HomeMy WebLinkAboutR-98-0890J-98-910
9/14/98
RESOLUTION NO. 9 8— 8 9 0
A RESOLUTION ACCEPTING THE BID OF RONALD M.
GIBBONS, FOR THE FURNISHING AND INSTALLATION
OF STEEL PICKET FENCE AT ALLAPATTAH COMSTOCK
PARK, FOR THE DEPARTMENT OF PARKS AND
RECREATION, IN THE AMOUNT OF $13,512.85;
ALLOCATING FUNDS THEREFOR FROM SAFE
NEIGHBORHOOD PARKS BOND PROGRAM FUNDS AS
APPROPRIATED BY CAPITAL IMPROVEMENT ORDINANCE
NO. 11623, AS AMENDED, ADOPTED MARCH 24, 1998
FOR CAPITAL PROJECTS.
WHEREAS, the City Commission, pursuant to Resolution
No. 974-87 adopted December 9, 1997, authorized the City Manager
to submit applications and accept grants from Miami -Dade County
for projects designated for the Safe Neighborhood Parks Bond
Program first year funding cycle; and
WHEREAS, the Safe Neighborhood Parks Bond Program allocation
for the City of Miami is $21,675,000.00; and
WHEREAS, the City of Miami submitted grant applications for
the first year funding cycle for a variety of projects totaling
$7,798,800.00; and
WHEREAS, the projects include erection of new buildings,
building renovations, lighting improvements, pool renovations and
land acquisition; and
WHEREAS, one of the projects, a steel picket fence, needs to
be erected at Allapattah Comstock Park and, pursuant to public
•u . �, �► •
SEP 2 8 IM
98- 890
notice, invitations for Bid No. 97-98-113 were mailed to
forty-six (46) potential bidders; and
WHEREAS, five (5) proposals were received on August 11,
1998; and
WHEREAS, funds for this project are available from Safe
Neighborhood Parks Bond Program Funds as appropriated by Capital
Improvement Ordinance No. 11623, as amended, adopted March
24, 1998 for Capital Projects; and
WHEREAS, the City Manager and the Director of the Department
of Parks and Recreation recommend that the bid received from
Ronald M. Gibbons be accepted as the lowest most responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on August 11, 1998 from
Ronald M. Gibbons, for the furnishing and installation of a steel
picket fence at Allapattah Comstock Park for the Department of
Parks and Recreation, at a total cost not to exceed $13, 512 . 85,
is hereby accepted, with funds therefor hereby allocated from the
Safe Neighborhood Parks Bond Program Funds as appropriated by
Capital Improvement Ordinance No. 11623, as amended, adopted
- 2 - 98- 890
March 24, 1998 for Capital Projects.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 28th day of September , 1998.
JOE CAROLLO, MAYOR
in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the designated place provided, said legislation now
becomes effective wig the elapse often (10) days fro the date of Commission action
ATTEST: regarding same, without the Mayor exerc g at ;
Walter J F n, ity Clerk
WALTER J. FOEMAN
CITY CLERK
FORM AND CORRECTNESS
ACHOAPDR19-VILARELLO
CIT ATTORNEY
866:CSK:kc
1/ If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 98 - 890
TO
Honorable Mayor and Members
of the City Commission
FROM: AaldH. Warshaw
City Manager
RECOMMENDATION:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
CA-3
DATE. SEP 2 j 1998 FILE
SUBJECT:
Authorizing the Furnishing and
Installation of Steel Picket Fence
REFERENCES- at Allapattah Park
Bid No. 97-98-113
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the furnishing and installation of Steel Picket Fence at Allapattah Comstock Park from
Ronald M. Gibbons, a Black/Dade County vendor, located at 1301 NW 198th Street, Miami,
Florida 33169, for a total cost not to exceed $13,512.85, for the Department of Parks and
Recreation. Funding is available from Community Development Block Grant funds appropriated
in Capital Improvement Project No. 331309 Capital Improvement Ordinance No. 11623, as
amended, adopted March 24, 1998 for Capital Projects.
BACKGROUND:
The Department of Parks and Recreation has received input from the community through the NET
Office, as to the need to install additional steel picket fencing, along a section of Allapattah
Comstock Park for beautification and security purposes.
The Departments of Parks at Recreation along with the Procurement Department has analyzed bids
received pursuant to Bid No. 97-98-113. Forty-six (46) invitations for bids were mailed and five
(5) responses were received. Ronald M. Gibbons was deemed as the lowest responsive and
responsible bidder, and is therefore recommended for award.
v14 MemoSteeIP'icFenceAIIa97-9&113 9 8890
City of Miami, Florida
Bid No. 97-98-113
.1 BID INFORMATION FORM
Mailing Date: July 24,1998 Buyer: Maritza Fresno
Bid No.:. 97-98-113 Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete. information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
988-15: FURNISHING AND INSTALLATION OF STEEL PICKET FENCE AT ALLAPATAH
COMSTOCK PARK
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALEFIIED.
90 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
14 number of calendar days required before commencement of work.
Delivery will be made within 104 calendar days after receipt of purchase order.
Terms: 20/6-10 days Net 30 days x Additional discount of 1 -0 % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact person/Telephone: Ronald M. Gibbons
Term of Warranty for equipment: 1 Year
Term of Warranty for labor. 1 Year
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm'sName: Ronald M. Gibbons Telephone: (305) 652-5845
Principal Business Address: 1301 NW 19uthS TFax: (3 0 5) 6 5 2— 9 3 0 4
Miami, Florida 33169 Name:Ronald M. Gibbons
Mailing Address: 1301 NW 198th Street Title: caner
Miami, Florida 33169 Authorized Signature
E-Mail Address: Beeper. ( 3 0 5) 3 3 4-
98- 890
City of Miami, Florida Bid No. 97-98-113
6.5 -,NDOR BACKGROUND INFOR fj%iTON
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None', or "Not Applicable", as appropriate. Please print.
COMPANY NAME: Ronald M. Gibbons
COMPANY OFFICERS: -
President
Secretary
Ronald M. Gibbons
Vice Presiden
Treasurer
LICENSES:
1. County or Municipal Occupational License No. 30-2 9467 2 2
(attach copy with bid)
2. Occupational License Classification 2 9 4 6 7 2— 2 -
3. Occupational License Expiration Date: September 1998
4. Metro -Dade County Certificate of Competency No. 0 0 0 0 0 9 3 5 6
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No. 2 61— 9 6 — 5 0 3 5
EXPERIENCE:
6. Number of Years your organization has been in business: 2 6 Y e a r s
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 26 Years
S. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP-2 6 Y e a r s
City of Miami, Florida Bid No. 97-98-113
2.0 GENERAL TERMS AND CONDITIONS FOR THE PURCHASE OF SERVICES
INTENT: The General Terms and Conditions described herein apply to the acquisition of general services
with an estimated aggregate cost of $4,500.00 or more.
2.1. ACCEPTANCE OF OFFER - The signed bid response shall be considered an offer on the part of the
bidder; such offer shall be deemed accepted upon issuance by the City of a purchase order or other
contractual document.
2.2. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive any irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.3. ANTITRUST PROVISION - At such times as may serve its best interest, the City reserves the right to
advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements or other similar sources for the purchase of
these goods and/or services as may be available.
2.4. ASSIGNMENT OF CONTRACT - The contractor shall not assign, transfer or subcontract, at any time
during the term of the Contract, or any part of his/her operations, or assign any portion or part of the
Contract, except under and by virtue of written permission granted by the City through the proper officials,
which may be witfiSeld'or:conditioned, in the City's sole discretion.
2.5. AUDIT RIGHTS AND RECORDS RETENTION - The Contractor agrees to provide access to the City, or
to any of its duly authorized representatives, to any books, documents, papers, and records of the contractor
which are directly pertinent to this Contract, for the purpose of audit, examination, excerpts, and
transcriptions. The Contractor shall maintain and retain any and all books, documents, papers and records
pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters
are closed. Contractor's failure to adhere to, or refusal to comply with, this condition shall result in .the
immediate cancellation of this contract by the City.
2.6. AVAILABILITY.OF CONTRACT TO OTHER GOVERNMENTAL AGENCIES - Any Governmental
Unit in Dade, Broward or Palm Beach Counties, Florida, may avail itself of this contract and purchase any
and all items specified herein from the successful bidder(s) at the contract price(s) established herein.
Each Governmental unit which uses a contract(s) resulting herefrom, will establish its own contract, place its
own orders, issue its own purchase orders, be invoiced therefrom and make its own payments and issue its
own exemption certificates as required by the bidder.
2.7. AWARD OF CONTRACT
A. The IFB, Bidder's response, any addenda issued and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a Contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. The Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form required
by the City. Where the Bidder is in default of these contractual requirements, the City, through action
taken by the Purchasing Department, will void its acceptance of the Bidder's Response and may accept
the Bid from the next lowest responsive, responsible bidder or re -solicit the City's requirements. The
City, at its sole discretion, may seek monetary restitution from the Bidder and its bid bond or guarantee,
if applicable, as a result of damages or increased costs sustained as a result of the Bidder's default.
Rev. 6/8/98
City of Miami, Florida
Bid No. 97-98-113
D. The term of the contract shall be specified in one of three documents which shall be issued to the
successful Bidder. These documents may either be a purchase order, notice of award and/or contract
award sheet. Where a conflict between two or more of the several documents exists, the contract award
sheet shall take precedence. _
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract term in order to provide City departments with continual service and supplies
while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract at the same price, terms and
conditions for a specific number of days, not to exceed ninety (90) days, prior to the expiration of the
contract term.
F. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis or
such combinations as shall best serve the interest of the City unless otherwise specified.
2.8. BID SECURITY/ BID DEPOSIT - A cashier's or certified check, or a Bid Bond signed by a recognized
surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the
amount bid is required from all bidders, if applicable. This check or bond guarantees that a bidder will
accept the order or contract, as bid, if it is awarded to bidder. Bidder shall forfeit bid deposit to the City
should City award contract to Bidder and Bidder fails to accept the award. The City reserves the right to
reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders within ten
(10) days after the award and successful bidder's acceptance of award. If sixty (60) days have passed after
the date of the formal opening of the bids, and no contract has been awarded, all bid deposits will be returned
on demand.
Certified Minority/Women vendors may apply to participate in the City's Bid Bond Voucher Program
by contacting the Minority/Women Business Affairs office.
2.9. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute a Contract and/or file an
acceptable Performance Bond, when required, as provided herein, within ten (10) days after written notice of
award has been given, shall be just cause for the annulment of the award and the forfeiture of the Bid
Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages
sustained. Award may then be made to the next lowest responsible Bidder or all bids may be rejected.
2.10. CANCELLATION - The City reserves the right to cancel all Invitations for Bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all affected bidders and make available a
written explanation for the cancellation.
2.11. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to perform the services required by the City, is a business risk which the
contractor must assume. The City" will not be obligated to reimburse amortized or unamortized capital
expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup
its capital expenditures during the time it is rendering such services, it shall not have any claim upon the
City.
2.12. COLLUSION - The Bidder, by affixing a signature to their bid certifies that its bid is made without
previous understanding, agreement or connection either with any person, firm or corporation making a bid
for the same items or with the City Purchasing Department or initiating Department. The Bidder certifies
that its bid is fair, without control, collusion, fraud, or other illegal action. The Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
situations where collusion may have occurred and the City reserves the right to reject any and all bids where
collusion may have occurred.
2.13. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subjects to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
Rev. 6/8/98
- SJO
City of Miami, Florida
Bid No. 97-98-113
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.13.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.13.2. Occupational, Safety and Health Act (OSHA), as applicable to this bid.
2.13.3. The State -of Florida Statutes Section 287.133(3)(A) on Public Entity Crimes.
2.13.4. Minority/Women Business Affairs Enterprise (M/WBE) City Ordinances No. 10062, 10538, 11272,
as amended, as applicable to this bid.
2.13.5. Environment Protection Agency (EPA), as applicable to this bid.
2.13.6. Uniform Commercial Code (Florida Statutes, Chapter 672), as applicable to this bid.
2.13.7. Americans with Disabilities Act of 1990, as amended. '
2.13.8. First Source Hiring, Agreements, City Ordinance No. 10032, as amended, as applicable to this bid.
Implemented to foster the creation of new and permanent jobs for City of Miami residents.
2.13.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this bid.
2.13.10. National Forest Products Association (NFPA), as applicable to this bid.
2.13.11. City Local Preference Ordinance No. 11087, as applicable to this bid.
2.13.12. Conflict oflnterest, City Code Section 2-611; 612, as applicable to this bid.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance with all
local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.14. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City is financially interested, directly
or indirectly, in the purchase of goods specified in this IFB. Any such interests on the part of the Bidder or
its employees must be disclosed in writing to the City. Further, you must disclose the name of any City
employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of
capital stock in the your firm.
2.15. CONTRACT AND BONDS - The bidder whose bid is accepted may be required, within the time
established in the IFB, to enter into a written contract with the City, and if required, furnish performance and
payment bonds on City standard forms in the amounts indicated in the IFB.
2.16. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder to meet any terms of this agreement, the City will notify the Bidder of
the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the
default. Failure on the contractor's part to correct the default within the required three (3) days shall result in
the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the termination. The following shall constitute default:
Rev. 6/8/98 9 8 _ 8 � 0
City of Miami, Florida
Bid No. 97-98-113
A. Failure to perform the work required under the Contract and/or within the time required; or failing
to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to
ensure timely completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been
rejected as non conforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency,
or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment
renders the successful Bidder incapable of performing the work in accordance with and as required
by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits
stated, together with the cost of completing the work, shall be deducted from any monies due or which may
become due on this Contract.
2.17. EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.18. EVALUATION OF BIDS
A. Rejection of Bids
The City may reject for any of the following reasons:
(1) Bidder fails to acknowledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates, licenses as required
(6) Bid was not executed by the Bidder's authorized agent on the Bid Form
The foregoing is not the all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the IFB whenever it is deemed in the best interest of the City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debartment and Suspension Ordinance.
C. Demonstration of Responsibility
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City of Miami, Florida
Bid No. 97-98-113
(1) Bids will only be considered from firms/sole proprietors who are regularly engaged in the
business of providing the services required by the Bid. Bidder's must be able to demonstrate a
satisfactory record of performance and integrity and have sufficient financial, material,
equipment, facility, personnel resources, and expertise to meet all contractual requirements.
The terms "equipment and organization" as used herein shall construed to mean a fully
equipped and well established firm/sole proprietorship in line with the best industry practices
in the industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder's to show proof that they are designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required
by the Bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in his/her bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over the designated period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and_employees from and against all charges or claims resulting from any bodily injury,
loss of life, or damage -to property from any act, omission or neglect, by Bidder or its employees; the
Contractor shall become defendant in every suit brought for any of such causes of action against the City or
the City's officials, agents and employees; the Contractor shall further indemnify City as to all costs,
attorneys fees, expenses and liabilities incurred in the defense of any such claims and any resulting
investigation.
2.21. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitations For Bid will not be made
available until such time as the City provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department
request, and upon provision of a self addressed, stamped envelope by the bidder to receive the tabulation.
2.22. INSURANCE - :Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish evidence of insurance to the Purchasing Department. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a purchase order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation to
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt of Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Office, at (305) 416-1700.
2.23. INVOICES - Invoices shall contain purchase order number of goods or equipment delivered (i.e. quantity,
unit price, extended price, etc.)
214. LOCAL PREFERENCE - City Ordinance 11087, states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not
exceed 110 percent of the lowest responsible and responsive bidder.
Rev. 6/8/98
9 8 - S,
City of Miami, Florida
Bid No. 97-98-113
2.25. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minority
and Women Business Affairs and Procurement Ordinance of the City, Florida, sets forth "...a goal of
awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 51 percent of said enterprise is owned by
Blacks, Hispanics,.or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women"
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are
encouraged to include the participation of minority firms in their bids. In evaluating bids for determination
of awards, minority participation may be a factor. Failure to adequately involve minority firms may be a
basis for rejecting any and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affumative action program.
5. Other forms of minority participation, if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
concerning minority participation.
Minority and women business firms are encouraged, but not required, to register with the City prior to
submitting bids. The Purchasing Department will provide the necessary forms and instructions upon
request. All bidders are urged to submit bids for any goods or services that they are able to supply,
regardless of minority classification. However, compliance with all requests for information regarding
Minority/Women-Status or Participation is required. Bidder's cooperation is greatly needed to aid the City in
achieving its goal.
2.26. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS OR CONTRACTS
No agreement or understanding to modify this IFB and resultant purchase orders or contracts shall be
binding upon the City unless made in writing by the Director of Purchasing. Through the issuance of a
Change Order or Modification to the Contract Purchase Order or Award Sheet as appropriate.
2.27. NONDISCRINIINATION - Bidden agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability, be excluded from the participation in, be
denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
In connection with the conduct of its business, including rendition of services and employment of personnel,
Bidder shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal
opportunity for employment
2.28. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City and submitting a Bid under this IFB shall meet the City's Occupational License Tax requirements in
accordance with Chapter 31.1, Article I of the City Charter. Others with a location outside the City shall
meet their local Occupational License Tax requirements. A copy of the license must be submitted with the
Rev. 6/8/98 9 8_ 890
City of Miami, Florida
Bid No. 97-98-113
Bid; however, the City may, at its sole option and in its best interest, allow the Bidder to supply the license to
the City during the evaluation period, but prior to award.
2.29. PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
_paid, agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.30: PROMPT PAYMENT - Bidders may offer a cash discount for prompt payment; however, such discounts
shall not be considered in determining the lowest net cost for bid evaluation.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Information
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is :6ntitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.31. PUBLIC ENTITY CREWES - A person or affiliate who has been place on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit a bid on a lease of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017 of Florida Statutes for Category Two for a period of 36 months from
the date of being placed on the convicted vendor list.
2.32. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.33. QUALITY OF WORK - The work performed must be of the highest quality and workmanship. Materials
furnished to complete the service shall be new and of the highest quality except as otherwise specified in this
IFB.
2.34. RESOLUTION OF CONTRACT DISPUTES - Contractor understands and agrees that all disputes
between Contractor and the City based upon an alleged violation of the terms of this Contract by the City
shall be submitted to the City Manager for his/her resolution, prior to Contractor being entitled to seek
judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds
$4,500.00, the City Manager's decision shall be approved or disapproved by the City Commission.
Contractor shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written
decision, approved the City Commission if the amount of compensation hereunder exceeds 54,500.00, (ii) a
period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the
dispute, accompanied by all supporting documentation (90 days if City Manager's decision is subject to City
Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by
written instruments, signed by the City Manager.
Rev. 6/8/98 9 8_ 8
9 U
City of Miami, Florida
Bid No. 97-98-113
2.35. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Manager and the City Attorney, to settle and resolve a protest with final approval by the City Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests failing to meet the
requirements for filing shall not be accepted. Failure of a party to timely file shall constitute a forfeiture of
such parry's right to file a protest. NO EXCEPTIONS.
2.36: SERVICE AND WARRANTY - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Price Sheet to what extent
warranty and service facilities are available.
2.37. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of (5eneral Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.38. TERbMATION - The City reserves the right to terminate this contract by written notice to the contractor
effective the date specified in the notice should any of the following apply:
1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract and/or to have failed to perform his/her services in a manner satisfactory to the City. In the
event the contractor is found to be in default, the contractor will be paid for all labor and materials
provided as of the termination date. No consideration will be given for anticipated loss of revenue
or the canceled portions of the contract.
2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience.
3. Funds are not available to cover the cost of the services. The City's obligation is contingent upon
the availability of appropriate funds.
2.39. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Price Sheet, it will be assumed that the service to be provided fully complies with the City's specifications.
Rev. 6/8/98 9 8 - S 9 0
CITY OF MIAMI FLORIDA
Bid No. 97-98-113
3.0. SPECIAL CONDITIONS
3.1. SCOPE AND PURPOSE:
It is the intention of the City of Miami to establish a short-term contract for steel picket fencing at
Allapattah Comstock Park for the Department of Parks and Recreation.
3.2. DAVIS BACON WAGES
'Federal labor standards provisions (Exhibit "A") apply to this job including the Copeland Act anti -
kickback provisions and weekly statement requirements, Contract Work Hours, and Safety Standards Act
overtime provisions. Davis -Bacon Act provisions for the payment of wages are also required. Please
contact Angel Alonso, Department of Community Development, at 416-2081 for prevailing wage rates
and payroll reporting forms.
3.3. METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible bidder meeting the
Specifications.
3.4. PRICES SHALL BE FIXED AND FIRM
If the bidder(s) is awarded a contract under this bid solicitation, the prices proposed by the bidder shall
remain fixed and fum during the full completion of the work according to specifications.
3.5. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board (Oversight Board) which is
empowered to review and approve all pending City of Miami contracts. As a result, contracts shall not be
binding on the City until such time as they have been approved by the Oversight Board. Issuance of an
authorized Purchase Order shall constitute evidence of its approval by the Oversight Board.
3.6. BIDDER QUALIFICATIONS:
Bids shall be considered only from firms that are regularly engaged in the business of providing the
services described in this IFB; that have a record of performance for a reasonable period of time; and that
have sufficient financial support equipment and organization to insure that they can satisfactorily execute
the services if awarded a contract under the terms and conditions herein cited.
a) As a pre -requisite to the submission of a bid, the Bidder shall hold a valid Certificate of Competency
for Fencing issued by the State or County Examining Board qualifying said person, firm, corporation
or joint venture to perform the work proposed. The Bidder shall submit a copy of said Certificate
of Competency with the bid.
b) Have no record of pending lawsuits or criminal activities and not have conflicts of interest which
may be of embarrassment to the City.
c) Not submit a bid should the contractor have any member, officer, or stockholder that is in arrears or
is in default of any debt or contract involving the City, is a defaulter or surety otherwise, upon any
obligation to the City, and/or has failed to perform faithfully any previous contract with the City.
3.7. CONTRACT ADMINISTRATOR
Upon award, contractor shall report and work directly with Mr. Charles Hudson, Parks Planning
Coordinator, who shall be designated as the Contract Administrator and who may be contacted at
telephone number (305) 416-1312.
All work will be inspected and approved by the Contract Administrator before payment is issued.
3.8. WORKMANSHIP AND MATERIALS
All parts installed and materials used in performance of this contract shall be unused, and or new (of
current design or manufacture). Salvage materials will not be allowed without the express consent of the
98- 890
CITY OF MIAMI. FLORIDA SPECIAL CONDITIONS (CONT'D) BID NO. 97-98-113
City. All materials and workmanship shall be of the highest quality and shall conform to all applicable
Building Codes, so as to ensure safe and functional operation. The City shall be the sole judge as to parts
and workmanship.
3.9. LICENSES AND PERMITS
Services performed for the city will require licenses and permits in the same manner as private
construction projects within the City. The contractor shall secure, at his expense, all licenses and permits
and shall comply with all applicable laws, regulations and codes as required by the State of Florida, or by
the South Florida Building Code.
The contractor and/or equipment supplier must fully comply with all federal and state laws, county and
municipal ordinances, and regulations in any manner affecting the prosecution of the work.
3.10. PERFORMANCE
The contractor will be responsible for performing the work necessary to meet City standards in a safe,
neat, and good workmanlike manner, using only generally accepted methods in carrying out the work,
and complying with all federal and state laws, and all ordinances and codes of the City relating to such
work.
3.11. APPLICABLE STANDARDS
The City reserves the right to reject work, or materials if it does not meet the requirements set forth in
these Specifications, and must meet the requirements set forth herein upon arrival at the site, at the time of
installation, at the time of final inspection, and upon acceptance of completed project.
There shall be no substitution of equipment or materials unless authorized in writing, in advance, by the
City of Miami.
The Contractor shall have labor crews controlled and directed by a foreman who will provide
coordination between the job site and the City.
3.12. DAMAGE
The contractor shall carry out the work with such care and methods as not to result in damage to public or
private property adjacent to the work. Should any public or private property be damaged or destroyed,
the contractor, at his expense, shall repair or make restoration as is practical and acceptable to the City
and/or owners of destroyed or damaged property promptly within a reasonable length of time. (Not to
exceed one (1) month from date damage was done).
3.13. UTILITIES
Prior to commencement of work, the contractor shall familiarize himself with the location of all existing
utilities and facilities within the work sites. Should damage or structural weakening occur to such items
through negligence on the part of the contractor, immediate corrective measures shall be taken by, and at
the expense of the contractor as directed by the City.
3.14. CONTRACTOR TO BE REPRESENTED
The contractor at all times must either be personally present at the worksite or be represented at the
worksite by a responsible agent or agents designated by the contractor in written notice to the City prior
to the beginning of work. Such notification shall include pertinent data such as addresses, phone
numbers, etc., where said agent or agents may be contacted at any time of the day or night. The agent or
agents shall be clothed with'full authority to act for the contractor in all cases, and to carry out any
instructions relative to the work may be given by the City. The agent or agents shall be the primary
representative for the Bidder and all communications given to and all decision made by the agent or
agents shall be binding to the Bidder. Notwithstanding, the agent or agents shall be considered to be, at
all times, an employee of the Bidder under its sole direction and not an employee or agent of the City.
Page 2 of 5
98- 890
CI7Y OF MIAMI. FLORIDA SPECIAL CONDITIONS (CONT D) BID NO. 97-98-113
3.15. EXAMINATION OF WORK
The City shall be furnished with every means to verify whether or not the materials and work are in
accordance with the requirements and intent of these specifications. Failure to reject or condemn
defective work at the time it is done will not prevent its rejection whenever it is discovered before the
project is finally approved and accepted.
3.16. USE OF PREMISES
The contractor shall confine his equipment, apparatus, the storage of materials, and the operation of his
workmen on the limits indicated by law, ordinances, permits, or direction of the project manager, and
shall not unreasonably encumber the premises with his materials. The contractor shall take all measures
necessary to protect his own materials.
3.17. LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Upon failure to complete the project in accordance with the specifications and to the satisfaction of the
City within the time stated, the bidder shall be subject to charges for liquidated damages in the amount of
$100.00 for each and every calendar day the work remains incomplete. As compensation due the City for
loss of use and for additional costs incurred by the City due to such noncompletion of the work, the City
shall have the right to deduct the said liquidated damages from any amount due or that may become due
to the bidder under this agreement or to invoice the bidder for such damages if the costs incurred exceed
the amount due to the bidder.
3.18. IN -PROCESS AND COMPLETED WORK
Inspections of in -process work shall be made as often as deemed necessary by the City. Work not
properly performed or at variance to the contract provisions -bid specifications shall be redone to the
City's satisfaction at no additional charge. Approval of any work prior to final acceptance shall not
preclude rejection of completed work that does not meet specifications or that is unsatisfactory.
3.19. WARRANTY
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products
and/or service against faulty labor and/or defective material for a minimum period of one (1) year after
the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement
shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract
with the City at the time of defect. Any payment by the City on behalf of the goods or services received
from the bidder does not constitute a waiver of these warranty provisions.
B.Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within five
(5) calendar days after the City notifies the bidder of such deficiency in writing. If the bidder fails to
honor the warranty and/or fails to correct or replace the defective work or items within the period
specified, the City may, at its discretion, notify the bidder, in writing, that the bidder may be debarred as a
City bidder and/or subject to contractual default if the corrections or replacements are not completed to
the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the bidder fails to
satisfy the warranty within the period specified in the notice, the City may (a) place the bidder in default
of its contract, and/or (b) procure the products or services from another vendor and charge the bidder for
any additional costs that are incurred by the City for this work or items; either through a credit
memorandum or through invoicing.
Aluminized fabric shall have a 25 year factory warranty against failure due to rust or corrosion in normal
applications.
The warranties stated above shall be provided to the City in written form from date of acceptance.
Page 3 of 5
��- 890
CITY OF MIAMI, FLORIDA SPECIAL CONDITIONS (CONT'D) 8ID NO. 97-98-113
3.20. ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of persons and property. All Contractors and
sub -contractors shall conform to all OSHA, State and County regulations while performing under the
terms and conditions of this contract. Any fines levied by the above mentioned authorities because of
inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same.
Barricades shall be provided by the bidder when work is performed in areas traversed by persons, or
when deemed necessary by the City's authorized representative.
3.21. FURNISH AND INSTALL REQUIREMENTS
These specifications describe the various functions and classes of work required as necessary for the
completion of the project. Any technical omissions of functions or classes within the sections of these
specifications shall not relieve the bidder from furnishing, installing or performing such work where
required to the satisfactory completion of the project.
3.22. LABOR, MATERIALS AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in the Specifications, the Bidder shall furnish all labor, material and equipment
necessary for satisfactory contract performance. When not specifically identified in the technical
specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All
material, workmanship, and equipment shall be subject to the inspection and approval of the City's
authorized representative.
3.23. WORKDAY DEFINED
The normal work day shall start at 8:00 a.m. and end at 5:00 p.m. The hourly rate charge shall commence
on the job site; all travel time expenses shall be borne by the bidder and will not be reimbursed by the
City.
3.24. UNDERGROUND SERVICE LINES
The contractor shall be responsible to request from appropriate utility companies physical locations of all
underground lines. Contractor shall be responsible for repairs of any broken service line as a result of his
work activities.
3.25. FINAL CLEAN-UP
Upon completion of the work specified herein and before acceptance and final payment shall be made,
the Contractor shall remove from the site all machinery, equipment, surplus and discarded materials and
temporary structures, if applicable. All disposal of materials, rubbish and debris shall be made at a legal
disposal site or by other prior approved manner. Debris shall not be dumped in any location other than a
legal disposal site, and to do so will subject Contractor to removal from the Contract and the withholding
of payment by the City. Material cleared from the site and deposited on an adjacent or nearby property is
not acceptable. It shall be the responsibility of the contractor for payment should a contractor receive a
fine or other penalty for illegal or improper dumping.
3.26. PERSONNEL
Bidder shall be deemed represent that it has, or will have upon the award of the Contract, all necessary
personnel required to perform all services arising from the award of the Contract. All personnel
employed shall be employees of Bidder.
All the services required herein shall be performed by the successful Bidder, and all personnel engaged in
performing the services shall be fully qualified to perform such services.
All employees employed by the Bidder shall be considered to be at all times the sole employees of the
Bidder under his/her direction and not an employee of the City.
3.27. SUB -CONTRACTORS
Sub -contractors are not allowed under this solicitation without the written authorization by the City.
Page 4 of 5
98- 89- 0
CITY OF MIAMI, FLORIDA SPECIAL CONDITIONS (CONT'D) BID NO. 97-98-113
3.28. WORK ACCEPTANCE
The installation of fencing will be inspected by an authorized City representative to determine acceptance
of the work and compliance with specifications. Should the work performed be deemed not satisfactory in
the sole discretion of the City, the successful bidder shall perform such work until the City accepts the
same as satisfactory.
3.29.. PROVISION FOR SPECIAL ITEMS
Items so entitled on the Price Sheet shall be the Cash Allowance Sum per Project, and in the amount
indicated. These shall be included in the bid to provide funds for payment for items of work not foreseen
at the time of bidding. Payment from these bid items will be made only as directed by the proper
representative of the Parks and Recreation Department. Funds not spent from these sums shall revert to
the City.
3.30. JOB CONDITIONS
A pre -construction meeting will be scheduled with the successful bidder prior to any construction activity.
The Contractor shall determine the locations of all underground utilities and structures, and perform the
work in a manner which will avoid possible damage. Hand excavate, as required, to minimize possibility
of damage of such items. Should underground or overhead structures conflict with equipment
installations, the Contractor shall consult with the Parks and Recreation Department regarding adjustment
of equipment locations. The Contractor is responsible for immediate repair of any damage to other
installations, caused by this work.
3.31. INSPECTION FOR COMPLETION AND PAYMENT
Upon completion of the equipment installation, an inspection for completion of work will be held. The
Contractor shall notify the Parks and Recreation Department for scheduling of the inspection three (3)
work days prior to the anticipated inspection date. The Parks and Recreation Department will decide if
work is ready for inspection and will request the Contractor to establish the time and date of inspection
and notify all concerned parties to be present.
At the time of the completion inspection, if the materials are in whole or substantially acceptable, a notice
will be provided to the Contractor that the fmal acceptance is approved and payment will be made.
Page 5 of 5
9 - 890
BIDNUMBER: 97-98-113
COMMODITY / SERVICE: STEEL PICKET FENCE AT ALLAPATTAH PARK
DEPARTMENT/CONTACT PERSON: MARIA PEREZ - PARKS & RECREATION
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation. Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate justification memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUNIIAARY"
FOR SAID COMMODITY/SERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Contact Maritza Fresno
questions.
APPROVAL TO FORW,
TO DEPARTMENT/OFF
DATE:
SIORECON.DOC 7/17/98
of the Bid/Contract Section at 416-1907 should you have any
Director of Purchasing
PAGE 1 OF 2
98- 890
BID AWARD RECOMMENDATION FORM
BID NUMBER: 97-98-113 COMMODITY/SERVICE: STEEL PICKET FENCING AT ALLAPATAHpA]
DEPARTMENT / DIVISION: PARKS & RECREATION
TERM OF CONTRACT: SHORT TERM CONTRACT
NUMBER OF BIDS DISTRIBUTED:
METHOD OF AWARD:
RECOMMENDED VENDOR(S):
RONALD M GIBBONS
(46) FORTY SIX NUMBER OF BIDS RECEIVED: (5) FIVE
LOWEST RESPONSIVE, RESPONSIBLE BIDDER MEETING THE SPECIFICATIONS
STATUS:
DADE/BLACK
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(Sh
DEPARTMENT APPROVAL:
A
�pepartmen ector/
✓Designee
BUDGET REVIEW APPROVAL:
(ac- CSCysd)
Dipak M. Parekh
Director
CONTRACT VALUE:
$13,512.85
TOTAL: , $13 , 512.8 5
PURCHASING APPROVAL:
u y rte
ector
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
98- 890
TABULATION OF BID
FURNISHING AND INSTALLATION OF STEEL PICKET FENCE: BID NO. 97-98-113
VENDORS:
Ronald M. Gibbons
1301 NW 198th Street
Miami, FL 33169
Black/Dade
Sovereign Construction
2300 NW 94 Avenue #200
Miami, FL 33172
Female/Dade
L.A.W. Construction, Inc.
9507 SW 1�60 Street
Miami, FL 33157
Non-Minority/Dade
Est. Unit of Unit Extended Est. Unit of Unit Extended Est. Unit of Unit Extendc
Item Description Qt . Measure Price Price Measure Price Price t Measure Price Price
I. Furnishing of all labor, materials and —
equipment necessary to install
galvanized and painted tubular steel
picket fence at the below listed park:
A. Allapattah Comstock Park 304.5
LE $ 27.30 /If $
8,312.85 305
I.f. $ 29.78 /If $
9,068.01 304.5
1) 8' galvanized, painted, tubular
steel picket fence
2) 42" wide swing gate 6
ea $ 200.00 /ea $
1,200.00 6
ea $153.00 /ea $
918.00 6
Subtotal:
$
9,512.85
$
9,986.01 '<
3) Provision for Special Items
$
4,000.00
$
4,000.00
Total for Item A (1-3)
$
13,512.85
$
13,986.01
Prepared by Maritza Fresno, 8/11/98
Page 1 of 2
I.f. $ 30.00 /If $ 9,135.00
ca
$ 306.00 /ea $
$
1,836.00
10, 971.00
4,000.
14,971.00
Approval:
epartment Dirt rDesign e
TABULATION OF BID
FURNISHING AND INSTALLATION OF STEEL PICKET FENCE: BID NO. 97-98-113
VENDORS: Fence Masters, Inc.
3550 NW 54 Street
Miami, FL 33142
Non-Minority/Dade
. Est. Unit of
Unit
Extended
Item Description
Qty. Measure
Price
Price
1. Furnishing of all labor, materials and
equipment necessary to install
galvanized and painted tubular steel
picket fence at the below listed park:
A. Allapattah Comstock Park
304.5 IS.
$ 36.75
/If $
11,190.38
1) 8' galvanized, painted, tubular
steel picket fence
2) 42" wide swing gate
6 ea
$ 215.00
/ea $
1,290.00
Subtotal:
$
12,480.38
3) Provision for Special Items
$
4,000.00
Total for Item A (1-3)
$
16,480.39
*LOCAL VENDOR($)`IS NOT WITH 10%
OF LOWEST BID
Prepared by Maritza Fresno, 8/11/98 Page 2 of 2
Murray Fence Company
1776 NW 23 Terr
Miami, FL 33142
Non-Minority/Local
Est. Unit of Unit Extended
Qty. Measure Price Price
304.5 I.f. $ 44.00 /If $ 13,398.00
6 ea $ 308.00 /ea $ 1,848.00
$ 15,246.00
$ 4,000.00
$ 19,246.00
• f
Approval: cn 4
Department V1
for/Designee
CITY OF MIAMI OFFICE OF THE Cl't . ZMERK
BID SECURITY LIST
BID ITEM: STEEL PICKET FENCING AT ALLAPATTAH PARK
BID NO.: 97-98-113
DATE BID(S) OPENED: AUGUST 11, 1998 TIME 10 : 00 a.m.
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
L.A.W. CONSTRUCTION, INC.
See attached bid
SOVEREIGN CONSTRUCTION
RONALD M. GIBBONS
"
FENCE MASTER, INC.
"
RAYFENCE COMPANYBID
F
MARTIN FENCE CO.
AZTEC ROOFING COMPANY
a vendors listed ere?
F�.eived timely as of 11-e abovo o a--Il,
rr. a .e 0-1.7 e
.g drtte and tar ^.
er
17'
virEar offers E'i. '*'."�I7, ? . :r � C'.::iT3�?.?3 to t,
are here;.y rejecled cs la"o. "
5��d� i�rf{ �i^, ;
'? y,
>
received
Person receiAng bid(s)
PURCHASING DEPARTMEX
(City Department)
SIGNED: Aox
eputy City Clerk
C-z—) envelopes on behalf of
on /,//
(Date)
v
Q
CITY OF MIAMI
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO.97-98-160 Microfilming Services for the Department of Building and Zoning
OPENING DATE: 11:00 A.M. Wednesday, August 12, 1998
BID NO.97-98-113 St" Pk*601111AVIllift at Allapattah Comstock Park for the Department of
Parks and Recreation
OPENING DATE: 10:00 A.M. Tuesday, August 11, 1998
BID NO.97-98-175 Steel Picket Fencing at various City Parks for the Department of Parks
and Recreation.
OPENING DATE: 11:00 A.M. Tuesday, August 11, 1998
Detailed specifications for these bids are available upon request at the City of Miami,
Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, A. 33130. Telephone No.
416-1904.
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO.5316, 5317 & 5318
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