HomeMy WebLinkAboutR-98-0904J-98-985
9/17/98
RESOLUTION NO. 9 8 - 904
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICE AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, WITH CRIMINAL JUSTICE RESEARCH
ASSOCIATES, INC., FOR A PERIOD OF ONE (1)
YEAR, SUBJECT TO THE AVAILABILITY OF FUNDS,
TO PROVIDE SURVEY AND EVALUATION SERVICES FOR
THE CITY OF MIAMI POLICE DEPARTMENT, IN AN
AMOUNT NOT TO EXCEED $24,279.00; ALLOCATING
FUNDS THEREFOR FROM THE PROBLEM SOLVING
PARTNERSHIPS GRANT PROGRAM, ACCOUNT CODE NO.
142018.291226.6.270 ($2,664.00) AND THE
PROBLEM SOLVING PARTNERSHIPS ASSESSMENT GRANT
PROGRAM, ACCOUNT CODE NO. 142022.290497.6.270
($21,615.00).
WHEREAS, the Police Department has been awarded a grant from
the U.S. Department of Justice, Office of Community Policing
Services (COPS) Program for the purpose of enhancing Problem
Solving and Partnerships in West Coconut Grove; and
WHEREAS, in accordance with the Grant, the department
requires survey and evaluation services; and
WHEREAS, Criminal Justice Research Associates, Inc., will
design and conduct pre/post surveys and interviews of residents,
merchants, and officers in said area, and will document and
evaluate the problem solving process and model; and
WHEREAS, effective problem solving techniques will be
ATTACHMENT (S)
COlITAIMED
SEP 2 8 1998
ageakam 14M
developed by the firm by networking with similar partnership
projects nationwide;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized"I to
execute a Professional Service Agreement, in substantially the
attached form, with Criminal Justice Research Associates, Inc.,
for a period of one (1) year, subject to the availability of
funds, to provide survey and evaluation services for the City of
Miami Police Department, in an amount not to exceed $24,279.00,
with funds therefor hereby allocated from the Problem Solving
Partnerships Grant Program, Account Code No. 142018.291226.6.270
($2,664.00) and the Problem Solving Partnerships Assessment Grant
Program, Account Code No. 142022.290497.6.270 ($21,615.00).
Section 3. This Resolution shall become effective
l� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
- 2 - 98` 904
immediately upon its adoption and signature of the Mayor.2/
PASSED AND ADOPTED this 28th day of September , 1998.
JOE CAROLLO, MAYOR
In acmx1ance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation no�q
becomes effective with the elapse of ten (10) days from the date of Commis on action
ATTEST: mPnft MA-9' 1Nil W the Mayor a casing veto.
Wait J. an, City clerk
WALTER J. FOEMAN
CITY CLERK
AP
NURO VILARELLO
ATTORNEY
W2932:CSK:kc
CORRECTNESS:e/
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 98- 904
SERVICES AGREEMENT
OR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this _ day of , 199_ (but effective as of
) by and between the City of Miami, a municipal corporation of the State
of Florida ("City") and Criminal Justice Research Associates, Inc., a Florida corporation
9
("Provider").
RECITALS:
A. The City has been awarded grants from the U.S. Department of Justice in the
amounts of $56,388 and $49,950 (the "Grants"), for the purpose of enhancing problem -solving
partnerships in West Coconut Grove (the "Program"). >>
B. In accordance with the provision of the Grants, the City requires survey and
evaluation measures ("Services") in order to establish and implement the Program.
C. Provider possesses all necessary licenses, qualifications and expertise to perform
the Services.
D. The Commission of the City of Miami, by Resolution No.
adopted on , 199_, approved the selection of Provider for the provision of the
Services required under the Program, and authorized the City Manager to execute a contract,
under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:'
-� 1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall commence on the effective date hereof
and, unless terminated in accordance with the provisions hereof, shall continue until completion
of the Services by Provider under the Program.
3. SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and under the
special terms and conditions set forth, in Attachment "A" hereto, whi& by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that Provider: (i) possesses all
qualifications, licenses and expertise required for the performance of the Services; (ii) it is not
delinquent in the payment of any sums due the City, including payment of permit fees,
occupational licenses, etc., nor in the performance of any obligations to the City, (iii) is and shall
be, at all times during the term hereof, fully qualified and trained to perform the Services; and
(iv) the Services will be performed in the manner described in Attachment "A".
4 COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be made in
equal quarterly increments during a one-year period. The Provider shall provide receipts for all
expenditures incurred. The total compensation shall not exceed $24,279. The funds for payment
WD:cmimt aswe „ac grove aVwn„c 2 9 8 904
of the Provider will originate from the COPS Cooperative Agreement #97-CK-WX-k028, and
#97-PR-WX-0154.
'a B. Payment shall be made by City within forty five (45) days after receipt of Provider's
invoice, which shall be accompanied by sufficient supporting documentation and contain
sufficient detail, to allow a proper audit of expenditures, should City require one to be performed.
5. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
4
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned b� the City in its sole
discretion..
6. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit , or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at his/her principal
place of business for a period of three (3) years after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof. Provider shall make available to the City all reasonable facilities and assistance to
WD:crim just amc west grove agreement 3 9 8— 904
facilitate the performance of tests or inspections by City representatives. All tests and
inspections shall be subject to, and made in accordance with, the provisions of Section 18-55.2 of
the Code of the City of Miami, Florida, as same may be amended or supplemented, from time to
time.
7. AWARD OF AGREEMENT: Provider represents and warrants to the City that
he/she has not employed or retained any person or company employed by the City to solicit or
secure this Agreement and that he/she has not offered to pay, paid, or agreed to pay any person
any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in
connection with, the award of this Agreement.
8. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City Untracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure under applicable law. Provider's failure or refusal to
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
9. COMPLIANCE WITH PROGRAM REQUIREMENTS AND FEDERAL, STATE
AND LOCAL LAWS: Provider shall comply with all requirements imposed by the Grant
for the Program, including reporting, record keeping and other requirements. Provider shall also
comply with and observe all applicable federal, state and local laws, rules, regulations, codes and
ordinances, as they may be amended from time to time.
10. IlVDEMNMCATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees') and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
WD:crim just assoc west grove agreement 4
98- 904
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to
or death of any person or damage to or destruction or loss of any property arising out of,
resulting from, or in connection with (i) the performance or non-performance of the services
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them or (ii) the failure of the Provider to comply with any of the
paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other
regulations or requirements of any governmental authority, federal or state, in connection with .
the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless
the Indemnitees, or any of them, from and against all liabilities which may be asserted by an
employee or former employee of Provider, or any of its subcontractors, as provided above, for
which the Provider's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation or similar laws.
11. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
MPD:crim just aswc west grove agreement 5 J V + 904
� .... ..9 }� .n.......Y '.: L':aay �n•'Q�N"�.t1+'TW, "�'.
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
12. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, by giving Provider at
least five (5) business days prior written notice, upon discontinuance or termination of the
Program, unavailability of funds under the Grant, or if the City determines, in its sole discretion,
that continuation of the Program or of Provider's services are no longer in the best interest of the
City. In such event, the City shall pay to Provider compensation fb�.Bervices rendered and
expenses incurred prior to the effective date of termination. In no event shall the City be liable to
Provider for any additional compensation, other than that provided herein, or for any
consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice or
liability to Provider, upon the occurrence of an event of default under the Grant or under this
Agreement. In such event, the City shall not be obligated to pay any amounts to Provider and
Provider shall reimburse to the City all amounts received while Provider was in default under
this Agreement.
13. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City. All such insurance, including renewals, shall
be subject to the approval of the City for adequacy of protection and evidence of such coverage
shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force
WDxrim just mm west grove agreement 6
98- 904
and effect and providing that it will not be canceled during the performance of the services under
this contract without thirty (30) calendar days prior written notice to the City. Completed
. Certificates of Insurance shall be filed with the City prior to the performance of services
hereunder, provided, however, that Provider shall at any time upon request file duplicate copies
of the policies of such insurance with the City
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed''koverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date the required change in policy coverage would otherwise take effect.
14. NONDISCRINIINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
15. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City's, which may be withheld or conditioned, in
the City's sole discretion.
WD:crim just mm west grove agreement 7 V 8- 904
16. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or'by registered or certified U.S. Mail, return
receipt requested, addressed to the other parry at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
9
TO PROVIDER:
Criminal Justice Research Associates, Inc.
1700 S.E. 15 Street - #303
Fort Lauderdale, FL 33316
cc: Donald H. Warshaw
Chief of Police
TO THE CITY:
City of Miami
Att: City Manager
3500 Pan American Drive
Miami, FL 33133
17. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
WDxrim just assm west wove agreement 8 9 8" 904
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
18. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
19. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be ers'itled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering services to the City under this Agreement.
20. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
21. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
MPD:cdm just moc west grove agreement 9 9 ° - 904
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
22. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
23. APPROVAL BY THE OVERSIGHT BOARD: - The State of Florida has appointed an
Emergency Financial Oversight Board (the "Oversight Board") which is empowered to review
and approve all pending City of Miami contracts. As a result, contracts shall not be binding on
the City until such time as they have been approved by the Oversight Board. Execution of this
Agreement by the City Manager shall constitute evidence of its approval by the Oversight
Board.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
ATTEST:
Walter Foeman, City Clerk
WITNESSES:
"City"
CITY OF NHAMI, a municipal
corporation
By:
City Manager
"Provider"
MPD:a m Jwt amc wen grove agreement 10 9 8 - 904
Print Name:
Print Name:
Print Name:
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
ALEJANDRO VILARELLO MARIO SOLDEVILLA
City Attorney Administrator
Risk Management
MPD:cdm just assoc west grove apmaent 11
98- 904
ATTACHMENT "A"
SCOPE OF SERVICES
The Provider shall implement the following professional services for the City of Miami
Police Department, hereinafter referred to as the "Department."
The Provider shall design and conduct pre/post-surveys and/or interviews of residents,
merchants, and officers, to include crime patterns, victimization, environmental and financial
factors. The Provider shall develop mechanisms by which to collect the nontraditional impact
measures specified by the COPS office. The Provider will collect baseline impact measures and
begin the analysis phase of the problem -solving model, and work with the COPS office to
document the process. The Provider will document the problem -solving process, and evaluate
the problem -solving model. The Provider will facilitate effective problem -solving across the
nation through the sharing of information, lessons learned, and successes of the problem -solving
partnerships project.
MPD:crim just assoc west grove agreement
12
98- 904
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM: �/onfeH.
City Manager
RECOMMENDATION
CA=20
p 199�
DATE: FILE:
SUBJECT: Proposed Resolution
REFERENCES: Criminal Justice Research
Associates, Inc.; Professional
ENCLOSURES: Service Agreement
It is respectfully recommended that the City Commission adopt the enclosed Resolution, with
attachment, allowing the City Manager to execute a Professional Service Agreement with
Criminal Justice Associates, Inc., in an amount not to exceed $24,279.00, for the Miami Police
Department.
Funding will be from the Problem Solving Partnerships Grant Program, Account Code No.
142028.291226.6.270 ($2,664.00) and the Problem Solving Partnerships Assessment Grant
Program, Account Code No. 142022.290497.6.270 ($21,615.00).
BACKGROUND
The Police Department has been awarded a grant from the U. S. Department of Justice, Office of
Community Policing Services (COPS) Program, for the purpose of enhancing Problem Solving
and Partnerships in West Coconut Grove. In accordance with the grant, the department is in need
of professional services for the documentation and evaluation of the problem solving process. The
Criminal Justice Research Associates, Inc., shall design and conduct pre/post surveys and/or
interviews of residents, merchants, and officers, including crime patterns, as well as, victimization,
environmental, and financial factors. They will document the problem solving process and
evaluate the problem solving model. They will facilitate effective problem solving methods
through the sharing of information, lessons learned, and successes of the problem solving
partnerships project across the nation..
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