HomeMy WebLinkAboutR-98-0938.1J-98-907
9/15/98
RESOLUTION NO. " `" 938.1
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE PURCHASE OF
MOTOROLA XTS 3000 DIGITAL PORTABLE RADIOS
WITH ACCESSORIES FROM MOTOROLA, INC., THE
SOLE SOURCE PROVIDER OF THIS EQUIPMENT, FOR
THE DEPARTMENT OF POLICE, AT A TOTAL COST NOT
TO EXCEED $195,439.50; ALLOCATING FUNDS
THERFOR FROM THE LOCAL LAW ENFORCEMENT BLOCK
GRANT, ACCOUNT CODE NO. 001000.290307.6.840
($82,755.18) AND FROM THE CAPITAL IMPROVEMENT
PROGRAM, PROJECT NO. 312028 (112,684.32).
WHEREAS, the Department of Police will be procuring 51
Motorola XTS 3000 digital portable radios with accessories to
equip its specialized units with encryption capability in digital
format allowing access to the existing analog system; and
WHEREAS, these radios function on the State of Florida's
digital system which would provide a wider range of operation;
and
WHEREAS, funding is available from the Local Law Enforcement
Block Grant, Account Code No. 001000.290307.6.840, ($82,755.18)
and the Capital Improvement Program, Project No. 312028
($112,684.32); and
WHEREAS, the Chief Procurement Officer has adopted a finding
aaT COMMSION
MEETING OF
SEP 2 8 IM
Resolution No.
98 - 938•I
that Motorola, Inc., due to proprietary nature of their trunking
technology, is the only vendor able to provide Motorola XTS 3000
Digital Portable Radios with accessories; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirements for competitive formal sealed
bids be waived and the purchase of Motorola XTS 3000 digital
portable radios with accessories from Motorola, Inc., the sole
source provider, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5ths) affirmative vote
after a duly advertised public hearing, the City Commission
hereby ratifies, approves, and confirms the City Manager's
finding of sole source, waiving the requirements for competitive
bidding procedures, and approves the purchase of Motorola XTS
3000 digital portable radios with accessories from Motorola,
Inc., the sole source provider for this equipment for the
Department of Police, at a total cost not to exceed $195,439.50,
with funds therefor hereby allocated from the Local Law
Enforcement Block Grant, Account Code No. 001000.290307.6.840
- a - 98- 938.1
($82,755.18) and the Capital Improvement Program, Project No.
312028 ($112,684.32).
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 28th day of September , 1998.
ATTEST:
JOE CAROLLO, MAYOR
ti accordance with Miami Code Sec. 2-W, since the Mayor did not indicate approval of
tihis Legislation by signing it in the designated place provided, said legislation now
beemnes effective with the elapse often (10) d7eZ.
om the date of Commission action
without regarding same, the Mayor exercisiyg -, �
WALTER J. FOEMAN
CITY CLERK
CORRECTNESS
NDRO VILARELLO
ATTORNEY
W2870:CSK:kc
an, City Clerk
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 98 93811
TO:
FROM:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City Commission
Donald H. Warshaw
City Manager
RECOMMENDATION
2
{- Z.��
DATE: FILE: LEG 7-2
SUBJECT: Resolution Authorizing the
Waiving of Sealed Bids
REFERENCES: Motorola XTS 3000 Digital
Portable Radios with
ENCLOSURES:
Accessories
It is respectfully recommended that the City Commission waive the necessity of competitive bids
and approve the attached Resolution for the purchase of fifty-one (51) XTS 3000 Digital Portable
Radios with accessories, from Motorola, Inc., a Non-Local/Non-Minority vendor located at 4660
S.W. 158 h Avenue, Miami, Florida 33183, at a total estimated cost not to exceed $195,439.50.
Funding is available from the Local Law Enforcement Block Grant, Account Code
001000.290307.6.840, in the amount of $82,755.18 and from the Capital Improvement Program,
Project No. 312028 in the amount of $112,684.32.
BACKGROUND
The Police Department will be procuring fifty-one (51) XTS 3000 Digital Portable Radios with
accessories to equip its specialized units with encryption capability in digital format which will
allow access to the existing analog system. These radios function on the State of Florida's digital
system which would provide a considerably wider range of operation.
The Chief Procurement Officer has determined that Motorola, Inc., due to the proprietary nature of
their trunking technology, is the sole manufacturer of the XTS 3000 Digital Portable Radios with
accessories.
DHW:lmr
98 - 938.1
TO: Donald H.-Warshaw
City Manager
FROM
J
5irector
urchasing
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: August 12, 1998 FILE :
SUBJECT: Sole Source for the Purchase
of Motorola XTS 3000 Digital
Portable Radios with Smartnet
REFERENCES: Software
ENCLOSURES:
An investigation was conducted by the staff from the Department of Purchasing to
determine whether Mororola, Inc., a non -minority / non -local vendor, located at 4660
S.W. 158' Avenue, Miami, Florida, is the sole source provider for the XTS 3000
portable radios with the SMARTNET system software as requested by the Police
Department.
It has been determined that Motorola, Inc. is the sole manufacturer of the existing 800
MHz radio system, which was previously acquired by the City via a sole source finding.
The engineering, original design and installation of the system was executed by
Motorola, Inc. In addition, the operating and maintenance software for the system is
proprietary to Motorola, Inc. In addition, via Resolution 98-423, the City had
determined the acquisition of the XTS 3000 portable radios from Motorola, Inc. was a
sole source.
Accordingly, I am recommending that the requirements for competitive bidding be
waived, and these findings be approved: Motorola, Inc. is the sole source supplier of
the XTS 3000 portable radios with the SMARTNET system software. Funds are
available from the Local Law Enforcement Block Grant, Account Code No.
001000.290307.6.840 in the amount of $82,755.18, and the Capital Improvement
Program, Project Number 312028, in the amount of $112,684.32.
DHW//JSC/peb
APPROVE BY:
Date:
Donald H. Warshaw
City Manager
SOLESOURCEMotorola3000rad iosPolice
98 - 938.1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE: J U L 2 & 1998
FILE: LEG 7-2
Chief Procurement Officer
r
FROM: Donald H. Warshaw
Chief of Police
SUBJECT: Sole Source Acquisition
REFERENCES: Motorola XTS 3000 Digital
Portable Radios with
ENCLOSURES: Accessories
This department has verified with the Office of Budget & Management Analysis, that funds are
available to cover the purchase of fifty-one (51) XTS 3000 Digital Portable Radios with
Accessories in the amount of $195,439.50. The funds to purchase the XTS 3000 Digital Portable
Radios with accessories are available from the Local Law Enforcement Block Grant, Account
Code No. 001000.290307.6.840 in the amount of $82,755.18, and the Capital Improvement
Program, Project Number 312028, in the amount of $112,684.32.
BUDGETARY REVIEW & APPROVED BY:
d, '._ Lm
n�
ipak Parekh, Director
Office of Budget & Management Analysis
ADDITIONAL APPROVALS
(IF REQUIRED)
Pi Saenz-Butler
CIP Administrator
Office of Budget & Management
Analysis
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
98 998.1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy Carter, Director
Department of Purchasing
FROM:
Pamela E. Burns
Sr. Procurement Contracts Officer
DATE: August 11, 1998 FILE:
SUBJECT: Sole Source Finding for
Motorola Portable
Radios
REFERENCES:
ENCLOSURES:
An investigation was conducted to determine whether Motorola, Inc. a non -minority /
non -local vendor, located at 4660 S.W. 158' Avenue, Miami, Florida, ,is the sole source
provider for the XTS 3000 portable radios with the SMARTNET system software. The
Police Department has requested fifty-one (51) digital portable radios with accessories,
in an amount not to exceed $195,439.50.
It has been determined that Motorola, Inc. is the sole manufacturer of the existing 800
MHz radio system, which was previously acquired by the City via a sole source finding.
The engineering, original design and installation of the system was executed by
Motorola, Inc. In addition, the operating and maintenance software for the system is
proprietary to Motorola, Inc. In addition, via Resolution 98-423, the City has previously
determined the acquisition of the XTS 3000 portable radios from Motorola, Inc. was a
sole source.
Accordingly, I am recommending that the requirements for competitive bidding be
waived, and these findings be approved: Motorola, Inc. is the sole source supplier of
the XTS 3000 portable radios with the SMARTNET system software. Funds are
available from the Local Law Enforcement Block Grant, Account Code No.
001000.290307.6.840 in the amount of $82,755.18, and the Capital Improvement
Program, Project Number 312028, in the amount of $112,684.32.
APPROVED B ' DATE: la
19�
eSdy. r, irect r
rocurement Officer
c: Lourdes Rodriquez, MPD
98- 938.1
Jul-17-98 02:56P MOTOROLA-OIANA ZORRILLA 305-226-3890 P.01
MOTOROLA
Communications and Electronics, Inc.
4660 SW 158 Avenue
Miawl, FL 33185
July 1, 1998
Officer Bill Bishop
City of Miami Police Department
400 NW 2nd Avenue
Miami, FL 33129
Dear Mr. Bishop:
The purpose of this letter is to inform you that Motorola is the only supplier of the
XTS3000 Radio with Smartnet Software. This product is sold directly through Motorola
only.
Sincerely,
Diana a
Account Manager
98- 938.1
ITEM:
AWARD
SOLE SOURCE 97-98-187
Motorola XTS 3000 Radios with the
SMARTNET System Software and Accessories
DEPARTMENT: Police
TYPE OF PURCHASE: Single Purchase
REASON: The acquisition of the Motorola XTS 3000
Digital Portable Radios with SMARTNET System
Software and accessories will be utilized to equip
its specialized units with encryption capability in
digital format which will allow access to the
existing analog system. The radios function on
the State of Florida's digital system which would
provide a wider range of operation.
RECOMMENDATION: It is recommended that award be made to
Motorola, Inc., (non-local/non-minority) for the
acquisition of fifty-one (51) XTS 3000 Digital
Portable Radios with SMARTNET software and
accessories, at a cost not to exceed
$195,439.50.
Ju . Ca er
Director of Pur sing
<7, 1 1a I
Date
z/procuremenUbids/word/AwardSoleSource
98 - 938.1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter J. Foeman DATE: im 2 U Z. 199- FILE: LEG 7-2
City Clerk -
SUBJECT: Request to Publish Notice for
Public Hearing
FROM: Major J rge Manresa REFERENCES:
Co r
Business Management Section ENCLOSURES:
Please make arrangements to publish a Notice of Public Hearing for objectioffs to the waiving of
the requirements for formal sealed bids for the purchase of fifty-one (51) XTS 3000 Digital
Portable Radios and Accessories, from Motorola, Inc. Attached is the advertisement.
The date and time of this public hearing will be at M.
VA I i
eWAN
Elvi G. Alonso
Agenda Coordinator
JLM:Imr
Attachment
98 938.1
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
, at a.m in the City Commission Chambers at City Hall,
3500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of
obtaining sealed bids for the purchase of fifty-one (51) XTS 3000 Digital Portable Radios and
Accessories from Motorola, Inc., located at 4660 S.W. 158t' Avenue, Miami, Florida 33183, in an
amount not to exceed $195,439.50.
Inquiries from other potential sources of such a package who feel that they might be able to satisfy
the City's requirements for this item may contact Captain Patrick Anderson, at the City of Miami
Police Department at (305) 579-6130.
8- 938.1