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Home My WebLink AboutR-98-1024J-98-1028 10/6/98 RESOLUTION NO. C �' 4 A RESOLUTION APPROVING THE PURCHASE OF DESKTOP MICROCOMPUTER, WINDOWS NT NETWORK SERVERS, RELATED SUPPORT SERVICES, NETWORK CONNECTIVITY DEVICES, AND MICROSOFT LICENSES AND MAINTENANCE FROM COMARK GOVERNMENT EDUCATION SALES, DIGITAL EQUIPMENT CORPORATION, IBM, INC., CABLETRON, CISCO SYSTEMS, AND WAREFORCE, INC., UTILIZING EXISTING STATE OF FLORIDA CONTRACT NOS. 250-040-99-1 AND 252-001-97-1, FOR THE PUBLIC WORKS DEPARTMENT, AT A TOTAL COST OF $70,000.00; ALLOCATING FUNDS THEREFOR AS PREVIOUSLY APPROPRIATED BY FISCAL YEAR 1997-1998 CAPITAL IMPROVEMENTS ORDINANCE NO. 11623, AS AMENDED, PROJECT NO. 311019. WHEREAS, the Public Works Department's existing Computer Aided Design and Drafting (CARD) equipment is outdated, expensive to operate, not compatible with current software, and support services are no longer available; and WHEREAS, said equipment requires upgrading so that staff can more efficiently produce construction plans and interface with outside consultants and support firms; and WHEREAS, there is currently a significant list of City projects that require construction plans and specifications, including contract documents, for the City's $21 million Safe my COURM"M MEETING Or OCT 1 3 S98 R"Clutim Na 98 -1024 Neighborhood Parks Bond ("SNPB") program; and WHEREAS, funds are available as previously appropriated by Fiscal Year 1997-1998 Capital Improvements Ordinance No. 11623, as amended, Project No. 311019; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend the purchase of desktop microcomputer, Windows NT network servers, related support services, network connectivity devices, and Microsoft licenses and maintenance from Comark Government Education Sales, Digital Equipment Corporation, IBM, Inc., Cabletron, Cisco Systems, and Wareforce, Inc., utilizing existing State of Florida Contract Nos. 250-040-99-1 and 252-001-97-1, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The furnishing of desktop microcomputer, Windows NT network servers, related support services, network connectivity devices, and Microsoft licenses and maintenance from Comark Government Education Sales, Digital Equipment Corporation, IBM, Inc., Cabletron, Cisco Systems, and Wareforce, Inc., utilizing existing State of Florida Contract Nos. 250-040-99-1 and 252-001-97-1, for the Public Works Department, at a total cost not to exceed $70,000.00, is hereby approved, with funds therefor hereby allocated as previously appropriated by Fiscal - 2 - 98 -.1024 Year 1997-1998 Capital Improvements Ordinance No. 11623, as amended, Project No. 311019. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 13th day of October , 1998. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse often (1t from the date of Commi ion action regarding same, without the Mayor exe isto. ATTEST: ' Wait an, City Clerk WALTER J. FOEMAN CITY CLERK AND CORRECTNESS:)/ ATTORNEY W2967:CSK:BSS:kc l� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - b "i-1024 CITY OF MIAMI, FLORIDA 33 INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and DATE : Q� I _ FILE Members of the City Commission SUBJECT : Resolution Authorizing Purchase of Computer Hardware, Peripherals, Network Devices FROM REFERENCESand Related Support Services nald H. Warshaw ENCLOSURES: City Manager RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of: desktop microcomputers, Windows NT network servers and related support services from Comark Government Education Sales, Digital Equipment Corporation and IBM, Inc.; network connectivity devices from Cabletron and Cisco Systems; and the purchase of Microsoft licenses and maintenance from Wareforce, Inc., utilizing existing State of Florida Contract Nos. 250-040-99-1, and 252-001-97-1, in a total amount not to exceed $70,000.00. Funds are available from Fiscal Year 1998 CIP Ordinance No. 11623, as amended under Project No. 311019. BACKGROUND: The Public Works Department's existing Computer Aided Design and Drafting (CADD) equipment is outdated, expensive to operate, not compatible with current software, and support services are no longer available. This equipment needs to be upgraded so that our staff can more efficiently produce construction plans and interface with outside consultants and support firms. There is currently a significant list of City projects that require construction plans and specifications, including contract documents, for the City's $21 million Safe Neighborhood Parks Bond (SNPB) program. The Public Works Department is recommending the purchase of CADD equipment hardware with related support services by taking advantage of the State of Florida's buying power under State Contract Nos. 250-040-99-1 and 252-001-97-1 to purchase a CADD server, workstations, and related peripheral equipment. Attached is a list of the specific equipment that the Public works Department is requesting to be purchased. This CADD equipment will allow our staff to be at the forefront of current technology and in a positi n to support other departments and better serve our community. DHW/RM41. K c: James J. Kay, Director, Public Works Department Alberto Ruder, Director, Parks and Recreation Department 98 -19;�4 To : Donald H. Warshaw City Manager FROM : ;James J. Kay, Directo , Public Works Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : September 14, 1998 FILE : SUBJECT: Resolution Authorizing Purchase of Computer Hardware, Peripherals and Related Support Service. REFERENCES: ENCLOSURES: The Public works Department has verified with the Office of Budget and Management Analysis that funds are available to purchase computer hardware, Peripherals, and related support service in an amount not to exceed $70,000.00 from Fiscal Year 1997-1998, CIP Ordinance No. 11623, as amended, under Project No. 311019. ril Dipak M. arekh, Director Office of udget and Management Analysis `L JJK/R mm c: Raul Martinez, Assistant City Manager COMPUTERhardware.doc ADDITIONAL APPROVALS z- utler, Adrfiinistrator C 98--1024 Suite 315 Suite 315 http://tcn.state.tl.us/st—contracts/252UU 197 I/certification.litm CERTIFICATION OF CONTRACT TITLE: Microsoft Licenses & Maintenance BID NO.: 48-252-001-K CONTRACTOR(S): Wareforce, Inc. (A) CONTRACT NO.: 252-001-97-1 EFFECTIVE: April 1, 1997 through March 31, 1999 SUPERSEDES: 250-801-95-1 ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF KAREN ESSER AT (850) 488-7804 SUNCOM 278-7804 E-MAIL mailto:esserk(adms.state.fl.us A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on March 31, 1997, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economies in the purchase of Microsoft Licenses & Maintenance by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser 7shall order at the prices indicated, exclusive of all Federal, State and localtaxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. Authorized Signature KAE/lmb Attachments loft 98-10624 9/16/98 1:01 PM Department of Public Works Specification for Replacement of CADD System CADD Server HP LH 3 Series Dual Pentium Pro Server running Windows NT Server 4.0 with two Pentium 400 MHz CPU's Two Integrated Ultra Wide SCSI2 Channels Redundant Power Supplies 550 Watts (8) eight 1.6" Drive Bays (for harddrives) (3) three 5.25" Drive Bays (one used by CD-ROM) 10/100 Network Card Minimum (3) three 9.1 GB Hard Disk Ultra Wide SCSI. Initial effective space 18 GB. RAID Level 5. 32X CD ROM 8MB AGP Video Card 17" Monitor Enhanced Keyboard Mouse Uninterruptable Power Supply CADD Workstations (nine total) HP Kayak XU Series with the Intel Pentium II Processor 450 MHz 128 MB EDO RAM 9.1 GB Harddisk 1.44 MB Floppy 8MB AGP Video Card. 32X CD ROM (optional) 10/100 Network Card Enhanced Keyboard Mouse Microsoft Windows NT 4.0 Operating System 21" Monitor 1600 x 1200 Backup and Removable Drives (1) one CD Read Write Drive (optional) (1) one 100 Mb Iomega Zip Drive (optional) (1) one Hewlett Packard 12/24 GB Tape Backup with Backup Software Network Components (1) one Hewlett Packard 24 Port 10/100 Hub (1) One (7) seven disk CD-ROM tower Software Microsoft Windows NT Server with 10 Licenses Services / Warranty Turnkey Installation and Setup Assumes that all cabling for the network has been run. Next Day On -Service for 3 three years for the entire system. TOTAL ESTIMATED COSTS = $70,000 J [Contract Number] -- Vendor Information Page 1 of 2 Computers: Client Server Systems 250-040-99-1 Vendor Information State Contracts Main Index 3com Corporation ABC Computers, Inc. Acer America American Power Conversion Apple Computers, Inc. Ascend Communications, Inc Bay Networks USA, Inc. Cabletron Systems Sales and Service, Inc. Cisco Systems, Inc. Comark Government & Education Sales Comvaa Computer Corporation http://www.3com.com http://www.abc2000.com http://www.acer.com http://www.apcc.com http://www.apple.com http://www.ascend.com http://www.baynetworks.com http://www.ctron.com http://www.cisco.com http://www.comark.com Computer City, Inc. http://www.computercity.com Dataflex Corporation http://www.dataflex.comJgovemment Dell Marketing L.P. http://www.dell.com Digital Equipment Corporation http://www.businesslink.digital.com/stateofflorida ECWerks, Inc. http://www.ecwerks.com FORE Systems, Inc. http://www.fore.com Gateway 2000 Major Accounts, http://www.gateway.com/stealth/sales/florida/florida.htm Inc. GE Capital IT Solutions Hayes Computer Systems Hewlett-Packard Company IBM MTX, Inc. NEC Computer Systems Div., Packard Bell NEC, Inc. Pomeroy Computer Resources, Inc. Silicon Graphics Computer Systems Southern Computer Supplies, Inc. Sun Microsystems Federal, Inc. Unisys Corporation Vanstar Corporation WIN Laboratories Ltd. Xylan Corporation http://www.gecits.ge.com http://www.hcs.net http://www.hp.com http://www.ibm.com http://www.mtx.com http://www.nec-computers.com http://www.pomeroy.com http://www.unisys.com http://www.vanstargov.com http://www.win-labs.com http://www.xylan.com Monday, September 14, 1998 10:15 AM 95-1020 4 [Contract Number] -- Vendor information Page 1 of 1 Computers: Client Server Systems Commodity Index Contract Awards Price Lists 3Com American Power Conversion Bay Networks Cabletron Cisco Comark Dell GE Capital Hayes NEC Pomeroy Southern Computers Supplies Xylan 0 0ail Price Sheets State Contracts Main Index http://www.3com.com/solutions/industry/florida.html http://www.apcc.com/go/machine/govenunent/florida.cfin http://www.baynetworks.com/florida/stinfo/index.shtml http://www.cabletron.com/fsc08O598/fll.htrn http://cisco.tlh.fl.us http://www.cges.com/fl-state http://wwwapp.us.dell.com/clientslg/home.asp http://www.gecits.ge.com/florida http://www.hcs.net/intergraphprice.html http://www.nec-computers.com/govt/state/fl/florida.html http://www.pomeroy.com/ja/stflor/stflorindex.htm http://www.southemcomputers.com/State%20of%2OFlorida.htm http://www.xylan.com/cousins/florida [ -low -7 1 AIN INDEX I One -Stan PUMNSin9 I Password I ACcennt Status I KELP Please send comments or questidkrAyion of Purchasing Back to Top Monday, September 14, 1998 10:13 AM ��-10�4 08i29i1998 04:06 6309246694 CGES PAGE 02 Conf q I COM- 114INXII-134-4947 _ S1d4 Contract 0260-040.99.1 1"ap-se CITY OF MIAW Vendor Part s Do&WpU0r1 Unit Price Extet101ed CARD Sarver: HP 05000A NETSERVER LH3 DUAL PENTIUM 9 400MHZ $ 4,433.00 S 4.433.00 SERVER. THIS MODEL CONTAINS ONE PENTkJM 114(CMHZ PROCESSOR ON A 100MHZ BUS. 1Z6MB OF t00MHZ SDRAM W/ MEMORY SCRUBBING, A 2-CHANNEL INTEGRATED HP NE T RAID VAC WI 120, INTEGRATED REMOTE ASSISTANT AND 6 HOT SWAP ULTRA-2 DRIVE BAYS {UPGRADEABLE TO 12). OTHER FEATURES: TOPTOOLS 3.0. AUTOMATIC SERVER RESTART, BUNDLES 10M00TX MC. EASY SETUP KITH NETSERVER NAVIGATOR. INTEGRATED DUAL CHANNEL ULTRA PCI SCSI CONTROLLER 10MOO PCI LAN CARD INTEGRATED 24X CD ROM OMVE KEYBOARD. MOUSE INCLUDES 3 YEAR NEAT DAY ON -SITE SERVICE WARRANTY HP D8092A NETSERVER PW4W612K WRITE BACK CACHE PROCESSOR UP"RAOE S 1.3$027 S 1,38027 HP O6W3A REDUNbAJNT POWER SUPPLY MODULE WxAN A CAGE S 354.50 S 394„Z HP D8107A 9.1GS LOW PROFILE HOT SWAP ULTP.A2 SCSI DISK DRIVE (QTY 3) $ 1.133.14 S 3.399.42 HP 02037A HP 70 17" COLOR MONITOR S 355.68 $ 3a5.65 APC SU1000NET SMART -UPS 1000 W1POUVERCHUTE PLUS S 456.88 $ 466.66 HP H5751A INSTALL a CONFIGURE NETSERVER S 1,338M S 1,336M CADD Woncsdtlarr. HP D6894N KAYAK XU 6J6^uC DAGIV128MB �% �liy j S 4.29C.00 S 38.610.00 MODEL 91OW128 HP'S KAYAK X0 PC WORKSTATIONS OFFER ULTIMATE PERFORMANCE TAILORED TO THE NEEDS OF SOFTWARE DEVELOPERS, FINANCIAL ANALYSTS. & OTHER PROFESSIONALS. THE XU 6/4C0 9.1G&1 WJ12b. STANDARD FEATURES INCLUDE: INTEL PETIT II 400MHZ CPLI, MILLENNIUM R(6Me WRAM);9.16810000RPM SCSI HDD: AUDIO; WN NTA.0; 128JM ECC SORAM DIMM: 32X CDROM: ta1o0BASE-T ETHERNET INTERFACE IN A MINITOWER PKG WITH RPO. HP D2848A P11CO 21' COLOR MONITOR S 1213.52 S 10,921 m HP H5506A SUPPORT PACK FOR KAYAK NEXT DAY O"ITE SERVICE UPGPADE S 197.01 S 1.773.09 HP H6753A INSTALL AND CONFIGURES CUENTSAWRKSTATIONS 8 i PRINTER S 940.50 S isel.00 ADD -ON OPTIONS HP C4N0A SUrcESTORE CD-WPoTER PLUS 7200 INTERNAL CD READNVRRE S 328.59 S 328.59 IOMEGA 10714 ZJP 100MB SCSI INT PC/MAC DRIVE $ 110.00 3 I IO D0 HP C1555H SURESTORE OAT24I24GS INTERNAL TAPE DRIVE $ 916.C2 915.02 HP J5298A PROCURVE 10000 HUB 24 PORT $ 655.52 S 055.52 HP M5755A INSTALL 6 CONFIGURE HP HUB $ 346.50 S S46.S0 HP J2E56B 1011008ASE•TX INTERNALJETDIRECT PRINTSERVER CARD $ 344.27 34427 MICROSOFT 227.01011 WIN NT 4.0 SERVER W110 CLIENT ACCESS LICENSES $ 297.77 S 96777 MICROSOFT 351-00107 SINGLE CLIENT ACCESS LICENSE S 35JX) s 36.00 HP C4716A OESIGNJET 450C INKJET PLOTTER "E' SiZE S 2,489.74 S 2,459.74 HP C2950A idP IEEE-1284 A 10 S Parallel Cable, 2 meter S 320 S 820 HP G923ZA 321648 MEMORY SIMM UPGRADE FOR DE51GNJET 6 24733 S 247.33 HP H5011A SUPPORT PACK NEXT DAY ONSIITE SERVICE S 44550 S 445.50 HP J3277A SURESTORE CD-ROM SERVER -TOWER 7 ORNES 5 1.06624 S 1.966,Z4 HP H5494A ONSITE SAME DAY RESPONSE FOR CD-ROM SERVER S 441,50 S 64IJi0 Pape i 98-1024 08;'2S!1S98 04:6E 6S0S246694 CGES FAG= G_ 1-800-934-4947 STATE CONTRACT #250-040-99-1 Approved 8121/98 Brand Product Contract Name Number Description Price HP H1320AA Standard Tech Support LTU - DTA English $13.86 HP H 1320BA Premium Tecn Support LTU - DTA English $17.81 HP H1320CA Upgrd to DTA English Current Version LTU $35.64 HP H1320CA Upgrd to DTA English Current Version LTU $31.68 HP H 1320CA Upgrd to DTA English Current Version LTU $24.75 HP H 1321 AA Standard Tech Support LTU - Env, English $4.95 HP H1321BA Premium Tech Support LTLT - Inv, English $5.94 HP H1322AA Standard Tech Support LTU - Dist English $5.94 HP H13228A Premium Tech Support LTU - Dist, English S7.92 HP H1323AA Standard Tech Support LTU - Met. English $2.97 HP 141323BA Premium Tech Support LTU - Met, English $3.96 HP H 1324AA Standard Tech Support LTU - Dsktp, Eng $5.94 HP 141324BA Premium Tech Support LTU - Dsktp, Eng $7.92 HP );:-11325AA Standard Tech Support LTU - Remote, Eng $4.95 HP H13258A Premium Tech Support LTU -Remote, Eng $5.94 HP H 1326AA Standard Tech Support LTU - Rem DTA, Eng $16.83 HP H1326BA Premium Tech Support LTU - Rem DTA, Eng $21.78 HP 141335AA Standard Tech Support LTU - Console SJ,94.00 HP 141335BA Premium Tech Support LTU - Console $741 S 1 HP H 1337AA Standard Tech Support LTU - NT $157.41 1-1P H1337BA Premium Tech Support LTU - NT $196.02 HP H1337CA Upgrd to ManageX NT Current Version LTU $392.04 HP H1344AA Standard Tech. Support LTU - BackOfc $236.61 HP H1344BA Premium Tech Support LTU - BackOfc $296.01 HP H 1344CA Upgrd to ManageX BackOffice Current LTU $592.02 HP H1351 AA Standard Tech Support LTU - Wkstn $7.92 HP H1351 BA Premium Tech Support & Media - Wkstn $9.90 HP H1351 CA Upgrd to 1vianageX Workstation Current LTU $19.80 HP H1452AA HP SupportPacR PC SW Assist, Ext Hours,3 S113.85 HP H1452E PSA Support $113.85 HP H1453AA HP SupportPack PC SW Assist, Std Hours.3 $98.01 HP 14.1453E PSA Support $98.01 HP H1455AA HP SupportPack PC SW Assist, Std Hrs, 25 $782-10 HP H1455E. PSA Support $782.10 HP 141456AA HP SupportPack PC SW Assist, Ext Hrs, 25 $991.00 HP H1456E PSA Suppon $891.00 HP H1676A OpenV iew for Windows NT App. Support $985.05 98-19z 08f2911999 04:09 E309246694 CUES PAGE" 04 HP H1676E OVNT Support $985.05 HP HIS18A HP SupportPack Pack 312 Si,579.05 HP 141_81SE HW Service HPCSOL 093 $1.579.05 HP H1819A HP SupportPack Pack 313 $2.%0.10 HP H1819E HW Service HPCSOL #94 $2,960.10 HP H1820A HP SupportPack Pack 314 $2,059.20 HP H1820E HW Service HPCSOL #95 $2,059.20 HP Hi822A HP SupportPack Pack 315 $5.148.00 HP H1822E HW Service 14PCSOL #96 $5,148.00 HP H1823A HP SupportPack Pack 316 $6,534.00 HP H 1823 6 HW Service HPCSOL *97 $6,534.00 HP H1825E HW Service - Avail. only via internet $2,178.00 HP H1847AA SupportPack- Comprebensive Tech Support $1,237.50 HP H1847E CNS Support $1,237.50 HP H1931BA HP SupportPack S3 CSS N, -T Solution $50,054.40 HP H19328A HP SupportPack S3 Reactive Bundle $8,415.00 HP H1934BA HP SupportPack S3 Priority Recovery NT $4,455.00 HP H19366A HP SupportPack S3 BackOffice add -on $3,088.80 HP B1941BA HP SupportPack S3 Pro -Prey NT $9,147.60 HP H1943BA HP SupportPack S3 Managed Change NT $8,910,00 HP H1946BA HP SupportPack S3 Perf Optimization NT $7,128.00 HP H1947BA HP SupportPack S3 Expert Tech Advice NT $9,504-00 1.1P H1948BA HP SupportPack S3 ASE Days NT, 1 Day $2,019.60 HP H1950BA HP SupportPack S3 Operations Checkup NT $6,949.80 HP H2216AA HP SupportPack for PSS Std Recrry add -on $3.088.80 HP H2217AA HP SupportPack for PSS Standard Recovery $2.079.00 HP H2218AA HP SupportPack for PC Proactive Support $3,960.00 HP H2219AA HP SupportPack for PSS Proactive Mgmnt $101395.00 HP H2712E HW Service - Avail. only via internet $757.35 HP H2713A HP SupportPack Pack 317 $6,138.00 HP H2713E HW Service $61138.00 HP R2714A HP SupportPack Pack 318 S11089.00 HP H2714E HW Service $1,089.00 HP H2715A HP SupportPack Pack 319 $1,980.00 HP H271 SE HW Service S 1,980.00 HP H2716A HP SupportPack Pack 320 $3,158.10 HP H2716E HP E-Pack $3,158.10 HP 145461A HP SupportPack Pack 10 $49.51 HP H5461E HW Service HPCSOL #10 $48.51 HP H5462A HP SupportPack Pack 11 $59.40 HP H5462E HW Service HPCSOL #11 $59.40 HP H5465A HP SupportPack Pack 14 $84.15 HP H5465E HW Service 14PCSOL #14 $84.15 HP H5467A HP SupportPack Service Offering Pack 16 $99.00 HP H5467E HW Service HPCSOL #16 $99.00 HP H5469A HP SupportPack Service Offering Pack 18 $123.75 HP H5470A HP SupportPack Pack 19 $133.65 98 -1024 Obit `y8 04:06 - c24E694 CGES F:,uE 0E HP H5470C HP SupportPack No 109 Qty 25 $3.341.25 HP H5470E HW Service HPCSOL. #19 $133.65 HP H5471 A HP SupportPack Pack 20 $148.50 HP H5471E HW Service HPCSOL 420 $148.50 HP H5475A HP SupportPack Pack 24 $198.00 HP H5475E HW Service HPCSOL 424 $19$.00 HP H5476A HP SupportPack Pack 25 $207.90 HP H5478A HP SupportPack 427, On Site Service $222.75 HP H5478E HW Service HPCSOL 427 $222.75 HP H5479A SupportPack Service Offering Pack 28 $247.50 HP H5479E HW Service HPCSOL #28 $247.50 HP H548I A SupportPack Service Offering Pack 30 $297.00 HP H5481 E H W Service HPCSOL 430 $297.00 HP 145483A SupportPack Service Offering Pack 32 $296.01 HP H5483E Hit% Service HPCSOL 932 $296,01 HP 45484A HP SupportPack Pack 33 $198.00 HP H5484E HW Service HPCSOL #33 $198.00 HP 145485A HP SupportPack Service Offering Pack 34 $395.01 HP 145485E HW Service HPCSOL #34 $'395.01 HP H5496A Support Pack Service O!3'ering, Pack 35. $29;.00 HP H5486E HW Service HPCSOL #35 S297.00 HP H5497A HP SupportPack Pack 57 S494.01 HP 1•€5489A HP SupportPack 438. Onsite Service S594.00 HP 145489E HW Service HPCSOL 438 $594.00 HP H5490A HP Stpportaack Pack 39 $643.50 HP H5490E HW Service 14PCSOL #39 S643.50 HP H5491 A SupportPack Service Offering Pack 40 S693.00 HP HW Service HPCSOL 440 $693.00 HP H5494A HP SupportPack Pack 43 $841.50 HP 14W Service HPCSOL #43 $841.50 HP 1454%A HP SupportPack Service Offering Pack 45 $940.50 HP H5499A SupportPack Service Offering Pack 48 $940.50 HP H5499E HW Service HPCSOL 048 $940.50 HP H5.900A SupportPack Service Offering Pack 49 $99.00 HP H5500E HW Smice HPCSOL #49 $99.00 HP H5501A HP SupportPack Pack 50 $792.00 HP H5501 E HW Service HPCSOL #50 S792.00 Hr? H5503A HP SupportPack Pack 52 $1,485.00 HP H5503E HW Service HPCSOL 052 $1,485.00 HP H5504A HP SupportPack Pack 53 $2,871.00 HP H5504E HW Service HPCSOL #53 52,871.00 HP H5505A HP SupportPack Service Offering Pack 54 $3,168.00 HP filzos HW Service - Available only via intemet $3,169.00 HP -I5509A HP SupportPack Service Offering, Pack 58 $197.01 HP H5509E H W Sery ice HPCSOL 058 S 197.01 HP H551 IA HP SupportPack Service Offering Pack 60 $246.51 HP H5511E HW Service HPCSOL #60 $246.51 98-10Z04 E8i2S/1S98 04:00 62eS246694 CGEE PAGE ©E HP H5512A HP SupportPack Pack 327 $985.05 HP H5512E HW Service #327 $981;.05 HP H5513A HP SupportPack Pack 328 $1,930.50 HP H5513E 14W Service #328 $1,930.50 HP H5514A HP SupportPack Pack 329 51,039,50 HP - H5515A HP SupportPack Pack 330 $2,920.50 HP H5515E HW Service #330 $2.920.50 HP H5516A HP SupportPack #69 $2, i 78.00 HP H5516E MW Service 14PCSOL 469 $2. i 78.00 RP H5517A HP SupportPack 470 $683.10 HP H5517E HW Service 14PCSOL 470 S683.10 HP H5518A HP SupportPack 471 $1,282.05 HP H551SE HW Service HPCSOL #71 SI.282.05 HP H5519A HP SupportPack #72 $787.05 HP H5520A HP SupportPack Pack 65 $2,871.00 HP H5520E HW Service HPCSOL 465 $2,871.00 I,TP 145521 A HP SupportPack Pack 66 $3,910.50 HP H5521 E HW Service HPCSOL #66 $3,910.50 HP 145522A HP SupportPack Pack 67 $247.50 HP H5522E HW Service HPCSOL #67 $247.50 HP H5525A HP SupportPack Pack 74 $445.50 HP H5526A HP SupportPack Pack 75 $2,673.00 HP H5526B HW Service HPCSOL #75 $2,673.00 HP H5527A 14P SupportPack Pack 76 $3,514.50 HP 145527E H W Service HPCSOL 476 $3,514.50 HP H5531A HP SupportPack Pack 80 $940.50 HP H 5 5 3 1 E HW Service HPCSOL #80 S940.50 HP H5532A HP SupportPack Pack 81 $5,445,00 HP H5532E HW Service HPCSOL 481 $5,445.00 HP H5533A HP SupportPack Pack 82 $9,405.00 HP 145533E HW Service HPCSOL #82 $9,405.00 HP H5534A HP SupportPack Pack 83 $17,32.5.00 HP H5534E HW Service HPCSOL #83 $17,325.00 HP H5540A HP SupportPack Pack 89 $197.03 HP H5541 A HP SupportPack Pack 90 $98.01 HP H5541E HW Service 3.1PC'SOL #90 $98.01 HP H5550A HP SupportPack,NPS. Std H.rs, 1st Server $1,930.50 HP H5551 A HP SupportPack,NPS, Std Hrs, Add? Svrs $490.05 HP H5552A HP SupportPack,NPS, Ext Hrs, 1st Server $2,895.75 HP H5553A HP SupportPack,NPS, Ext Hrs, Add? Svrs $737.55 HP H5560A HP SupportPack Pack 323 $3,663.00 HP H5560E HW Service #323 $3,663.00 HP 145561A HP SupportPack Pack 324 $5,940.00 HP H5561E HW Service #324 55,940.00 HP 145562A HP SupportPack Pack 325 S8.415.00 HP H5562E HW Service #325 $8.43 S.00 HP H5563A HP SupportPack Pack 326 $13,662.00 98-10624 08/25/1S38 04:06 6309246694 CGES PAGE - HP H5563E HW Service #326 $13,662.00 HP H5570A HP SupportPack LAN Support.Std Hrs - 5 5419.76 HP H55_70E LAN Support $419.76 HP H557 i A HP SupportPack LAN Support,Ext Hrs - 5 3593.01 HP H5571 E LAN Support $593.01 HP 145572A HP Support Pack LAN Support,Std Hrs - 10 $791.01 HP H5572E LAN Support $791.01 14P H5573A HP SupportPack LAN Support,Ext Hrs - 10 $1.107.81 HP H5573 E LAN Support $1,107.81 HP H5576A HP SupportPack CNS wrNOS, Std hrs $3,935.25 HP H5576E CNS Support S3.935.25 HP H5577A HP SupportPack CNS w/;v'OS, 240 $5,915.25 HP H5577E Comprehensive'Network Support $5,915.25 HP H5578A HP SupportPack CNS WNIOS/BO, Std hrs $5,915.25 HP H5578E Comprehensive Network Support $5,915.25 HP H5579A HP SupportPack CNS w/NOS/BO, 24x7 $8,895.25 HP 145579E Comprehensive Network Support $8.885.25 HP H5580A SupportPack CNS, upto 5 servers, Std hr. $11,880.00 HP H5650A HP SupportPack Pack 199 $346.50 HP HW Service HPCSOL #119 $346.50 HP 5 HP SupportPack Pack 200 $445.50 HP H5651E HW Service HPCSOL 4200 S445.50 HP H5652A HP SupportPack Pack 201 $643.50 HP H5652E HW Service HPCSOL #201 $643.50 HP H5703A HP SupportPack Pack 212 $188.10 HP H5703E HW Service HPCSOL #212 $188.10 HP H57�5A HP SupportPack Pack 224 $225.72 HP H5715E HW Service HPCSOL #224 $225.72 HP H5729A HP SupportPack Pack 238 $986.04 HP 145729E HW Service HPCSOL #238 $986.04 HP H5751 HP SupportPack Pack 260 $1,336.50 HP H5751F. HW Service HPCSOL #260 $1,336.50 HP H5 752A HP SupportPack Pack 261 $297.00 HP H5752E HW Service HPCSOL 4261 $297.00 HP r_ H5753A HP SupportPack Pack 262 $940.50 HP H5753E HAI Service HPCSOL #262 $940.50 HP H5754A HP SupportPack Pack 263 $841.50 HP H5754E HW Service 14PCSOL #263 $841.50 HP 755A HP SupportPack Pack 264 $346,50 HP 145755E HW Service HPCSOL #264 $346,50 HP H5756A HP SupportPack Pack 265 $1,975.05 HP H5756E HW Service HPCSOL #265 $1,975.05 HP B5757A HP SupportPack Pack 266 $1,975.05 HP H5757E HW Service HPCSOL #266 $1,975.05 ORDERING INSTRUCTIONS Page 1 of 1 COMARK GOVERNMENT AND EDUCATION SALES ORDERING INSTRUCTIONS NOTE: ALL ORDERS SHOULD BE DIRECTED TO: SPURS VENDOR NUMBER: 36394900002 VENDOR: Comark Government and Education Sales (A) STREET ADDRESS OR P.O. BOX: 3121 Whispering Drive N. CITY, STATE, ZIP: Largo, FL 33771 TELEPHONE: (800) 934-4947 TOLL FREE NO.: (800) 934-4947 ORDERING FAX NO.: (800) 753-4758 REMIT ADDRESS: P.O. Box 70212 CITY, STATE, ZIP: Chicago, IL 60673 WILL ACCEPT THE STATE OF FLORIDA PURCHASING CARD PRODUCT INFORMATION: DIRECT INQUIRY TO: NAME AND TITLE: Kim Chase (Rev 19 Aug 98) ADDRESS: 3121 Whispering Drive N. (Rev 19 Aug 98) CITY, STATE, ZIP: Largo, FL 33771 (Rev 19 Aug 98) TELEPHONE: (800) 934-4947 (Rev 19 Aug 98) TOLL FREE NO.: (800) 934-4947 (Rev 19 Aug 98) (Rev 19 Aug 98) URL HOME PAGE ADDRESS:-http://www.comark.com. (Rev 19 Aug 98) ELECTRONIC MAIL ADDRESS: kchase(q-_),cges.com (Rev 19 Aug 98) Monday, September 14, 1998 4:15 PM 98--1024 revisions Page 1 of 2 Client Server Systems 250-040-99-1 Revisions State Contracts Main Index Rev 1 (19 Aug 98) Rev 2 (9 Sept 98) 1 (19 Aug August 19, 1998 MEMORANDUM NO.: (250-040-99-1)-1 TO: Department Addressed FROM: George C. Banks, CPPO Director, State Purchasing SUBJECT: Contract No. 250-040-99-1 Title: Client Server Systems Please make the following changes in the subject contract: Delete: List of Contractors, Pages 27-51 Add: *List of Contractors, Pages **27, *28-30, **31-35 *36-38, **39-47, *48-54, **55-56, *57-58, **59-60, *61-66, **67, *68, **69, *70-73, **74-75 *(Rev 19 Aug 98) **(New 19 Aug 98) Suite 315 Effective August 19, 1998, this contract has been updated to include awards to thirteen (13) new contractors. IBM's awards now include connectivity devices. The contract awards page has been updated to include all contract awards. Any questions or problems in delivery or service that may arise regarding this contract should be directed to David Comer at (850) 487-4196, Suncom 277-4196, E-Mail: comer(a-,)dms.state.fl.us GCB/dc/lmb Rev 2 ( 9 Sept 98) Monday, September 14, 1998 10:16 AM 98 -1() A revisions Page 2 of 2 Suite 315 September 9, 1998 MEMORANDUM NO.: (250-040-99-1)-2 TO: Department Addressed FROM: George C. Banks, CPPO Director, State Purchasing SUBJECT: Contract No. 250-040-99-1 Title: Client Server Systems Please make the following changes in the subject contract: Delete: Pages 27, 28, 32, 56, 62-75 Add: Pages 27, *28, *32-78 *(Rev 9 Sept 98) This contract has been updated to include revised contract awards list and authorized resellers. (3Com, Fore Systems and IBM) Any questions or problems in delivery or service that may arise regarding this contract should be directed to David Comer at (850) 487-4196, Suncom 277-4196, E-Mail: comerdAdms.state.fl.us GCBJdcJlmb MAIN INDEI( I Ono -Stop Purchasing I Password I Account Status { NELP II Please send comments or questiRizbsion of Purchasing Monday, September 14, 1998 Back to 10:16 AM 98--1024 State of Florida Page 1 of 10 SPECIFICATIONS CLIENT SERVER SYSTEMS 1.0 SCOPE These specifications are the requirements and provisions for the bidding and awarding of a Stat contract for Client Server Systems to include Microcomputers, Network Servers and Workstati Network Computers and Network PCs, Peripherals, Network Connectivity Devices, and Uninte Power Supplies. 2.0 GENERAL REQUIREMENTS AND PROVISIONS COMPONENTS Components (such as monitors, keyboards, mouse and trackball, expansion boards, network int cards, internal modems, multimedia, and storage devices purchased with and integrated with th prior to delivery) will carry the same support level and warranty provisions as the system. OPERATING SYSTEM SOFTWARE Operating system software (DOS, OS/2, Windows, Windows NT, UNIX, and Macintosh syste be offered by microcomputer system bidders, preloaded by the manufacturer/dealer, as a balanc under the same pricing schedule (percentage mark-up to manufacturer's price list), as the microcomputers systems bid. AMERICANS WITH DISABILITIES ACT The Federal ADA bars employment discrimination and requires all levels of Government to pr necessary and reasonable accommodations to qualified workers with disabilities. Although it is mandatory that bidders offer these products to receive an award, bidders are requested to identif hardware and software products which may be used or adapted for use by visually, hearing or o physically impaired individuals. ENERGY STAR COMPLIANT The Federal Environmental Protection Agency encourages the manufacture of energy efficient hardware, and the State of Florida supports this initiative. State Purchasing prefers that all microcomputers, monitors, and laser printers offered under this bid/contract is energy star com bear the EPA Energy Star Logo. Bidders are requested to identify only the hardware which is n Star compliant. State agencies seek to reduce the total cost of equipment ownership and operati should consider the purchase of Energy Star compliant equipment if it meets the agency's perfo needs. COST PLUS/MINUS PRICING BASIS Bidders will bid a single percentage (to the nearest hundreth, e.g. 1.95%) on a cost plus/minus the manufacturer's price list (C channel, USA1, Level 4, or other specified manufacturer's price that manufacturer's largest volume dealers/resellers. The manufacturer's price list will be submi the bid, and shall represent the most current price list available at the date of the bid opening. G pricing may be offered as alternate pricing by the bidder. The GSA price list/schedule will be s with the bid. ELIGIBLE MANUFACTURER BRANDS The Gartner Group Vendor Tiering Model was utilized in determining the eligible manufacture which could be bid in specific categories. Commodity categories which are manufacturer specif Gartner Group Vendor Tiering was not available were established on the best available knowle manufacturer market share. ITEM DESCRIPTIONS Contract price lists shall be structured with headings and subheadings of the categories of syste Monday, September 14, 1998 10:11 AM State of Florida Page 2 of 10 peripherals, and com onents which the vendor has bid. Each product on the price list shall be i by part number, brand name, description, manufacturers cost and net price. Descriptions of syst individual items on price lists shall be of sufficient detail to easily identify the product. Items n adequately described will be rejected as ineligible for this bid/contract. CONTRACT CHANGES Awarded contractors may offer new hardware introduced by the manufacturer during the contra at the same pricing schedule as bid and awarded. As soon as they are announced by the manufacturer, all product line changes (additions, deletio changes) shall be submitted by e-mail to the State Purchasing contract administrator for review. reductions announced by the manufacturer shall take effect immediately and be applied to unsh and subsequent orders. BALANCE OF LINE The balance of line provisions of this bid/contract are provided for the convenience and benefit contract users as well as the awarded vendors. The balance of line provisions allow the purchas "one -stop" procurement mechanism, as well as facilitating the ability of a contractor to provide "complete system" for the purchaser. It is incumbent on the purchaser to "shop" the contract an purchase products which meet their needs at the lowest net delivered costs. Vendors who bid and are awarded systems or other major categories of products may offer a "b line" of peripherals; to include those which are specified as peripherals in this bid/contract, and monitors, input devices, pen plotters, scanners, printers, storage devices, expansion cards, mod other standard system components. Such balance of line peripherals and components shall: be o under the same pricing schedule (mark-up to the manufacturer's price list to that manufacturer's volume dealers/resellers) or GSA pricing. The balance of line peripherals/components price list submitted with the bid. It is incumbent on the contractors to offer products under the balance of line provisions which a competitively priced. State Purchasing will review and compare balance of line price lists to de if prices are competitive. Should it be determined, by the State Purchasing, that the balance of 1 lists of a contractor are not competitive, the contractor will be given an opportunity to submit a competitive price list. If the contractor is unable to or chooses not to reduce prices for balance o products, the balance of line provision for that contractor will be revoked. MAJOR ACCOUNT SUPPORT LEVEL State of Florida agencies and other eligible contract users purchase a substantial annual volume systems, servers, peripherals, and components from manufacturers (directly from the manufact through resellers) through the State term contract for client server systems. The State of Florida accept designation as a "Major Account" (under the particular manufacturer named program), manufacturer or vendor/reseller awarded under this bid/contract, attendant with the additional b and privileges which come with that designation. The bidder/contractor will act on the State's b assure that the State is recognized by the manufacturer under that manufacturer's "Major Accou program, and that the State receives the benefits and privileges of such designation. If your fir this type of support, see attached sheet to designate the benefits and privileges which are availa State of Florida from the manufacturer of products which are awarded under this bid/contract. Awarded vendors/manufacturers who designate the State of Florida as a "Major Account" (und manufacturer's named program) and provide sufficient benefits and privileges thereunder, will designated. STANDARD DELIVERY TIMES Standard delivery times shall be expressed by the bidder on the bid table, and will represent the of calendar days normally required to make delivery after receipt of a purchase order. Delivery excess of thirty (30) days will not be accepted. Failure to deliver products within the delivery ti Monday, September 14, 1998 10:12 AM J8-1062A State of Florida Page 3 of 10 stated in the contract may subject the contractor to reprocurenicnt costs, penalties and/or contra cancellation. A contractor, within five (5) days after receipt of order, shall notify the purchaser of any potent delivery delays. Evidence of inability to deliver or intentional delays in attempt to force the pur substitute product, shall be cause for contract cancellation and vendor suspension. 3.0 DESK -TOP MICROCOMPUTERS AND PORTABLE MICROCOMPUTERS 3.1 DESKTOP MICROCOMPUTERS ELIGIBLE DESKTOP MICROCOMPUTERS WHICH MAY BE BID Gartner Group Tier I and II vendors, (IBM, Compaq, Apple, AST, Digital, Dell, Hewlett-Packa Acer, Gateway, Micron, Unisys); and, Other vendors who offer an extensive manufacturer line of microcomputers and provide docum with the bid of a minimum installed base of 1000 microcomputers with State of Florida agencie political subdivisions, in the most recent two State fiscal years. A maximum of ten (10) vendors will be awarded desktop microcomputers. STANDARD SUPPORT LEVEL FOR DESKTOP MICROCOMPUTERS Requirements and provisions of STANDARD SUPPORT LEVEL for desktop microcomputers • Inside delivery, with buyer set-up and installation. • Minimum 1-year on -site warranty labor, in the State of Florida. • Minumum 3-year warranty parts coverage. • Maximum next business day response for warranty service. • Maximum two (2) business days repair time, or replace with comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and fax/E-mail/Internet information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable .charges. Optional Support which may be bid under the Standard Support Level: • Dealer set-up and installation. • Warranty upgrade, beyond year 1(to 5-year maximum). Warranty upgrade maybe purchased at time of system purchase or during the warranty period. • Warranty service response upgrade, e.g.; maximum 4-hour response and/or 8-hour response. 3.2 PORTABLE MICROCOMPUTERS ELIGIBLE PORTABLE MICROCOMPUTERS WHICH MAY BE BID Gartner Group Tier I and II vendors(Compaq, IBM, Toshiba, AST, Digital, Dell, Hewlett -Pack NEC, Acer/TI), and; Other vendors who offer an extensive manufacturer line of portable microcomputers and provi documentation with the bid of a minimum installed base of 1000 of that manufacturer's portabl Monday, September 14, 1998 10:12 AM State of Florida Page 4 of 10 4.1 microcomputers with otate of Florida agencies and political subdivisions, in the most recent tw fiscal years. A maximum of five (5) vendors will be awarded portable microcomputers. STANDARD SUPPORT LEVEL FOR PORTABLE MICROCOMPUTERS Requirements and provisions of STANDARD SUPPORT LEVEL for Portable Microcomputer • Inside delivery, with buyer set-up and installation. • Minimum 1-year warranty (or manufacturer standard warranty if greater than 1-year), with return -to -factory or service center. • Maximum two (2) business days repair time, after receipt at repair facility, or replace with comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and fax/E-mail/Internet information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. Optional Support which may be bid under Standard Support Level: • Warranty upgrade, beyond year 1 (to 5-year maximum). Warranty upgrade may be purchased at time of system purchase or during the warranty period. NETWORK SERVERS AND WORKSTATIONS NETWORK SERVERS may be bid in two categories: WINDOWS NT NETWORK SERVERS ELIGIBLE WINDOWS NT NETWORK SERVERS WHICH MAY BE BID Network servers to be bid shall be those NT Server Platforms running Windows NT on Intel pr Those Windows NT network servers recommended by Gartner Group and approved to be bid a Compaq, Hewlett-Packard, IBM, Dell, Digital Intergraph, Tandem, Data General, Stratus, Netf 4.2 UNIX NETWORK SERVERS ELIGIBLE UNIX NETWORK SERVERS WHICH MAY BE BID Network servers to be bid shall be those UNIX Server Platform running UNIX Operating Envir Those UNIX network servers recommended by Gartner Group and approved to be bid are: Sun, Hewlett-Packard, Compaq -Tandem, Dell, IBM, Digital, Siemens Nixdorf, Silicon Graphics. A maximum of five (5) vendors will be awarded Windows NT Network Servers and five (5) ve will be awarded UNIX Network Servers. BALANCE OF LINE - NETWORK SERVERS AND WORKSTATIONS Vendors who bid and are awarded Network Servers may offer technical/scientific workstations same manufacturer brand as the Network Servers bid and awarded, as "balance of line" product addition to acceptable peripherals and components and under the same provisions as stipulated BALANCE OF LINE. STANDARD SUPPORT LEVEL FOR NETWORK SERVERS and WORKSTATIONS Requirements and provisions of STANDARD Support Level for Network Servers and Worksta include: Inside delivery, with buyer set-up and installation. Monday, September 14, 1998 10:12 AM pp 98 -1024 State of Florida Page 5 of 10 • Minimum 1-year on -site warranty labor, in the State of Florida. • Minimum 3-year warranty parts coverage • Maximum next business day response for warranty service. • Maximum two (2) business days repair time, or replace with comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and fax/E-mail/Intemet information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. Optional Support which may be bid under the STANDARD SUPPORT LEVEL: • Dealer set-up and installation. • Warranty upgrade, beyond year 1 (to 5-year maximum). • Warranty service response upgrade; e.g., maximum 4-hour response and/or 8-hour response. 5.0 NETWORK COMPUTERS AND NETWORK PCs Network Computers and Network PCs may be bid in the applicable category: 5.1 NETWORK COMPUTERS (NC) Network Computers (NC) - generally provide access to commonly used PC applications throug network connection. A Network Computer is normally configured with 4-64 MB of RAM, an 8 ROM card, a Smart Card slot, infrared and network interfaces, a parallel port, and a pair of PS/2 -compatible I/O ports. The basis for the software approach is JAVA. The known vendors f Network Computers are IBM, Sun, Hitachi Data Systems, Boundless Technologies, Network Computing Devices, Hewlett-Packard, and Wyse Technology. 5.2 NETWORK PCs (NetPC) Network PC (NetPC) - are network -oriented devices but unlike Network Computers, they still user control over storage and local processing. The NetPC runs Windows like a conventional P Zero Administration Windows (ZAW). The known vendors for Network PCs are Compaq, Dell Hewlett-Packard, Mitsubishi, Unisys, NEC, Acer, Gateway 2000, Pionex Technologies, Mitac, Zenith Data Systems. A maximum of three (3) vendors will be awarded Network Computers and three (3) vendors wi awarded Network PCs. STANDARD SUPPORT LEVEL FOR NETWORK COMPUTERS AND NETWORK PCs Requirements and provisions of STANDARD SUPPORT LEVEL for Network Computers and PCs include: Inside delivery, with buyer set-up and installation. • Minimum 1-year on -site warranty labor, in the State of Florida. • Minumum 3-year warranty parts coverage. Monday, September 14, 1998 10:12 AM 6-1 �1° _ 0 2 State of Florida Page 6 of 10 • Maximum next busin"6 day response for warranty service. • Maximum two (2) business days repair time, or replace with comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and fax/E-mail/Intemet information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. Optional Support which may be bid under the Standard Support Level: • Dealer set-up and installation. • Warranty upgrade, beyond year 1(to 5-year maximum). Warranty upgrade may be purchased at time of system purchase or during the warranty period. • Warranty service response upgrade, e.g.; maximum 4-hour response and/or 8-hour response. 6.0 PERIPHERALS (PRINTERS, STORAGE DEVICES, MEMORY EXPANSION CARDS) BALANCE OF LINE - PERIPHERALS Vendors who bid and are awarded in a category (s) of these peripherals may offer a "balance of support products for the peripheral category, which may be needed for connectivity or operatio installed. Such balance of line products shall be offered under the same pricing schedule (cost plus/minus basis to the manufacturer's price list to that manufacturer's largest volume dealers/re or GSA pricing, as the peripherals bid. The balance of line products price list shall be submitte bid. — renters w1uch may be bid are: 'a minimum of six (6) feet in length. maximum of three vendors will Be awarded Laser Printers and three vendors will e a Ink Jet Printers. Award will be based on responsive bidders offering the lowest net delivered pr the most complete line of printers in each category. Vendors who bid and are awarded printers category may offer "balance of line" products which may include dot matrix printers with a mi speed of 75 cps, near letter quality. The balance of line products shall be offered under the sam schedule (cost plus/minus basis to the manufacturer's price list to that manufacturer's largest vo dealers/resellers) or GSA pricing, as the printers bid. The balance of line products price list sha ,submitted with the bid. Requirements and provisions of StandardSupport Level for Printers include: Inside delivery, with buyer set-up and installation. • 1-year on -site warranty labor, in the State of Florida. • Minimum 3-year warranty parts coverage. Monday, September 14, 1998 10:12 AM J8-102'4 State of Florida Page 7 of 10 • Maximum next business day response for warranty service. • Maximum two (2) business days repair time, or replace with comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and fax/E-mail/Intemet information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. Storage Devices which may be bid are: 6.2.1 STORAGE DEVICES - DISK (Magnetic and Optical) 6.2.2 STORAGE DEVICES - TAPE DEVICES A maximum of three (3) vendors will be awarded Disk Storage Devices and three (3) vendors awarded Tape Storage Devices. STANDARD SUPPORT LEVEL FOR STORAGE DEVICES Requirements and provisions of Standard Support Level for Storage Devices include: • Inside delivery with buyer set-up and installation. • Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year), with return -to -factory or service center. • Toll free telephone support and information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. 6.3 MEMORY EXPANSION CARDS Memory Expansion Cards which may be bid include: main, expanded, cache, PCMCIA cards A maximum of three (3) vendors will be awarded memory expansion cards. STANDARD SUPPORT LEVEL FOR MEMORY EXPANSION CARDS Requirements and provisions of Standard Support Level for Expansion Cards include: • Inside delivery with buyer set-up and installation. • Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year), with return -to -factory, service center, or vendor. • Toll free telephone support and information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. 7.0 NETWORK CONNECTIVITY DEVICES Network Connectivity Devices which may be bid include: Monday, September 14, 1998 10.1 A.4M 9 2' State of Florida Page 8 of 10 • Internetworking Devices - to include bridges, routers, repeaters, switches, gateways, multiplexors, hubs and concentrators) • Network Adapter Cards - to include all current network topologies and bus architectures Gartner Group Tier 1 and 2 vendors which may bid in these two categories of network connecti devices include: Cisco, 3Com, Fore, Cabletron, Bay, IBM, Xylan, Madge, Hewlett-Packard, an and, Other vendor devices may be bid in a device category if the bidder provides with the bid, documentation that the vendor devices bid have captured 5% or more of the U. S. market over t two years, and offers 2 or more lines or models of those devices. A maximum of five (5) vendors will be awarded network connectivity devices. BALANCE OF LINE - NETWORK CONNECTIVITY DEVICES Vendors who bid and are awarded network connectivity devices may offer a "balance of line" o products for the peripheral category, which may be needed for connectivity or operation where Such balance of line products shall be offered under the same pricing schedule (cost plus/minus the manufacturer's price list to that manufacturer's largest volume dealers/resellers) or GSA pri the network connectivity devices bid. The balance of line products price list shall be submitted bid. STANDARD SUPPORT LEVEL for Network Connectivity Devices include: • Inside delivery with buyer set-up and installation. • Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year), with return -to -factory, service center, or vendor. • Toll free telephone support and information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges. Optional Support which may be bid under Network Connectivity Devices: • Dealer set-up and installation. • Warranty upgrade, beyond year 1 (to 5-year maximum). Warranty upgrade may be purchased at the time of device purchase or during the warranty period. • Warranty service response upgrade; e.g., maximum 4-hour response and/or 8-hour response. 8.0 UNINTERRUPTIBLE POWER SUPPLIES Bidders may bid uninterruptible power supplies ranging from 250 VA to 5000 VA. Other powe protection equipment which may be bid include: Surge suppressors and voltage regulators. A maximum of three (3) vendors will be awarded uninterruptible power supplies. Awards will to responsive bidders offering the lowest net delivered prices for the most complete line of uninterruptible power supplies. BALANCE OF LINE - UNINTERRUPTIBLE POWER SUPPLIES Vendors who bid and are awarded uninterruptible power supplies may offer a "balance of line" support products for the peripheral category, which may be needed for connectivity or operatio installed. Such balance of line products shall be offered under the same pricing schedule (cost Monday, September 14, 1998 10:12 AM 98-1924 State of Florida Page 9 of 10 plus/minus basis to ttic manufacturer's price list to that manut,.-.arer's largest volume dealers/re or GSA pricing, as the uninterruptible power supplies bid. The balance of line products price li be submitted with the bid. STANDARD SUPPORT LEVEL for Uninterruptible Power Supplies include: • Inside delivery, with buyer set-up and installation. • Minimum 2-year replacement or repair warranty (or manufacturer standard warranty if greater than 2-years), with return -to -factory, service center, or vendor. • Maximum two (2) business days repair time, after receipt at repair facility, or replace with • comparable equipment (replace with new equipment only during warranty period). • Toll free telephone support and information (Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time). • 30-day money back guarantee, return to vendor, with no restocking fee or comparable charge. Optional Support which may be bid under the Standard Support Level includes: • Dealer set-up and installation • Warranty upgrade, beyond year 2 (to 5-year maximum). Warranty upgrade may be purchased at time of UPS purchase or during the warranty period. • Warranty service response upgrade; e.g., on site, 4 hour response, or next business day. 9.0 ACCEPTABLE AND EXCLUDED PRODUCTS Hardware or software not specifically designated as acceptable products for this bid/contract, is excluded. Determination of the acceptability of products for this bid/contract is at the sole discr the State Purchasing. Inclusion of unacceptable products on the price lists with the bid will resu bidder being declared non -responsive and disqualified. Awarded contractors who add unaccept products on the price lists will be disqualified and removed from the contract for all products a Specific exclusions include: • Supplies (diskettes, tapes, paper, ribbons, toner, cartridges) • Software (programming languages, application, utility) • Data processing furniture • Dedicated word processors or office automation systems • Any other hardware and software not specifically defined as acceptable products for bid/contract. Determination of acceptable products will be at the sole discretion of State Purchasing. 10.0 INSPECTION, TEST, AND DEMONSTRATION PROCEDURES The State reserves the right to require each bidder/contractor to demonstrate to the satisfaction Monday, September 14, 1998 10:12 AM 98-1024 State of Florida Page 10 of 10 State, within ten (16, ,rays of request, that the contractor's equipment is compatible and will op required by the State and as represented by the contractor, and that the equipment will connect t integrate into, and/or function as required by the State and as represented by the bidder. Demon content, time, and place is subject to agreement between the State and the contractor. 11.0 SHIPMENT PACKING AND MARKING All items shall be packed so as to insure safe transport and delivery to destination. Shipping co shall be marked to identify the contents, name of contractor, and the contract or purchase order Monday, September 14, 1998 10:12 AM 98-1024 SPECIAL CONDITIONS Page 1 of 10 SPECIAL CONDITIONS PURPOSE The purpose of this bid is to establish a 12 month contract for the purchase of client server systems -by all State of Florida agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is anticipated that the contract will be effective from July 1, 1998 through June 30, 1999. ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately $250,000,000 under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. ADDITIONAL ELIGIBLE USERS In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be available to Federal agencies and private non-profit educational facilities as defined in Section 240.605, Florida Statutes, which may desire to purchase under the terms and conditions of the contract. OPTIONAL CONTRACT USAGE In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this Invitation to Bid/Request for Proposal, by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. SPECIAL ACCOMMODATION Any person requiring a special accommodation at State Purchasing because of a disability should call State Purchasing at (850) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired, please contact State Purchasing by using the Florida Relay Service which can be reached at 1 (800) 955-8771 (TDD). ACCEPTABLE EQUIPMENT Bid shall be for new equipment only. Newly manufactured (containing used or rebuilt parts), remanufactured, rebuilt, reconditioned, newly remanufactured, used, shopworn, demonstrator or prototype equipment is not acceptable and will be rejected. LIMITATION OF REMEDIES 1. Copyrighted software provisions are contained in the General Condition entitled "Patents and 2. Title to the software shall remain with the titleholder. 3. Customer may reproduce one (1) copy of each diskette based software package procured that is protected, for archival and backup purposes only. Copyright and any proprietary notices shall b included on the backup copies. 4. Software that is provided on diskette for user work stations shall be supplied as one (1) copy pe station ordered, unless site licenses or volume discounts have been offered by the bidder and so by the customer. 5. Software that is provided on the system and is down loaded to workstations, shall include a bac with documented procedures for reloading in event of software becoming unusable by either a malfunction or operator error. Monday, September 14, 1998 10:10 AM SPECIAL CONDITIONS Page 2 of 10 6. Software updates of-Aancements shall be made available to the customer in accordance with t Special Condition entitled "Addition/Deletion/Change". 7. Bidder shall provide for exchange of software provided on copy protected diskettes in event the distribution diskette is rendered unusable through either operator error or system malfunction. of software shall not include operator attempts to copy protected software. 8. Bidder shall indicate on the software pricing sheets if there is any cost associated with items 4 t above. 9. The customer shall be responsible for: a) software selection to achieve the customers intended r use thereof, and c) all results obtained there from. 10. Software may be used on only the single central processing unit (CPU) or system configuration which the software was acquired. The software may be used on another single CPU or system configuration on a temporary basis when the primary CPU or system are inoperable due to hard failure. 11. Customer shall not make the software available in any form to third parties. Only the customer' employees directly concerned with the licensed use of the software, shall have access to the sof 12. Contractor shall retain the option to terminate software licenses granted in accordance with this and require return of the software and all copies thereof if the customer fails to comply with the provisions. 13. Customer shall not reverse assemble or reverse compile licensed software in whole or in part. 14. Contractor shall warrant the media on which the software is furnished, to be free from defects i materials and workmanship under normal use for a period of 90 days from date of receipt by th customer. 15. Software that is bid on as "AS IS" basis does not include any warranty of performance or qualit that the media warranty included within this section shall apply. This type of software if bid sh specifically identified on the price sheets. 16. Software documentation may not be copied without the express prior written approval of the co or titleholder as may be appropriate. CERTIFICATION All certifications required in this bid must be completed and returned with your bid. Failure to comply with this requirement shall, result in disqualification of bid. MANUFACTURER'S CERTIFICATION In the event a bid is submitted by other than the equipment manufacturer, a certification executed by the manufacturer shall be required stating the bidder is an authorized representative of the manufacturer. The manufacturer's certification must be executed by the manufacturer's representative authorized to bind all the manufacturer's branches, dealers/resellers, and/or service establishments. Dealers/resellers are not authorized to sign this certification on behalf of the manufacturer. Failure to submit this certification with your bid shall result in disqualification of the bid. CONTRACT DUPLICATION Bidders currently awarded equipment on any other State contract shall identify those products, if duplicated anywhere within this bid. The State reserves the right to delete duplicated equipment from this and/or other contracts. Deletion will occur only if the bidder's equipment is awarded on this contract. LEASE PROVISIONS Each purchaser will be authorized to enter into a contract for equipment by issuance of a purchase Monday, September 14, 1998 10:10 AM 98-1024 SPECIAL CONDITIONS Page 3 of 10 order referencing the contracL number. The manufacturer's lease agre%—.ent form will not be used since a contract resulting from this bid and the purchase order will constitute the complete agreement. Since the State Comptroller's prior approval is required for State Agencies to enter into or extend either lease or installment purchase agreements, State agencies are cautioned to review the Comptrollers latest memorandum addressing leases and installment purchase of equipment. A. RISK OF LOSS OR DAMAGE The purchaser shall be relieved from risks of loss or damage to all equipment leased du period of transportation, installation, and during the entire time the equipment is in the possession of the purchaser except when loss or damage is due to fault or negligence of purchaser. B. TERM Lease period shall be based on the projected needs of the agency and/or the period deter be the most economically prudent and cost effective. Lease cost basis shall be equal to that for that equipment on State contract. Lease agreements shall be effective on the date of acceptance of the equipment. The date acceptance is that date on which the equipment is installed at the agreed to purchaser loc the equipment is certified ready for use by the contractor and accepted by the purchaser installed and in good working order. Lease agreements shall terminate upon completion of the specified lease agreement peri upon purchase utilizing equity accruals if applicable. Purchase of leased equipment by st agencies requires prior approval as a contract exception through State Purchasing. Upon mutual agreement with the contractor, the purchaser shall have the option to exten current lease agreement by giving written notice 30 days prior to the end of the initial le without prior approval of State Purchasing, provided the following conditions are met: 2. T a 0 a S Any exception to the above conditions requires prior approval by State Purchasing. Please note that for the purpose of this bid and resulting contract, extension is the term used for that period that follows the end of the initial lease term. There is no provision for renewal which would follow the extension. C. CANCELLATION The provisions of Cancellation Paragraph, General Conditions, do not apply to e leased under this contract. Monday, September 14, 1998 10:10 AM 9SS-10) 4 SPECIAL CONDITIONS Page 4 of 10 2. A lea-- agreement may be canceled at any time during the lease period by the pu A thirty (30) day cancellation notice will be required of the purchaser in writing. money due the contractor for the remainder of the lease agreement period will be payable upon completion of the equipment removal, except in documented cases -- nonperformance by the vendor. -3. Upon cancellation of a lease agreement by the purchaser without cause the equip will be returned to the contractor with transportation at the purchaser's expense a removal charges if applicable. TECHNICAL DOCUMENTATION All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required technical documentation with the bid submittal shall make the bidder nonresponsive, unless State Purchasing, in its sole discretion and in the best interest of the State, determines the acceptability of the products offered through technical documentation available within State Purchasing as of the date and time of bid opening. Such authority of State Purchasing shall in no way relieve the bidder from the ultimate responsibility to submit the required technical documentation, nor shall any bidder assume that such documentation is otherwise available to State Purchasing. The State shall not be responsible for the accuracy of the technical documentation in its possession. DELIVERY REQUIREMENTS All prices bid shall include delivery to purchaser within 30 days or less after receipt of purchase order. DATE OF ACCEPTANCE The date of acceptance is that date on which the equipment is installed at the agreed to purchase location, the equipment is certified ready for use by the contractor and is accepted by the purchaser as installed and in good working order. The purchaser shall certify in writing to the contractor when the equipment is accepted at which time title shall transfer. For equipment designated as customer installed, the date of acceptance shall be the delivery date, provided the purchaser has not specified contractor installation on the purchase order. INSTRUCTION MANUAL Contractor shall be required to furnish an instructional manual for each unit ordered. Bulletins, revisions and corrections shall be supplied to each manual as they are issued by the manufacturer. Each manual shall contain; definition of equipment capabilities, technical description of equipment operation, description of malfunction identification and troubleshooting procedures, detailed schematic, installation and use instructions. SOFTWARE USER MANUALS One (1) copy of the operating system software manual must be provided with software ordered from any contract resulting from this bid. Additional copies of software manuals must be available from the contractor. OPTIONAL COMPONENT PURCHASES Purchases of optional components totaling less than $1,000 may be made by an agency at its discretion on local basis rather than under any contract resulting from this bid. This condition shall not be used to circumvent this contract. AUTHORIZED TECHNICIANS All work contracted for shall be performed by factory trained technicians. Technicians working under the direct supervision of a factory trained technician are permitted. A copy of the technician's certification shall be made available by the contractor upon request by State Purchasing. BID TABLES The appropriate Bid Table shall be completed for each category of product bid. The information to be completed on the Bid Table includes: Monday, September 14, 1998 10:10 AM 98-1024 SPECIAL CONDITIONS Page 5 of 10 Product manufacturei Vendor / bidder Standard Delivery Time in Days Which the Vendor Can Perform (not to exceed 30 days) Manufacturer and Description of Products Bid Bid percentage for Category Products as well as Balance of Line Products Bid; either, Cost Plus/Minus % for State Government and State Education, or Cost Plus/Minus % for GSA Pricing Schedule Optional Support Bid at Discount Manufacturer's price lists or GSA price list/schedule shall be submitted with the bid in accordance with the requirements under PRICE LISTS. Bid Tables, and other pages required for completion of the bid may be copied, as needed. ITEM DESCRIPTIONS Descriptions of systems or individual items on price lists shall be of sufficient detail to easily identify the system or item. Items not described will be rejected as ineligible for the bid/contract. These documents shall be submitted in hardcopy as well as on 3.5 inch diskette media, as outlined in Special Condition, Format for Submission of Bid. Failure to comply with this requirement will result in disqualification of your bid. AUTHORIZED DEALERS/DISTRIBUTORS AND/OR SERVICE LOCATIONS: On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service Locations, this information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette in a Word for windows file. Any subsequent revisions shall be submitted in the same format to the State Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation. Diskette must be formatted as: • "Word for Windows" • Font: Times New Roman 12 • Preset tabs only • Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom • Portrait only -no landscape • No Tables • No Headers or Footers • No Excel Files Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal from any resulting contract. NOTICE TO CONTRACTOR The employment of unauthorized aliens by any contractor is considered a violation of section 247A(e) of the Immigration and Nationalization Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in f.s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Monday, September 14, 1998 10:10 AM 98-10. A SPECIAL CONDITIONS Page 6 of 10 SURCHARGE FEE AND SUMMARY OF TOTAL SALES State Purchasing hereby imposes a vendor surcharge fee of .50% on contractors' sales under any contract resulting from this bid. The fee will be paid by the contractor and must be included in prices bid and cannot be added as a separate item. Use of this contract will be optional by State Agencies. If a State Agency elects to purchase from a source other than the resulting State contract, such purchases shall be in accordance with Chapter 287, F.S., and 60A Florida Administrative Code. After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of Florida no later than 15 days after the end of each quarter. Vendor surcharge fee and contract number should be noted on the check and remitted to: State of Florida Department of Management Services P.O. Box 5438 Tallahassee, FL 32314-5438 Contract supplier shall furnish State Purchasing a detailed summary of sales at the end of each quarter. By submission of these Sales Summary reports and corresponding vendor surcharge deposits, the contractor(s) is certifying their correctness. All such reports and fee deposits shall be subject to audit by the State of Florida. Contractors will be responsible for reporting sales and paying user fees resulting from sales made by authorized resellers. Failure to comply with these requirements will result in the contract supplier being found in default, in which case any and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the defaulting contractor and may result in immediate, unilateral cancellation of your contract by State Purchasing. Bids from contractors that are delinquent in paying user fee's from existing contracts, will not be considered. PRICE LISTS On any contract where pricing is based on a Manufacturer's published price list, the price list must be provided by the BIDDER as part of the bid package in hard copy. Bidders must provide a price list on a 3.5 inch diskette as a Word For Windows file, which includes headings and subheadings of the categories of systems, peripherals, and components which the vendor has bid. Each product on the price list shall be identified by part number, brand name, description, manufacturers cost and net price. Any subsequent revisions shall be submitted in the same format to the State Purchasing CONTRACT ADMINISTRATOR, for review and approval prior to implementation. Diskette must be formatted as: • "Word for Windows" • Font: Times New Roman 12 • Preset tabs only • Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom • Portrait only -no landscape • No Tables • No Headers or Footers • No Excel Files Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal from any resulting contract. PRICING SCHEDULE TO REMAIN FIRM The pricing schedule, cost plus/minus basis or GSA pricing basis, bid by each awarded vendor shall remain firm for any product placed on the contract resulting from this bid, or for products added to Monday, September 14, 1998 10:10 AM 98-i024 SPECIAL CONDITIONS Page 7 of 10 the contract at a later date through revision to the contract. ADDING NEW PRODUCTS The contractor may add new products to the contract at the pricing schedule as originally bid. revision to contract price lists includes the addition of new products they must remain at the on percentage bid for the contract term. The addition of new products shall be at the discretion of Purchasing in the best interest of the State. Reductions in price shall be effective upon receipt of written notification to State Purchasing an remain in effect for the balance of the contract term, unless further reduced by the contractor. I event that the contractor announces a price reduction on any equipment listed on the contract pr purchaser's acceptance of said equipment, such price reduction shall be made available to the p This condition shall not apply to temporary sales promotions. PRICE INCREASES Price increases are not acceptable for any product placed on the contract resulting from this bid, or for products added to the contract at a later date through revision to the contract. PRICE REDUCTION Reductions in price shall be effective upon receipt of written notification to the State Purchasing and shall remain in effect for the balance of the contract term, unless further reduced by the contractor. In the event that the contractor announces a price reduction on any equipment listed on the contract prior to the purchaser's acceptance of said equipment, such price reduction shall be made available to the purchaser. This condition shall not apply to temporary sales promotions. SALES PROMOTIONS A contractor, during the term of the contract, may lower prices of products on the contract, for a specified period of time. The contractor shall document sales promotions to and receive approval of State Purchasing, prior to offering sales promotions to contract users. Documentation of sales promotions shall specify starting and ending dates of the promotion, specify list prices and promotional prices, and shall contain a statement that the promotional prices are available to all contract users. Sixty (60) days is established as the minimum period of time for which a sales promotion can be offered. Sale pricing shall be made available on contract items only and promoted to all users of the contract. Evidence of offering of a sales promotion to a contract user prior to the submittal to and approval of the State Purchasing shall subject the contractor to removal from the contract. Sales promotions approved by State Purchasing must be posted on the contractors Internet Home Page with awarded products. PRICE LISTS POSTED ON THE WORLD WIDE WEB (WWW) CONTRACT HOLDER shall configure PRICE LIST consisting of awarded product and post the prices on the CONTRACT HOLDERS Internet Home Page. All price lists must be reviewed and approved by State Purchasing before they can be posted to the CONTRACT HOLDER Internet Home Page. Contractors must provide State Purchasing with a universal resource locator (URL) where price lists will be posted. CONTRACT HOLDERS posted price list shall include the following: • DMS Approval Date • Contract Number Monday, September 14, 1998 10:10 AM 98-1024 SPECIAL CONDITIONS Page 8 of 10 • Part Number, Descril,,.on, Manufacturers Cost and Contract Prices • Authorized Resellers The Home Page must be compatible with the most recent version of browser software being used by State Purchasing. As of the writing of this solicitation, Netscape Navigator 3.0 is the State Purchasing browser standard. State Purchasing intends to upgrade to new browser versions as they become available and fully tested, at its discretion. INTERNET HOME PAGE The Contract resulting from this bid will become a public document. The State of Florida, State Purchasing is using the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to distribute State Term Contracts and product information to eligible users and other interested entities who may subscribe to this service and pay the appropriate access fee. The Universal Resource Locator (URL) for the INTERNET HOME PAGE must be listed in the space provided on the Ordering Instructions page of the bid. PRICE LIST, CATALOGS, DESCRIPTIVE BROCHURES Contractor agrees to furnish participating agencies price schedules, catalogs and descriptive brochures as requested. QUANTITY DISCOUNTS Bidder/contractors are urged to offer additional discounts for one time delivery of large single orders of any assortment of items. Such discounts will not be considered in evaluation and award of bid. Contract users should seek to negotiate additional price concessions on quantity purchases of any products offered under this contract. State agencies shall document their files accordingly. PURCHASING CARD PROGRAM The State of Florida has implemented a purchasing card program through NationsBank, using the Visa network. Vendors will receive payment from the purchasing card in the same manner as other Visa purchases. Please indicate your ability to accept Visa in the space provided on the Ordering Instruction sheet of the bid. VENDOR RESPONSE SYSTEM To access an interactive Voice Response System for vendor payment inquiry, Vendors may call (850) 413-7269 between 7 a.m. and 6 p.m. Monday thru Friday to check on the status of payments by State agencies. The system can accommodate English and Spanish speaking callers. INSURANCE, WORKERS' COMPENSATION The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for all of his employees connected with the work of this project and, in case any work is sublet, the contractor shall require the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the contractor. Such insurance shall comply fully with the Florida Workers' Compensation law. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Workmen's Compensation statute, the Contractor shall provide, and cause each sub -contractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his employees not otherwise protected. SERVICE Availability of in -state representatives to assist in proper application and to resolve technical problems is a requirement of this bid and the resulting contract. Bidders shall, therefore, include as part of the bid a list of all in -state service representative(s) who will be responsible for providing these services during the term of the contract. If unable to obtain service/warranty within the time period specified or if difficulties are encountered in obtaining service from the service location designated by the contractor, it shall be the complete responsibility of the contractor to arrange and coordinate service by an alternate service dealer after notification by the user. The coordination effort will be handled by the specific individual designated on the ordering instruction sheet. WARRANTY A warranty is required on all contract items against defective material, Monday, September 14, 1998 L� '-1J:`# SPECIAL CONDITIONS Page 9 of 10 workmanship, and failure to perform in accordance with required penwmance criteria, for a period of not less than one (1) year from date of receipt or installation of product. See SPECIFICATIONS, under each category of product for Standard Support Level and specific warranty requirements. Replacement of all parts found defective including all labor, materials within the warranty period shall be made without cost to the State. This warranty shall not cover adjustment, repair or parts replacement required because of purchaser's negligence, misuse, or machine alteration. Applicable transportation charges for warranty service within the warranty period shall be based on cost determined by the level of support procured as outlined in the specification. Warranty repairs shall be completed within the time period stated in the support level procured whether on -site or upon receipt of equipment by factory authorized service center. Should repairs exceed the predetermined time period, contractor shall provide equivalent loaner equipment upon request by the purchaser. Loaner equipment shall be provided at no cost to the State, including shipment to the purchaser's location and return of loaner equipment to the contractor. SECURITY DEVICES Bidders are to identify and price all available optional or installed security devices , such as key locks, plastic card readers, etc., on price sheets. TRADE IN Contract users may trade-in equipment when making purchases from this contract. A trade-in must be negotiated between the user and the contractor. Users are obligated to actively seek current fair market value when trading equipment, and to keep accurate records for the process. For State agencies, it may be necessary to provide documentation to the Office of the State Comptroller. YEAR 2000 COMPLIANCE WARRANTY The contractor warrants that each item of hardware, software, and/or firmware delivered, developed or modified under this contract shall be able to accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, including leap year calculations, when used in accordance with the item documentation provided by the contractor, provided that all items (e.g. hardware, software, firmware) used in combination with other designated items properly exchange date data with it. The duration of this warranty and the remedies available to the State for breach of this warranty shall be as defined in, and subject to, the terms and limitations of any general warranty provisions of this contract, provided that notwithstanding any provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s), the remedies available to the State under this warranty shall include repair or replacement of any item whose non-compliance is discovered and made known to the contractor in writing within ninety (90) days after acceptance. Nothing in this warranty shall be construed to limit nay rights or remedies the State may otherwise have under this contract with respect to defects other than Year 2000 performance. YEAR 2000 COMPLIANCE (SOFTWARE) The licensor represents and warrants that the software, which is licensed to licensee hereunder, is designed to be used prior to, during, and after the calendar year 2000 AD, and that the software will operate during each such time period without error relating to date data, specifically including any error relating to, or the product of, date data which represents or references different centuries or more than one century. Without limiting the generality of the foregoing, Licensor further represents and warrants (1) that the software will not abnormally end or provide invalid or incorrect results as a result of date data, specifically including date data which represents of references different centuries or more than one century; (2) that the software has been designed to ensure year 2000 compatibility, including, but not limited to, date data century recognition, calculations which accommodate same century and multi -century formulas and date values, and date data interface values that reflect the century; (3) that the software included "year 2000 capabilities", which means the software (a) will manage and manipulate data involving dates, Monday, September 14, 1998 10:10 AM 9a-102A SPECIAL CONDITIONS Page 10 of 10 including single century fon..�ias and multi -century formulas, and wia not cause an abnormally ending scenario within the application or generate incorrect values or invalid results involving such dates; and (b) provides that all date -related user interface functionalities and data fields include the indication of century; and (c) provided that all date -related data interface f inctionalities include the indication of century. YEAR 2000 REMEDY CLAUSE In the event of any decrease in hardware or software program functionality related to time and date related codes and internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date Change, Licensors and Vendors of Licensors products, agree to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee, and without interruption to the ongoing business of licensee, time being of the essence. YEAR 2000 COMPLIANCE All products bid under this bid/contract will be Year 2000 compliant (that is; able to accurately process date data from, into, and between the twentieth and twenty-first centuries, including leap year calculations). Resellers may provide a "pass through warranty" from the manufacturer/software developer, which meets all the warranty requirements specified by the State, and which shall include all other warranties provided by the manufacturer or software developer. Reseller shall be responsible for warranty assurance, assistance, enforcement and any other actions or remediation, required to satisfy warranty requirements. EVALUATION/AWARD Bids will be evaluated and awarded by category on a multiple award basis, in compliance with the requirements and provisions detailed herein. Award shall be made for statewide delivery and service, to the responsive bidders offering the lowest net delivered prices, based on the pricing mechanism designated under product categories 3.0 through 8.0. If the same manufacturer's brand is bid by more than one bidder, only the lowest net delivered prices shall be considered for an award. Bids designated for Government (State) will be evaluated and awarded. Bidder is urged to offer additional discounts to educational institutions in the space provided on price sheets. Such discounts will not be considered in evaluation of bid. Monday, September 14, 1998 10:10 AM 98-1U%4 AWARD TINDER STATE OF FLORIDA CONTRACT NO. 250-040-99-1 ITEM: Desktop microcomputers, Windows NT network servers, related support services, network connectivity devices, and Microsoft licenses and maintenance DEPARTMENT: Public Works TYPE OF PURCHASE: Single Purchase REASON: The existing Computer Aided Design and Drafting (CADD) equipment is outdated, expensive to operate, not compatible with current software, and support services are no longer available. RECOMMENDATION: It is recommended that award be made to Comark Government Education Sales, Digital Equipment Corporation, IBM, Inc., Cabletron, Cisco Systems, and Wareforce, Inc., awarded under existing State of Florida Contract Nos. 250-040-99-1 and 252-001-97-1, at a total contract amount not to exceed $70,000.00; allocating funds therefor from Fiscal Year 1998 CIP Ordinance No. 11623, as amended under Project No. 311019. I , ( A irector oYf dichasing 1 C Date AwardStateContract 98-i0++