HomeMy WebLinkAboutR-98-0985J-98-1003
10/5/98
RESOLUTION NO.y v 985
A RESOLUTION ACCEPTING THE BID OF ROYAL
PACIFIC COMPANY FOR THE REPLACEMENT OF
EXTERIOR WALK DOORS AT FIRE STATION 1, FOR
THE DEPARTMENT OF FIRE -RESCUE, AT A TOTAL
COST NOT TO EXCEED $5,488.00; ALLOCATING
FUNDS THEREFOR FROM ACCOUNT CODE
NO. 001000.280701.6.670.
WHEREAS, the existing exterior walk doors at Fire Station 1
are thirty-five years old and have extensive rust and corrosion
damage and require replacement for compliance with South Florida
Building Code requirements and security purposes and; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 97-98-138 were mailed to fifty-nine (59) potential bidders;
and
WHEREAS, two (2) bids were received on August 17, 1998; and
WHEREAS, funding is available from the Department of
Fire -Rescue, Account Code No. 001000.280701.6.670; and
WHEREAS, the City Manager and the Director of Fire -Rescue
recommend that the bid received from Royal Pacific Company, be
accepted as the lowest responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
OCT 13W8
B8901wica no.
98- 985
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on August 17, 1998, from
Royal Pacific Company for the replacement of exterior walk doors
at Fire Station 1, for the Department of Fire -Rescue, at a total
cost not to exceed $5,488.00, is hereby accepted, with funds
therefor hereby allocated from Account Code
No. 001000.280701.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 13th day of October
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legisfatc .c��
becomes effective with the elapse of ten (10) days from the date of Commissicri ',ction
regarding same, without the Mayor exe ' 'ng eto. WO
ATTEST: QZ•a /IId
Walte eman City Clerk
WALTER J. FOEMAN, CITY CLERK
Z
D A ORRECINESS:?/1
RO VILA L0, CITY ATTORNEY
W2948:CSK:kc
1/ If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 2 - 9 8 - 9853
CITY OF MIAMI, FLORIDA A=9
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and
Membefs of the City Commission
FROM : Donald Warshaw
City Manager
RECOMMENDATION:
DATE : OCT - 6 1998 FILE :
SUBJECT : Authorizing the purchase of
Exterior Walk Doors
REFERENCES: Bid No. 97-98-138
ENCLOSURES:
It is recommended that the City Commission adopt the attached Resolution accepting the
bid of Royal Pacific Company, located at 137 SW 57 Avenue, Miami, FL 33144, a
Hispanic/Local vendor for the purchase of exterior walk doors at Station No. 1, for the
Department of Fire -Rescue, at a one time cost not to exceed $5,488. Funds are available
from the Department of Fire -Rescue's General Fund, Account Code
001000.280701.6.670.
BACKGROUND:
The existing exterior walk doors at Station 1 are thirty-five years old and require
replacement. They have sustained extensive damage from rust and corrosion, and no
longer afford appropriate security. In order to provide security for the station and to bring
the doors up to South Florida Building Code requirements, it is critical that these doors be
replaced.
The Department of Fire -Rescue has analyzed the bids received pursuant to Bid No. 97-
98-132 for the purchase of exterior walk doors. 59 Invitation for Bids were mailed and
two responses were received. The bid submitted by Royal Pacific Company was deemed
as the lowest responsible and responsive bid and is therefore, recommended for award.
DHW/CAG/ /I P
CoverEXterioffalkDoors 1.doc
98 - 985
BIDNUMBER: 97-98-138
COMMODITY / SERVICE: Replacement of Exterior Walk Doors
DEPARTMENT/CONTACT PERSON: Fire Rescue - Mark Wolosz
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the finding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WrM THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Suarez
any questions.
of the Bid/Contract Section at Xii49=or 416-1907 should you have
APPROVAL TO FORWARD
TO DEPARTMENT/OFFICE :
hector of Purchasing
DATE:
BID"CON.DOC 8/8/97 PADS 1 OF 2 9 8 9 8
BID NUMBER: 97-98-138
BID AWARD RECOMMENDATION FORM
COMMODITY/SERVICE: Replacement of Exterior walk Doors
DEPARTMENT / DIVISION: Fire Rescue - support
TERM OF CONTRACT. short-Te-rm Contract
NUMBER OF BIDS DISTRIBUTED: Fifty-nine (59) NUMBER OF BIDS RECEIVED: Tw,, (2)
METHOD OF AWARD: Lowest responsible and responsive bidder meeting ng specifications.
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Royal Pacific Company Hispanic/Local
$5,488.00
TOTAL: $5,488.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The requested exterior walk doors will replace existing
doors that are damaged.
ACCOUNT CODE(Sh 001000.280701.6.670 1►'gC1
DEPARTMENT APPROVAL:
Department Director/
Designee
BUDGET RI APPROVAL:
Dipak M. Parekh
Director
&'
PURCHASING APPROVAL:
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
ijiv s. Carter
Director
PAGE 2 OF 2
9 - 98r
Florida
Bid No. 97-98-138
6.1 BID INFORMATION FORM
ding Date: July 29, 1998 Buyer: Maritza Fresno
ttid No.: 97-98-138 Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any -part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete -information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
SHORT TERM CONTRACT
909-37: REPLACEMENT OF EXTERIOR WALK DOORS
We hive read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
� �' number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
5 number of calendar days required before commencement of work.
Delivery will be made within / -5- calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days /1C
Additional discount of tp % if awarded all items.
/-, (include cash discount for prompt payment, if any)
Contact Person/Telephone: �, - • a l F z
Term of Warranty for equipment: yg H "r
Term of Warranty for labor:
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: n 'r: �►� �=
Other Discounts:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm's Name: % Telephone:
Principal Business dress: t . 7 S Fax: c
T ! 3 Name: 4
Mailing Address: ! 3 ; �; -;`7 Title:
L . ; y Authorized Signature: ... -,
E-Mail Address: /Z i ; - , c 7j : a ,, < - Beeper: / - �.
98 - 985
, iorwa Bid No. 97-98-138
6.5r-'"�NDOR BACKGROUND INFORM. :[ON
,STRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President
Secretary _5 IgiL-b r 4 /"T/,-
COMPANY OWNERSHIP:
Vice Presidentz-
Treasurer. --L
,atey r �1 Vic.- l 4 ter & q !� %,of ownership
J % of ownership
% of ownership
% of ownership
LICENSES: n
I . County or Municipal Occupational License No.-
(attach copy with bid)
2. Occupational License Classification ( ; ( e-
3. Occupational License Expiration Date:
4. Metro -Dade County Certificate of Competency No. �_ �G -
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
EXPERIENCE:
6. Number of Years your organization has been in business: iZ
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 1 ,? S
98- 985
lorida Bid No. 97-98-138
r ~i.9 PRIMARY OFFICE LOCATIC
AFFIDAVIT
Please type or print clearly. This Affidavit must be completed in full, signed and notarized ONLY if your primary office is located
within the corporate limits of the City of Miami.
Legal Name of Firm:
Entity Type: (check one box only) [] Partnership
[] Sole Proprietorship 'RCorporation
Corporation Doc. No: Date Establ'shed: Occupational License No: Date of Issuance:
o 0C 5/85 3,' 1c, 577)-ueo2- 7-
Primary Office Loca ion (Principal establishment of the bidder/proposer):
PRESENT
Street Address: j" 7 _-
City: r State: L / How long at this location:
/ �/ � i-%/7� / / L �J i7 i !%%� �:�?/�,�iiJC l c-7"a.rc�•i
PREVIOUS
Street Address:
City: ; / State How long at this location:
According to Section 18-52.1(h) of the City of Miami Code, as amended:
The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the
lowest other responsible and responsive bidder."
The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits
of the City of Miami.
1 (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole purpose of obtaining
the advantage granted bona fide local bidders/proposers by this section.
._—Authorize Signature
—1il, Tre e.,vZ 2-1 Z
Print Name
r1 / T
(Corporate Seal)
c.
Authorize Signature
L,,
Print Name
Title
(Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all
partners of a joint venture.)
STATE OF FLORIDA, COUNTY OF DADE
1 r, ` *ersonally known to me: or
,S66scribed ind Sworn before me that this is a true statement this j u _day of S % 199 / Produced identification:
i " ��., .,. f]FFrcIAI MnTAPV mat
Notary/Tublic. State of Florida Jy.S6mmissrk ex*WGE MARTIN SR
Z coWm"m nureER (Seal)
r' /- ,- • �,71��'_// jr.- ' �I Q CC685334
Printed name of Notary Public c ti� MY COWNSSM EXPIRES
?r 'A OCT. 2,2001
Please submit with your bid copies of Occupational License. professional and/or trade License to verify local status. The City of Miami
also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documents(s) to
verify the location of the firm's primary office.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
98- 985
( ity of Miami. Florida Bid No. 97-98-138
2.0 GENERAL TERM ND CONDITIONS FOR TILE PUR ASE OFSERVICES
INTENT: The General "Perms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. -ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
_bidder, such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be withheld or conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
Rev. 6/8/98
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
98 - 985
City of hliaini, Florida
Bid No. 97-98-138
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. if the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 6/8/98
98- 985)
Otv ofitilianri, I'lorida
Bid No. 97-98-138
a,rce to coni ith and observe all applicable laws, codes anL Jinances as that may in any way allect the
,nods or equipment offered, including but not limited to:
2.1 3.1. FIvecutive Ordcr 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (MIWBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid,
2.13.7. Americans with Disabilities Act of 1990, as amended.
2.13.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Ha.-ards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict of Interest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Rev. 6/8/98
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
98- 95
C'it�, of %Ilanii, Florida
[aid No. 97-98-135
A. Ftlilur perform the work required under tilt: Contr. ad/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set birth, and to the de,ree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this Contract.
2.17. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
Rev. 6/8/98
98 -
t
Cio. ofilklianri, Florida
Bid No. 97-98-1 38
( i) s will only be considered from firms/sole t rietors who are regularly enga,ed in the
bu3I11eSS ot'providin�, the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient Financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorney's fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract_ Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
2.24. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose riP ma Q office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
Rev. 6/8/98
City of ikliaim. Florida
Bid No. 97-98-1 38
2.25. MINORITY/ l CUREMENT PROGRAM - Ordinance N )062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information regarding
Minority/Women Status or Participation is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Rev. 6/8/98
itv of klianii. Florida
Bid No. 97-98-1 ;8
Bid. however City may, at its sole option and in its hest in t, allow the Bidder to supply the license to
the City durin, uie evaluation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30. PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. if an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price.discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CRIMES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds $4,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
Rev. 6/8/98
-� 985
City of Miami, Florida
Bid No. 97-98-138
RESOLUTIO F PROTEST - Any actual or prospectiv ntractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
requirements for filing shall not be accepted. Failure of a party to timely file shall constitute a forfeiture of
such party's right to file a protest. NO EXCEPTIONS.
2.36. SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERMINATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 6/8/98
98 - 9r
Citv of M iam i. Florida
Bid No. 97-98-138
3.0. SPECIAL CONDITIONS
3.1. SCOPE AND PURPOSE
The purpose of this solicitation by the City of Miami is to establish a short-term contract for the provision of
all labor, parts, materials and equipment necessary for the removal and replacement of four (4) exterior walk
doors at Fire Station No. 1 for the Fire -Rescue Department.
3.2. - METHOD OF AWARD
Award of this contract will be made to the lowest responsible and responsive bidder meeting specifications,
who bids on all items, and whose bid offers the lowest price when all items are added in the aggregate.
3.3. BIDDER QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing the services
as described in this IFB for at least two (2) years; and that have sufficient financial support, equipment and
organization to insure that they can satisfactory execute the services if awarded a contract under the terms
and conditions herein stated. Subsequently, the Bidder will:
a) Be fully licensed to perform the work described herein, and shall provide all information requested on
the Price Sheet.
b) Have no record of pending lawsuits or criminal activities and not have conflicts of interest which may
be of embarrassment to the City.
c) Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or is
in default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any
obligation to the City, and/or has failed to perform faithfully any previous contract with the City.
3.4. DELIVERY
Point: All prices quoted by the bidder shall be F.O.B. Destination with all delivery charges included in
bid price.
Fire Station No. 1
144 NE 5 Street
Miami, FL
3.5. CONTRACT ADMINISTRATOR
Upon award, contractor shall report and work directly with Mr. Mark Wolosz, Facilities Coordinator, who
shall be designated as the Contract Administrator and who may be contacted at telephone number (305) 575-
5216.
3.6. ON -SITE INSPECTION
Bidders are encouraged to visit the installation site prior to bidding to compare the specifications with the
work to be done, and inform themselves as to all conditions including other work, if any, being performed.
Failure to do so will in no way relieve the successful bidder from the necessity of furnishing any material,
labor, equipment, or performing any work that may be required to carry out the contract in accordance with
the true intent and meaning of the specifications.
3.7. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board ("Oversight Board") which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Issuance of an
authorized Purchase Order shall constitute evidence of its approval by the Oversight Board.
3.8. LICENSES AND PERMITS
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project-, and shall
comply with all laws, ordinances, regulations and building code requirements applicable to the work
98- 960
Cite of Miami, Florida Special Conditions Bid No. 97-98-138
contemplated herein. Damages, penalties and or tines imposed on the City or the bidder for failure to obtain
required licenses, permits or fines shall be borne by the bidder. Additionally, copies of all licenses required
to complete this work should be included with this bid.
3.9. INSPECTION FOR COMPLETION AND PAYMENT
Upon- completion of the equipment installation, an inspection for completion of work will be held. The
Contractor shall notify the Department of Fire -Rescue for scheduling of the inspection three (3) work days
prior to the anticipated inspection date. The Department of Fire -Rescue will decide if work is ready for
- inspection and will request the Contractor to establish the time and date of inspection and notify all
concerned parties to be present.
3.10. WORKMANSHIP AND MATERIALS
All parts installed and materials used in performance of this contract shall be unused, and or new (of current
design or manufacture). Salvage materials will not be allowed without the express consent of the City. All
materials and workmanship shall be of the highest quality and shall conform to all applicable Building Codes,
so as to ensure safe and functional operation. The City shall be the sole judge as to parts and workmanship.
3.11. IN -PROCESS AND COMPLETED WORK
Inspections of in -process work shall be made as often as deemed necessary by the City. Work not properly
performed or at variance to the contract provisions -bid specifications shall be redone to the City's satisfaction
at no additional charge. Approval of any work prior to final acceptance shall not preclude rejection of
completed work that does not meet specifications or that is unsatisfactory.
3.12. MATERIALS AND EQUIPMENT
The Bidder shall furnish, at his/her own expense, all equipment, materials or supplies, including gasoline and
oil, necessary for completion of all the services specified in this IFB.
3.13. PERFORMANCE
The contractor will be responsible for performing the work necessary to meet City standards in a safe, neat,
and good workmanlike manner, using only generally accepted methods in carrying out the work, and
complying with all federal and state laws, and all ordinances and codes of the City relating to such work.
3.14. PERSONNEL
Bidder shall be deemed to represent that it has, or will have upon the award of the Contract, all necessary
personnel required to perform all services arising from the award of the Contract. All personnel employed
shall be employees of Bidder.
All the services required herein shall be performed by the successful Bidder, and all personnel engaged in
performing the services shall be fully qualified to perform such services.
All employees employed by the Bidder shall be considered to be at all times the sole employees of the Bidder
under his/her direction and not an employee of the City.
The Bidder shall supply competent and physically capable employees and the City may require the Bidder to
remove an employee it deems careless, insubordinate, or otherwise and whose continued employment is not
in the best interest of the City.
3.15. PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery, etc. sha!1 be protected against damage or
interrupted services at all times by the bidder during the term of this contract; and the bidder shall be held
responsible for repairing or replacing property to the satisfaction of the City which is damaged by reason of
the bidder's operation on the property.
Page2of6 98- 985
City ofNliami, Florida Special Conditions Bid No. 97-98-133
3.16. SAFETY MEASURES
Contractor shall take all necessary precautions for the safety of employees, and shall erect and properly
maintain at all times all necessary safeguards for the protection of the employees and the public. Danger signs
warning- against hazards created by his/her operation and work in progress must be posted.
All employees of contractor shall be expected to wear safety glasses or goggles, appropriate clothing, and
hearing protection when and wherever applicable. The contractor shall use only equipment that is fully
operational and in safe operating order. Contractor shall be especially careful when servicing property when
pedestrians and/or vehicles are in close proximity - work shall cease until it is safe to proceed.
3.17. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED
As part of its Bid, the Bidder is required to identify any and all Subcontractors that will be used in the
performance of the proposed contract, their capabilities, experience, minority designation, if applicable, as
defined in Ordinance 10062 (see Item 17) and the portion of the work to be done by the Subcontractor.
Failure to identify any and all subcontractors in the Bid shall render the Bid non -responsive; provided,
however, that the low bidder may submit this documentation to the City within five (5) working days after
the bid opening in the best interest of the City.
The Contractor shall not, at any time during the tenure of the contract, subcontract any part of his operations
or assign any portion or part of the contract, to Subcontractor(s) not originally mentioned in their Bid, except
under and by virtue of permission granted by the City through the proper officials.
Nothing contained in this specifications shall be construed as establishing any contractual relationship
between any subcontractor and the City.
The bidder shall be fully responsible to the City for the acts and omissions of the subcontractor and their
employees, as for acts and omissions of persons employed by bidder.
3.18. ACCEPTANCE
Delivery of equipment to the City does not constitute acceptance for the purpose of payment. Final
acceptance and authorization for payment shall be given only after a thorough inspection indicates that the
equipment meets bid specifications and conditions. Should the delivered equipment differ in any respect
from the specifications, payment will be withheld until such time as the supplier takes necessary corrective
action. The Purchasing Department shall be notified of the deviation in writing within ten days of delivery.
If the proposed corrective action is not acceptable to the City, the Purchasing Department may authorize the
using department to refuse final acceptance of the equipment, in which case the equipment shall remain the
property of the supplier, and the City shall not be liable for payment for any portion thereof.
3.19. ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised to all times for the protection of persons and property. All contractors and
subcontractors shall conform to all OSHA, State and County regulations while performing under the terms
and conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies
to comply with this requirements shall be borne solely by the bidder responsible for same. Barricades shall
be provided by the bidder responsible for same. Barricades shall be provided by the bidder when work is
performed in areas frequented by others or when deemed necessary by the City.
3.20. ASSIGNMENT
Neither the Bid nor the ensuing Contract shall be transferred, conveyed, assigned, or disposed of, in whole or
in part, without the prior written consent of the City, which may be withheld or conditioned, in the City's
sole discretion.
3.21. FINAL CLEAN-UP
Upon completion of the work and before acceptance and final payment is made, the contractor shall clean
and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and
Page 3 of 6
98- 985
Cite of Miami, Florida Special Conditions Bid No. 97-98-138
shall restore in an acceptable manner all property, both public and private, which has been damaged during
the prosecution of the work, and shall leave the work in a neat and presentable condition.
3.22. COMPLIANCE WITH FEDERAL STANDARDS
All ifems to be purchased under this bid shall be in accordance with all governmental standards, to include,
but not limited to, those issued by the office of Safety and Health Administration (OSHA), the National
Institute of Occupational Safety Hazards (NIOSH), and the National Forest Products Association (NFPA).
3.23. - FAILURE TO PERFORM / PENALTIES
Should it not be possible to reach the contractor or supervisor and/or should remedial action not be taken
within 48 hours of any failure to perform according to specifications, the City reserves the right to declare
Contractor in default of the contract or make appropriate reductions in the contract payment.
3.24. DAMAGE
The contractor shall carry out the work with such care and methods as not to result in damage to public or
private property adjacent to the work. Should any public or private property be damaged or destroyed, the
contractor, at his expense, shall repair or make restoration as is practical and acceptable to the City and/or
owners of destroyed or damaged property promptly within a reasonable length of time. (Not to exceed one
(1) month from date damage was done.)
3.25. PATENTS AND ROYALTIES
The bidder, without exception, shall indemnify and save harmless the City and its employees from liability of
any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented
invention, process, or article manufactured by the bidder. The bidder has no liability when such claim is
solely and exclusively due to the combination, operation or use of any article supplied hereunder with
equipment or data not supplied by the contractor or if such claim is based solely and exclusively upon the
alteration of the article. The City will provide prompt written notification of a claim of copyright or patent
infringement.
Further, if such a claim is made or is pending, the contractor may, at his expense, procure for the City the
right to continue use of, replace or modify the article to render it non -infringing. (If none of the alternatives
are available, the City will agree to return the article on request to the contractor and receive reimbursement,
if any,.as may be determined by a court of competent jurisdiction.) If the bidder uses any design, device, or
materials covered by letters, patents or copyrights, it is mutually agreed and understood without exception
that the bid prices shall include all royalties or costs arising from the use of such designs, devices, or
materials in any way involved in the work.
3.26. NO ADDITIONAL TERMS AND CONDITIONS
No additional terns and conditions included with the bid response shall be evaluated or considered, and any
and all such additional terms and conditions shall have no force or effect and are inapplicable to this bid. If
submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal
letters, specifications, literature, price lists or warranties, it is understood and agreed that the General and
Special Conditions in this bid solicitation are the only conditions applicable to this bid and that the bidder's
authorized signature affixed to the bidder's acknowledgment form attests to this.
3.27. LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Upon failure to complete the project in accordance with the specifications and to the satisfaction of the City
within the time stated, the bidder shall be subject to charges for liquidated damages for each and every
calendar day the work remains incomplete. As compensation due the City for loss of use and for additional
costs incurred by the City due to such noncompletion of the work, the City shall have the right to deduct the
said liquidated damages from any amount due or that may become due to the bidder under this agreement or
to invoice the bidder for such damages if the costs incurred exceed the amount due to the bidder.
Page 4 of 6 j
9�-
City of Miami, Florida Special Conditions Bid No. 97-98-138
3.28. EXAMINATION OF THE WORK
The City shall be furnished with every means to verify whether or not the materials and work are in
accordance within he requirements and intent of these specifications. Failure to reject or condemn defective
work at the time it is done will not prevent its rejection whenever it is discovered before the project is finally
approved and accepted.
3.29. WARRANTY
Equipment hereinafter specified shall be fully guaranteed by the Contractor against factory defects. Any
defects may occur as the result of either faulty material or workmanship within the period of the
manufacturer's standard warranty will be corrected by the Contractor without expense to the City of Miami.
A copy of the manufacturer's standard warranty must be submitted with bids. Failure to comply with this
provision may disqualify bids.
3.30. LICENSES AND PERMITS
Services performed for the city will require licenses and permits in the same manner as private construction
projects within the City. The contractor shall secure, at his expense, all licenses and permits and shall
comply with all applicable laws, regulations and codes as required by the State of Florida, or by the South
Florida Building Code.
The contractor and/or equipment supplier must fully comply with all federal and state laws, county and
municipal ordinances, and regulations in any manner affecting the prosecution of the work.
3.31. MATERIALS AND EQUIPMENT
The Bidder shall furnish, at his/her own expense, all equipment, materials or supplies, including gasoline and
oil, necessary for completion of all the services specified in this IFB.
3.32. APPLICABLE STANDARDS
The City reserves the right to reject work, or materials if it does not meet the requirements set forth in these
Specifications, and must meet the requirements set forth herein upon arrival at the site, at the time of
installation, at the time of final inspection, and upon acceptance of completed project.
There shall be no substitution of equipment or materials unless authorized in writing, in advance, by the City
of Miami Department of Fire -Rescue.
The Contractor shall have labor crews controlled and directed by a foreman who will provide coordination
between the job site and the Department of Fire -Rescue.
3.33. PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or
interrupted services at all times by the bidder during the term of this contract; and the bidder shall be held
responsible for repairing or replacing property to the satisfaction of the City which is damaged by reason of
the bidder's operation on the property.
The successful bidder shall secure openings by board up or security guard (after hours) until project is
completed.
3.34. UTILITIES
Prior to construction, the contractor shall familiarize himself with the location of all existing utilities and
facilities within the work sites. Should damage or structural weakening occur to such items through
negligence on the part of the contractor, immediate corrective measures shall be taken by, and at the expense
of, the contractor as directed by the City.
3.35. PUBLIC CONVENIENCE AND SAFETY
The contractor shall conduct his work so as to interfere as little as possible with private business or public
travel. He shall, at his own expense, whenever necessary or required, maintain barricades, maintain lights,
Page 5 of 6
City of Miami, Florida Special Conditions Bid No. 97-98-138
and take such other precautions as may be necessary to protect life and property, and he shall be liable for all
damages occasioned in any way by his actions or neglect or that of his agents or employees.
3.36. USE OF PREMISES
The contractor shall confine his equipment, apparatus, the storage of materials, and the operation of his
workmen to the limits indicated by law, ordinances, permits, or direction of the project manager, and shall
not unreasonably encumber the premises with his materials. The contractor shall take all measures necessary
to protect his own materials.
Page 6 of 6
98- 985
TABULATION OF BIDS:
REPLACEMENT OF EXTERIOR WALK DOORS: BID NO. 97-98-138
VENDORS:
Item Description
1 For the provision of all labor, parts,
materials and equipment necessary
for the removal and replacement of
exterior walk doors.
Prepared by Maritza Fresno, 8/18/98
Royal Pacific Company
137 SW 57 Avenue
Miami, FL 33144
Hispanic/Local
Est. Unit of
'Qty. Measure
4 ea
Unit Extended Est.
Price Price Qty.
$ 1,372.00 /ea $ 5,488.00 " 4
Page 1
H.O.M. Construction Corp.
7430 SW 163 Street
Miami, FL 33157
Hispanic/Dade
Unit of Unit Extended
Measure Price Price
ea $ 1,995.00 /ea $ 7,980.00
Approval:
Department Director/Designee
CITY OF MIAMI OFFICE OF THE CI'i 'LERK
BID SECURITY LIST
BID ITEM: REMOVAL & REPLACEMENT OF FOUR WALK DOORS
'f
BID NO.:
DATE BID(S) OPENED:
97-98-138
AUGUST 17, 1998 1 TIME
10:00 a.m.
BIDDER
•
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
ROYAL PACIFIC COMPANY
See attached bid
H.O.M. CONSTRUCTION CORP.
NO BID
R.B.S. ENTERPRISES, INC.
KALEX CONSTRUCTION AND DEVELOPMENT, INC.
EDY LARAQUE
MARTIN PALMER G.C.
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O received ( b ) envelopes on behalf of
Person receiving bids)
PURCHASING DEPARTMENT oa
(City Department) (Date)
SIGNED:
D puty City Clerk
r Y
CITY OF MIAMI Z)
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 97-98-138 Removal & Replacement of four (4) exterior walk doors at Fire Station
No. 1 for the Fire Rescue Department.
OPENING DATE: 10:00 A.M. Monday, August 17, 1998
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 5321
�y
�o t`op.°
City of Miami
REQUISITION FOR ADVERTISEMENT
number must
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m nt with this reauisffition.
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J
Date
C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain rinK copy.
DISTRIBUTION: White - G.S.A.; Canary - Department