HomeMy WebLinkAboutR-98-0900J-98-979
9/17/98
RESOLUTION NO. 8 "- J 0 0
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH THE BELAFONTE TACOLCY
CENTER, INC., FOR THE CONTINUED
IMPLEMENTATION OF A SPORTS DEVELOPMENT
PROGRAM FOR THE LIBERTY CITY AREA AND
SURROUNDING COMMUNITIES, IN AN AMOUNT NOT TO
EXCEED $78,795.00; ALLOCATING FUNDS THEREFOR
FROM THE FISCAL YEAR 1998-1999 BUDGET OF THE
DEPARTMENT OF PARKS AND RECREATION, AID TO
PRIVATE ORGANIZATIONS ACCOUNT.
WHEREAS, the Belafonte Tacolcy Center, Inc., ("Center") is a
not -for -profit 501 (C)(3) organization founded in 1970 to enhance
the quality of life for youth and young adults in Liberty City
and the surrounding communities through special development
programs; and
WHEREAS, the Sports Development Program provides a variety
of team and individual sports programs, cultural awareness
activities and workshops, and indoor/outdoor games; and
WHEREAS, in the best interest of the Liberty City and
surrounding communities, the City of Miami has, in the past,
approved funding from the Department of Parks and Recreation
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202M 'G or
SEP 2 8
98- goo
Operating Budget for the Center for said sports programs; and
WHEREAS, it is now necessary to authorize the execution of
an agreement with the Center, and to allocate funds for the
continued implementation of a Sports Development Program in the
above cited areas;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized1� to
execute an agreement, in a form acceptable to the City Attorney,
with Belafonte Tacolcy Center, Inc., ("Center") for the continued
implementation of a Sports Development Program for the Liberty
City area and surrounding communities, in an amount not to exceed
$78,795.00, with funds therefor hereby allocated from the Fiscal
Year 1998-1999 Budget of the Department of Parks and Recreation,
Aid to Private Organizations Account.
Section 3. This Resolution shall become effective
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
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immediately upon its adoption and signature of the Mayor.2/
PASSED AND ADOPTED this 28th day of September 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation r*%,j
becomes effective with the elapse often (10) da from the date of Commission action
ATTEST: regarding saw, without the Mayor eLr ing to.
Watt 'r J. F ity Clerk
WALTER J. FOEMAN
CITY CLERK
TO FW AND CORRECTNESS:/
ATTORNEY
927:CSK:kC
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA=15
Honorable Mayor and Members SEP- 2 1 1998
TO: of the City Commission
DATE: FILE:
Resolution Authorizing the
sua�Ecr: Belafonte Tacolcy
Center Agreement for the
Sports Development Program
FROM: Onald H. Warshaw
REFERENCES
City Manager
Proposed Resolution &
ENCLOSURES:
Agreement
RECOMMENDATION:
It is respectfully recommended that the City of Miami Commission adopt the attached resolution
authorizing the City Manager to enter into an agreement, in an amount not to exceed $78,795 and
in a form acceptable to the City Attorney, with the Belafonte Tacolcy Center, Inc., a Florida not -
for -profit corporation. The agreement is necessary to provide for the implementation of a sports
development program for the Liberty City area and surrounding communities. The resolution
further authorizes said compensation to be paid from funds already allocated for this purpose in
the Aid to Private Organization Account of the Department of Parks and Recreation F.Y. `98-'99
Budget.
BACKGROUND:
The Department of Parks and Recreation recommends for the City of Miami to enter into an
agreement in the amount of $78,795 with the Belafonte Tacolcy Center, Inc., to continue without
interruption the Sports Development Program (SDP) in the Liberty City area and surrounding
communities for one (1) year term with two (2) one (1) year renewal options.
The Belafonte Tacolcy Center, Inc., is a non-profit 501 (C)(3) organization founded in 1970 to
enhance the quality of life for youth and young adults in Liberty City and its surrounding
communities.
The Sports Development Program (SDP) implemented by the Belafonte Tacolcy Center, Inc.,
provides structured leisure -time recreational/sports activities and cultural development activities
such as: organized team sports, individual sports, indoor/outdoor games, and cultural awareness
workshops.
The City of Miami has in previous years supported this program through direct funding
allocations from the Department of Parks and Recreation operating budget. It is in the best
interest of the City to continue providing such an important program for youths and young adults
in accordance with the conditions and work program made part of the proposed agreement with
the Belafonte Tacolcy Center, Inc. Attached for your review is the draft budget and work
program fort a new contract year.
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CITY OF MIAMI DRAFT
EXPENDITURE JUSTIFICATION FORM
AGENCY: BelaConte Tacolcy C2nter, Inc. FISCAL �YCAR:
f'ItOJEC'[' . Spo r. is bevc lo�nen t Program _ DATE:
11UNDING SOURCE.: Parks and Recreation
EXPENDITURE DESCRIPTION AND JUSTIFICATION
PERSONNEL COST
1) Salaries
FICA
Unemployment Tax
Group Insurance
OPERATIONAL EXPENSES
2) Auditing (10,000 Ann. x 5%)
Security ( 2,616 Ann. x 15%1
Ground Maintenance (15200:.x 10%)
Building Maintenance (15,504 Ann. x 5%)
3) Program'SUpplies/Equipment
(Balls, Bats, Table Games, Art Supplies, Uniforms
etc...)
4) Office Supplies (Pen, Pencils, Folders, etc.)
5) Maintenance Supplies
(Toilet Paper, Hand Towels, Cleaning Supplies)
Annual Estimate $756.00
6 ) Vehicle , (19, 120 Ann. x 15% )
Space( 1,200 Ann. x 25%)
Copier ( 9000 Ann. X 5%)
Copier Mai.ntenanr_e (5,940 Ann. x 5%)
7) Auto Insurance
(6,552 Ann. x 25%)
R) General Liahi.li.ty/Crime Insurance
(.19, U 4 Atin. x 9% ) .
9) Fees and Dues
(Expenditure Just
Programs Division)
1 STA.3011
TOTAL BUDGET
cation Form; Community Deve
REQUEST
50,666
3,876
2,123
1,987
500
393
1520
775
5,940
1,500
700
2,868
300.
450
297
1,638
1,782
1,500
78,795
t Department Soc2
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CITY OF MIAMI
COWMITY DEVELOPMENT DEP.L ,MENT
STAFF SALARIES SCHEDULE
CONTRACTOR:- Belafonte Tacolcy Center, Inc.
DRAFT
FUNDING SOURCE: Parks i ttacreatio
FISCAL YEAR:
POSITION TITLE (include
ANNUAL
# PAY
TYPE OF
TOTAL
% OF
TOTAL AMOUNT
name of employee and
SALARY
PERIODS
EMPL.
SALARY
SALARY
CHARGED TO
title)
PER/YR.
FT/PT.
PER PAY
CHARGED
CITY FOR THIS
PERIOD
TO CITY
PROJECT
Recreation Leader III
25,000
26
FT
961.54
100
25,000
Patrick Releford
Recreation Leader
20,000
26
FT
769.23
100
20,000
Harry Reese
Admin. Assistant IV
25,022
26
ET
962.40
5
1,251
Valeria Sanctious
Admin. Assistant III
22,053
26
FT
848.19
5
1,102
Tanya Torrence
Bookkeeper
12,000
26
PT
461.53
5
600
TBA . ,.;
Secretary
13,724
26
PT
527.85
5
686
Delphine Pinder •-
Maintenance Sup.
24,000
26
FT
923.08
5
1,200
Phillip Burrows
Accountant Clerk
16,536
26
FT
636.00
5
827
Rhonda Sanders
TOTAL
50,666.00
(STAFF.SCWD=) (FORMS07)
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DRAFT
THE BELAFONTE TACOLCY SPORTS DEVELOPMENT
PROGRAM
STATEMENT OFMISSION
The Belafonte Tacolcy Center, Inc. is a community based organization whose
primary focus is to enhance the quality of life for youth and young adults in Liberty
City and its surrounding community through specially designed developmental
programs. Belafonte Tacolcy Center, Inc. sponsor is a Sports Development
Program (SPD) which provides structured leisure -time recreational/sports activities.
DESCRIPTION OF PROGRAM
The Sports Development Program (SDP) provides a variety of individual and team
sports services along, all of which are designed to promote the healthy development
of the youth of the Model City communities. These activities and services will
include: 1) Organized Team Sports; 2) Individual Sports; 3) Indoor/Outdoor games;
and 4) Appropriate in-house client referral in Tacoicy's exiting youth service
system.
The target populations for the SDP are youth and young adult's 6-25 years of age of
the Liberty City area. Belafonte Tacolcy Center, Inc. believes that youth and young
adults when engaged in positive structured activities will diminish opportunities of
criminal behavior.
The Interventive approach to be.used by the Project will be a year-round schedule
of organized team sports, individual sports, and out-door/in-door
educational/recreational games. The schedule of activities include seminars and rap
sessions as, weU as exhibition seasons and play-off matches for the following team
sports:
1) T-BaRMaseball — April to July
2) Basketball — December to March
3) Football — August to November
4) Flag Football - September - November
In addition, treatment for clients who are experiencing problem in their social,
personal and educational development will be initiated via referrals to the
appropriate service delivery program of the Agency.
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The -activities and services of the SDP will be provided by a.Jtecreation
Leader/Manager two Recreation Leader 11 and a host of volunteers. These highly
supervised Organized Team Sports — Team Sports and activities will include
football, baseball, basketball, track & field, cheerleading, volleyball, racket ball, and
flag football.
Activities of the Program will be carried out at the Program site as well as the
following community schools and parks when needed: Charles Drew, Horace Mann
and Booker T. Washington Middle Schools; Miami Northwestern, Miami Edison,
Norland and Miami Jackson Senior High Schools; Orchard Villa and Holmes
Elementary Schools; Moore and Gwen Cherry. Parks youth will be organized into
teams as follows:
FOOTBALL — 9887 UNITS OF SERVICE
9-11 years of age male, 95 lb. team; 25 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thurs. Sat;
3 hrs/day, 3187 Units of Service.
1N3 years of age male, 120 lb. team; 25 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thurs. Sat.;
3 hrs/day, 3350 Units of Service.
14-15 years of age male, 1451b. team; 25 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thum Sat.;
3 hrs/day, 3350 Units of Service.
FLAG FOOTBALL — AT LEAST 1.150 UNITS OF SERVICE
6-10 years of age male, less that 85 lb. team,15 participants 48 Program Days
(3 days/week) Wed. Thurs. Sat.;
3 hrs/day 1150 Units of Service.
CHEERLEADING — AT LEAST 827 UNITS OF SERVICE
8-13 years of age female, squared 11 participants; 47 Program Days (3
days/week) Mon. Wed. Sat.;
2 hrs/day 827 Units of Service.
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BASKETBALL — AT LEAST 5760 UNITS OF SERVICE
9-11 years of age male, 12 participants; 77 Program :Days (5 days/week) Mon.
Tues. Wed. Thurs. Sat.;
3 hrs/day 1,440 Units of Service
12-13 years of age male, 12 participants; 77 Program Days (5 days/week)
Mon. Tues. Wed. Thurs. Sat.;
3 hrs/day 1,440 Units of Service.
14-15 years of age male, 12 participants; 77 Program Days (5 days/week)
Mon. Tues. Wed Thurs. Say.;
3 hrs/day 1,440 Units of Service.
T-BALIJBASEBALL UNITS OF SERVICE
7-8 years of age male or female, 18 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thurs. Friday Sat.;
2 hrs/day 3 Units of Service.
9-11 years of age male or female, 18 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thurs. Friday Sat.;
.3 hrs/day 6 Units of Service.
11-12 years of age male or female,18 participants; 90 Program Days (5
days/week) Mon. Tues. Wed. Thurs. Friday Sat.;
3 hrs/day 6 Units of Service.
14-15 years of age female, 12 participants; 77 Program Day (5 days/week)
Mon. Tues. Wed Thurs. Friday Sat.;
3 hrs/day; 1440 Units of Service.
INDIVIDUAL SPORT UNITS
Individual Sports activities will include Tennis/Racket ball. Activities will be
carried out on the Program's site as well as off -site periodically at appropriate area
courts/courses. 4,605 "Individual Sports Units" will be provided by the end of the
contract term.
Youth will be organized into teams as follows:
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TENNIS/RACKET BALL 3070 UNITS OF SERVICE
10-12 years of age male, 10 participants; 96 Program_ Days (3 days/week)
Mon. Tues. Thurs.;
T 3 hrs/day; 1,535 Units of Service.
10-12 years of age female, 10 participants 96 Program Days (3 day/week)
Mon. Tues. Thurs.;
3 hrs/day; 1,535 Units of Service.
INDOOR/OUTDOOR GAMES AND ACTIVITIES
A MINIMUM OF 23,200 UNITS OF SERVICE
A. Indoor and outdoor games as specified will be provided Monday thru Friday
255 day from 3:00p.m. — a minimum of 18,000 units will be provided.
A special sports event wilt occur at least 12 times during the year directly serving
200 youths and indirectly serving 300 youths, which will provide team building,
motivation and self esteem awareness.
' MONITORING AND EVALUATION DESIGN
Monitoring and evaluation of the service delivery system will be carried out on a
monthly basis (every 30 days). Data complied on the Program's service delivery
forms listed below are evaluated relative to expected performance:
Registration Client Service Data
Service Delivery
Quarterly Report
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