HomeMy WebLinkAboutR-98-0931J-98-970
9/17/98
RESOLUTION NO. " 8 _ " 31
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
MODIS, UNDER STATE OF FLORIDA NEGOTIATED
AGREEMENT PRICE SCHEDULE (SNAPS) NO. 991855,
FOR THE PROCUREMENT OF COMPUTER PROGRAMMING
SERVICES, FOR A PERIOD OF SIX (6) MONTHS, FOR
THE DEPARTMENT OF INFORMATION TECHNOLOGY, IN
AN AMOUNT NOT TO EXCEED $50,000, WITH THE
OPTION TO EXTEND SAID AGREEMENT FOR AN
ADDITIONAL SIX-MONTH PERIOD, SUBJECT TO THE
RENEWAL OF THE STATE OF FLORIDA SNAPS
CONTRACT; ALLOCATING FUNDS THEREFOR FROM
ACCOUNT CODE NO. 001000.460101.6.270.
WHEREAS, August 26, 1998, the programmer for the City's
Payroll/Personnel system resigned from the Department of
Information Technology; and
WHEREAS, the urgency and time sensitivity of the programming
involved require that programming services be obtained
immediately; and
WHEREAS, Modis has contract programmers available that are
fully trained in XGEN, the fourth generation language used in all
our new development, and in ANSI COBOL; and
WHEREAS, funds are available from the Department of
Information Technology, General Fund Account Code
cm CO OS
MEING OF
SEP 2 8 1998
RowkUlm NO.
98- 93�
No. 001000.460101.6.270.; and
WHEREAS, the City Manager and the Director of Information
Technology recommend the procurement of computer programming
service from Modis, under existing State of Florida SNAPS
No. 991855, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized3-1 to
execute an agreement, in a form acceptable to the City Attorney,
with Modis, under existing State of Florida Negotiated Agreement
Price Schedule (SNAPS) No. 991855, for the procurement of
computer programming service, for a period of six (6) months, for
the Department of Information Technology, at an amount not to
exceed $50,000.00, with the option to extend said Agreement for
an additional six-month period, subject to the renewal of the
State of Florida SNAPS contract, with funds therefor hereby
1 The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
- 2 - 98- 931
allocated from Account Code No. 001000.460101.6.270.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.Z/
PASSED AND ADOPTED this 28th day of September
JOE CAROLLO, MAYOR
11sanmm rdance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
Ift illation by signing it in the designated place provided, said legisiat;or: iow
effective with the elapse of ten 10fdays m the date of Co lissicn action
�UAM% without the Mayor ex isi
ATTEST: .„
w It man, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED1S? TO FORM AND,7CORRECTNESS :t/
TTORNEY
W2917:CSK:kc
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
3 -
98- 931
CITY OF MIAMI, FLORIDA 36
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members SER 2 1 1998
TO : DATE: FILE
Of The City Commission
SUBJECT: Acquisition of Contract
Programming Services
�I
FROM: REFERENCES:
onald H. Warshaw
City Manager ENCLOSURES:
Recommendation
It is respectfully requested that the City Commission approve the attached resolution
authorizing the City Manager to execute a professional services agreement for the
procurement of computer programming services, in a form acceptable to the City
Attorney, with Modis, a non -local vendor, under State of Florida Negotiated Agreement
Price Schedule (SNAPS), No. 991855, for the Department of Information Technology,
for a period of six (6) months, in an amount not to exceed $50,000, with the option to
extend said agreement for an additional six-month period, subject to the renewal of
Florida SNAPS contract. Funds are allocated from General Fund Account Code,
001000.460101.6.270.
Backsround
On August 26, 1998, a programmer with 17 years of experience terminated his
employment with the Department of Information Technology. The abrupt nature of his
termination and the limited labor resources of this Department have created a very
serious situation for the City of Miami. This programmer was responsible for the
ongoing maintenance of the City's Payroll/Personnel Systems, the ongoing maintenance
of the Police Time Accounting System, and the Year 2000 programming conversions for
both these systems. Furthermore, in October of this year the modifications to the
Payroll/Personnel Systems resulting from the AFSCME and CIGU labor agreements are
scheduled to commence, and in November of this year preparations for the normal end of
year processing are also scheduled to begin.
It is the intention of the Information Technology Department to begin the recruitment
process to fill this vacancy as soon as possible, however the urgency and time sensitivity
of the programming involved necessitate that programming services be acquired
immediately. This company has contract programmers available that are fully trained in
XGEN, the fourth generation language used in all our new development, and in ANSI
COBOL.
DHW:'GS:�
98- 931
Donald H. Warshaw
TO : City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
September 3, 1998
DATE FILE
SUBJECT : Acquisition of Contract
Programming Services
FROMl REFERENCES:
Aldo Stancato YL
Director ENCLOSURES:
Information Technology Department
On August 26, 1998, a programmer with 17 years of experience terminated his
employment with the Department of Information Technology. The abrupt nature of his
termination and the limited labor resources of this Department have created a very
serious situation for the City of Miami. This programmer was responsible for the
ongoing maintenance of the City's Payroll/Personnel Systems, the ongoing maintenance
of the Police Time Accounting System, and the Year 2000 programming conversions for
both these systems. Furthermore, in October of this year the modifications to the
Payroll/Personnel Systems resulting from the AFSCME and SIGU labor agreements are
scheduled to commence, and in November of this year preparations for the normal end of
year processing are also scheduled to begin.
It is the intention of the Information Technology Department to begin the recruitment
process to fill this vacancy as soon as possible, however the urgency and time sensitivity
of the programming involved necessitate that programming services be acquired
immediately. This company has contract programmers available that are fully trained in
XGEN, the fourth generation language used in all our new development, and in ANSI
COBOL.
Recommendation
It is respectfully requested that the City Commission approve the attached resolution
authorizing the acquisition of computer programming services from Modis, a non -local
vendor, under State of Florida Negotiated Agreement Price Schedule (SNAPS), No.
991855, for the Department of Information Technology, for a period not to exceed six
months and a total amount not to exceed $50,000. Funds are allocated from General
Fund Account Code, 001000.460101.6.270.
CMC:AGS:nmg
98- 931
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy Carter DATE : September 3, 1998 FILE
Director -
Procurement Department, ,,� SUBJECT : Resolution on Contract
` Programming
FROM Aldo Stancat0I ' ; REFERENCES -
Director
Information Technology Department ENCLOSURES:
This Department has verified with the Department of Budget that funds are available to
cover the cost of computer programming services from Modis, a non -local vendor, under
State of Florida Negotiated Agreement Price Schedule (SNAPS), No. 991855, for the
Department of Information Technology, for a period not to exceed six months and a total
amount not to exceed $50,000. Funds are allocated from General Fund Account Code,
001000.460101.6.270.
AGS:ds
BUDGET REVIEWED AND APPROVED BY:
,,,I '&
thDipak M. Parekh, Director
Department of Budget
98- 931
,A
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Donald H. Warshaw DATE September 2, 1998 FILE
City Manager`
SUBJECT : 1XcAjuc3L ivi r iviwatviiat
Services
Aldo Stancat0
FROM, REFERENCES:
Director
Information Technology Department ENCLOSURES:
Last Wednesday, August 26, 1998, Mr. Bernard Szklaver resigned from his programmer position
effective Friday, August 28, 1998. This creates a serious situation due to the fact that we are in the
middle of the Year 2000 conversion and he was the programmer responsible for the payroll
system: My intention is to temporarily replace this individual with a contract programmer for a
period of approximately five to six months. As you requested, I have discussed this with Dipak
Parekh, and the funds are available. With your approval, we would like to proceed placing a
resolution on the September 28 commission agenda for professional services for a total of $50,000.
AGS:ds
C: Dipak Parekh
Director
Office of Management and Budget Analysis
Donald H. Warshaw
City Manager
98` 031
ITEM:
AWARDED UNDER
STATE OF FLORIDA SNAPS NO.991855
Computer Programming Service
DEPARTMENT: Information Technology
TYPE OF PURCHASE: A Professional Service Agreement for a period of
six (6) months, with the option to renew for an
additional six-month period, subject to the
renewal of the State of Florida SNAPS contract.
REASON: The City of Miami's programmer for
Payroll/Personnel systems terminated his
employment with the City on August 26, 1998.
Due to the abrupt nature of his termination and the
limited labor resources of the department, it has
created a very serious situation for the City.
Therefore, the urgency and time sensitivity of the
programming involved necessitate that
programming services be acquired immediately.
RECOMMENDATION:
IT IS RECOMMENDED THAT A
PROFESSIONAL SERVICE AGREEMENT
WITH MODIS, A NON-MINORITY/NON-
LOCAL VENDOR, UNDER STATE OF
FLORIDA SNAPS NO. 991855, AT A TOTAL
AMOUNT NOT TO EXCEED $50,000.00, BE
APPROVED. FUNDS ARE HEREBY
ALLOCATED FROM ACCOUNT CODE NO.
001000.460101.6.270.
Dat
AwardUnderStateContracts
98- 931