HomeMy WebLinkAboutR-98-0987J-98-1002
10/5/98
RESOLUTION NO. - 987
A RESOLUTION ACCEPTING THE BID OF ABRAHAM
CHEVROLET OF MIAMI, INC., FOR THE PROVISION
OF FIVE (5) CHEVROLET TAHOES, POLICE PACKAGE
WITH OPTIONS, FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION, AT A TOTAL COST NOT
TO EXCEED $147,940.00; ALLOCATING FUNDS
THEREFOR FROM THE CAPITAL IMPROVEMENT
PROGRAM, "REPLACEMENT OF CITY-WIDE FLEET",
PROJECT NO. 311850.
WHEREAS, District Fire Chief emergency response vehicles are
dated and not fully safety equipped; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 97-98-137R were mailed to twelve (12) potential bidders; and
WHEREAS, (3) three bids were received August 10, 1998; and
WHEREAS, funds are available from the Capital Improvement
Program, "Replacement of City-wide Fleet", Project No. 311850;
and
WHEREAS, the City Manager and the Director of General
CITY CObIIKIsslox
MEETING OF
OCT 13 1998
Reewwim N&
98- 987
Services Administration recommend the purchase of five (5)
Chevrolet Tahoes, police package with options, from Abraham
Chevrolet of Miami, Inc., be accepted as the lowest responsive
and responsible bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on August 10, 1998, from
Abraham Chevrolet of Miami, Inc., for the provision of five (5)
Chevrolet Tahoes, police package with options, for the Department
of General Services Administration, at a total cost not to exceed
$147,940.00, is hereby accepted, with funds therefor hereby
allocated from the Capital Improvement Program, "Replacement of
City-wide Fleet", Project No. 311850.
Section 3. This Resolution shall become effective
2 -
98- 98-7
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 13th day of
October 1 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legisiatie;r, .,cc�
becomes effective with the elapse of ten (10) days from the date of Commissi act.cn
regarding same, without the Mayor exerc a to.
ATTEST:
WAV J. F , City Clerk
WALTER J. FOEMAN
CITY CLERK
CORRECTNESS:tj
TTORNEY
947:CSK:kc
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
9 987
CITY OF MIAMI OFFICE OF THE CII LERK
BID SECURITY LIST
BID ITEM:
BID NO.:
FIVE CHEVROLET TAHOE
97-98-137R
DATE BIBS) OPENED: AUGUST 10 :lTIME fit/
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HAROONE CHEVROLET FT. LAUD.
See attached bid
ABRAHAM CHEVROLET MIAMI, INC.
"
GRAND PRIZE MOTORS, INC.
"
o-- l l�
received
'01Pe receiving bi s)
(City Department)
0--) envelopes on behalf of
ON —
(Date) 7Z
SIG
City Clerk
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID t40. 97--137R , Chevrolet Tahoe(s) to be used by the Fire District Chiefs for the
Department of General Services Administration.
OPENING DATE: 10,00 A.M. Monday, August 10, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO.5312
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City of Miami
REQUISITION F OR ADVERTISEMENT
This number must
appear in the
advertisement.
INSTRUCTIONS: Please type
and attach a copy of the advert' m nt with r i" n.
1. Department:
2. Division:
3. Account Code number:
4. Is this a confirmation:
❑ Yes ❑ No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
published:
10. Type of advertisement:
Legal ❑ Classified ❑
Display
11. Remarks:
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
N
W
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
C IGS/PC 503 Rev. 12/89
1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink coov.
015TRIBUTION: White - G.S.A.; Canary - Department
Iro = Honorable Mayor and
Members of the City Commission
FHM " 1 H. Warshaw
City Manager
RECOMMENDATION:
CrrY OF M IAMII, FLORIDA
INTER -OFFICE MEMORANDUM
A=12
DATE OCT - 6 1998 FLE:
SUBJECT - Resolution Authorizing the
Purchase of Fire Emergency
Response Tahoe Vehicles
MWEFINcEs Bid No. 97-98-137R
BOXOSURM
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Abraham Chevrolet of Miami, Inc., a non-minority/local vendor, located at
4181 S.W. 8`b Street, Miami, Florida 33134, for the procurement of five (5) 1999 Chevrolet Tahoes,
police package, with options as per Attachment "A", and extended 5 year/75,000 miles warranty; as
per Bid No. 97-98-137R, for a total award of $147,940.00. Funds are available from the FY `98
Capital Improvement Program, "Replacement of City -Wide Fleet", Project No. 311850.
BACKGROUND:
The Department of General Services Administration has analyzed the bids received pursuant
to Bid No. 97-98-137R. Twelve (12) invitations for bids were mailed and three (3) responses were
received. Abraham Chevrolet of Miami, Inc. is the lowest, responsible and responsive bidder.
These vehicles shall be assigned to the Department of Fire -Rescue. They shall be driven by District
Fire Chiefs and utilized for emergency response. The 1991 cars currently used are past due on the
replacement schedule and are not equipped with airbags.
'b�Z�,Nk�
DHW JAP/eh 4v
GSA/MeTahoeldoc
9911m,
TO
FROM
Donald H. Warshaw
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
SUBJECT:
Director
F General Services AdministraffifiRENCES :
ENCLOSURES:
August 25, 1998
FILE
Authorization to Purchase
Fire Emergency Response
Tahoe Vehicles
Bid No.97-98-137R
The Department of General Services Administration has verified with the
Office of Budget and Management Analysis that funds are available from FY '98
General Fund contribution to the Capital Improvement Program, "Replacement of
City -Wide Fleet", CIP Project No. 311850, in an amount not to exceed
$147,940.00.
CIP Project Review and Approved By:
Date:
Pill enz-Butler, ICIP Administrator
Budgetary Review and Approval By:
Date:
N Dipak Parekh, Director
Office of Budget and Management Analysis
NA
DHW/�/1 AP/eh
GSA/MeTahoeBudgmdoc
Aj�tl?�P
9 8 - 9 8- 7
98 AUG 14 PM 1: 34
;7J ADM PSTRATIVE OFFICES
`urr, R �'RE'!CES ADM1N.
BID NUMBER: 97-98-137R
COMMODITY / SERVICE: Purchase of five Chevrolet Taho s
DEPARTMENT/CONTACT PERSON: GSA - Dan tP PPYP2
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the finding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SU)*1MARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno
any questions.
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE:
i
DATE:
BIDRzcom.DOc 9/s/97
of the Bid/Contract Section at 41tir49ft or 416-1907 should you have
PAOB 1 OF 2
98- 987
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-137R COMMODITY/SERVICE: purchase f iye Chevrol Pt Taho
DEPARTMENT / DIVISION: GSA - Fleet Management
TERM OF CONTRACT: single purchase
NUMBER OF BIDS DISTRIBUTED: Twelve (12) NUMBER OF BIDS RECEIVED: Three (3 )
METHOD OF AWARD: _Lowest responsible and responsive bidder, whose base price bid,
when combined with the options selected by the City, represents
VENDOR(S): the lowest total costSTATUS: CONTRACT VALUE:
Abraham Chevrolet of Miami, Inc.
Non -minority/ Local vendor $147,940.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
TOTAL: $147,940.00
Emergency response vehicle for Fire District Fire Chiefs
ACCOUNTCODE(S): FY '98 CIP General Fund "Replacement City-wide fleet" Project 311850
9ent
PROVAL:
Director/
Designee
BUDGET EW APPROVAL:
Dipak M. Parekh
Director
PURCHASING APPROVAL:
Judy S. Carter
Director
OTHER FUNDING APPROVALS, IF APPLICABLE. / TITLE:
PAGE 2 OF 2
98 - 98"1
City of Miami, Florida 0
Bid No. 97-98-137R
6.1 BID INFORMATION FORM
Mailing Date: July 21, 1998 Buyer: Maritza Fresno
Bid No.: 97-98-137R Telephone: 305-41.6-1907
Please quote on - this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
070-06: FIVE (5) CEEVROLET TAHOES
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
I'OO — / YO number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
P n . t° number of calendar days required before commencement of work.
Delivery will be made withm/00444alendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any)
Contact Persow Telephone:
a
Other Discounts:
oex__7,3.27
Term of Warranty and/or guarantee for equipment/goods36/k a S. o i- X6 0/'? /tf' W��`c�%vt►- �cccc►-J -f-� /-s%
Term of Warranty and/or guarantee for labor. N/A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
// / SK r
Firm's Name: Yo L.Jl Y �/-�L� /Zion -Telephone:
Principal Business dress S w. -- S�� Fax: G — 1 O s
r a --►,I T/of-i93 ! SL�Name: W — Co
Mailing Address: 4'2 t Title: Q
E-Mail Address:
Authorized Signal
Beeper: 30S,
OL
98— 98
6.&O' ENDOR BACKGROUND INFORk-rriON
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
>'ttieneQ''T-vt�►-ed
Secretary `;4—
COMPANY•OWNERSHIP:
Vice President / /
Treasurer a 7-1 C , tv A,.�
aJ % of ownership
% of ownership
.% of ownership
% of ownership
LICENSES:
1. County or Municipal Occupational License No.
(attach copy with bid)
2. Occupational License Classification C c::t:t r
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.,
EXPERIENCE:
6.
7.
8.
Number of Years your organization has been in business: :! A,
Number of Years experience BIDDERJPROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: ) '1
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: n
t`C6
98- 987
City of Miami. Florida Bid No. 97-98-137R
6.9 PRIMARY OFFICE L0,.AON
AFFIDAVIT
Please type or print dearly. This Affidavit must be completed in full4 signed and notarized only if your primary office is located widen
the coroorate limits of the City of Miami.
Legal Name of Firm: Entity Type: (check one box only) a Partnership
Q Sole Proprietorship 2(Corporation
ABRAHAM CHEVROLET—MIAMI, Inc.
Corporation Doc. No: Date EstablW)ed- Occupational License No: Date of Issuancv
Sava Address: F
4181 S W 8t6 STREET
City: State: How long at this location:
MIAMI FLORIDA 42 YEARS
PREVIOUS
Street Address:
City: State How long at this loc9tion:
According to Section 18-52.1(h) of the City of Miami Code, as amended:
The "City Commisswu may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami :b-'
opportunity of accepting a bid at the low bid amount if the original bid amount submitted by the local bidder does not exceed 110 percent of tie
lowest other responsible and responsive bidder."
The intention of this section is to benefit loci bona fide biddees/proposers to promote economic development within the corporate limn
of the City of Nlixu&L
I (we) certify, trader penalty of perjury, that the primary office location of our firm es not ed�whhthe sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
t bttze S gfiatute
v'
TIVE MANAGER
- (Corporate Seal) r ,
1 Authorize Signature
James 0. Cole
Print Name
Secretary
Title
(Must be signed by the corporate secretary of a Corporation or one general panner of a partnership or the proprietor of a sole proprietorship or ai
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADS
ly known to me: or
Subscribed and Sworn before me that this is a true statement this fL-k day of A4st 1995 Produced identification:
.Bart tl Zoo Z Y P S ONA (ASIL X-GELi1D0
Notary Public State of Florida My Commission expires a�l� , comet 5SION ti CC 707361
�11, 2002
twhth
Sab r, rta Casdd as - Gal ado OF P ATL&NX BONDING CO., INC.
Printed name of Notary Public
Please submit with your bid copies of Occupational License. professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(:) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
City of Miami, Florida Bid No. 97-98-137R
2.0 GENERAL TERMS D CONDITIONS FOR THE PURCHASE OF GOODS OR EQUIPMENT
INTENT: The General Terms and Conditions described herein apply to the acquisition of goods or equipment with
an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this bid
-shall remain the property of the seller until a physical inspection and actual usage of the good is made, and
thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in
accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the
City are found to be defective or does not conform to specifications, the City reserves the right to cancel the
order upon written notice to the Contractor and return the product to the Contractor at the Contractor's
expense.
2.2. ACCEPTANCE OF OFFER - The signed bid shall be considered an offer on the part of the bidder; such
offer shall be deemed accepted upon issuance by the City of a purchase order.
2.3. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.4 ANTITRUST PROVISION - At such times as may serve its best interest, the City of Miami reserves the
right to advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements, or other similar sources for the purchase of
these goods or equipment as may be available.
2.5. ASSIGNMENT OF CONTRACT - Contractor shall not assign, transfer or subcontract at any time during
the term of the Contract, or any part of its operations, or assign any portion or part of the Contract, except
under and by virtue of written permission granted by the City through the proper officials, which may be
withheld or conditioned, in the City's sole discretion.
2.6. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents,
papers, and records of Contractor which are directly pertinent to this Bid, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the
books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final
payment and all other pending matters are closed. Contractor's failure to or refusal to comply with, this
condition shall result in the immediate cancellation of this contract by the City.
2.7. AWARD OF CONTRACT:
A. The IFB, Bidder's response, any addenda issued, and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form
required by the City. Where Bidder is in default of these contractual requirements, the City, through
action taken by the Purchasing Department, will void its acceptance of the Bidder's Response and
may accept the Bid from the next lowest responsive, responsible Bidder or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder and its bid
bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's default.
Rev. 6/8/98
98 - 987
City of Miami, Florida
Bid No. 97-98-137R
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or
contract award sheet.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and
supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised,
the City shall notify the Bidder, in writing, of its intent to extend the contract for a specific number
of days, not to exceed ninety (90) days, prior to the expiration of the contract term at the same price,
terms, and conditions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude
upon completion of the expressed or implied warranty periods.
G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis,
or such combination as shall best serve the interests of the City unless otherwise specified.
2.8. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any
manufacturers, trade names, or bidder catalog numbers are specified, it is for the purpose of establishing the
type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does
not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding
an approved equal, Bidders will submit, with their bid, complete sets of necessary data (factory information
sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
items) bid. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise
specified, evidence in the form of samples may be requested if the proposed brand is other than specified by
the City. Such samples are to be furnished after the date of bid opening only upon request of the City. If
samples should be requested, such samples must be received by the City no later than seven (7) calendar
days after a formal request is made.
2.9. CANCELLATION - The City reserves the right to cancel all invitations for bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all prospective bidders and make available
a written explanation for the cancellation.
2.10. COLLUSION - Bidder, by affixing a signature to its bid, certifies that its bid is made without previous
understanding, agreement or connection either with any person, firm or corporation making a bid for the
same items or with the City of Miami Purchasing Department or initiating department. The Bidder certifies
that its bid is fair, without control, collusion, fraud or other illegal action. Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
potential situations where collusion may have occurred and the City reserves the right to reject any and all
bids where collusion may have occurred.
2.11. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subject to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.11.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.11.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.11.3. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes.
Rev. 6/8/98
City of Miami, Florida
Bid No. 97-98-137R
2.11.4. Minc 'Women Business Affairs Enterprise (M/WBLi �7ty Ordinances No. 10062, 10538, 11272,
as amc,,ded, as applicable to this bid.
2.11.5. Environment Protection Agency (EPA), as applicable to this bid.
2.11.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
`2.11.7. Americans with Disabilities Act of 1990, as amended.
2.11.9. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.11.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.11.10. National Forest Products Association (NFPA), as applicable to this bid.
2.11.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.11.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance
with all local, state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.12. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested,
directly or indirectly, in the purchase of goods or equipment specified in this IFB. Any such interests on the
part of the Bidder or its employees must be disclosed in writing to the City. Further, you must disclose the
name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the
total assets of capital stock in the your firm.
2.13. COPYRIGHT OR PATENT RIGHTS - Bidders warrant that there has been no violation of copyright or
patent rights in manufacturing, producing, or selling the goods shipped or ordered as a result of this IFB, and
bidders agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such
violation.
2.14. DISCOUNTS OFFERED DURING TERM OF CONTRACT -Discount Prices offered in the Bid shall be
fixed after the award by the Commission unless otherwise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the Bid will be accepted from successful Bidder(s) during the
term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the
City Commission Any discounts offered by a manufacturer to Bidder will be passed on to the City.
2.15. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.16. ESTIMATED QUANTITIES - Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period.
The City is not obligated to place an order for any given amount subsequent to the award of this bid. Said
estimates may be used by the City for purposes of determining the low bidder meeting specifications. The
City reserves the right to acquire additional quantities at the prices bid or at lower prices, in this IFB.
2.17. EVALUATION OF BIDS
A. Rejection of Bids
Rev. 6/8/98
• 8-- 9'�
City of Miami, Florida
Bid No. 97-98-137R
The City may reject a Bid for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not an all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the Bid Solicitation whenever it is deemed in the best interest of the
City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or fine which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
(1) Bids will only be considered from entities who are regularly engaged in the business of
providing the goods and/or equipment required by the Bid. Bidder's must be able to
demonstrate a satisfactory record of performance and integrity and have sufficient financial,
material, equipment, facility, personnel resources, and expertise to meet all contractual
requirements. The terms "equipment and organization" as used herein shall be construed to
mean a fully equipped and well established entity in line with the best industry practices in the
industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder(s) to show proof that they have been designated as an
authorized representative of a manufacturer or supplier which is the actual source of supply, if
required by the Bid.
2.18. F.O.B. POINT- Unless otherwise specified in the IFB, all prices quoted by the bidder must be F.O.B.
POINT, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise
specified in this IFB. Failure to do so may be cause for rejection of bid.
2.19. FIRM PRICES - The _ bidder warrants that prices, terms, and conditions quoted in its bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over a period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by itself or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
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Bid No. 97-98-137R
attorney's fee. ;penses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities
and perform such tests, as the City deems reasonably necessary, to determine whether the goods or
equipment required to be provided by the Contractor under this Contract conform to the terms of the IFB.
Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and
made in accordance with, the provisions of Section 18-96 of the Code of the City of Miami, Florida, as same
may be amended or supplemented from time to time.
2.22. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department, and
upon provision of a self addressed, stamped envelope by the bidder.
2.23. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage
shall demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation for
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Division, at (305) 416-1700.
2.24. INVOICES - Invoices shall contain purchase order number and details of goods or equipment delivered
(i.e. quantity, unit price, extended price, etc).
2.25. LOCAL PREFERENCE - City Ordinance 11087 states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local
vendor does not exceed 110 percent of the lowest other responsible and responsive bidder.
2.26. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from bidders a separate
Manufacturer's Certification of all statements made in the bid. Failure to provide such certification may
result in the rejection of bid or termination of contract, for which the bidder must bear full liability.
2.27. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City of Miami, Florida, sets forth "...a goal
of awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
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City of Miami, Florida
Bid No. 97-98-137R
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women -owned business firms are encouraged, but not required, to register with the City prior
to submitting bids. The Purchasing Department, Minority/Women Business Affairs Office, will provide the
necessary forms and instructions upon request. All bidders are urged to submit bids for any goods or
services that they are able to supply, regardless of minority classification. However, compliance with all
requests for information regarding Minority/Women Status or Participation is required. Bidder's
cooperation is greatly needed to aid the City in achieving its goal. Bidders may contact this Office at (305)
416-1913 for information.
2.28. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS
No contract or understanding to modify this IFB and resultant purchase orders or contracts, if applicable,
shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami,
Florida through the issuance of a change order or modification to the contract, purchase order or award sleet
as appropriate.
2.29. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Department of Agriculture and Consumer Services or by
other appropriate testing Laboratories as determined by the City. The data derived from any test for
compliance with specifications is public record and open to examination thereto in accordance with Chapter
119, Florida Statutes, 1971. Items delivered not conforming to specifications may be rejected and returned
at Bidder's expense. These non -conforming items not delivered as per delivery date in bid and/or Purchase
Order may result in bidder being found in default in which event any and all reprocurement costs may be
charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's
name being removed from the City of Miami's bidder's list.
2.30. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability be excluded from the participation in, be
denied benefits of, or be subjected to, discrimination under any program or activity receiving federal
financial assistance.
In connection with the conduct of its business, including performance of services and employment of
personnel, Bidder shall not discriminate against any person on the basis of race, color, religion, disability,
age; sex, marital status or national origin: All persons having appropriate qualifications shall be afforded
equal opportunity for employment.
2.31. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Bid under this IFB shall meet the City's Occupational License Tax
requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location
outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the
license must be submitted with the Bid; however, the City may at its sole option and in its best interest allow
the Bidder to supply the license to the City during the evaluation period, but prior to award.
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City of Miami, Florida
Bid No. 97-98-137R
2.32. PRICE ADJ MENTS - Any price decrease effectuated during the contract period either by reason of
market change or on the part of the contractor to other customers shall be passed on to the City of Miami.
2.33. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product
becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the
.City's authorized representative(s) to supply a substitute product at the bid price or lower, provided that a
sample is approved in advance of delivery and that the new product meets or exceeds all quality
requirements.
2.34. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.35. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, discounts shall
not be considered in determining the lowest net cost for bid evaluation purposes.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Response
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.36. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
2.37 PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor's failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.38. QUALITY - All materials used in the manufacturing or construction of supplies, materials, or equipment
covered by this bid shall be new. The items bid must be of the latest make or model, of the best quality, and
of the highest grade of workmanship, unless as otherwise specified in this IFB.
2.39. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
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City of Miami, Florida
Bid No. 97-98-137R
requirements fok ...mg shall not be accepted. Failure of a party imely file shall constitute a forfeiture of
such party's right to file a protest. NO EXCEPTIONS.
2.40. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to
the City. If not destroyed by testing, bidder(s) will be notified to remove samples, at their expense, within 30
days after notification. Failure to remove the samples will result in the samples becoming the property of the
City.
2.41. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Bid Response Form to what
extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable,
should be submitted with your bid.
2.42. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.43. TERMINATION - The City of Miami reserves the right to terminate this contract by written notice to the
contractor effective the date specified in the notice should any of the following apply:
2.42.1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract.
2.42.2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience;
2.42.3. Funds are not available to cover the cost of the goods or equipment. The City's obligation is
contingent upon the availability of appropriate funds.
2.44. TIMELY DELIVERY - Time will be the essence for any orders placed as a result of this bid. The City
reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within
the time(s) specified on the Bid Form. Deliveries are to made during regular City business hours unless
otherwise specified in the Special Conditions.
2.45. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods/equipment or used the goods, whichever comes first.
2.46. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Bid Response Form, it will be assumed that the product fully complies with the City's specifications.
Rev. 6/8/98 9� 1 r
9�-
City of Miami, Florida
Bid No. 97-98-137R
3.0. SPECIAL CONDITIONS
3.1. SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a contract for the purchase of approximately five (5)
Chevrolet Tahoe(s), to be used by the Fire District Chiefs, for the Department of General Services
Administration.
The City intends to place the initial order for vehicles at the earliest possible time (after the award) and lowest
possible cost, reserving the option to purchase additional vehicles throughout the current production year.
3.2. TERM OF CONTRACT:
This contract shall commence upon the date of the purchase order and shall remain in effect until the model
year of the equipment awarded under this solicitation, is no longer available through the Bidder or until such
time as the item(s) purchased in conjunction with this Invitation to Bid are delivered and accepted by the
City's authorized representative; whichever period is longer and upon completion of the expressed andlor
implied warranty periods.
All purchases made after the close of manufacturer's production year cutoff shall be subject to availability.
Contractor shall notify the Purchasing Department in writing, no less than thirty (30) days prior to the close
of production. In the event the factory should give less than thirty (30) days notice of a cutoff, contractor
shall notify the Purchasing Department, in writing, no later than the next workday.
33. METHOD OF AWARD:
The contract will be awarded to the lowes responsible and responsive bidder, whose base price bid, when
combined with the options selected by the City, represents the lowest total cost.
3.4. ORDERS
Quantities are estimated, based on anticipated need. Actual orders may be for more or less.
3.5. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Issuance of a
Purchase Order shall constitute evidence of its approval by the Oversight Board.
3.6. BIDDER QUALIFICATIONS
Bids will be considered only from firms that have been regularly engaged in the business of providing the
goods as described in this bid for at least two (2) years; and that have sufficient financial support, equipment
and organization to insure that they can satisfactory execute the services if awarded a contract under the
terms and conditions herein stated. Subsequently, the Bidder will:
Be fully licensed to perform the work described herein, and shall provide all information requested on the
Price Sheet.
Have no record of pending lawsuits or criminal activities and not have conflicts of interest which may be of
embarrassment to the City.
Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or is in
default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any obligation to
the City, and/or has failed to perform faithfully any previous contract with the City.
98- 987
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-137R
Pre -award inspection of the Bidder's facility may be made prior to award of contract.
3.7. CONTRACT ADMINISTRATOR
Upon -award, contractor shall report and work directly with Mr. Allan Savarese, Fleet Manager, who shall be
designated as the Contract Administrator and who may be contacted at telephone number (305) 575-5171.
3.8. - ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the bid response shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this bid. If
submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal
letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and
Special Conditions in this bid solicitation are the only conditions applicable to this bid and that the bidder's
authorized signature affixed to the bidder's acknowledgment form attests to this.
3.9. TAXES
All bidders are to exclude from the bid price any State or Federal sales taxes, the City is exempt from paying
these taxes, and the exemption numbers appear on the City's purchase order.
3.10. PRICES
Prices shall be firm, including delivery F.O.B. to the City of Miami Department of General Services
Administration. Bidder shall indicate "N/A" for unavailable options, "NC" for options which carry no
additional charge, and "STD" for options included in the base unit. Manufacturers' order codes shall be
listed for each option. Do not return blank pages.
3.11. SPECIFICATION EXCEPTIONS
Specifications are based on the most current literature available. Bidder shall notify the City of Miami
Purchasing Department in writing, no less than ten (10) days prior to a bid opening, of any change in the
manufacturers' specifications which conflict with the bid specifications. Bidders must also explain any
deviation from the bid specifications in writing as a footnote on the applicable bid page and enclose a copy of
the manufacturer's specifications data detailing the changed item(s) with his bid. Additionally, bidders must
indicate any options requiring the addition of other options, as well as those which are included as a part of
another option. Failure of bidders to comply with these provisions will result in bidders being held
responsible for all costs required to bring the vehicle in compliance with contract specifications.
3.12. SERVICE AND FACILITIES
The contractor shall maintain and/or operate a service/repair facility within the Metropolitan Dade County
area and shall provide reasonably prompt service and/or repair for the.vehicle(s), as needed.
3.13. DELIVERY REQUIREMENTS
Time: Bidders shall indicate on the Price Sheet, the number of calendar days required to furnish the
vehicle(s) after receipt of order.
Time of delivery may be extended for a specific period when the cause of such delay is beyond the control of
the successful bidder and provided that notice is given to the City immediately upon knowledge of impending
delay.
Prices quoted will include delivery F.O.B. City of Miami, Department of General Services Administration.
The vehicles will not be shipped with the City of Miami as consignee. The City will not be responsible for
the vehicles until fully delivered and accepted after a complete test, inspection, and field service check and
break-in period. Delivery times must be stated and will be a prime consideration in determining awards.
page 2 of 6 98- 9 8 r 1
el
City Of Miami, Florida Special Conditions (Continued) Bid No. 97-98-137R
Point:
Department of General Services Administration
Fleet Management Division
Attn: Allan Savarese
1390 NW 20 Street
Miami, FL 33142
-All vehicles ordered prior to manufacturer's close of production and in accordance with the contract shall be
supplied in the manufacturer's next model run of that class vehicle even if it requires supplying a newer year
production model at the original bid prices. Contractor shall place order with the manufacturer within six (6)
workdays after receipt of the City's purchase order. Contractor shall complete delivery to agency within
twelve (12) workdays after receipt of vehicle from manufacturer.
No vehicle shall have been driven in excess of twenty (20) miles upon delivery, unless specific variance to
this condition is submitted with the bid and accepted by the City of Miami. Any delivery by driving the
vehicle must be supervised, and the driver must comply with the manufacturer's break-in requirements and
all applicable traffic laws and ordinances. At the City's option, a vehicle with more than 20 miles may be
rejected. In any event all warranties will begin at the time of acceptance by the City of Miami.
There shall be an acceptance and break-in period of thirty (30) days. During this period, the vehicles shall
have operated in a manner considered satisfactory and operational, without break -downs or loss of
component functions.
Contractors shall notify the City of Miami personnel designated on the purchase order no less than 24 hours
prior to delivery. Deliveries will be accepted only between 8:00 A.M. and 3:00 P.M. during the City's
normal workdays. Transport deliveries must be unloaded and ready for inspection prior to 3:00 P.M. to be
redelivered at the contractor's expense.
3.14. ACCEPTANCE
Delivery of vehicle to the City does not constitute acceptance for the purpose of payment. Final acceptance
and authorization of payment shall be given only after a thorough inspection indicates that the vehicle meets
contract specifications and conditions. Should the delivered vehicle(s) differ in any respect from the
specifications, payment will be withheld until such time as the supplier takes necessary corrective action.
The Purchasing Department shall be notified of the deviation in writing within ten (10) days of delivery. If
the proposed corrective action is not acceptable to the City, the Purchasing Department may authorize the
using department to refuse final acceptance of the vehicle(s), in which case the vehicle(s) shall remain the
property of the supplier, and the City shall not be liable for payment for any portion thereof.
Vehicles shall be delivered with each of the following documents completed:
a) Statement of Origin
b) Owner's Manual
c) (2) Parts Manuals and (2) Service Manuals
d) Warranty certifications (including rustproofing warranty when applicable)
e) Copy of Pre -Delivery Service Report
f) Window Price Sticker (Affixed)
g) Copy of Manufacturer's Invoice to Dealer (prices may be deleted)
h) Form HSMV-82041, Application for Certificate of Title
i) Sales Tax Exemption Form, DR4 LA
j) Temporary Tag and 20 day Extension Tag
k) Rustproofing Certificate
* Vehicles received without a copy of the manufacturer's invoice will be rejected.
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City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-137R
3.15. ITEMS
The City of Miami Purchasing Department reserves the right to add or to delete any item from this bid or
resulting contract when deemed to be in the best interest of the City.
3.16. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL UNITS
Any Governmental Unit in Dade, Broward and Palm Beach Counties, Florida, may avail itself of this contract
-and purchase any and all items specified herein from the successful bidder(s) at the contract price(s)
established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be involved therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
3.17. WARRANTIES
The contractor shall warrant the vehicle against parts failure or malfunction due to design, construction or
installation errors, defective workmanship, or missing or incorrect parts for a minimum of twelve (12)
months, or 12,000 miles of operation, whichever occurs first. However, if the contractor received from any
supplier additional warranty on the whole or any components of the vehicle in the form of time or mileage,
including any pro-rata arrangements, or if the contractor generally extends to his commercial customers a
greater or extended coverage, the City shall receive corresponding warranty benefits. The starting date for
warranties for each vehicle shall be the date vehicles are placed into actual service, not the date delivered by
the vendor. Contractors will be advised of the date vehicles are placed in service.
3.18. WARRANTY
Failure by any manufacturer's authorized dealer to render proper warranty service or adjustments, including
providing a copy of the warranty work order to the City, shall subject that dealer and the contractor to
suspension from the City's bidders' list until satisfactory evidence of correction is presented to the City's
Purchasing Department. Payment will not be withheld pending warranty repairs and adjustments.
3.19. BIDDER STATUS
Bids will not be accepted for evaluation which are submitted from sources other than the vehicle's
manufacturer or fabricator, or, an approved dealer thereof. The City may require the successful bidder to
furnish authenticating documentation of such status. At such time the bidder shall be given fifteen (15)
calendar days to submit the information. Failure to meet this requirement may result in that bid being
rejected.
When the bidder is the equipment's manufacturer or fabricator, an approved service facility capable of
performing warranty repairs and supplying needed parts must be located in Dade County.
When bidder is an approved dealer of the manufacturer or fabricator they must be the operator of a service
facility capable of supporting the proposed sale and have a service facility capable of performing warranty
repairs and supplying needed parts located in Dade County. Service facility will be subject to the Fleet
Management Division of GSA's review and approval.
3.20. ADVERTISING
No emblem, logo, tag or other device or design promoting the contracting firm may be affixed in any manner
to any vehicle furnished under this bid.
3.21. DEMONSTRATION
If demonstrations shall be required before award of the bid, the units in use by the bidding manufacturer must
be of the identical unit bid and available for demonstration in the City of Miami. All demonstrations shall be
conducted by employees of the bidder or the manufacturing company.
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City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-137R
3.22. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the bid response shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this bid. If
submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal
letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and
Special Conditions in this bid solicitation are the only conditions applicable to this bid and that the bidder's
authorized signature affixed to the bidder's acknowledgment form attests to this.
3.23. ADDITIONAL COSTS
The City of Miami shall make no additional payments for any other costs other than for the items specified
on the Price Sheet.
3.24. FACTORY DEFECTS
All material specified hereafter shall be fully guaranteed by the bidder against factory defects. Any defects
which may occur as the result of either faulty material or workmanship within the period of the
manufacturer's standard warranty will be corrected by the bidder at no expense to the City.
3.25. LICENSE REQUIREMENT FOR SALE/LEASE MOTOR VEHICLES)
This bid has a Motor Vehicle License Requirement. Chapter 320 of the Florida Statutes states; "No motor
vehicle, foreign or domestic may be sold, leased or offered for sale or lease in this state unless the
Manufacturer, Importer or Distributor of such motor vehicle which issues an agreement to a motor vehicle
dealer in this state is licensed under SS 320.60-320.70". Bidders are required to comply with this Statute.
3.26. SAFETY STANDARDS
It Is the City's intent that all specifications are in full and complete compliance with all applicable Federal
and State of Florida laws and regulations. This includes, but is not limited to, Federal National Vehicle
Safety Standard (NVSS), Occupational Safety and Health Act (OSHA), and the Environmental Protection
agency (EPA) standards, and Florida requirements for external noise control and window tinting. If an
apparent conflict exists, bidders must contact the Purchasing Department immediately.
3.27. TECHNICAL DRAWINGS
Bidders shall supply technical drawingstmanufacturer's literature of vehicles offered so that the City can
review them before making an award.
3.28. TITLE
Florida Statutes, Section 319.23(6) requires dealers to apply for a title in purchaser's name. Dealer shall
furnish the owner copy of Form HSMV-82041, "Application for Certificate of Title", with the "City of
Miami" as purchaser.
3.29. YEAR 2000 COMPLIANCE WARRANTY
The contractor warrants that each item delivered, developed or modified under this contract shall be able to
accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from,
into, and between the twentieth and twenty-first centuries, including leap year calculation, when used in
accordance with the item documentation provided by the contractor, provided that all items used in
combination with other designated items properly exchange date data with it. The duration of this warranty
and the remedies available to the City for breach of this warranty shall be as defined in, and subject to, the
terms and limitation of any general warranty provisions of this contract, provided that notwithstanding any
provision to the contrary in such warranty provision(s), or in the absence of any such warranty provision(s),
the remedies available to the City under this warranty shall include repair or replacement of any item whose
warranty shall include repair or replacement of any item whose non-compliance is discovered and made
known to the contractor in writing within ninety (90) days of discovery. Nothing in this warranty shall be
construed to limit any rights or remedies the City may otherwise have under this contract with respect to
defects other than year 2000 performance.
page 5 of 6 ! 1 0— 987
City of Miami, Florida Special Conditions (Continued) Bid No. 97-98-137R
3.30. YEAR 2000 REMEDY CLAUSE (EQUIPMENT)
In the event of any decrease in equipment functionality related to time and date related codes and internal
subroutines that impede the equipment from operating beyond the Millennium Date Change, Licensors and
Vendors of Licensors products, agree to immediately make required corrections to restore equipment to the
same level of functionality as warranted herein at no charge to the licensee, and without interruption to the
ongoing business of the licensee, time being to the essence.
page 6 of 6
FIVE CHEVROLET TAHOES
BID NO. 97-98-137R
EXHIBIT "A"
Maroone
, Abraham
Grand Prize
each
total
each
total
each
total
Price
Warrant -
$ 28,720.00
$ 1,320.00
$143,600.00
$ 6,600.00
$ 27,148.00
$ 1,720.00
$135,740.00
$
8,600.00
$ 27,065.00
$ 1,680.00
$ 135,325.00
8400
$ -
$
-
0
Spotlight
$ 165.00
$ 825.00
$ 164.00
$ 820.00
$ 172.00
860
Dome
$ 62.00
$ 310.00
1
61.00
$ 305.00
$ 65.00
325
Batteries
$ 46.00
$ 230.00
$ 46.00
$ 230.00
$ 50.00
250
Moldings
$ 139.00
$ 695.00
$ -
$ -
$ 145.00
725
Rubber Mats
$ -
$ -
$ 125.00
$ 625.00
$ 70.00
350
Divider
$ 240.00
$ 1,200.00
$ 150.00
$ 750.00
$ -
0
Key Alike
$ 21.00
$ 105.00
$ 20.00
$ 100.00
$ 21.00
165
Dome 2
$ 62.00
$ 310.00
$ -
$ -
$ _
0
Backup Device
$ 59.00
$ 295.00
$ 51.00
$ 255.00
N/A
#VALUE!
Trailer Hitch
$ 195.00
$ 975.00
$ 185.00
$ 925.00
$ 300.00
1500
Rear Liner
$ 90.00
$ 450.00
$ 118.00
$ 590.00
$ 90.00
450
Credits
$ 200.00
$ 1,000.00
Total
$ 31,119.00
$155,595.00
$ 29,588.00
$147,940.00
$ 29,658.00
$ 148,290.60
LOX
C,C
OC'
Item Description
L cHEVROLET TAHOE(S)
Estimated Quantity: 5
List Make(s)/Model(s)tyrs(s) of vehicle:
Warranty: Manufacturer's
Extended Warranty
DELIVERY/AVAILABILITY (after receipt of Purchase Order):
Additional Vehicles, if required:
Last day to place orders for current Production yrs:
OPTIONS: Bidder shall indicate "N/A" for unavailable options,
"NC" for options which carry no additional charge and "STD" for options
included as standard equipment in the basic unit.
1 OPTIONAL POLICE PACKAGE:
a) 7X6 - Spoilamp, Driver Side, Pillar Mounted Left Hand Unity 225
six (6) inch Halogen Independently Fused.
b) 6C7 - Auxiliary Dome Lamp
c) 8Y9 - Batteries, Dual 770 CCA
d) 6YI - Moldings Not Installed with 685 (Body Side Moldings).
e) Heavy -Duty Rubber Floor Mats
0 Rear Compartment Divider
g) All Vehicles Keyed Alike
h) Dome light
i) Backup Warning Device with Momentary Interrupt Button Located
at Driver's Reach.
j) Trailer Hitch -Reese Type Removable Hitch (Maximum Allowable
Towing by Vehicle Specs)
k) Rear Compartment Divider (_r n e r
2 EPA FUEL ECONOMY RATINGS CITY/HIGHWAY: 14/18. Projected
EPA label values, actual mileage will vary with options, driving conditions,
driving habits and vehicle's condition.
3 FUEL CAPACITY: Thirty (30) gallons.
SUPPLEMENTAL OPTION
Factory installed options not listed in this solicitation will be furnished at cost + 5 % .
Dealer installed options not listed in this solicitation will be furnished at cost + 5%.
EXCEPTIONS TO SPECIFICATIONS:
4
i�
Prepared by Maritza Fresno,
8/12/98
TABULATION OF BIDS
CHEVROLETTAHOES
BID NO. 97-98-137R
Maroone Chevrolet - Ft. Lauderdale 2) Abraham Chevrolet Miami, inc. 3) Grand Prize Motors Inc
1300 N. Federal Highway 4181 SW 8 Street 11701 SW 152 Street
Ft. Lauderdale FL 33304 Miami FL 33134 FMiami FL 33177
Non-Local/Non-Minority Local/Non-Minority Dade/Non-Minority
:E PRICE PRICE
1
$ 2020.00 Neh
1999 Chevrolet Tahoe (CC10706)
3 /yrs 36000 /miles
5 /yrs 75000 /miles $ 1,320.00 Iveh
70-90 days
70-90 days
December 7, 1998 (Subject to Change)
$ 165.00 Neh
$ 62.00 Neh
$ 46.00 Neh
$ 139.00 Neh
N/C Neh
$ 240.00 Neh
$ 21.00 Neh
$ 62.00 /veh
$ 59.00 Neh
$ 195.00 Neh
$ 90.00 /veh
N/C /veh
N/C /veh
yes
yes
Page 1
$ 27,148.00 /veh
1999 Chevrolet Tahoe NCC10706 Police Pkg POC
3 tyrs 36000 /miles
5 tyrs 75000 /miles $ 520.00 /veh
(administrative use only
one specific driver only)
5 /yrs 75000 /miles $ 1,720.00
100-150 days (for emergency use)
90.120 days
Not yet announced
$ 164.00 Neh
$ 61.00 Neh
$ 46.00 Neh
N/C /veh
$ 125.00 /veh
$ 150.00 /veh
$ 20.00 Neh
N/C /veh
$ 51.00 Neh
$ 395.00 Neh (Removable Draw Bar & Spring Bars)
$ 118.00 /veh
$ 185.00 /veh (Reese Hitch Platform Only)
$ (200.00) Neh ( If Dealer Installed Carpet is not desired)
STD Neh
STD /veh
yes
yes
Approval:
$ 27,065.60 Iveh
1999 Chevrolet Tahoe #CC10706
3 tyrs 36000 /miles
5 /yrs 100000 /miles $ 1,680.00 /veh
90-120 days
90-120 days
Not advised as of yet
$ 172.00 /veh
$ 65.00 /veh
$ 50.00 Neh
$ 145.00 /veh
$ 70.00 Neh
STD /veh
$ 21.00 /veh (GAS)
STD Neh (front & reading)
NIA Neh
$ 300.00 Neh
$ 90.00 Neh
STD /veh
STD /veh
yes
yes
Axle: 3.08 ratio (3.42 not available)
Department Director/Designee