HomeMy WebLinkAboutR-98-0990J-98-1012
10/13/98
RESOLUTION NO. 9 8 990
A RESOLUTION ACCEPTING THE BID OF BEST
MAINTENANCE AND JANITORIAL SERVICE, INC.,
FOR THE PROVISION OF CUSTODIAL SERVICES AT
MANUEL ARTIME CENTER, ON AN AS -NEEDED,
WHEN -NEEDED CONTRACT BASIS FOR ONE (1)
YEAR, WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE-YEAR PERIODS, FOR THE
DEPARTMENT OF PUBLIC FACILITIES, IN THE
ANNUAL AMOUNT OF $28,080, WITH THE
PROVISION FOR OPTIONAL AUDITORIUM CLEANING
SERVICES, IN THE AMOUNT OF $7,920, FOR A
TOTAL ANNUAL AMOUNT NOT TO EXCEED $36,000;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 450001.350509.340.
WHEREAS, the Department of Public Facilities requires
custodial services for the Manual Artime Center on an as -needed
basis; and
WHEREAS, pursuant to public notice, invitations for Bid
No. 97-98-088-M/WBE were mailed to 59 potential bidders for the
provision of this service; and
WHEREAS, six sealed bids were received on August 10, 1998;
and
WHEREAS, funds are available from Account Code
No. 450001.350509.340; and
WHEREAS, the City Manager and the Director of Public
Facilities recommend the bid from Best Maintenance and Janitorial
CITY COM USSION
MEETING OF
OCT 13 13M8
Resoluum Ift
98- 990 ;
Service, Inc., for custodial services at Manuel Artime Center be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on August 10, 1998, from
Best Maintenance and Janitorial Service, Inc., for the provision
of custodial services at Manuel Artime Center, on an as -needed,
when -needed contract basis for one (1) year, with the option to
extend for two (2) additional one-year periods, for the
Department of Public Facilities, in the amount of $28,080, with
the provision for optional auditorium cleaning services, in an
amount of $7,920, for a total annual amount not to exceed
$36,000, is hereby accepted, with funds therefor hereby allocated
from Account Code No. 450001.350509.340.
Section 3. This Resolution shall become effective
- 2 - 0s- 990
immediately upon its adoption and signature of the Mayorll.
PASSED AND ADOPTED this 13th day of October , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective with the elapse of ten (10) days from the date of Commissicn action
regarding same, without the Mayor exerci ' a o.
ATTEST:
Wafts a n, City Clerk
WALTER J. FOEMAN
CITY CLERK
CI
AS /,0 F90 AW CORRECTNESS :)t/
7:CSK:BSS
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Ordinance, it shall become effective immediately
upon override of the veto by the City Commission or upon the effective
date stated herein, whichever is later.
- 3 -
0'1 8990
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of the City Commission
FROM: onald H. Warshaw
City Manager
CA=16
DATE: OCT — 6 1908 FILE:
SUIKIECT : Resolution and Award of Bid for
Janitorial Services for the Manuel
Artime Community Center
REFERENCES : Bid No. 97-98-088M/WBE
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution awarding
Bid No. 97-98-088NL WBE to Best's Maintenance and Janitorial Service, Inc., a
Female/Miami-Dade County vendor located at 3290 N.W. 29 Street, Miami, Florida 33142 as
the lowest responsible and responsive bidder to provide janitorial services for the Manuel Artime
Community Center at an estimated amount of $28,080.00, and provide optional services to clean the
auditorium on an as -needed basis in an amount not to exceed $7,920.00 for a total proposed cost of
$36,000.00. This service is to be provided on a contract basis for one (1) year with an option to
extend for two (2) additional one (1) year terms. Funds are available from the Manuel Artime
Community Center Account Code No. 450001.350509.340.
BACKGROUND
The Department of Conferences, Conventions and Public Facilities has analyzed the bids pursuant
to Bid No. 97-98-088N /WBE for the furnishing of janitorial services for the Manuel Artime
Community Center. Fifty nine (59) invitations for bids were mailed and six (6) responsive bids
were received. Best's Maintenance and Janitorial Service, Inc. meets the Department's
requirements and specifications and offers the lowest responsible and responsive bid based upon the
lowest annual cost of service. It is therefore recommended that Best's Maintenance and Janitorial
Service, Inc., a Female/Miami-Dade County vendor, as the lowest responsible and responsive
bidder, be awarded the bid at a total annual amount not to exceed $36,000.00.
DHW CPA/yp
98- 990
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
i
FROM: Christina P. Abrams, Director
Conferences, Conventions & Public Facilities
DATE: September 9, 1998 FILE :
SUBJECT: City Commission Agenda 10/13/98
Resolution Awarding Bid for Janitorial
Services for Manuel Artime Center
REFERENCE!hId No. 97-98-088M/WBE
ENCLOSURES:
Attached for inclusion on the October 13, 1998 City Commission Meeting Agenda is a Resolution
awarding Bid No. 97-98-088M/WBE to Bests's Maintenance and Janitorial Service, Inc., a
Female/Miami-Dade County vendor located at 3290 N.W. 29 Street, Miami, Florida 33142 to
provide janitorial services for the Manuel Artime Community Center at a total estimated amount of
$28,080.00, and provide optional services to clean the auditorium on an as -needed basis for an
amount not to exceed $7,920.00 for a total proposed cost of $36,000.00. This service is to be
provided on a contract basis for one (1) year, with an option to extend for two (2) additional one (1)
year periods.
Attachments.
RM/CPA/yp
cc: Maria Chiaro, Assistant City Attorney
Elvi Gallastegui-Alonso, Agenda Coordinator
Terry Buice, Asst. Director, Conferences, Conventions & Public Facilities
Lilia Varas, Acting Manager, Manuel Artime Center
98- 990
BID NUMBER: 97 - 98 - 088M WBE
COMMODITY / SERVICE: Custodial Services at Manuel. Artime
DEPARTMENT/CONTACT PERSON: Lilia Vargas
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SERE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within to days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUNIIAARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
COntaCt PAmel a Burns of the Bid/Contract Section at 416-1905 =41&l2ashould you have
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
dy S. Carter
r of Purchasing
DATE:
98- Wjo
aIDRSCOM.DOC 8/8/97 PA= 1 OF 2
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-088 M/WBE COMMODITY/SERVICECustodial Svcs at Manuel Artime
DEPARTMENT / DIVISION: Public Facilities
TERM OF CONTRACT: One (1) year with option to extend for two additional 1 yr. periods.
NUMBER OF BIDS DISTRIBUTED: 59 NUMBER OF BIDS RECEIVED: 52rnonrresponsive)
METHOD OF AWARD: To the overall lowest most res-ponsive and resnonsiblg bidder.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Best's Maintenance and Dade / Female S36.000.00
T ' dal_
TOTAL:
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: _
JUSTIFICATION: The janitorial services specified under this bid provides for the
cleaning of the Manuel Artime Community Center, 900 and 970 buildings.
This facility is operational seventeen (17) hours a day, from Sunday
through Saturday. The facility housed several agencies, amount them
_a Child Care Center. The services provided will keep the buildings in
a highly maintained condition that will help prolong the longevity of
the buildings, alonq with the proper standars for a good working environ-
ment for the employees and the public we serve.
ACCOUNT CODE(S): 350509-340-450001
DEPARTMENT APPROVAL:
Department Director/
DeSignee
BUDGET APPROVAL:
Dipak M. Parekh
Director
PURCHASING -.APPROVAL:
L a
Judy S. er
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2OF2 gg_ 99)
.tni, Florida
r*a_No. 97-98-88-M/WBE
6.1 BID INFORMATION FORM
,fling Date: July 22 1998
did No.: 97-98-88-M/WBE
Buyer: Pamela Burns
Telephone: 305416-1905
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or arty part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
CONTRACT FOR (1) ONE YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
910-39: CUSTODIAL SERVICES AT MANUEL ARTIME CENTER
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
N/A number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
1 number of calendar days required before commencement of work.
Delivery will be made within 1 calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: Susana Diaz/ (305) 635-5555
Term of Warranty for equipment: N/A
Term of Warranty for labor:
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Best's Maintenance &
Firm's Name: Janitorial Service, Inc. Telephone: (305) 635-5555
Principal Business Address: 3290 NW 29th St.
Miami, Florida 33142
Mailing Address: same
E-Mail Address: N7A
Fax: (305) 635-5383
Name:
Susana Diaz
Title:
Mana er
Authorized Signature:
Beeper:
(800) 807-93 1
�4/ far
6.5 VFNDOR BACKGROUND INFORMAT`7N
,STRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: Best's Maintenance & Janitorial Service, Inc.
COMPANY OFFICERS:
President Susana Diaz Vice President Pedro M. Diaz
Secretary
Pedro M. Diaz Treasurer Pedro M. Diaz
COMPANY OWNERSHIP:
Susana Diaz 66 % of ownership
Pedro M. Diaz 34 °
/o of ownership
% of ownership
% of ownership
LICENSES:
I . County or Municipal Occupational License No. 109887-0
(attach copy with bid)
2. Occupational License Classification Janitorial Services
3. Occupational License Expiration Date: September 1998
4. Metro -Dade County Certificate of Competency No. N/A
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 59-2324588
EXPERIENCE:
6. Number of Years your organization has been in business: 15 years
7. Number of Years experience BIDDER/PROPOSER (person, princippal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 16 years
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 16 years
9 8 - 991
,ai, Florida No. 97-98-88-M/WBE
6.9 PRIMARY OFFICE LOCATIG. i
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your primary office is located
within the corporate limits of the City of Miami.
Legal Name of -Firm: Entity Type: (check one box only) 0 Partnership
Best's Maintenance & Janitorial Service, Inc. [] Sole Proprietorship aCorporation
Corporation Doc. No:
Date Established:
Occ at- nal License No:
�8
D to f I ce:
0�/�4%��
G49170
07/01/83
10 0
Prtmar Office . on' ll
(Princ>cpal..estabIlshmert
o>ihe°btdder/proposer)
PRESENT
Street Address:
3290 NW 29th Street
5 years
City:
State:
How long at this location:
Miami,
Florida
PREVIOUS
Street Address:
7264 NW 34th Street
City:
State
How long at this location:
Miami,
Florida
4 years
According to Section 18-52.1(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
of the City of Miami.
I (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
Authorize Signature
Susana Diaz
Mana yRresident
(Col -?orate Seal) /
`gr � r
Pedro ` .fi llirdza
Print Name
Vice —President
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DARE
,) 'Personally known to me; or
Subscribed and Swornbefore me that this is a true statement this day of / ; '�f 1992—ONProduced identification:
Notary Public, State of Florida 67 My Commission expires - ; V
�c, ✓ .2� LA �:� 7 �(JD y tS•i; 1 _...:.�. 1999
Printed name of Notary Public ho. CU%i31724
Please submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the frrm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
y. • 1
City of Miami, Florida Bi 97-98-88-M/WBE
2.0 GENERAL TERMS AND CONDITIONS FOR THE PURCHASE OF SERVICES
INTENT. The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s). at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
Rev. 6/8/98 9 n— 990
90
City of Miami, Florida
Bid ' -1. 97-98-88-M/WBE
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - 77he Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 6/8/98
City of Miami, Florida B' 97-98-88-M/WBE
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.13.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.13.7. Americans with Disabilities Act of 1990, as amended.
2.13.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state; and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 6/8/98 9 8 _ 990,
90
City of Miami, Florida
Bid " 97-98-88-M/WBE
A. Failure to perform the work required under the Contract and/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B_ Failure to begin the work under this Contract within the time specified.
E. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this.Contract.
2.17. EMERGENCYIDISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services deemed within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
Rev. 6/8/98 9 8` 990
r0
City of Miami, Florida B -). 97-98-88-M/WBE
(1) Bids will only be considered from firms/sole proprietors who are regularly engaged in the
business of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.24. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
Rev. 6/8/98 C; -- - 0
t
City of Miami, Florida
Bid— 97-98-88-M/WBE
2.25. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of :minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information regarding
Minority/Women Status or Participation is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Rev. 6/8/98 9, 8 -- 990
City of Miami, Florida
B' ).97-98-88-M/WBE
Bid; however, the City may, at its sole option and in its best interest, allow the Bidder to supply the license to
the City during the evaluation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CRIMES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
98- 990
Rev 16/8/98
City of Miami, Florida
Bi(' -'-). 97-98-88-M/WBE
2.35. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
requirements for filing shall not be accepted. Failure of a party to timely file shall constitute a forfeiture of
such parry's right to file a protest. NO EXCEPTIONS.
2.36. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERNQNATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
3. Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 6/8/98 '98 " 9 J a
3.0 SPECIAL CONDITIONS
3.1 SCOPE AND PURPOSE:
The purpose of this solicitation by the City of Miami is to seek bids from qualified firms or entities
(herein referred to as "Bidders") to perform all custodial services, including the provision of all labor,
supervision, cleaning supplies, paper products, and other materials, at the Manuel Artime Community
Center and Auditorium located at 900 - 970 S.W. 1 st Street, Miami, Florida.
Any and all products utilized throughout the facility in the performance of successful Bidder's
("Contractor's") responsibilities shall be of sufficient quality to effectively perform all duties. Failure
to provide paper products or other supplies of at least a minimal quality may be deemed insufficient by
the facility liaison and/or Contract Manager and shall be replaced by other product(s) at its cost when
required.
3.2. VOLUNTARY PRE -BID CONFERENCE:
All Bidders are strongly encouraged to attend the voluntary Pre -Bid Conference. This conference will
be held at Manuel Artime Community Center, 900 - 970 S.W. 1st Street, Miami, Florida (meet in
lobby) on Friday, July 31, 1998 at 9:30 a.m. A walk-through of the facility will be conducted and all
requirements and specifications detailed in this Bid will be discussed.
Each Bidder is required, prior to submitting a bid, to acquaint himself / herself thoroughly, regarding
any and all conditions and/or requirements that may in any manner affect the work to be performed.
Allowances will not be made because of lack of knowledge of these conditions.
3.3. M/WBE SET -ASIDE
This bid has been designated as a set -aside for Black, Hispanic or Female vendors certified with the
City of Miami's Minority/Women Business Enterprise (M/WBE) Program. Vendors currently certified
with Dade County Public Schools or Miami Dade County must be M/WBE certified with the city of
Miami, prior to bid award. Firms/sole proprietors interested in becoming M/WBE certified with the
City are required to contact the City of Miami Minority Business Enterprise Office to obtain and
complete the City's certification requirements, 444 SW 2"d Avenue, 61h Floor, Telephone (305)416-
1913.
M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the time of
bid opening and proof must be submitted with your bid.
FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NON-
RESPONSIVE.
3.4. CONTRACT TERM
The Contract shall commence upon the date of award and shall be effective for one (1) year with the
option to extend for two (2) additional one (1) year periods, subject to the availability of funds for
succeeding fiscal years.
98- 990
('%l')' 01 .1/l. Lll/. FLOR10 1 SPECL I L CONDITIONS (CONT) BID .W. 9--98-088 NfIff'L31.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the successful
bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of
the City. --
3.5. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a. Advance written mutual agreement.
b. Continued satisfactory performance compliance with the specifications, terms and conditions
established herein.
c. Availability of funds
In the event the Contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the
Chief Procurement Officer, no later than ninety (90) days prior to the annual expiration date. Such
notification is subject to the acceptance of the City, or the Contractor may be found to be in default.
3.6. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable
in any fiscal period for payments due under this contract, then the City, upon written notice to
Contractor or his assignee of such occurrence, shall have the unqualified right to terminate the contract
without any penalty or expense to the City.
3.7. METHOD OF AWARD
Award of this contract will be made to the lowest responsible and responsive bidder meeting
specifications, who bids on all items, and whose bid offers the lowest price when all items are added in
the aggregate.
3.8. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board (Oversight Board) which
is empowered to review and approve all pending City of Miami contracts. As a result, contracts shall
not be binding on the City until such time as they have been approved by the Oversight Board.
Issuance of a Purchase Order shall constitute evidence of its approval by the Oversight Board.
3.9. COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased as requested in this IFB shall be in accordance with all governmental
standards, to include, but not limited to, those issued by the office of Safety and Health Administration
(OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Forest
Products Association (NFPA).
3.10. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT
If the bidder(s) is awarded a contract under this IFB, the prices proposed by the successful bidder shall
remain fixed and firm during the term of the contract.
98--- 9�(
('17T OF A11 1A/1. FLORIU:I SPECIAL CONIHTIONS (CONT) 811) NO 9--98_088 ANI13F,
3.11. BIDDER QUALIFICATIONS:
A. Bids shall be considered only from firms that are regularly engaged in the business of
--providing custodial services and who can produce evidence that they have established a
- satisfactory record of performance for no less than two (2) years.
B. The City reserves the right, before awarding the contract, to require a bidder to submit
such evidence of his/her qualifications as it may deem necessary and may consider any
evidence available to it of the financial, technical, and other qualifications and abilities
of a bidder, including previous experiences of same with the City and performance
evaluation for services, in making the award in the best interest of the City.
C. Have no record of pending lawsuits or criminal activities and not have any conflicts of
interest which may be of embarrassment to the City.
D. Contractor shall not have any member, officer, or stockholder that is in arrears or is in
default of any debt or contract involving the City, is a defaulter surety otherwise, upon
any obligation to the City, and/or has failed to perform faithfully on any previous
contract with the City.
3.12. PERSONNEL
Bidder shall be deemed to represent that it has, or will have upon the award of the Contract, all
necessary personnel required to perform all services arising from the award of the Contract. All
employees employed by the successful Bidder shall be considered to be at all times the sole employees
of the Bidder under his/her direction and not an employee of the City.
All the services required herein shall be performed by the successful Bidder, and all personnel engaged
in performing the services shall be fully qualified to perform such services.
The Contractor shall supply competent and physically capable employees and the City may require the
Bidder to remove an employee it deems careless, insubordinate, or otherwise and whose continued
employment is not in the best interest of the City.
3.13. EMPLOYEES
At the sole discretion of the City, employees of the contractor shall be subject to a background check
performed by the City of Miami Police Department prior to assignment to City work site. This is to
ensure that contractor's employees are not a security risk. Initially, the contractor shall furnish upon
notification of award of bid, a list of names and other requested information about the employees who
will be performing the work required, to the Police Department upon the City's request.
Each employee shall also wear identification in the form of a uniform, hat and/or identification badge
bearing the name of both the employee and the Contractor. Each employee of the Contractor, shall be
required to log -in and out on a daily basis.
3.14. EQUIPMENT/MAINTENANCE/SUPPLIES
The contractor shall furnish and maintain all equipment and supplies required for proper execution of
this contract at all times during the contract period. The contractor shall provide off -site storage for all
equipment and material related to the execution of this contract.
98- 990
('ITYOFJII.LIII, FLORIDA SPEC7:IL ('UNDITIONS (COAT) HID NO 9--9N-0X,N 1/ U70,'
In the event that equipment is temporarily stored at the site, the City assumes no responsibility, nor
liability. Any such equipment shall be removed from the site within 24 consecutive hours of use.
Prior approval from the Contract Administrator for that location shall be required for such on -site
storage.
3.15. CONTACT PERSONNEL
Contractor shall provide the City with the name and telephone, and/or beeper number, where a
responsible Supervisor, or the Contractor, can be reached on a daily basis during at least regular
business hours, Monday through Friday, for purposes of addressing complaints and receiving
information as to daily contract performance.
3.16. ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of persons and property. Warning Signs
and/or Barricades shall be provided by the Contractor when work is performed in areas traversed by
persons, or when deemed necessary by the City's authorized representative.
3.17. PROTECTION OF PROPERTY/SAFETY CONCERNS
The Contractor shall at all times guard against the damage or loss of property of the City, and shall
replace or repair any loss or damage unless such damage was caused by the City or outside the scope of
the Contractor. Contractor shall additionally adhere to all safety concerns of the City and visitors to the
facility at all times. signage, safety cones, and other such safety equipment shall be utilized at all times.
Contractor shall pay for any and all damages or failure to adhere to strict safety procedures caused by
its employee(s).
3.18. MATERIALS
The Contractor shall furnish, at his/her own expense, all equipment, materials or supplies necessary for
completion of all the services specified in this IFB, including but not limited to the following: cleaning
supplies, hand soap, hand towels, toilet tissue, urinal screens, plastic trash can liners, vacuum cleaner,
carpet shampooing/cleaning devices, etc. To this regard, the City reserves the right to request a list of
such items for approval of use. The City may require a change of designated item(s) that are deemed by
the City as unsafe or that which may create an uncomfortable environment and/or service to City
employees or patrons.
3.19. SUB -CONTRACTING
The successful bidder shall not sub -contract or assign any part of this contract.
3.20. MINIMUM WAGE
The Contractor shall pay his/her employees performing work under this contract not less than the
federal minimum wage in effect at the time of the contract.
3.21. PENALTIES
Should it not be possible to reach the contractor or supervisor and/or should remedial action not be
taken within 24 hours of any failure to perform according to specifications, appropriate reductions shall
be made in the contract payment at the rate of one day's charge (i.e., 1/30th of the monthly charge
regarding Custodial Maintenance) for each failure.
4
98- 990
(71"FOF.tll:It/f,/ DRID.I .tiT/•:(7:1/.(Y)Nl)ll'l0NS(CONT. fill) W).9--98-088aUIVRE
The City may choose to make deductions of payment for services regarding daily work force, should it
fall below minimum standards as described in the Specifications. To this regard, the City shall deduct
for each hour-, per required employee, a sum equal to the Federal Minimum Wage in effect at that time.
Said charge to be based on a pro rata of the monthly rate for the location where the failure occurred.
Should the Contractor fail to perform and thus suffer reductions in Contract payments more than three
(3) times during any month of the contract period, the City shall consider this grounds for default.
3.22. PRINCIPALS/COLLUSION
By submission of this Bid, the undersigned as Bidder declares that the only person or persons
interested in this Bid as principal or principals is/are named therein, and that no person other than
therein mentioned has any interest in this Bid or in the Contract that may ensue; that this Bid is made
without connection to any person, company or parties making a Bid; and that it is in all respects fair
and in good faith without collusion or fraud.
3.23. CONTRACT ADMINISTRATOR
The Contract Administrator for the ensuing contract shall be Ms. Lilia Vargas, who can be contacted at
telephone number (305) 575-5057.
3.24. QUALITY OF WORK
All work shall be performed using superior maintenance standards and techniques. The frequencies
established for repetitive maintenance tasks are minimum frequencies, which must be increased if
deemed necessary and requested by the City. Failure of the successful Bidder to maintain required
frequencies of work performance, or failure to supply necessary labor, supervision, cleaning supplies or
products may result in the default of the successful bidder in his/her performance under the terms of the
contract with the City.
3.25. ADDITION / DELETION OF SERVICE LOCATIONS
The City of Miami Purchasing Department reserves the right to add or to delete any location from this
bid or resulting contract when deemed to be in the best interest of the City.
5
98- 990
ITEM DESCRIPTION:
REQUIRED SERVICE
1
To include all labor,
materials, equipment, &
supplies on an annual basis
for the Manuel Artime
Commuity Center.
OPTIONAL SERVICES
Auditorium Only
2
Cleaning cost on per
request basis
3
Cost to strip, seal, wax, &
shampoo floors 2 times yr,
on a per request basis
4
Cost incl. Labor, Materials,
Equip. & Supplies to clean
00
any other area.
Page # 1
TABULATION OF BIDS
CUSTODIAL SERVICES
AT MANUEL AIRTIME
BID NO. 97-98-088 M/WBE
Best's Maintenance &
AAA Associates, Inc.
N & K Enterprises
Janitorial Service, Inc.
3600 S. State Rd 7, Ste. 47
1495 N.E. 129th Street
3290 N.W. 29th Street
Miramar, Florida 33023
N. Miami, Fla. 33161
Miami, Florida 33142
Dade / Female
Non -Local / Black
Dade / Black
Certified as Female
Certified as African Am. by
Certified as Black owned
owned by Miami
Dade Co. Pub. Schools
by City of Miami
TOTAL COST TOTAL COST
ANNUAL BASIS ANNUAL BASIS
$ 28,080.000 $ 28,680.00 $
$ 110.00 $ 250.00 $
$ 110.00 $ 1,250.00 $
0.12 sq. foot 0.32 sq. ft.
A rov� �"
Pp
ud S. Ca *r
Di ctor
TOTAL COST
ANNUAL BASIS
After Hours Cleaning Svc.
Omega Maintenance Co.
20600 N.W. 34th Avenue
13735 S.W. 176 Terr.
Miami, Fla. 33056
Miami, Fla. 33177
Dade / Black
Dade / Female
Certified as Black owned
Certified as Female owned
by City of Miami
by City of Miami
39,828.12 $
70.91 $
0.11 sq. ft.
Approved by:
Director / Designee
TOTAL COST TOTAL COST
ANNUAL BASIS ANNUAL BASIS
41,280.00 $ 36,540.00
199.00 $ 100.00
1,550.00 $ 700.00
.06 sq. ft. .05 swq. ft.
TABULATION OF BIDS
CUSTODIAL SERVICES
AT MANUEL ARTIME
BID NO. 97-98-088 M/WBE
R.D. Window & Carpet Cleaning Chi -Ada Corp. TCB Systems, Inc.
& General Maint. Inc. 135 N.W. 163rd Street 7925 N.W. 12 St, Ste. 106
1110 N.E. 163rd Street, # 7 Miami, Fla. 33169 Miami, Fla. 33126
N. Miami Beach, Fla. Dade / Hispanic
Dade / Black Dade / Black
"*Failed to provide proof of "Failed to provide proof of
certification as Minority or certification as Minority or
Female owned Female owned
ITEM DESCRIPTION: TOTAL COST TOTAL COST TOTAL COST
ANNUAL BASIS ANNUAL BASIS ANNUAL BASIS
i REQUIRED SERVICE
1 To include all labor, N N
materials, equipment, & O 0
supplies on an annual basis N N $ 37,500.00
for the Manuel Artime
Commuity Center.
R R
OPTIONAL SERVICES E E
Auditorium Only S S
2 Cleaning cost on per P P $ 189.00
request basis O 0
N N
3 Cost to strip, seal, wax, & S S
shampoo floors 2 times yr, I I $ 1,800.00
on a per request basis V V
E E
4 Cost incl. Labor, Materials,
Equip. & Supplies to clean .0669 sq. ft.
any other area.
I
Page # 2
approved �Y: ) �' ,� Approved By:
S. Cart Director /Designee
- — r'
9Vo
CITY 07 MIAMI OFFICE OF THE CYO . CLERK
BID SECURITY LIST � Ret)Tsko-, by
BID ITEM: CUSTODIAL SERVICES
t t
BID NO.: 97-98-088
DATE BID(S) OPENED: AUGUST 1Q, 1998 TIME 11:00 a.m.
received
Person receiving bid(s)
(_) envelopes on behalf
PURCHASIM UEPARTMENT on
+(City Department) (Deft)
SIGNED:/
Deputy City Clerk
of
uH
CITY 0 " MIAMI 07FICE OF THE CY. 'i-ERK
BID SECUIZ'-TY LIST
BID ITEM:
CUSTODIAL SERVICES
yes
BID NO.: 97-98-088 A.U.&W-
DATE BID(S) OPENED: _ AUGUST 1Q , 1998 TIME 11:00 a.m.
BIDDER
'
AMOUNTCASHIER'S
TOTAL BIJbid
BID BOND (ER)
CHECK
JANITORIAL SERVICE, INC.
See attached
CHI ADA CORP.
AAA & ASSOCIATES INC.
N & K ENTERPRISESAFTER
HOURS CLEANING SERVICE
R.D. WINDOW& CARPET CLEANING INC.
"
OMEGA MAINTENANCE CO.
"
NO BID
PREFERRED BUILDING SERVICES
CLEAN RELIABLE SERVICE INC.
PMR.
NTURYBUILDING SERVICES
RIDIAN MANAGEMENT CORP.
McCLOSKEY WINDOW CLEANING, INC.
Offers from tlin ren:fors Iisted heye
r--- fli^
,,. ..
other of --rs 7�1
A ,
are horelby[L
r.
received L� envelopes on behalf of
Pe rFcervinE bids
PURCHASING' DEPARTMENT oa
(City Department) (Date)
SIGNED: _
Deputy City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
,doe
BID NO.97-98-088-ft/I Custodicd Services, including the provision of all labor, supervision,
cleaning supplies, paper products and other materials at the Manuel
Artime Community Center and Auditorium.
OPENING DATE: o ffi
nday, August 10, 1998
All Bidders are strongly encouraged to attend the voluntary Pre -Bid Conference. This
conference will be held at Manuel Artime Community Center, 900-970 SW 1 Street, Miami,
Florida on July 31, 1998 at 9:30 a.m.
This bid has been designated as a set aside for Black, Hispanic and Female vendors certified
with the City of .Miami's Minority/Women Business Enterprise (M/WBE) Program. Vendors
currently certified with Dade County Public Schools or Miami -Dade County must be M/WBE
with the City of Miami, prior to bid award. Firms/sole proprietors interested in becoming
M/WBE certified with the City are required to contact the City of Miami Minority Business
Enterprise Office to obtain and complete the City's certification requirements, 444 SW 2nd
Avenue, 6th Floor, Telephone 416-1913.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130. Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI =
-Tr
City Manager LOGO _
AD NO. 5313
City of Miami
REQUISITION FOR ADVERTISEMENT
ahis ppear nber themust
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the v i
m nt with this reouisition.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Tye of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication Date(s) of
Advertisement Invoice No.
Amount
c,
-+ >
_^ -+
C-- t �1
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Manaaement) and retain Pink coov.
uw i niou r ivn: wnne - U.S.A.; Canary - Department