HomeMy WebLinkAboutR-98-0926J-98-1019 WAWA AROMEWFNPAi/TwFI MMN
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RESOLUTION NO. 9 V 926
A RESOLUTION, WITH ATTACHMENT, APPROVING THE
MIAMI SPORTS AND EXHIBITION AUTHORITY'S
PROPOSED ADMINISTRATIVE BUDGET FOR FISCAL
YEAR 1998-1999, ATTACHED HERETO AND
INCORPORATED HEREIN.
WHEREAS, City Code provisions requires that the Miami Sports
and Exhibition Authority (MSEA) establish a fiscal year
coinciding with that of the City of Miami, and that the
Administrative Budget be submitted for appropriate consideration
by the City Commission; and
WHEREAS, on September 23, 1998, MSEA approved its 1998-1999
Fiscal Year Administrative Budget; and
WHEREAS, the proposed budget, attached hereto, identifies
categories for compensation and benefits, administrative,
professional and consultant services, and capital expenditures
totaling $690,000; and
WHEREAS, the categories reflected in the projected budget
comply with the required mandates which were established to
facilitate the development of public facilities necessary for the
ATTACHMENT (S)
CONTAINED
Or'
SEP 2 8 fM
Resolution
92
96
expansion and promotion of professional and international sports,
convention and exhibition related activities, and other events
which contribute to economic and social growth in the City of
Miami, with the appropriate portion of Convention Development Tax
receipts and other authority revenues being used to satisfy the
demands of said Budget; and
WHEREAS, the Fiscal Year 1998-1999 proposed administrative
budget in the amount of $690,000 represents a $95,000 increase
over that of Fiscal Year 1998-1999;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The Miami Sports and Exhibition Authority
Proposed Administrative Budget for Fiscal Year 1998-1999,
attached hereto and incorporated herein, is hereby approved.
Section 3. This Resolution shall become effective
r 98- 9-6
immediately upon its adoption and signature of the Mayor".
PASSED AND ADOPTED this 28th
day of September
...
JOE CAROLLO, MAYOR
In accordance with kilarni Code Sec. 2-316, since the Marr raid not indiCa°e rapormt:F11 r..f
this legislation by signing it in the designated place provic.PG, said ;egi,'3latior now
ATTEST: becomes effective with the elapse of ten (10) days jrom the date of Commissicn action
regarding same, without the Mayor ex cisin o.
WALTER J . FOEMAN Walt . n, City Clerk
CITY CLERK
APPR�D Ap/" T ORK AND CORRECTNESS : e/
0 VILARELLO
C ATTORNEY
961:CSK
l� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
3-
98- 926
aBudgatii6-N
MIAMI SPORTS AND EDITION AUTHORITY
Propo..
FISCAL YEAR 99-9W
Amount
Amount
variance
DESCRIPTION
1997-98
1998-99
Decrease
Amended
Estimated
(Increase)
I. COMPENSATION & BENEFITS
COMPENSATION AND BENEFITS
1 Executive Director & CEO '
85,000.00
85,000.00
-
2 Finance Director
45,000.00
49,500.00
(4,500.00)
3 Administrative Assistant
25.000.00
27 500.00
(2,500.00
155,000.00
162,000.00
7,000.00
PAYROLL TAXES AND BENEFITS
-
4 Group Insurance
12,400.00
12,400.00
-
5 SS/Medicare Contribution
12,150.00
14,580.00
(2,430.00)
6 Retirement Plan
12 -00
12 M.00
680.00
Total Taxes & Benefits
38 950.00
J9 940.00
L2,990.00)
TOTAL COMPENSATION & BENEFITS
191,950.00
201,M.00
9 N0.00
H. ADMINISTRATION
-
7 Business Meeting Expenses
5,000.00
5,000.00
-
8 Business Travel
10,000.00
10,000.00
-
9 Car Allowance/Cell Phone/Parking
8,000.00
3,000.00
5,000,00
10 Conference Registration
s,800.00
6,000,00
-
11 Contingencies
75,000.00
15,000.00
60,000.00
12 Courier/Delivery
1'800.00
1,800.00
-
13 Event Sponsorship
60,000.00
10,000.00
50,000.00
14 Fire Assessment, etc.
-
6,060.00
(61060.00)
15 General Insurance •
4,000.00
4,750.00
(760,00)
16 Memberships/Subscriptions
1,500.00
2,000.00
(500,00)
17 Metromover Taxes
3,850.00
3,050.00
-
18 Moving Expense
1,000.00
1,000.00
-
19 Office Equipment/Maintenance
2,500.00
2.500.00
-
20 Office Supplies
3,000.00
3,000.00
-
21 Postage
300.00
1,000.00
(700.00)
22 Printing
3,000.00
10,000.00
(7,000.00)
23 Promotions/Marketing
110,000.00
250,000.00
(140,000.00)
24 Telephone
5,000.00
5,000.00
-
TOTAL ADMINISTRATIVE EXPENSES
298 950.00
sa 900.00
40 010.00
M. PROFESSIONAL SERVICES
25 Audit
35,000.00
35,000.00
-
26 Legal Support
50,000.00
50,000.00
-
27 Professional Services/Finance
5,600.00
5,600.00
-
28 Professional Services/Admin.
5,900.00
0.00
5,000.00
29 Professional Services/Marketing-
50.000.00
50 000.00
TOTAL PROFESSIONAL SERVICES
95 600.00
140 600.00
45 000.00
IV. CAPITAL EXPENDITURES
-
30 FURNITURE & FIXTURES
3,500.00
3,500.00
-
31 OFFICE EQUIPMENT PURCHASES
5,000.00
5,000.0
-
TOTAL CAPITAL EXPENDITURES
8,500.00
TOTAL OPERATING BUDGET
595,000.00
6
(95,000.00)
• The City will be reimbursed for the Interim Directors tune at 545,000 annually, urM permanent Director is selected.
Page 16
mydocbud9et98-Naheat3 9 O— 926
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52
ffwa��lu
To: Honorable Mayor and Members of the City Commission
From: Christina P. Abrams QA
Interim Executive Director
Date: September 18, 1998
Re: Miami Sports and Exhibition Authority Fiscal Year 1998-99
Proposed Administrative Budget
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached
resolution approving the Fiscal Year 1998-99 Proposed Miami Sports and
Exhibition Authority Administrative Budget pursuant to Section 52.6-10 of
the City Ordinance.
BACKGROUND
The Miami Sports and Exhibition Authority administrative Budget is funded
from certain allocated proceeds of the Convention Development Tax, levied
pursuant to Florida Statue 212.0305, and other Authority revenues.
Section 52.6-10 of the City of Miami Ordinance creating the Miami Sports
and Exhibition Authority requires that a) the City Commission on an annual
basis approve the Miami Sports and Exhibition Authority Administrative
Budget and b) that the Authority establish a fiscal year coinciding with that of
the City of Miami.
September 18, 1998
Honorable Mayor and Members
of the City Commission
Page 2
At its meeting on September 23, 1998, the Miami Sports and Exhibition
Authority adopted a Proposed Fiscal Year 1998-99 Administrative Budget
which is attached hereto for your review. This budget identifies the
requirements for compensation and benefits, administration, professional and
consultant services, and capital expenditures for the operations of the
Authority.
Actual expenditures are monitored on a monthly basis pursuant to Chapter
52.6-5 of the Authority Ordinance. The Executive Director is required to
report on a monthly basis to the Authority and prepare a statement of current
and year to date expenditures in comparison to budget. In addition, a national
accounting firm will be retained to provide complete fiscal year 1998-99 audit
pursuant to section 52.6-11 of the Miami Sports and Exhibition Authority
Ordinance.
The fiscal year 1998-99 budget has been increased by $45,000. The increase
is due to our present efforts to increase marketing efforts to promote sporting
events, conferences, and exhibitions at City facilities.
The accompanying notes to the proposed budget more fully explain the
changes and their respective impact on the budget.
Although this budget reflects the best available information regarding
administrative responsibilities and program development, a supplemental
budget would be submitted for the Miami Sports and Exhibition Authority
and City Commission approval if future administrative or operational needs
require.
98- 926