39
$ 13.59
$ 14.59
$ 11.89
$ 5.10
$ 18.49
$ 13.79
$ 6.99
$ 5.99
$ 4.99
(Delivered in 5 gal. pails)
+ color
+ color
+ color
EST. QUANTITY:
600
150
150
200
100
50
150
50
100
100
100
f,..
(IN GALLONS)
EXTENDED AMOUNT
--
$ 6,234.00
$ 1,558.50
$ 2,038.50
$ 2,918.00
$ 1,189.00
$ 255.00
$ 2,773.50
$ 689.50
$ 699.00
$ 599.00
$ 499.00
i
!+ color
i + color
i + color
Prepared by Maritza Fresno, 7/13/98 Page 2 of 2 /DepA ent Director/Designee
CITY OF MIAMI OFFICE OF THE Cl. .:LERK
BID SECURITY LIST
BID ITEM: FIELD MARKING PAINT
G f
BID NO.: 97-98-117
DATE BID(S) OPENED: JULY 8, 1998 TIME 11:OO a.m.
BIDDER
'
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
CARIBBEAN PAINT CO.
see attached bid
SOMAY PRODUCTS, INC.
'
NO BID
REX TONE PAINT
TOWER PAINT
"Offers from the -• "r n.
. timed y as of the c hnvr.. n,_7M'� �
c:her offers' +
r?rre and t'r .
rrrP hereby retectcd as late."
U
r1 received ( LI J envelopes on behalf of
Person receiving bid s)
PURCHASING DEPARTMENT 0''
(City Department)
SIGNED: N---
• eputy CE'� Clerk
-7-
(Dote)
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-1]OR Furnishing of Spiewak Weather Tech EMS Jacket, Model No. 1622, or
equal, for the Department of Fire -Rescue on an as needed basis.
OPENING DATE: 10:00 A.M. July 8, 1998
BID NO.97-98-117 Furnishing of field marking paint for the Department of Public Facilities,
on an as needed basis.
OPENING DATE: 11:00 A.M. July 8, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2 Avenue, Sixth Floor, Miami, FI. 33130. Telephone No.
416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO.4500 & 5301
L�
�'`7
(1;
Co. v%,O o
City of Miami
REQUISITION FOR ADVERTISEMENT
This
appear nber themust
advertisement.
INSTRUCTIONS: Please type
and attach a copy of th v rti m nt with this reauisffition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
c,
Y
r
�
r. a.v
rvTj
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
C j
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaementl and retain Pink ennv
UI5TRIBUTION: white - G.S.A.; Canary - Department