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Home My WebLink AboutR-98-0920J-98-940 9/8/98 RESOLUTION NO. 9 8- 9 2 0 A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND APPROVING THE EMERGENCY PURCHASE OF A NEW PUMPER TRUCK, FROM PIERCE MANUFACTURING, INC., FOR THE DEPARTMENT OF FIRE -RESCUE, IN THE AMOUNT OF $200,941, WITH A CONTINGENCY COST OF $5,000.00, FOR A TOTAL COST NOT TO EXCEED $205,941.00; ALLOCATING FUNDS THEREFORE FROM THE FIRE -RESCUE ASSESSMENT FEE, AMOUNT CODE NO. 313233.289401.6.840. WHEREAS, an emergency purchase of a pumper truck was necessitated by the immediate need to replace an aging vehicle in order to conduct the regular business of the Fire -Rescue Department; and WHEREAS, the City Manager, has made a written finding that an emergency existed and authorized the emergency purchase of a new pumper truck from Pierce Manufacturing Inc.; and WHEREAS, the purchase was made considering the competitive bids received by the City of Lynn Haven, Florida; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Cry CoreMSION 11L MING OF SEP 2 8 1998 R"Oluum NO. 98- 920 Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Commission hereby ratifies, approves, and confirms the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and approves the emergency purchase of a new pumper truck from Pierce Manufacturing, Inc., for the Department of Fire -Rescue, in the amount of $200,941.00, with a contingency cost of $5,000.00, for a total cost not to exceed $205,941.00, with funds therefor hereby allocated from the Fire -Rescue Assessment Fee, Account Code No. 313233.289401.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 28th day of September , 1998. ATTEST: WALTER J. JOE CAROLLO, MAYOR Ilei:al!C i+i ! C lwl1h Miami Code Sec. 2-36, since the Mayor did not indicate approval of *k botlation by signing it in the designated place provided, said legislario, r :^r becomes effective with the elapse of ten (10) days from the date of Commissicn ecticn regarding same, without the Mayor exercis a o. AN, CITY CLERK . Walter F n, City Clerk A A15WO VILARELLO CVXXP#0AATTORNEY W2891:CSK:kc If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. -2 - 98- 920 CITY OF MIAMI, FLORIDA 27 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and DATE: SEP 2 1 1998 FILE Members of the City Commission SUBJECT: Ratification of Emergency I Purchase of New Pumper FROM: ! REFERENCES: Donald H. Warshaw City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and authorizing the emergency purchase of a new pumper. The cost of this pumper was $200,941, with a contingency fund of $5,000, for a total of $205,941. Funds were available from the Department of Fire -Rescue's Fire Assessment Fee, Account Code 313233.289401.6.840 BACKGROUND: The Department of Fire -Rescue has a desperate need for new pumpers. The recommended maximum service life for fire apparatus is fifteen years. The Department has six (6) fifteen year old pumpers (four of which are front line) and four twenty year old pumpers. It has become extremely difficult and expensive to keep these trucks available for service. Recently there was an occasion where, despite our best efforts, one of our fire stations was without a pumper for 16 hours. 4915--. DHW/CAG/MLK/pmk CoverEmergePumper.doc 98- 920 tr.vv ;a,vtl i., i .,t,, rvr%.vI I i. li, n \n.r h .uf I+„ring J, unrCn(• -\II rnu.l hC �,,ntplctcd C\,Iudul� l Ifl l „rninenl, D A I'E : 7 1 .i ltS DE PAl TNIENT/Di'v ItiION: FIRE -RESCUE ADMINISTRATION CONTACT PFRSON/CONTACT NUMBER: Paul M. Ketz 416-1672 �I i Y MANAGERS OFFICE CONTRACTING; ENTITY: Pierce Fire Apparatus RF,SOLUTION NUNIBER: BID/PROJECT NUMBER: 98 JUL 13 PM I2t 37 BUDGETARY INFORMATION: Are funds budgeted? YES: ® NO: ❑ if Yes, TOTAL DOLLAR AMOUNT: S209.914.00 ® EXPENSE ❑ REVENUE SOURCE OF FUNDS CIP Project "Fire -Rescue ACCOUNT CODE(S) 3 13233.289401.840 New Apparatus Acquisition" If grant funded. is there a City match requirement' YES: ❑ NO: ® AMOUNT: Arc matching funds Budgeted' YES: ❑ NO: ❑ Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Until Fulfillment , Penalties, (if any), for termination: , Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? YES: ❑ NO: ® Reason for Extension: If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: An approval for the Department of Fire -Rescue to purchase a new fire apparatus (read 1998 Pierce Saber Pumper) under emergency circumstances from Pierce Fire Apparatus at a or000sed price of S204.914. with a contineencv fund of S5.000. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) and four twenty year old pumpers. It has become extremely difficult and expensive to keep these trucks available for service. Recently there was an occassion where despite our best efforts, one of our fire stations was without a pumper for 16 hours. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ❑ Formal Bid/Proposal ('include bid tabulation/proposal ranking) ® Written quotes ® Single Purchase ❑ Negotiated purchase ❑ Short -Term contract ❑ Sole Source (include documentation) ❑ Term of Contract ® Bid Waiver (include documentation) ❑ Lease (Type: ) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: I . 2. CRC COi Approval Approval rtnanclal vverstgnt t3oara Date: 7 —/ > / y Date: % / • 1Mh �1 • `7ity of Miami I PURCN R SE ORDER NO: .,. ``cat w■ ■w. 1 � ww wwwrw 804635 (� i V R\► 4"*-jG V"V(fiitff1 Izinovir mw numumr vn galpar.Ravee, Imru.cee Wnu .,nppmv papers ... ^..... ^ Department of Purchasing Page No: Order Date: Bid/Contract: No: \�, + P O Box 330708 Miami, Florida 33233-0708 (305) 4(6.190011922 FAX (305) 416-1925 Buyer: b. Category Number Telephone No. 999999 FIRE -RESCUE SUPPORT SERVICE PIERCE MANUFACTURING INC. 1151 NW 7 STREET ' ATTN MIAMI, FL 33136 ATTN:MARK JONES P. 0. BOX 2017 APPLETON WI 54915 City of Miami Accounting Division / Accounts Payable Department of Finance / A c c t s. Payable P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: I Requisition No FIRE -RESCUE PPORT SERVICE i GARLENE ANOZAR 305-575-5216 FSS-8-2160 Item# ity Commod Deption scri Qty Unit. Unit Price Extended Price 070-57 1998 PIERCE SABER PUMPER- QUOTE NO. 1 205941.'00 205941:0 97/98-10 $200,941.00 PLUS CONTINGENCY FUND IN THE AMOUNT OF $5000.00 EMERGENCY_-:; PR0 0 E CITY MANAGER_`ND STf TE ; SIGHT ITN BOARD MFG:"PIERCE FiftERFAKATUS ="TOTAL: 205941.0( i j Tax ID or S/S No: XXXXXXXXXXXXXXXXXXXxxXXXXXXXXXXXxxxxxxxXX Vendor instructions xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXll;J(7C) XXXXX XXXXXX �f�( QQ�XXX �f $ 1. Florida Tax Exempt ID 023.08-330380-54c. 2. Invoices: Direct Invoices in Duplicate to the address shown Entity Type: XXXXXX� xX� xXfisXXXI XXJC7t:7I o XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXxxxxxxxXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX above 3. Terms and conditions set forth in our Bid or Quotation on the reverse side hereof or incorporated herein by reference j Terms: (Prompt payment Oiscount) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX become a part of this order. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX NET30 xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx F.O.B. DESTINATION xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXxxxxxxxxxxxXXXXXXXxxxxxxxxxxXXXXXXX Unless Otherwi Specified erxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Purchase OrdNo: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXIZZ xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx r DNlivery Date xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXXXXXXXXXXXxxxxxxxXXXXXXxxxxxxX 4ateppr� Clry of Miami I I .: 1 FNtPC 506 Rev 7197 CVstNbutlon: While vendor Green AC*Wnt! rayec'e canary rurcn/a�no �+w�• �'�`^ ^w��M'v +ter••-��^ ' -'- 98-- 920 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r t',I. i'I�••, TO Donald H. Warshaw DATE June 10, 1998 FILE . City Manager SUBJECT Emergency Purchase of Pumper FROM Chi enez irector REFERENCES: Department of FI escue ENCLOSURES: The Department of Fire -Rescue is requesting authorization for the waiver of competitive bidding, and the emergency purchase, of one (1) pumper. The pumper proposed for purchase is a 1998 Pierce Saber. This truck is available under a Lynn Haven, Florida contract (Bid No. 97-98-10). - The proposed cost of this pumper is $204,914, plus a $5,000 contingency fund for a total cost of $209,914. The Department of Fire -Rescue has a desperate need for new pumpers. The recommended maximum service life for fire apparatus is fifteen years. The Department has six (6) fifteen year old pumpers (four of which are front-line) and four twenty year old pumpers. It has become extremely difficult and expensive to keep these trucks available, for service. Recently there was an occasion where despite our best efforts one of our fire stations was without a pumper for 16 hours. We will be conducting a Firefighter candidate training class starting in August. To accomplish the training requirements, we must assign two pumpers to the Fire Rescue Training Center full time. The above mentioned pumper is an in stock unit, which most closely meets our specifications. If this purchase is approved, the department will take delivery on this unit in about two weeks. The actual time required to acquire a pumper through the normal bid process, meeting our exact specifications, is at least a year. The funds will be allocated from the CIP project entitled "Fire -Rescue New Apparatus Acquisition" (Project No. 313233), Account Code 289401-840. CAG/MLK/acp Budget Approval: Dipak Parekh, ffudget Director 0 CIP Approv 1: _ Pi{ Saenz-Butler, CIP Ad mistrator pproval/D pproval: onald . arshaw, City Manager VOL �920