HomeMy WebLinkAboutR-98-1053J-98-1068
10/8/98
RESOLUTION NO. q f � -- 1 ,j'3
A RESOLUTION ACCEPTING THE BID OF ZIP MAILER,
INC., FOR THE PROVISION OF MAILING SERVICES,
ON AN AS -NEEDED, WHEN -NEEDED CONTRACT BASIS
FOR ONE (1) YEAR, WITH THE OPTION TO EXTEND
FOR TWO (2) ADDITIONAL OkE-YEAR PERIODS, FOR
THE DEPARTMENT OF FINANCE, AT A TOTAL ANNUAL
COST NOT TO EXCEED $7,364.50; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE NO.
260301.6.340.
WHEREAS, it is necessary for the Department of Finance to
contract for bill mailing services, which will include folding
and insertion of bills, pickup and delivery to the post office,
and insertion of additional fliers or announcements as needed;
and
WHEREAS, pursuant to public notice, invitations for Bids No.
98-999-005 were mailed to 17 potential providers of this service;
and
WHEREAS, three bids were received on September 23, 1998; and
WHEREAS, funding is available from Account Code No.
260301.6.340; and
WHEREAS, the City Manager and the Director of Finance
recommend that the bid received from Zip Mailer, Inc., be
accepted as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
CITY COMMON
MEETING OF
0 CT 2 7 1998
liesolution, No.
-
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on September 23, 1998, from
Zip Mailer, Inc., for the provision of mailing services, on an
as -needed, when -needed contract basis for one (1) year, with the
option to renew for two (2) additional one-year periods, for the
Department of Finance, at a total annual cost not to exceed
$7,364.50 is hereby accepted, with funds therefor hereby
allocated from Account Code No. 260301.6.340.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor11.
PASSED AND ADOPTED this 27th day of October ,
1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place pmvided, air
becomes effective with the elapse of ten (10) days frr the ti;crnmissicrt � -;ton
ATTEST: ragwding Same, Without the Mayor a ising ve .
Waiter n Clerk
WALTER J. FOEMAN, CITY CLERK
APPROVEP0j;9rTOjFORj0jkND CORRECTNESS:
ATTORNEY
W2994:CSK
l/ If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If the
Mayor vetoes this Resolution, it shall become effective immediately upon
override of the veto by the City Commission.
2 98-1063
CITY OF MIAMI, FLORIDA A=1
INTER -OFFICE MEMORANDUM
TO
Honorable Mayor and DATE: OCT 1 9 1998 FILE:
Members of the Commission
SUBJECT: Resolution Authorizing the
Procurement of Mailing
Services Bid No. 98-99-005
FROM: [ Aoald P;arshaw REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Zip Mailer, Inc. located at 5137 S.W. 8t' Street, Miami, Florida
33134, for the procurement of mailing services for (1) year with the option to extend for
two additional one year periods for the Department of Finance. Funds are available from
Account Code No. 260301.6.340.
BACKGROUND
It is necessary for the Department of Finance to contract for mailing services. These
services will include:
the folding and insertion of bills
pickup service
=> delivery to post office
=:> insertion of additional fliers or announcements when requested
Seventeen bids were distributed pursuant to Bid No. 98-99-005 and three bids were
received. The bid submitted by Zip Mailer, Inc. provided the lowest responsible and
responsive bid and is recommended for award.
DHW/JWB/JAW/ls
98-10,
orida Bid No. 98-99-5
r
6.1 BID INFORMATION FC It
ailing Date: September 8, 1998
Bid No.: 98-99-5
Buyer: Maritza Suarez
Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
CONTRACT
PERIODS
915-58: MAILING SERVICES
We have read your Invitation for Bid, completed the necessary documents, and propose to- furnish .and deliver,_
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
r' number of calendar days required before commencement of work.
Delivery will be made within 1� calendar days after receipt of purchase order.
Terms: 20/o-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact PersowTelephone: 30 S y y J^ - - q i Gl
Term of Warranty for equipment: N/A
Term of Warranty for labor: ;J A All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm's Name: 7- 10 C1 c9 &'ti' 77,iQ Telephone:
Principal Business Addres : Fax:
5 t ;1 _5 1,:? 0, 3313Name:
Mailing Address: Title:
Authorized Signature:
E-Mail Address: Beeper:
`9,8 - a 0.3
60VENDOR BACKGROUND INFO&TION
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY -NAME: Zi
COMPANY OFFICERS:
President teal <a ! c o gy)r-
Secretary S2r 1G as a bOvP
COMPANY OWNERSHIP:
LICENSES:
Vice President i� 1(' (rQz
Treasurer Q� ri c
(q- I O 0 1/6 of ownership
% of ownership
% of ownership
% of ownership
1. County or Municipal Occupational License No. O cJ C91 (9 3 O O 1
(attach copy with bid) -
2. Occupational License Classification 13
3. Occupational License Expiration Date: -In 01 f riOf
oni
4. Metro -Dade County Certificate of Competency -No.
(attached copy if requested in Bid or RFP)
S. Social Security or Federal I.D. No. S 1 a
EXPERIENCE:
6. Number of Years your organization has been in business: S 10 QQ 101(p s- -
Number of Years experience BIDDERIPROPOSER (person, prin ipal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: I �T
Number of Years experience BIDDERIPROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP:
98-10�3
fz
0 6.10. PRIMARY OFFICE LOCAW N
AFFIDAVIT
•U- +y
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your primary office is located
within the corporate limits of the City of Miami.
Legal Name of Firm: Entity Type: (check one box iy) 0 Partnership
[] Sole Proprietorship Corporation
Corporation Doc. No: Date Established: Occupational License No: Date of Issuance:
PRESENT Sri e)
Street Address:
City:
State:
How long at this location:
PREVIOUS
Street Address: N — A
City: State How long at this location:
According to Section 1"2.1(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the .
lowest other responsible and responsive bidder."
The intention of this section Is to benefit local bona fide bidders/proposers to promote economic development within the corporate Units -
of the City of Miami.
I (we) artify, under penalty of perjury, that the primary office location of our fine has not been established with the sole purpose of obtaining
the advantage granted bona fide local biddentproposers by this section.,en ( �---,
' ' ! '(Corporate Seal)
17tte
Authorize Signature
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
Q Personally known to me; or
Subscribed and S fore me that this is a true statement this Z2—day of `;cf-r 199 QyZ. X Produced identification:
& 8
No blic, State of Florida My Commission expires
T t � � _ NOTARY t . '�lSM1Ca���
yt .
Printed name of Notary Public cmadowN11fewri
BONDED THRtr ABA 141118-WMARYI
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID
98-1053
City of Miami, Florida Bid No. 98-99-5
2.0 GENERAL TERAI. ND CONDITIONS FOR THE PUR, 4SE OF SER VICES
INTENT: The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ' ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time -
during the term of the Contract, or any part of his/her . operations, or assign any portion or -part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion. -
Z.S. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
Rev. 6/8/98
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
98-100 3,
City of Miami, Florida
Bid No. 98-99-5
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all. surety tendered to the City. Bid deposits -are returned to unsuccessful ,bidders within <ten,
.; ...-
(10) days after the award and .successful bidder's acceptance of award. If sixty (60) days have -passed after-z.,< -
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be .returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office...
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an-
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which. forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a-
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 6/8/98
98-1053
City of Miami, Florida Bid No. 98-99-5
agree to compl, .h and observe all applicable laws, codes ana inances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.13.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this IFB.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this IFB.
2.13.5. Environment Protection Agency (EPA), as applicable to this IFB.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672).
2.13.7. Americans with Disabilities Act of 1990, as amended.
2.13.8. First Source Hiring Agreement, City Ordinance No. 10032, as amended, as applicable to this IFB. .
Implemented to foster the creation of new and permanent jobs for City of Miami residents; requires
as a condition precedent to the execution of service contracts including professional services.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this IFB.
2.13.10. National Forest Products Association (NFPA), as applicable to this IFB.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this IFB.
2.13.12. Conflict of Interest, City Code Section 2-611; 612.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 6/8/98
City of Miami, Florida
Bid No. 98-99-5
A. Failure to perform the work required under the Contract and/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion. D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost- of completing the work, shall be deducted from any monies due or_which� may
become due on this Contract.
2.17. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or --
disaster situation, the successful vendor shall provide the City with the commodities/services defined within -
the scope of this bid at the price contained within vendor's bid. Further, successful , vendor - shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
Rev. 6/8/98
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda .
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
98-1953
City of Miami, Florida
C. Demo► .tion of Responsibility
Bid No. 98-99-5
(1) Bids will only be considered from firms/sole proprietors who are regularly engaged in the
business of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder wan -ants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury;
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the, ---
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's .fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitation For Bids will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department .
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.24. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
Rev. 6/8/98 98
_ 1 0 J 3
City of Miami, Florida
Bid No. 98-99-5
accepting a bi, the low bid amount, if the original bid am, . submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
2.25. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm ".An which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.. - -
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation,. if properly documented. -
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information .regarding
Minority/Women Status or Participation is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
Rev. 6/8/98 6-6
98-1003
City of Miami, Florida
Bid No. 98-99-5
accordance wi. napter 31.1, Article I of the City Charter. ,rs with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Bid; however, the City may, at its sole option and in its best interest, allow the Bidder to supply the license to
the City during the evaluation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed -or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terns in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by -the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CRIMES - A person or affiliate who has been -place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Rev. 6/8/98
City of Miami, Florida
Bid No. 98-99-5
Commission al val); or (iii) City has waived compliance w, ne procedure set forth in this section by
written instruments, signed by the City Manager.
2.35. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
requirements for filing shall not be accepted. Failure of a party to timely file shall constitute a forfeiture of
such party's right to file a protest. NO EXCEPTIONS.
2.36. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERMINATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 6/8/98
98-10j3
City of Miami, Florida
Bid No. 98-99-005
3.0 SPECIAL CONDITIONS
3.1 SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a term contract for the provision of mailing services for the
Department of Finance.
3.2 CONTRACT TERM
The Contract shall commence upon the date of award and shall be effective for an initial one (1) year period,
with the option to extend for two (2) additional one (1) year periods, subject to the availability of funds for
succeeding fiscal years.
Continuation of the contract beyond the initial period is a City prerogative, not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
3.3 CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a. Advance written mutual agreement.
b. Continued satisfactory performance compliance with the specifications; terms and conditions established
herein.
c. Availability of funds
In the event the Contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Chief
Procurement Officer no later than ninety (90) days prior to the annual expiration date. Such notification is
subject to the acceptance of the City, or the Contractor may be found to be in default.
3.4 METHOD OF AWARD
The contract will be awarded to the lowest responsible and responsive bidder who bids on all items and whose
bid offers the lowest price when all items are added in the aggregate.
The City reserves the right to accept or reject any or all bids or parts of bids, waive informalities, and request
rebids on the services in the IFB.
3.5 APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is'
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Issuance of a
Purchase Order shall constitute evidence of its approval by the Oversight Board.
3.6 NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any
fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his
assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense to the City.
3.7 CANCELLATION
The City Manager by written notice may terminate in whole or part any Agreement resulting from this
invitation, when such action is in the best interest of the City. If the Agreement is so terminated, the City shall
be liable only for payment for services rendered prior to the effective date of termination.
3.8 BIDDER QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing the goods as
described in this bid. Subsequently, the Bidder will:
98-193
CITY OF MIAMI, FLORIDA SPECIAL CONDMONS (COAT.) BID 98-99-005
a) Be fully licensed to perform the work described herein, and shall provide all information requested in the
Specifications and Price Sheet.
b) Have no record of pending lawsuits or criminal activities and not have conflicts of interest which may be
of embarrassment to the City.
c) Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or is in
default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any obligation
to the City, and/or has failed to perform faithfully any previous contract with the City.
3.9 MATERIALS AND EQUIPMENT
The Bidder shall furnish, at his/her own expense, all equipment, materials or supplies, including gasoline and
oil, necessary for completion of all the services specified in this Bid. Bidder shall additionally possess back-up
equipment to perform the required services should equipment require repairs or replacement.
3.10 CONTRACT ADMINISTRATOR
Upon award, contractor shall report and work directly with Mr. Pete Chircut, Treasurer, who shall be
designated as the Contract Administrator and who may be contacted at telephone number (305) 416- 1945.
3.11 PICKUP LOCATIONS
For purposes of mailing services:
Department of Finance Department of Police, Computer Operations Center
444 S.W. 2"d Avenue, a Floor 400 NW 2°d Avenue, 5' Floor
Miami, Florida 33130 Miami, Florida 33128
Pickup of items shall be made in coordination with the Contract Administrator.
3.12 SUBCONTRACTING
The Contractor shall not assign the contract or enter into subcontracts for any of the work described herein.
Any request for the use of a subcontractor must be approved in advance by the City. Strict adherence to this
condition is required.
3.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental standards, -to include, but
not limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute
of Occupational Safety Hazards (NIOSH), the National Forest Products Association (NFPA), ANSI and other
state regulations.
3.14 FACILITY
Bids shall only be accepted from Bidders who have its facility(s) located within the City of Miami, Miami -
Dade County or Broward County in order to expedite the provision of the required services as specified within
this solicitation. The City reserves the right to visit the facility of bidder(s) to determine if bidder is responsive
to this IFB regarding its facility prior to bid award.
3.15 CONFIDENTIALITY
The successful bidder shall agree to comply with any confidentiality requirements established by the City, if
applicable, and successful bidder's personnel shall comply with same.
3.16 DEFAULT OF CONTRACT
In case of default by the successful bidder, the City may procure the services from other sources and hold the
bidder or contractor responsible for any excess costs incurred.
Page 2 of 4
98-10 3
CITY OF MIA MI. FLORIDA SPECIAL CONDITIONS (CONT) BID 98-99-005
3.17 WARRANTY
All work hereinafter specified shall be fully guaranteed by the Contractor against defects. Any defects may
occur as the result of either faulty material or workmanship will be corrected by the Contractor without
expense to the City of Miami.
3.18. PRICING AND PAYMENT:
Bidder shall include in Bid all taxes, insurance, social security, workmen's compensation, and any other
benefits normally paid by the Bidder to its employees. No overtime will be authorized by the City which
exceeds the rates quoted in this solicitation or not authorized by the City. Payments will be made monthly, in
arrears, for services rendered the previous month, upon submission of properly certified invoices and/or
approved inspections reports. All such information shall be provided to the Finance Department's liaison for
his/her approval in advance of payment.
3.19 PRICES SHALL BE FIXED AND FIRM
If the bidder(s) is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain
fixed and firm during the term of the contract.
3.20 ASSIGNMENT
Neither the Bid nor the ensuing Contract shall be transferred, conveyed, assigned, or disposed of, in whole or
in part, without the prior written consent of the City, which may be withheld or conditioned, in the City's sole
discretion.
3.21. PERSONNEL
Bidder shall be deemed to represent that it has, or will have upon the award of the Contract, all necessary
personnel required to perform all services arising from the award of the Contract. All employees employed by
the Bidder shall be considered to be at all times the sole employees of the Bidder under his/her direction and
not an employee of the City.
All the services required herein shall be performed by the successful Bidder, and all personnel engaged in
performing the services shall be fully qualified to perform such services.
3.22 OWNERSHIP OF DOCUMENTS
It is understood by and between the parties than any documents, records, files, or any other matter whatsoever
which is given by the City to the successful Bidder pursuant to this solicitation shall at all times remain the
property of the City and shall not be used by the Bidder for any other purposes whatsoever without the written
consent of the City.
3.23 QUANTITIES
Quantities reflected within this solicitation are estimates only. Amounts may be for more or less than estimated
herein.
3.24. IRREGULAR BIDS
Any Bid which is incomplete, conditional, obscure, or which contains irregularities of any kind may be
rejected by the City. Minor exceptions to the specifications may be considered by the City so long as each
exception is fully explained.
FAILURE TO PROVIDE ALL INFORMATION REQUESTED MAY BE CAUSE FOR REJECTION OF
BID.
3.25. PRINCIPALS/COLLUSION
By submission of this Bid, the undersigned as Bidder declares that the only person or persons interested in this
Bid as principal or principals is/are named therein, and that no person other than therein mentioned has any
interest in this Bid or in the Contract that may ensue; that this Bid is made without connection to any person,
company or parties making a Bid; and that it is in all respects fair and in good faith without collusion or fraud.
Page 3 of 4
CITY OF MIAMI, FLORIDA SPECIAL CONDITIONS (CONT) BID 98-99-003
3.26. ADDITION/DELETION OF ITEMS
Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that
any City agency facility may be added to this contract at the option of the City.
The City of Miami Purchasing Department reserves the right to add or to delete any item from this bid or
resulting contract when deemed to be in the best interest of the City.
Page 4 of 4
98-105'3
BUANUMBER: 98-99-005
COMMODITY / SERVICE: Mailing Services
DEPARTMENTICONTACT PERSON:
Finance - Pete Chircut
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation. Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt. _
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG; WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Suarez of the Bid/Contract Section at 416-1907 should you have any
questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE: L-r -
Judy S. Carter
D' ctor of Purchasing
DATE:
BIDRECOM.DOC 7/17/98 PAGE 1 OF 2 9 8_ 1 0 i'A
BID AWARD RECOMMENDATION FORM
BID NUMBER: 98-99-005 COMMODITY/SERVICE: Mailing services
DEPARTMENT / DIVISION: Finance
TERM OF CONTRACT: One (1) year with OTR for two (2) additional one (1) year periods.
NUMBER OF BIDS DISTRIBUTED: seventeen (17) NUMBER OF BIDS RECEIVED: three (3 )
METHOD OF AWARD: Lowest responsible and responsive bidder.
t
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Zip Mailer, Inc. Female/Local $7,364.60
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S):
DEPARTMENT APPROVAL:
Depc4iment Director/ J
Designee
BUDGET R IEW APPROVAL:
/17 yo
�J Q
Dipak Par kh
Director
OTHER FUNDING APPROVALS, IF APPLICABLE:
TOTAL: $7,364.60
PURCHASING APPROVAL:
4tDeVc S' 63 er
or
TITLE:
PAGE 2 OF 2
J8-10i 3'
VENDOR
Item Description
For the provision of mailing services:
1 Folding and insertion of letters and bills
into No. 10 envelopes and delivery to
Post Office. All deliveries to be sorted
by zip code.
2 Pickup service charge at the designated
locations
3 One (1) page insertion of fliers or
announcements with mailing
TOTAL:
0-*
}a Prepared by Maritza Suarez,
C 09/29/98
G}
TABULATION OF BIDS
MAILING SERVICES
BID NO. 98-99-005
Zip Mailer Inc
5137 SW 8 Street
Miami FL 33134
Local/Female
Est. Unit of Unit Ext.
Ann. City Measure Price Price
504,000 documents $ 12.90 \M $ 6,501.60
24 pickups $ 22.00 Is $ 528.00
100,000 inserts $ 3.35 1 $ 335.00
$ 7,364.60
Van Dee Mailing/Ikon
2201 Stirling Rd.
Ft. Lauderdale, FL 33312
Non-Local/Non-Minority
Est. Unit of Unit Ext.
Ann. Qty Measure Price Price
504,000 documents $ 35.00 \M $ 17,640.00
24 pickups N/C \ea N/C
100,000 inserts $ 5.00 \M $ 500.00
$ 18,140.00
Page 1
Postal Center International
3406 SW 26 Terrace
Ft. Lauderdale FL 33312
Non-Local/Non-Minority
Est. Unit of Unit Ext.
Ann. Qty Measure Price Price
504,000 documents $ 35.00 \M $ 17,640.00 1
24 pickups $ 25.00 \e $ 600.00
100,000 inserts $ 2.00 \M $ )0
$ 18,440.00
Approval.
epartment Director/Designee
CITY Of MIAMI OFFICE OF THE CIT1 ARK
BID SECURITY LIST
BID ITEM: MAILLING SERVICES FOR THE DEPARTMENT OF FINANCE
BID NO.:
DATE BID(S) OPENED:
J. N
SEPTEMBER 23, 1998 TIME 10:00 a.m.
BIDDER
'
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
POSTAL CENTER INTERNATIONAL
See attached bid
VAN DEE MAILING IKON
ZIP MAILER INC.
NO BID
QUEST TECHNOLOGIES
"Offers from thr r n ors 1:nt d h retn
axer the only clt
r«
other offers a11..::r-1't!z!c1 ;-n to th.
sc:`c:°r," on, if
ys
7297
C4 envelopes on behalf of
person rt-eivinE bid(s) 9 g
PURCHASING DEPARTMENT—o92��I
CCity Department) (Date)
SIGNED:
Deputy City Clerk
CITY OF MIAMI «
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.98-99-005 Mailing services for the Department of Finance.
OPENING DATE: 10:00 A.M. Wednesday, September 23, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO.5338
_
i
I�
�Y
City of Miami
REQUISITION FOR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the dv i
m nt with this reauisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
❑ Le al ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
6€
t
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C GS/PC 503 Rev. 12/89 T Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department